137 Administration jobs in Grosse Ile Township

Alta Material Handling is seeking a full-time Sales Administration Coordinator to join the team at our location in Livonia, MI. The primary responsibilities of the position consist of; but, limited to:

• Incorporate Alta's Guiding Principles into daily activities:
• Invest in the Best
• Passion for Excellence
• Mutual Respect
• One Team
• Customers for Life
• Consistent & reliable attendance in person, working diligently during scheduled hours
• Efficiently process administrative portion of the equipment sales, service &/or leases, interacting with Vendors, Sales, Service, Accounting & Leasing Departments
• Follow up on status professionally with vendors & internal departments
• Pay close attention to details for meticulous file organization & management
• Report status updates and escalate issues appropriately
• Ensure all policies & procedures are being followed
• Perform other duties, as assigned

Desired Skills and Qualifications:

• Associate's degree &/or 2-4 years of coordinator experience is strongly desired
• Ability to multitask with diligence & organization
• Strong interpersonal skills, work ethic & communication skills
• Ability to identify & escalate concerns or delays, providing prompt & thorough responses
• Strong problem solving & presentation skills with the ability to effectively interact with all levels of the organization
• Computer programs - Microsoft Teams, Word, Excel, Outlook and ERP systems
• Language Skills - High:
• Ability to read, analyze, and interpret business materials & government regulations
• Ability to effectively present information and respond to questions from groups of managers, clients, internal departments &/or customers
• Mathematical Skills - Intermediate:
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
• Ability to apply concepts of basic algebra and geometry
• Reasoning Ability - Intermediate:
• Ability to apply common sense understanding to carefully follow instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations

Physical Demands/Work Environment:

• Physical/Sensory Functions:
• Regularly will use hands, sit, talk/hear, taste/smell; Occasionally will stoop, kneel, crouch or crawl; Occasionally will climb or balance.
• Lift and/or Move Functions: Ability to lift ten to up to 50 pounds occasionally
• Work Environment: Occasionally will work near moving mechanical parts

About Alta:

Culture is Job #1. Alta Equipment Group prides itself in living by our Guiding Principles: Invest in the Best, Passion for Excellence, Customers for Life, Mutual Respect and One Team. More than an equipment company, Alta is an innovator of solutions, delivering diverse products and unrivaled support centered on building lasting customer relationships.

If you have a passion for excellence and are ready to make a difference within our organization, we're ready for you. Whether it's selling the world's-best big iron, rolling up your sleeves and servicing our industry-leading construction and material handling product brands or being a difference maker behind the scenes, we can use your skillset.

At Alta Equipment Group, we believe in mutual respect and are committed to diversity while inspiring our employees to reach their maximum potential. Voted a "Top Work Place USA", our employees across North America are committed to excellence. It's the Alta way.

So, let's start the conversation. Click the link to apply and begin the journey of a lifetime.

What We Look For:

At Alta Equipment Group, we are looking for candidates who are a cultural fit with our organization and understand that every task and job goes toward fostering customers for life. Along with that, a great attitude that embraces mutual respect and delivering a consistent high energy level that exudes a passion for excellence. Also, we are searching for a skill set that has a high aptitude for the position with a continual focus on investing in one's profession through additional training and learning.

Other Opportunities at Alta:

Please visit our careers page at altg.jobs to view other openings that may be of interest to you!

Alta Equipment Group is an equal opportunity employer. This means we do not discriminate on account of age, race, religion, color, sex, national origin, ancestry, citizenship, height, weight, marital status, familial status, disability, genetic information, military status, veteran status, misdemeanor arrest record, or membership in any other classification protected under applicable law. If you believe the Company has violated its equal employment opportunity policy in any way, please contact immediately!

