What Jobs are available for Administration in Detroit?

**JOB DESCRIPTION**
**Job Summary**
Responsible for the management of the benefits, operations, communication, reporting, and data exchange of the Medicare product in support of strategic and corporate business objectives. Develops infrastructure, standards, and policies and procedures for the Medicare and Dual Eligible Program and participates in the strategic development of its products and services. Also responsible for operational compliance and adherence to federal regulations. Works collaboratively with business and operational units to ensure the Medicare and Dual Eligible operations are supported by effective, accurate and efficient business processes; benefits are accurately defined, communicated, and configured; all member communications are compliant and data exchanges and reports are accurate, timely and meet federal requirements.
**KNOWLEDGE/SKILLS/ABILITIES**
+ The lead demonstrates superior SME on health plan operations and Medicare and MMP program requirements, and is looked to within the department as a leader
+ Assist functional business owners identify and implement operational process improvements
+ Support Medicare-Medicaid plans on Medicare and MMP member retention, performance optimization, MMP reporting, and new member acquisition objectives
+ Support department leaders on wide-ranging assignments involving sales, compliance, analytics, strategy, and policy
+ Develop Medicare Advantage analytic reports.
**JOB QUALIFICATIONS**
**Required Education**
BA/BS degree or minimum equivalent employment experience of 7+ years in Health Care or related field required
**Required Experience**
7+ years of experience in the managed healthcare industry in a health plan or related field with MMP - Medicare-Medicaid plans. Must have strong, quantitative, analytical skills and ability.
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Pay Range: $77,969 - $141,371 / ANNUAL
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

**JOB DESCRIPTION**
**Job Summary**
Provider Network Administration is responsible for the accurate and timely validation and maintenance of critical provider information on all enrollment and provider databases. Staff ensure adherence to business and system requirements of internal customers as it pertains to other provider network management areas, such as provider contracts. This role is a multi facet internal stakeholder facing position.
**KNOWLEDGE/SKILLS/ABILITIES**
+ Bridge communication and collaboration between IT, PMO, provider network teams and business end users to align objectives and drive coordination of project delivery activities
+ Serve as a business user partner in IT development, providing requirements, input on solution/UI design, and leading user acceptance testing.
+ Lead efforts in identifying and analyzing workflow inefficiencies, recommend process improvements, and collaborate with cross-functional teams to design and implement optimized solutions that enhance operational performance and productivity.
+ Deliver customer-focused support and training to ensure smooth project delivery, successful adoption and effective utilization of implemented solutions
+ Generates and prepares provider-related data and reports in support of Network Management and Operations areas of responsibility (e.g., Provider Services/Provider Inquiry Research & Resolution, Provider Contracting/Provider Relationship Management).
+ Provides timely, accurate generation and distribution of required reports that support continuous quality improvement of the provider database, compliance with regulatory/accreditation requirements, and Network Management business operations. Report examples may include: GeoAccess Availability Reports, Provider Online Directory (including ongoing execution, QA and maintenance of supporting tables), Medicare Provider Directory preparation, and FQHC/RHC reports.
+ Generates other provider-related reports, such as: claims report extractions; regularly scheduled reports related to Network Management (ER, Network Access Fee, etc.).; and mailing label extract generation.
+ Develops and maintains documentation and guidelines for all assigned areas of responsibility.
**JOB QUALIFICATIONS**
**Required Education**
Bachelor's Degree or equivalent combination of education and experience
**Required Experience**
+ 3-5 years managed care experience, including 2+ years in Provider Claims and/or Provider Network Administration.
+ 3+ years' experience in Medical Terminology, CPT, ICD-9 codes, etc.
+ Access and Excel - intermediate skill level (or higher)
**Preferred Education**
Bachelor's Degree
**Preferred Experience**
+ 5+ years managed care experience
+ QNXT; SQL experience
+ Crystal Reports for data extraction
+ 3+ years' experience in Salesforce User Interface is required.
+ Experience in User Acceptance Testing is required (UAT).
Pay Range: $77,969 - $106,214 / ANNUAL
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

