142 Administration jobs in Lisle

Reporting to the Senior Associate Director for Global Partnership, the Program Administration Analyst supports the development and coordination of the University of Chicago's global partnerships by conducting background research, analyzing opportunities, and coordinating administrative processes. This role aids in the review, tracking, and renewal of international memoranda of understanding (MOUs), ensuring accuracy and compliance in coordination with the Office of Legal Counsel and campus stakeholders. The Program Administration Analyst identifies potential funding sources to support global faculty research, contributes to federal reporting requirements, and maintains data related to the University's international engagement. Strong writing skills, attention to detail, and the ability to synthesize information into clear communications and briefing materials are essential. This position performs routine assignments related to academic, research, clinical or administrative programs.

Responsibilities:

• Supports federal compliance by coordinating the review process, tracking, renewal, and reporting for the University's institutional memoranda of understanding.
• Compiles required information from University stakeholders for the Department of Education's Section 117 Foreign Gift and Contract Report.
• Coordinates administrative processes and guidelines across campus with unit administrators and the Office of Legal Counsel.
• Conducts background research and analysis on requests for partnerships from external parties.
• Provides University staff and faculty with resources available on campus and works to surface opportunities for revenue-generating engagement with students and the campus, networking, and research collaborations, among other opportunities, to those units.
• Drafts memos and written documents and contributes to the creation of briefing materials, presentations, and reporting for executive leadership.
• Researches potential external funding sources that support global faculty research initiatives.
• Maintains UChicago Global's inbox and coordinates required responses.
• Coordinates inputs for UChicago Global's monthly newsletter and supports communications efforts that highlight the University's global engagement.
• Analyzes program budgets and uses a moderate/high level of authority to recommend or makes budgetary recommendations.
• Uses general understanding and experience to administer the delivery of program participation and/or beneficiaries.
• Plans and conducts quality assurance reviews and recommends changes as appropriate.
• Interacts with faculty, researchers and staff for committee work or information.
• Performs other related work as needed.

Minimum Qualifications:

Education: Minimum requirements include a college or university degree in related field.

Work Experience: Minimum requirements include knowledge and skills developed through.

Certifications:

Preferred Qualifications:

Technical Skills or Knowledge:

Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to UChicago Global, including its contact management system, Zoom.

Proficient in the Microsoft Office Suite.

Preferred Competencies:

Knowledgeable, energetic and passionate about research and global partnership. Achieves objectives with minimal direction - Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively. Work effectively across the University, including faculty and staff across units. Work as a sole contributor as well as collaborate with others in a cross-functional team environment. Possess the skills, take initiative, and proactively anticipate organizational needs. Cultural sensitivity and strong emotional intelligence. Exceptional time, project management and organizational skills including the ability to meet external and internal deadlines. Work well under pressure and on multiple projects simultaneously, set priorities, and meet deadlines consistently.

Location: Chicago, IL (Onsite)

Duration: C2C Contract

Experience: 8+ Years

Job Description: Experience in Unix/Linux environments. Experience with various tools like Nexus, Maven, Sonar, and Atlassian tools like Bitbucket, Bamboo, Jira, Confluence. Scripting: shell scripting, Python. Proficient with activities like Access Request, Artifact Cl.

Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.

Description

We are a professional services firm that provides third-party retirement plan administration services for companies that sponsor Employee Stock Ownership (ESOPs) and 401(k) Plans. Our offices are located in Charlottesville, VA, Columbia, MD, Columbus, OH, Westchester, IL, Pasadena, CA and Maple Grove, MN, although our client base is nationwide. We are one of the top 2 companies that provide ESOP administration consulting services in the country, and we continue to grow our retirement services business (401(k), DB, CB, etc). We are seeking sharp, detail-oriented, dedicated individuals to join our team.

We are hiring ESOP Administration Analysts

The ESOP Administration Analyst will support the administration of our clients ESOPs by completing tasks assigned by Plan Administrators throughout the yearly plan cycle. These tasks include the analysis of ESOP census reports, preparation of Plan financial statements, and government reporting. The successful candidate will be able to work collaboratively on a team of Analyst and possess excellent time management and organizational skills.

This is an entry-level position. The successful candidate will learn all about ESOPs, including recordkeeping and administration, with the opportunity to advance to the position of Plan Administrator and beyond.

Skills & Abilities:

• Self-motivated and detail oriented
• Enthusiasm to advance professional career
• Ability to work in a team setting

Requirements

• Bachelors Degree in Accounting, Finance, Math, Business, or Economics degree preferred. Will consider an applicant with an Associate degree along with demonstration of strong analytical skills and excellent Excel skills and/or prior experience
• Basic Accounting knowledge
• Proficiency in MS Excel. Knowledge of MS Word mail merge using Excel a plus
• Experience with benefits administration or retirement plans a plus (or desire to learn)

Benefits:

We offer challenging work, a competitive salary, and an outstanding opportunity for career growth for the right candidate. Our comprehensive benefits package includes Medical, Dental, Vision, Life & AD&D, Disability, FSA, HSA with company contribution, 401(k) with company match, parental leave, paid time off and education/association dues assistance.

We work hard, but we also have fun. As a Blue Ridge Associates employee, you will be a part of a company that supports charitable activities through fundraising and volunteer work. You'll enjoy quarterly virtual Happy Hours, Monthly Birthday Celebrations and Annual Social gatherings where we celebrate our successes. You'll have opportunities to shine by joining one of our committees or by volunteering for a special project that calls your name.

Come join us!

Don't miss this opportunity to become a part of our dynamic organization!

Equal Opportunity Employer

Must be authorized to work in the US.