**JOB DESCRIPTION**
**Job Summary**
Provider Network Administration is responsible for the accurate and timely validation and maintenance of critical provider information on all claims and provider databases (using SQL, Excel, and QNXT). Staff ensure adherence to business and system requirements of internal customers as it pertains to other provider network management areas, such as provider contracts.
**KNOWLEDGE/SKILLS/ABILITIES**
+ Generates and prepares provider-related data and reports (using SQL, Excel and QNXT) in support of Network Management and Operations areas of responsibility (e.g., Provider Services/Provider Inquiry Research & Resolution, Provider Contracting/Provider Relationship Management).
+ Provides timely, accurate generation and distribution of required reports that support continuous quality improvement of the provider database, compliance with regulatory/accreditation requirements, and Network Management business operations. Report examples may include: GeoAccess Availability Reports, Provider Online Directory (including ongoing execution, QA and maintenance of supporting tables), Medicare Provider Directory preparation, and FQHC/RHC reports.
+ Generates other provider-related reports, such as: claims report extractions; regularly scheduled reports related to Network Management (ER, Network Access Fee, etc.).; and mailing label extract generation.
+ Develops and maintains documentation and guidelines for all assigned areas of responsibility.
**JOB QUALIFICATIONS**
**Required Education**
Bachelor's Degree or equivalent combination of education and experience
**Required Experience**
+ 3-5 years managed care experience, including 2+ years in Provider Claims and/or Provider Network Administration.
+ 3+ years' experience in Medical Terminology, CPT, ICD-9 codes, etc.
+ Access and Excel - intermediate skill level (or higher)
**Preferred Education**
Bachelor's Degree
**Preferred Experience**
+ 5+ years managed care experience
+ QNXT; SQL experience
+ Crystal Reports for data extraction
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Pay Range: $45,390 - $88,511.46 / ANNUAL
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

Coordinator, Pathology Administration - Department of Pathology
Wayne State University is searching for an experiencedCoordinator, Pathology Administration - Department of Pathologyat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):
Job Purpose:
Coordinate office services to maximize office efficiencies, coordinate staff and faculty processing, and oversee assigned projects in support of the Chair and the Department's clinical and research efforts. Interface with internal and external stakeholders, including faculty, research staff, human resources, OISS, and community affiliates. Reports to the Director of Pathology and supports the Department Chair.
Essential Functions:
Coordinate and process academic and non-academic personnel paperwork, including full-time faculty. Complete and process paperwork for foreign national visas. Manage and collect all materials for faculty annual review and selective salary procedures. Work with faculty on promotion and tenure submissions and sabbatical leave requests. Send/receive related correspondence, information, and materials on behalf of the Chair to internal and external stakeholders to facilitate successful and timely outcomes.
Assist Department Chair by preparing memos, letters, meeting agendas and materials, summary notes, reports, spreadsheets, scheduling meetings, screening meeting requests, etc. Handle highly sensitive and confidential information and maintain all related files and materials with security and efficiency. Perform liaison functions between unit and internal and external contacts. Attend meetings as directed and handle follow-up activities on behalf of the Chair.
Coordinate and handle special projects involving a high level of organization, confidentiality, record keeping, attention to detail and accuracy. Monitor schedules and due dates in or to establish meetings, ensure completion of tasks, and other documentation needed to reach desired goals.
Organize meetings and other events occurring on campus, including official academic events and functions, and other recurring or incidental conferences. Ensure that meetings and conferences have appropriate locations, supplies, materials, audio-visual equipment, and other needs met. Order supplies as needed for events, meetings, and day-to-day work, utilizing the Wayne Buy system.
Perform other related duties as assigned.
Unique duties:
Qualifications:
Education: Bachelor's degree
Degree in Business, Communication or related field or equivalent combination of education and/or experience.
Experience: Experienced (minimum 2 years of job-related experience)
Minimum of two years' experience working in a high volume academic medical department. Experience with Microsoft Office, Banner, and other university systems.
Knowledge, Skills, and Abilities:
Excellent Verbal, Written and Interpersonal Communications - Ability to engage effectively with a variety of audiences in various media, including email, letters, reports, project summaries, etc. Able to build cooperative, effective relationships, and facilitate communications and understanding among faculty members. Team players, who always maintains professional decorum.
Skilled in Project Management - Ability to independently manage a variety of projects and tasks, while ensuring appropriate tracking, quality control, follow-up, and attention to detail. Able to multi-task, prioritize and meet deadlines with changing conditions.
Proficient with Technology - Skilled user of the Microsoft Office platform, including Word, PowerPoint, Excell, Access, Outlook, and the Internet. Extensive knowledge of university software platforms, such as Banner, Web-time Entry, Wayne Buy, etc.
Preferred qualifications:
School/College/Division:
H06 - School of Medicine
Primary department:
H0612 - Pathology
Employment type:
+ Regular Employee
+ Job type: Full Time
+ Job category: Staff/Administrative
Funding/salary information:
+ Compensation type: Annual Salary
+ Hourly rate:
+ Salary minimum: TBD
+ Salary hire maximum: TBD
Working conditions:
Normal office environment.
Job openings:
+ Number of openings: 1
+ Reposted position: No
+ Reposted reason: None (New Requisition)
+ Prior posting/requisition number:
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