Business Analyst, Sponsored Program Administration
Wayne State University is searching for an experiencedBusiness Analyst, Sponsored Program Administrationat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Position Purpose:
The Business Analyst will support the Sponsored Program Administration (SPA) office by creating report s , analyzing data , and improving processes related to grants and contracts . This role combines strong analytical skills with the ability to communicate effectively with both technical and non-technical stakeholders to bridge the gap between complex data and decision-making while ensuring reports are tailored to organizational needs . This position reports to the Assistant Vice President, Sponsored Program Administration.
Essential Functions:
Data Reporting and Analysis:Create and refine reports using advanced Excel skills (pivot tables required) and ensure accurate data integration from systems such as SQL Server and Oracle. Provider operational reporting, dashboards and statistical analysis of data and determine best source of data to support data driven decision making.
Support Process Improvement: Analyze existing workflows, recommend improvements, and assist with implementing changes to streamline data reporting and related operations. Develop processes/tools to monitor and analyze data model performance to test effectiveness and to ensure accuracy, optimal performance, and data integrity.
Stakeholder Collaboration:Work closely with leadership, faculty, and staff to present clear, concise data insights. Explain concepts simply without overwhelming non-technical audiences. Collaborate with leaders and functional teams to identify opportunities for leveraging University data to drive business solutions.
Provide support and response to federal and state mandated data requests, as well as routine or ad-hoc internal and external data requests.
Other duties as assigned.
Unique duties:
Minimum Qualifications:
Education: Bachelor's degree
Bachelor's degree from an accredited college or university in Computer Science, Information Systems, Business, Healthcare Administration, or related field from an accredited institution preferred.
Experience: Intermediate (3 to 4 years job-related experience).
Experience in an academic environment preferred. Equivalent combinations of education and experience will be considered.
Experience coordinating, leading, and conducting organized large-scale programs/projects.
Experience working with relational data and database management systems, developing reports, dashboards, and data visualizations.
Knowledge of grants and contracts, finance, or HR operations, preferred.
Familiarity with tools such as MS Access, VBA, Power Bl, or Power Automate, preferred.
Experience with enterprise systems like Banner, preferred.
Knowledge, Skills, and Abilities:
COMMUNICATIONS SKILLS:Ability to communicate clearly, concisely and professionally both orally and in writing. Strong interpersonal skills are a must. Ability to work successfully with persons from diverse backgrounds.
PLANNING AND ORGANIZATION: Ability to manage several projects simultaneously, prioritize and plan work activities while meeting respective deadlines. Strong organizational and time-management skills required. Maturity, sound judgment and ability to handle multiple tasks simultaneously in a deadline-oriented environment.
ANALYTICAL AND PRESENTATION SKILLS:Ability to evaluate, interpret, and present complex information effectively in professionally prepared documents or presentations. Must possess a demonstrated attention to detail in order to achieve a high degree of accuracy.
TECHNICAL SKILLS: Proficient in the use of complex administrative systems software, preferably in the higher education environment or nonprofit environment. Proficient with Microsoft Office suite, especially Word, Excel and Teams. Demonstrated ability to translate user requirements into technical specifications and systems.
LEARNING AGILITY: Independent and innovative self-starter who displays an ability to learn quickly and easily adapts to changing situations. Experience researching topics to gain knowledge and understanding when information gaps exist.
TEAMWORK: Ability to collaborate effectively with colleagues within the division and other units to gain full understanding of the project and desired outcome; ability to produce high quality and consistent results with assistance of team members; provide support to teammates when tackling complex projects.
School/College/Division:
Division of Research & Innovation
Primary department:
H0912 - Sponsored Program Administration
Employment type:
+ Regular Employee
+ Job type: Full Time
+ Job category: Staff/Administrative
Funding/salary information:
+ Compensation type: Annual Salary
+ Salary minimum: $64,027
+ Salary hire maximum: $76,835
Working Conditions:
Normal Office Environment.
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.
Job openings:
+ Number of openings: 1
+ Reposted position: No
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

**JOB DESCRIPTION**
**This role will have standard EST business hours.**
**Job Summary**
Provider Network Administration is responsible for the accurate and timely validation and maintenance of critical provider information on all claims and provider databases. Staff ensure adherence to business and system requirements of internal customers as it pertains to other provider network management areas, such as provider contracts.
**KNOWLEDGE/SKILLS/ABILITIES**
+ Oversees receipt of and coordinates data from the provider network for entry into the plan's provider management system.
+ Reviews/analyzes data by applying job knowledge and experience to ensure appropriate information has been provided.
+ Audits loaded provider records for quality and financial accuracy and provides documented feedback.
+ Assists in configuration issues with Corporate team members.
+ Assists in training current staff and new hires as necessary.
+ Conducts or participates in special projects as requested.
**JOB QUALIFICATIONS**
**Required Education**
Associate degree in Business or equivalent combination of education and experience
**Required Experience**
+ Min. 3 years managed care experience
+ Experience in one or more of the following: Claims, Provider Services, Provider Network Operations, Hospital or Physician Billing, or similar.
+ Claims processing background including coordination of benefits, subrogation, and/or eligibility criteria.
**Preferred Education**
Bachelor's Degree
**Preferred Experience**
+ 3+ years Provider Claims and/or Provider Network Administration experience
+ Experience in Medical Terminology, CPT, ICD-9 codes, etc.
+ Access and Excel - intermediate skill level (or higher)
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Pay Range: $21.16 - $42.2 / HOURLY
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