**Location:**
Monroe Regional Hospital
**Department:**
Patient Care Administration
**Hours:**
24
**Shift:**
Nights (United States of America)
**Job Summary:**
An Administrative Supervisor plays a key role in coordinating high quality patient care at ProMedica.
In overseeing patient care coordination, the Supervisor manages shift operations for patient flow, staff assignments and care team collaboration.
You will lead daily transition rounds and ensure all members of the patient care team communicate efficiently. You will also act as a clinical expert to maintain technical and professional care standards and offer coaching and preceptorship in areas of growth for staff.
The above summary of accountabilities is intended to describe the general nature and level of work performed in this role. It should not be considered exhaustive.  
REQUIREMENTS
+ Education: Bachelor's Degree in Nursing from an accredited college or university or currently enrolled in an accredited Bachelor's Degree in Nursing program with degree completion within two years.
+ Skills: Excellent communication including conflict management, problem-solving, and decision-making skills. Ability to work effectively under pressure and manage multiple priorities. Strong knowledge of hospital operations, regulatory compliance, and emergency management.
+ Years of Experience: Must have a minimum of 3 years in nursing in a patient care area
+ License: Current State license as a Registered Nurse
+ Certification: BLS, ACLS
**ProMedica** is a mission-driven, not-for-profit health care organization headquartered in Toledo, Ohio. It serves communities across nine states and provides a range of services, including acute and ambulatory care, a dental plan, and academic business lines. ProMedica owns and operates 10 hospitals and has an affiliated interest in one additional hospital. The organization employs over 1,300 health care providers through ProMedica Physicians and has more than 2,300 physicians and advanced practice providers with privileges. Committed to its mission of improving health and well-being, ProMedica has received national recognition for its clinical excellence and its initiatives to address social determinants of health. For more information about ProMedica, please visit promedica.org/aboutus ( .
**Benefits:**
We provide flexible benefits that include compensation and programs to help you take care of your family, your finances and your personal well-being. It's what makes us one of the best places to work, and helps our employees live and work to their fullest potential.
Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or any other legally protected category. In compliance with the Americans with Disabilities Act Amendment Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a job with ProMedica, please contact ** **
Equal Opportunity Employer/Drug-Free Workplace

**JOB DESCRIPTION**
**This role will have standard EST business hours.**
**Job Summary**
Provider Network Administration is responsible for the accurate and timely validation and maintenance of critical provider information on all claims and provider databases. Staff ensure adherence to business and system requirements of internal customers as it pertains to other provider network management areas, such as provider contracts.
**KNOWLEDGE/SKILLS/ABILITIES**
+ Oversees receipt of and coordinates data from the provider network for entry into the plan's provider management system.
+ Reviews/analyzes data by applying job knowledge and experience to ensure appropriate information has been provided.
+ Audits loaded provider records for quality and financial accuracy and provides documented feedback.
+ Assists in configuration issues with Corporate team members.
+ Assists in training current staff and new hires as necessary.
+ Conducts or participates in special projects as requested.
**JOB QUALIFICATIONS**
**Required Education**
Associate degree in Business or equivalent combination of education and experience
**Required Experience**
+ Min. 3 years managed care experience
+ Experience in one or more of the following: Claims, Provider Services, Provider Network Operations, Hospital or Physician Billing, or similar.
+ Claims processing background including coordination of benefits, subrogation, and/or eligibility criteria.
**Preferred Education**
Bachelor's Degree
**Preferred Experience**
+ 3+ years Provider Claims and/or Provider Network Administration experience
+ Experience in Medical Terminology, CPT, ICD-9 codes, etc.
+ Access and Excel - intermediate skill level (or higher)
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Pay Range: $21.16 - $42.2 / HOURLY
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