Job Description

Job Description

The Vice President of Finance & Administration plays a critical leadership role in ensuring the financial health, operational excellence, and long-term sustainability of The Children’s Foundation. This position oversees finance, accounting, investments, and administrative functions, while contributing to strategic planning and organizational growth.

ABOUT THE CHILDREN’S FOUNDATION
The Children’s Foundation is a grantmaking public charity dedicated to ensuring that all children in Michigan have equitable opportunities to lead healthy lives. With more than $160 million in assets and a bold 10-year plan for growth, the Foundation is poised to expand its impact and deepen its commitment to whole-child health across the state.

---

KEY RESPONSIBILITIES
Financial Processes

• Direct all accounting functions in accordance with GAAP and auditing standards
• Oversee financial services, filings, and management reports
• Support the Development team in financial stewardship and fund creation

Budget Management

• Lead the development and oversight of core operating and departmental budgets
• Monitor and report on financial activity against approved budgets

Administrative Initiatives

• Manage third-party vendor relationships, procurement, and contract negotiations
• Collaborate on financial considerations for employee benefits and expenditures
• Improve financial workflows related to budgets, invoices, and expenses

Investment Management

• Oversee investment services and performance reporting with external consultants
• Manage Foundation assets in alignment with the Investment Committee’s direction

Technology & Systems

• Develop and implement a finance technology strategy to enhance internal controls and reporting
• Continuously improve financial tools and systems for operational efficiency

Board of Trustees Committee Support

• Staff the Investment and Finance & Audit Committees
• Prepare materials, support decision-making, and implement approved actions

Leadership & Collaboration

• Lead the Finance Department, including database administration and gift processing staff
• Serve as liaison to the Foundation’s outsourced accounting partner
• Explore innovative financial strategies such as impact investing
• Undertake additional responsibilities as assigned by the President & CEO 

External Relationship Building & Fundraising

• Support executive leadership in evaluating complex gifts and assets
• Help craft compelling financial narratives for fundraising and strategic initiatives

---

POSITION REQUIREMENTS

• Bachelor’s degree in accounting, finance, or business administration required; CPA or master’s preferred
• Minimum 10 years of progressive financial leadership experience, ideally in nonprofit, community foundation, government, or complex setting
• Strong knowledge of GAAP and auditing standards; experience with fund accounting is preferred
• Proven experience managing investment portfolios and external financial partners
• Demonstrated ability to lead teams, manage budgets, and oversee financial operations
• Proficiency in financial systems and automation tools
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment

---

COMPENSATION AND BENEFITS

• Salary Range:  $75,000–$2 0,000 annually. We’re open to considering candidates slightly above the range for exceptional experience.
• Benefits Package:  Comprehensive coverage, including a 401(k) plan with employer match.
• Time Off:  Generous vacation, paid holidays, sick days and paid parental leave.
• Insurance:  Employer-paid short- and long-term disability coverage.

---

READY TO APPLY?
If you are a strategic financial leader who is passionate about building sustainable systems that support children’s health and equity, we invite you to apply for the Vice President of Finance & Administration role at The Children’s Foundation.

The Children’s Foundation is an equal opportunity employer committed to diversity, equity, and inclusion. All qualified applicants will receive consideration for employment. The Children’s Foundation does not discriminate based on race, color, religion, national origin, sex (including pregnancy, gender identity, and sexual orientation), age, disability, marital status, veteran status, or any other classification protected by law.

---

Want new career opportunities delivered straight to your inbox? Sign up for our Quatrro Career Connect newsletter and get notified about rewarding roles in the social impact sector. Sign up here !

Powered by JazzHR

pZz8zuiY44

**What We're Looking For**
This position is for current/former HNTB Interns only.
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails, while under close supervision, assist assigned department(s) and/or project(s) by performing basic and routine administrative support work and other related tasks which may reflect elements of standard post-secondary business curriculum, usually on a part-time, temporary, or co-op basis.
Relocation and housing are not provided for this position.
**What You'll Do:**
+ Performs a variety of tasks which may be specific to a particular functional area of activity such as preparing reports, tracking and evaluating results, coordinating program developments, answering the phone, receiving messages, transmitting information, making copies, editing documents, handling routine inquires and making appointments.
+ Participates in meetings and interfaces with various teams.
+ Assists management in analyzing various data.
+ Works on special projects and provides research as needed.
+ Performs other duties as assigned.
**What You'll Need:**
+ High School Diploma/GED or equivalent plus enrolled in a related undergraduate or graduate program
**What We Prefer:**
+ Working knowledge of MS Word, Excel, and PowerPoint
+ Ability to work independently
+ Ability to prioritize work and multi-task
**Additional Information**
Click here for benefits information: HNTB Total Rewards
Click here to learn more about Equal Opportunity Employer/Disability/Veteran
Visa sponsorship is not available for this position.
#MZ
.
Locations:
Allen Park, MI, Ashwaubenon, WI (Green Bay), Blue Ash, OH (Cincinnati), Chicago, IL, Cleveland, OH, Columbus, OH, Detroit, MI, Downers Grove, IL, East Lansing, MI (Lansing), Grand Rapids, MI, Indianapolis, IN, Jackson, MI, Madison, WI, Milwaukee, WI (East Wisconsin Avenue), Minneapolis, MN, Sterling Heights, MI, Westfield, IN (Carmel)
.
.
.
.
.
.
.
.
.
.
.
.
.
.
The approximate pay range for Ohio is $18.65 - $7.98. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.
.
.
The approximate pay range for Minnesota is 19.58 - 29.38. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.
.
The approximate pay range for Illinois is 20.52 - 30.77. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.
.
_NOTICE TO THIRD-PARTY AGENCIES:_
_HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees._
**Job Type:** Intern
**Full/Part Time:** Full time
**Job Category:** Administration Group
**ReqID:** R-26780 #college

Job Description

Job Description

This is a position within Keller Executive Search and not with one of its clients.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

Requirements

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

Benefits

Compensation and Benefits (Upfront Highlights):

• Competitive salary: $72,000–$88,000 annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• 401(k) retirement savings plan with company match.
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller:

Global Reach and Impact
Join a top-tier international executive search firm with 512 member firms worldwide, 1,362 consultants, and the ability to fill 14,700 executive positions annually. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration
Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture
Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration
Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth
Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Administrative Support Associate III - Economics
Wayne State University is searching for an experiencedAdministrative Support Associate III - Economicsat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):
Perform full secretarial functions as well as delegated administrative duties in support of an assigned academic or administrative unit in a School, College, Division or Center/Institute of the University.
Organize, monitor, and expedite the workflow of an assigned office. Initiate follow-up procedures regarding pending matters, route correspondence not requiring supervisors' attention, identify and resolve day-to-day operational problems and respond to routine inquiries for data and information.
Perform complex typing duties including the processing of documents which may require the use of basic desktop publishing software. Edit correspondence and reports, type papers and manuscripts, etc. which may include formulas as well as technical or scientific terminology.
Compose routine correspondence and memos for supervisor's signature. Write newsletters and prepare regular and special reports which require the gathering and summarizing of data.
Perform basic bookkeeping duties which includes the tracking and monitoring of expenditures and the analysis and projection of funds and financial data. May prepare routine monthly reports.
Coordinate and assist in the processing of nonacademic and academic paperwork in accordance with established policies and procedures. Identify and resolve problems associated with the processing of paperwork for nonacademic personnel as well as part-time and temporary faculty.
Provide functional supervision to clerical support staff. Interview prospective clerical personnel and recommend for employment. Distribute work and review for completeness and accuracy. Train in appropriate methods and procedures.
Keep calendar, schedule appointments, and make arrangements for meetings and conferences. Make complex travel arrangements including foreign travel.
Perform related work as assigned.
Unique duties:
This classification requires the incumbent to prioritize and organize the workflow through an office as well as to identify and resolve problems which arise concerning assigned administrative responsibilities. While work is performed within defined procedures, position incumbents are frequently confronted with situations requiring the application of current methods, practices, and procedures to new situations. Incumbents must have knowledge of unit policies and procedures as well as knowledge of the operation of related Colleges/Divisions and departments. In addition, this classification is expected to be able to produce a variety of documents using the appropriate software for word processing, graphics, spreadsheets, and basic desktop publishing. This classification is located in an academic and administrative office in a School, College, Division or Center/Institute at the University. This classification reports to and receives work direction from a professional or management level position.
Qualifications:
High school graduate with additional business-related courses or an equivalent combination of education and/or experience.
Experience providing functional supervision to clerical support staff.
Previous progressive secretarial or general office experience preferably at Wayne State University.
Ability to operate complex office equipment including software necessary for spreadsheet design basic desktop publishing and graphics.
Good organizational skills including the ability to prioritize office workload and resolve operational problems.
Ability to communicate effectively with others.
Ability to perform basic bookkeeping duties, including the ability to analyze data and make projections.
May be required to use transcription skills.
Ability to type with speed and accuracy, may include scientific terminology and mathematical equations.
Typically, incumbents may have held lower-level clerical and/or secretarial positions.
School/College/Division:
H12 - College of Liberal Arts & Science
Primary department:
H0306 - Economics
Employment type:
+ Regular Employee
+ Job type: Full Time
+ Job category: Staff/Administrative
Funding/salary information:
+ Compensation type: Annual Salary
+ Salary minimum: $34,932
+ Salary hire maximum: $41,917
Working conditions:
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply. Normal office environment.
Job openings:
+ Number of openings: 1
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