**Employment Type:**
Full time
**Shift:**
**Description:**
EPIC Application Coordinator - Hospital Billing Certified
-Resolute Hospital Billing Administration including Single Billing Office Certification
-Resolute Hospital Billing Charging Administration Certification
-Charge Router Certification
*** Position is remote based**
**POSITION PURPOSE**
Responsible for providing primary support and contact for each application. Coordinates all issues that arise during the project for assigned application areas and provides subject matter expertise and comprehensive knowledgeable in Trinity Health's policies, procedures, and business operations. Works directly with the customer and develops best practice workflows based on decisions from different system decision making groups and translates the information into the application build. Works hand-in-hand with other Epic Application Coordinators, Project Managers, Trainers, and respective Application Managers.
**ESSENTIAL FUNCTIONS**
Knows, understands, incorporates and demonstrates the Trinity Health Mission, Vision and Values in behaviors, practices and decisions.
Establishes priorities that align with organizational initiatives. Manages multiple projects simultaneously and adapts to frequent changes in priority. Manages teams to consensus decisions that support organizational objectives
Consults with providers, clinicians, executives and management at all levels in order to provide support for decisions, workflows, new initiatives and other assignments.
Provides critical analysis of data to support assigned program, project and/or engagement and articulates same to colleagues, customers, business owners and all levels of management.
Provides specialized guidance for integration, architectures, system selection, strategy, electronic health and/or financial records, clinical systems implementations and clinical process transformation as needed.
Researches and contributes to recommendations into timing of introduction of new functionality. Supports upgrade design process and decision-making.
Recommends innovative application solutions to product workflow, patient safety, productivity and financial problems.
Provides leadership direction for application integration decisions with impacts across applications and clinical / business units. Assists product teams in development of design and required documentation.
Analyzes business processes and reengineers those processes to improve business and/or clinical needs.
Prepares or participates in the preparation of detailed project work plans and project status reports.
Assists and collaborates with system decision making groups in determining best practice evidence-based workflows, order sets, forms, decision support and other tools that are consistently applied throughout Trinity Health.
Utilizes performance improvement methodologies (e.g., PDCA, Lean, Six Sigma, etc.) and change management strategies to address gaps in performance, changing technology, regulations, standards and evidence.
Participates in interdisciplinary functional groups that make design, implementation, enhancement and outcome reporting decisions.
Models teamwork within the System Office and with RHMs. Demonstrates the ability to operate in a collaborative, shared leadership environment.
Assists in the handling of multiple projects/assignments simultaneously and adapts to frequent changes in priorities.
Actively pursues professional growth opportunities.
Utilizes support staff appropriately and adopts new tools to manage projects and documents.
Maintains a working knowledge of applicable Federal, State and local laws and regulations, the Trinity Health Integrity and Compliance Program and Code of Conduct, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.
**MINIMUM QUALIFICATIONS**
Bachelor's degree in healthcare, IT or related field or an equivalent combination of education and experience. Must have progressively responsible experience serving as a subject matter expert, specialist or a consultant. Three (3) to five (5) years knowledge and leading performance/business process improvement activities, including analyzing workflow processes utilizing PDCA, Lean, Six Sigma or other continuous process improvement methodologies or direct experience building IT systems
Ability to interface with multiple technical and business teams.
Familiarity with information systems, clinical software and other computer applications.
Ability to serve as primary support contact for application and to coordinate all issues that arise.
Ability to understand choices involved in application configuration and to perform in-depth analysis of workflows, data collection, report details, and other technical issues associated with Epic software.
Ability to analyze business operations relative to build decisions, investigate end users' preferences when making build decisions, and working directly with system decision groups.

Ability to prioritize and implement requested changes to the system and to effectively analyze functionality in new releases in order to determine utilization.
Ability to populate databases during the initial system build with assistance from Epic and to collect information regarding potential system enhancement needs.
Ability to ensure data coming across an interface into an Epic application meets the business needs. 

Ability to set standards for naming and numbering conventions and security classifications using the Epic Style Guide Master File Naming and Numbering Conventions.
Ability to serving as a liaison between end users, third parties, and Epic implementation staff. 