Administrative Support Associate II- College of Engineering, Deans Office
Wayne State University is searching for an experiencedAdministrative Support Associate II- College of Engineering, Deans Officeat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):
Perform non-standard bulk typing in support of an assigned academic or administrative unit. Type grant proposals, abstracts, manuscripts, course materials, correspondence and University forms; compose straightforward correspondence from specific instructions.
Maintain, modify and update records for assigned area; generate reports and spreadsheets with the use of appropriate software.
Compile and calculate data concerning unit activities and personnel.
Schedule appointments and meetings, take messages and reserve rooms for faculty and staff. Make travel arrangements and provide itinerary for clients, guests and visitors.
Prepare and process nonacademic and selected academic personnel paperwork. Review paperwork and forms for accuracy and completeness using Human Resource System (HRS) for assistance and to provide necessary data.
Perform basic bookkeeping duties requiring the use of the Financial Accounting System (FAS), internal billing systems and the General Billing System (GBS). Prepare and process billings, track requisitions and receive and post payments.
Organize and monitor flow of proposals, applications and manuscripts through assigned office. May provide functional supervision to clerical support personnel. Distribute and review work. Train in appropriate office methods and procedures.
Perform related work as assigned.
Unique duties:
This classification, found throughout the University, performs the full range of basic, routine secretarial duties. While the duties assigned are specific in nature, the incumbent is expected to exercise judgment in selecting the most appropriate method to follow in order to complete an assignment. Work activities necessitate good command of the English language and may involve knowledge of legal or limited medical or bilingual terminology. In addition, work activities also include the modification of reports and spreadsheets by using appropriate software. This classification is located in an academic and administrative office in a School, College, Division or Center/Institute at the University. This classification reports to and receives work direction from a professional or management level position. Position is for one-year and 100% soft-funded Position is essential to the Deans Office and is 100% in office, five days a week, Monday - Friday
Qualifications:
High school graduate with some progressive clerical or secretarial experience or an equivalent combination of education and/or experience.
Ability to operate standard office equipment including word processor, personal computer and software needed for storing, retrieving, formatting and integrating data.
Experience providing functional supervision or work leadership desired.
Good organizational skills.
Ability to communicate effectively with others.
May be required to use transcription skills.
Ability to perform basic bookkeeping duties.
Ability to type with speed and accuracy, including medical, legal or bilingual terminology.
Typically, incumbents have held lower level clerical and/or secretarial positions.
School/College/Division:
H0501 - Deans Office Engineering
Primary department:
H0501 - Deans Office Engineering
Employment type:
+ Regular Employee
+ Job type: Full Time
+ Job category: Staff/Administrative
Funding/salary information:
+ Compensation type: Annual Salary
+ Salary minimum: $32,007
+ Salary hire maximum: $38,404
Working conditions:
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply. Position is for one-year and 100% soft-funded Position is essential to the Deans Office and is 100% in office, five days a week, Monday - Friday
Job openings:
+ Number of openings: 1
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.