Strong communication skills with the ability to communicate information clearly and concisely with project leadership and team members.
Strong analytical abilities and the ability to assess and match team member skills to team responsibilities and match organizational needs to the system's functionality.
Ability to motivate team members and show appreciation for the overall team efforts.
Ability to participate in training and work with end users.
Ability to troubleshoot problems and questions from end users and provide resolution and requested information.
Ability to research, evaluates, and analyzes alternatives to reach issue resolution.
Ability to manage project from organizational perspective and to never lose sight of detailed tasks.
Ability to work with report writers to ensure that the application has the necessary reports.
Ability to commit to established timetables and deadlines in order to ensure successful project outcomes
Must be an effective consensus builder and collaborator, have excellent written and verbal interpersonal and communication skills, and operate effectively in a highly collaborative environment.
Must be able to operate effectively in a collaborative, shared leadership environment.
Must possess a personal presence that is characterized by a sense of honesty, integrity and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals and values of Trinity Health.
Hourly pay range: $47.23 - $70.85
**Our Commitment**
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran

Job Description

Job Description

The Vice President of Finance & Administration plays a critical leadership role in ensuring the financial health, operational excellence, and long-term sustainability of The Children’s Foundation. This position oversees finance, accounting, investments, and administrative functions, while contributing to strategic planning and organizational growth.

ABOUT THE CHILDREN’S FOUNDATION
The Children’s Foundation is a grantmaking public charity dedicated to ensuring that all children in Michigan have equitable opportunities to lead healthy lives. With more than $160 million in assets and a bold 10-year plan for growth, the Foundation is poised to expand its impact and deepen its commitment to whole-child health across the state.

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KEY RESPONSIBILITIES
Financial Processes

• Direct all accounting functions in accordance with GAAP and auditing standards
• Oversee financial services, filings, and management reports
• Support the Development team in financial stewardship and fund creation

Budget Management

• Lead the development and oversight of core operating and departmental budgets
• Monitor and report on financial activity against approved budgets

Administrative Initiatives

• Manage third-party vendor relationships, procurement, and contract negotiations
• Collaborate on financial considerations for employee benefits and expenditures
• Improve financial workflows related to budgets, invoices, and expenses

Investment Management

• Oversee investment services and performance reporting with external consultants
• Manage Foundation assets in alignment with the Investment Committee’s direction

Technology & Systems

• Develop and implement a finance technology strategy to enhance internal controls and reporting
• Continuously improve financial tools and systems for operational efficiency

Board of Trustees Committee Support

• Staff the Investment and Finance & Audit Committees
• Prepare materials, support decision-making, and implement approved actions

Leadership & Collaboration

• Lead the Finance Department, including database administration and gift processing staff
• Serve as liaison to the Foundation’s outsourced accounting partner
• Explore innovative financial strategies such as impact investing
• Undertake additional responsibilities as assigned by the President & CEO 

External Relationship Building & Fundraising

• Support executive leadership in evaluating complex gifts and assets
• Help craft compelling financial narratives for fundraising and strategic initiatives

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POSITION REQUIREMENTS

• Bachelor’s degree in accounting, finance, or business administration required; CPA or master’s preferred
• Minimum 10 years of progressive financial leadership experience, ideally in nonprofit, community foundation, government, or complex setting
• Strong knowledge of GAAP and auditing standards; experience with fund accounting is preferred
• Proven experience managing investment portfolios and external financial partners
• Demonstrated ability to lead teams, manage budgets, and oversee financial operations
• Proficiency in financial systems and automation tools
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment

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COMPENSATION AND BENEFITS

• Salary Range:  $75,000–$2 0,000 annually. We’re open to considering candidates slightly above the range for exceptional experience.
• Benefits Package:  Comprehensive coverage, including a 401(k) plan with employer match.
• Time Off:  Generous vacation, paid holidays, sick days and paid parental leave.
• Insurance:  Employer-paid short- and long-term disability coverage.

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READY TO APPLY?
If you are a strategic financial leader who is passionate about building sustainable systems that support children’s health and equity, we invite you to apply for the Vice President of Finance & Administration role at The Children’s Foundation.

The Children’s Foundation is an equal opportunity employer committed to diversity, equity, and inclusion. All qualified applicants will receive consideration for employment. The Children’s Foundation does not discriminate based on race, color, religion, national origin, sex (including pregnancy, gender identity, and sexual orientation), age, disability, marital status, veteran status, or any other classification protected by law.

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Associate Director, Administration, Mott Center - Department of Obstetrics and Gynecology
Wayne State University is searching for an experiencedAssociate Director, Administration, Mott Center - Department of Obstetrics and Gynecologyat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):
Job Purpose:
Works with Director (Academic) to provide high level leadership and management of the Center. Directs the administration of fiscal, faculty, and academic affairs, personnel, research, physical plant management, and operations of the Center. Serve as chief administrative liaison to the Division of Research and the School of Medicine, as well as other internal and external constituents.
Essential Functions:
Direct financial activities which include development of complex budget projections and plans, cost and statistical analyses and related reports, and oversight of expenditures to ensure compliance with WSU policies. Represent Center in budget meetings with School of Medicine and Division of Research. Plan, direct and maintain all budgets in accordance with allocation provisions, policy and regulations for all fund types; develop short and long range strategic plans. Maintain internal control systems to assure integrity of financial transactions, prevent errors, omissions and fraudulent activity.
Direct, develop, and administer personnel operations. Responsible for performance management, recruiting, merit and salary planning, transaction management, employee relations, development, and reporting. Partner with Human Resources Client Services to optimize process flow and resolve other issues. Ensure transactions for all academic and non-academic personnel are performed in compliance with WSU policy and procedures.
Possess signatory authority for the Center. Final approver for all administrative e-systems and processes. Represent Center/leadership team to other University personnel, students, vendors, external clients and outside professional organizations and groups. Participate on various committees and task forces; serve as a resource providing general information and problem resolution for operational activities.
Attend and participate in monthly faculty meeting. Regularly meet with faculty to remedy issues related to all aspects of operations. Direct administration of the merit salary and promotion and tenure processes. Assist Director (Academic) with faculty recruiting activities; determine related financial commitments. Manage faculty start-up accounts; work with School of Medicine and University Budget Office for scheduled funding contributions. Provide support to new-hire faculty members to efficiently setup and establish laboratories.
Direct administration of the graduate programs. Develop and implement graduate student recruitment activities, direct related financial activities of programs and seminar series. Work with Division Director for Education to determine rotations and laboratory placement of students. Develop, implement, and direct program delivery, coordinate technical and administrative aspects of programs/projects. Facilitate resolution of issues related to enrolled students.
Direct the financial aspects of the grant award functions, both pre and post. Approve proposals and ensure budgets and effort are aligned with Center/School/Division objectives. Ensure principal investigators maintain approved budgets of active awards and prevent deficits. Direct formal reporting for grant and ICR balances, provide standardized reports to investigators on a scheduled basis. Direct processes that identify sources of funding, maintain grants database, and provide added value to proposals.
Develop and direct programs for development/philanthropy and other types of outreach. Actively promote Center, including management of the website and newsletter, writing communications and other public relations.
Direct physical plant management. Review office and laboratory space assignments per Center policy. Identify and direct the removal of outdated equipment, clearing of laboratories no longer in use; oversee repairs and new installations, directs coordination with FP&M for large and small scale renovation projects. Negotiate service and maintenance contracts for scientific and office equipment.
Unique duties:
The Associate Director of Administration is responsible for the operational and financial management of the Mott Center, reporting directly to the Center Director. This role oversees and mentors an administrative team that supports faculty, the Clinical Research Center, and all research and educational activities of the Center. Responsible for management of grants and contract funding (pre- and post-award), the financial oversight of all Center funding sources (including the Clinical Research Center), and human resource functions. The Associate Director also supports the planning and execution of research and educational initiatives. Essential Functions: Prepare and manage the overall budget for the center, overseeing all funding sources. Prepare and manage the yearly general fund state-allocated budget. Provide financial reporting and forecasting to the Director, ensuring compliance and managing expense reporting and forecasting for endowments and startup accounts. Present monthly financial updates to Director and make recommendations on financial matters. Maintain and reconcile the personnel position roster for the Department. Manage over $10M in active grant awards, ensuring accuracy, compliance, and financial accuracy and integrity. Manage financial transfers, expense transfers, journal vouchers, and account corrections. Oversee the financial structure and operations of the Clinical Research Center. Lead, mentor, and supervise the administrative team. Serve on key committees that directly support the operational activities and initiatives of the center. Manage space allocation, building operations, and serve as liaison with various WSU departments. Initiate and approve personnel actions (hiring, terminations, reclassifications, disciplinary actions, and retention efforts). Serve has a first-level liaison for human resource-related matters. Handle confidential and sensitive information for the center. Assist Director with activities and initiatives as needed. Plan and implement events for the center. Act as department-level approver for EPAF, WayneBuy, TravelWayne, WebTime timesheets, ProCard transactions, etc. Other duties as assigned.
Qualifications:
Education:Bachelor's degree
Bachelor's degree in business administration, public administration, or related field from an accredited college or university, or an equivalent combination of education and experience required. Master's degree preferred.
Experience:Expert (established subject matter expert, 7+ years experience)
Minimum of seven years of financial, budget, human resources, academic administration, and supervisory experience, preferably in higher education or a large/complex organization.
Knowledge, Skills, Abilities:
BUSINESS ACUMEN: Possess an understanding of administrative systems, preferably in a higher education environment. Demonstrates a high level of understanding of operations or possesses the equivalent professional experience in supporting the business operations of an equivalent size in a non-university organization such as non-profit, corporate or government. Demonstrates broad knowledge and perspective and is future oriented.
ANALYTICAL SKILLS: Demonstrates the ability to apply analytical and logical thinking to gathering and analyzing information. Makes valid and reliable evaluation of information. Proposes and evaluates alternative solutions to achieve organizational goals. Capable of analyzing large volume of data and summarizing results.
PROBLEM SOLVING SKILLS: Analyzes the impact of potential actions. Identifies and resolves problems in a timely manner. Anticipates the implications and consequences of situations and takes appropriate action to be prepared for possible contingencies.
LEADERSHIP SKILLS: Provides leadership and training to responsible area(s) regarding financial, budgetary, human resources and administrative matters. Demonstrates strong leadership skills that can influence and motivate individuals and groups to achieve results.
ORGANIZATIONAL AGILITY: Demonstrates the use of strategic and mission critical approaches in decision making. Knows how to get things done both through formal channels and the informal networks. Demonstrates the ability to work effectively to establish and accomplish the mission, strategic plans, goals and objectives of the unit.
TEAMWORK AND RELATIONSHIPS: Ability to work through others and make appropriate interventions to ensure work flow is efficient and adequate resources are available. Encourages collaboration and seeks feedback. Demonstrates an ability to share organizational knowledge with peers to support their personal developments within the institutional framework.
PLANNING/PROJECT MANAGEMENT: Ability to shift priorities and multi-task on various projects. Develops strategies to achieve organizational goals. Accurately scopes out length and difficulty of tasks and projects. Realistically estimates time and resource requirements on projects.
SUPERVISORY SKILLS: Ability to delegate work, set clear direction and manage workflow. Skill and experience in mentoring and coaching of personnel. Ability to train, develop, assess, and offer feedback to staff members. Skilled in development of teamwork among staff members.
ORGANIZATION SKILLS: Ability to prioritize and plan work activities; adapting to changing conditions. Strong organizational skills and ability to work within established deadline and under pressure.
PERSONAL CREDIBILITY: Possesses high ethical standards. Respects the confidentiality of information and concerns shared by others. Interprets and understands University policies and applicable laws and regulations to ensure personal and unit compliance.
COMMUNICATION SKILLS: Expresses oneself clearly in writing and in conversations and interactions with others. Can portray financial information clearly through spreadsheets, financial statements, graphs, and narratives. Demonstrates the ability to plan and deliver oral and written communications that are impactful and persuasive.
TECHNOLOGY SKILLS: Working knowledge of Microsoft Word, Outlook, PowerPoint, Excel, all Banner Applications, Prophix, and WSU Pipeline programs.
Preferred qualifications:
Bachelor's degree or equivalent combination of education & experience. Five or more years of experience working in a high-level administrative role. Knowledge and experience working with management of Federal, State, Foundation, and Industry-sponsored grant and contract funding. Demonstrated experience in financial skills with a strong understanding of general accounting principles. Must be able to develop and effectively manage budgets. Ability to multitask and prioritize work in a fast-paced setting. Excellent communication and interpersonal skills. Must be able to communicate (verbal and written) professionally and effectively. Able to interact professionally with individuals from diverse backgrounds. Strong analytical problem-solving skills. Strong leadership and supervisory skills.
School/College/Division:
H06 - School of Medicine
Primary department:
H0610 - Obstetrics/Gynecology
Employment type:
+ Regular Employee
+ Job type: Full Time
+ Job category: Staff/Administrative
Funding/salary information:
+ Compensation type: Annual Salary
+ Hourly rate:
+ Salary minimum: TBD
+ Salary hire maximum: TBD
Working conditions:
Job openings:
+ Number of openings: 1
+ Reposted position: No
+ Reposted reason: None (New Requisition)
+ Prior posting/requisition number:
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.