Job Type

Full-time

Description

Want to use your skills to positively impact a fast-paced, growing business? Looking to advance your career in an entrepreneurial environment?

We are a professional services firm that provides third-party retirement plan administration services for companies that sponsor Employee Stock Ownership (ESOPs) and 401(k) Plans. Our offices are located in Charlottesville, VA, Columbia, MD, Columbus, OH, Westchester, IL, Pasadena, CA and Maple Grove, MN, although our client base is nationwide. We are one of the top 2 companies that provide ESOP administration consulting services in the country, and we continue to grow our retirement services business (401(k), DB, CB, etc). We are seeking sharp, detail-oriented, dedicated individuals to join our team.

We are hiring ESOP Administration Analysts

The ESOP Administration Analyst will support the administration of our clients' ESOPs by completing tasks assigned by Plan Administrators throughout the yearly plan cycle. These tasks include the analysis of ESOP census reports, preparation of Plan financial statements, and government reporting. The successful candidate will be able to work collaboratively on a team of Analyst and possess excellent time management and organizational skills.

This is an entry-level position. The successful candidate will learn all about ESOPs, including recordkeeping and administration, with the opportunity to advance to the position of Plan Administrator and beyond.

Skills & Abilities:

• Self-motivated and detail oriented
• Enthusiasm to advance professional career
• Ability to work in a team setting

• Bachelor's Degree in Accounting, Finance, Math, Business, or Economics degree preferred. Will consider an applicant with an Associate degree along with demonstration of strong analytical skills and excellent Excel skills and/or prior experience
• Basic Accounting knowledge
• Proficiency in MS Excel. Knowledge of MS Word mail merge using Excel a plus
• Experience with benefits administration or retirement plans a plus (or desire to learn)

Administration OpportunityChicago, IL more information on this Administration opening and others like it through Metropolis, a Provider Engagement Platform that connects you with organizations in the top 100 Metropolitan areas. Metropolis sources physicians according to each organization's search parameters in a secure, hands-off environment where you can passively or actively evaluate available openings. Metropolis is designed to be user friendly, as it requires very little oversight, offers 24/7 updates on openings without being bombarded by recruiters, and can be easily accessed via laptop, smart phone, or smart device. Unlike traditional job boards, Metropolis offers a confidential experience for both the healthcare facilities and the candidatesMetropolis does not allow recruiting firms on the platform and only shares your information if an organization matches your specific preferences. Additionally, you have the ability to omit facilities you dont want to match with. Lastly, Metropolis operates off sincerity and integrity; job postings will never claim a job is located in the city when it is actually over an hour away.Im already set to interview! I really like Metropolis and love the direct connection to the organization! Jacksonville CandidateGo to the link below to get connected with Administration openings!

LocumJobsOnline is working with VieMed Healthcare Staffing to find a qualified Administration NP in Illinois, Illinois, 62234!

About The Position

Ready to make your next career move? VieMed Healthcare Staffing is a premier staffing agency that specializes in connecting skilled professionals with healthcare facilities, ensuring seamless continuity of care and unparalleled service delivery. We are committed to quality, reliability, and integrity for both our candidates and clients. Join us in our mission to elevate healthcare staffing to new heights. We take care of you, so you can take care of others.

VHS is looking for a qualified Nurse Practitioner - Administrative.

• City: Illinois
• State: IL
• Start Date: N/A
• End Date: N/A
• Duration: N/A Weeks
• Shift: N/A Day shift
• Description: VES is seeking General Medicine Providers to perform Compensation amp Pension exams Separation Health Assessments across the country. Current Openings: Provider's own office locations- Provider must have their own officePeru IL- 1 day per week needed PLEASE READ ATTACHED PRACTICE DESCIPTION TO UNDERSTAND THE ROLE FULLY Veterans Evaluation Services VES a Maximus company is a government contractor helping our nation's Veterans.Need is on a PRN basis ongoingOption to work ½ days4-hours and/or full days8-hoursOne-Time non-treatment CampP exams separation health assessmentsExams are primarily interview-based with some physical assessment: range of motion testing muscle strength testing.No prescribing no treatmentQuick credentialing amp onboarding Willing to accept these medicineinternal medicineorthopedic surgeryanyone with a background in general medicine or experience with compensation and pension. RATE STRUCTURE FOR PRESENTATIONS: ***Hourly Overtime Holiday rates are NOT applicable with VES. All Gen Med providers must follow the rate structure below.Half-day Rate - 600 flat rate for 4 hour shifts or less includes times to complete exams submit report including any addendums no OTDaily Rate - 1200 flat rate for 5 hour shifts or longer includes times to complete exams submit report including any addendums no OTBonus - one time bonus of 650 for completing all required training and performing first examsLocal candidates only travel included in ratesPlease note: Follow up administrative work will be required on a regular basis addendums medical opinions and reading diagnostics This will not be paid outside of the ½ day or full day rate. Client does not reimburse for DMA certifications or the portal training before starting.
• Notes: N/A
• 1099 Pay Rate: $468.00
• Certification Requirements: AANP

At VieMed, Live Your Life isn't just a company tagline. It's a passionate commitment to improving the lives of every patient and employee.

Benefits Include:

• Competitive Pay Packages
• Weekly Pay Schedule via Direct Deposit
• Comprehensive Medical Benefits (W-2)
• Robust Referral Bonus Program
• 24/7 Dedicated team committed to your success throughout your time with VHS
• Paid sick time in accordance with all applicable state, federal and local laws
• Licensure, certification, travel and other reimbursements when applicable

**VHS is an Equal Opportunity Employer ( EEO )/Protected Veterans/Individuals with Disabilities/E-Verify Employer and welcomes all to apply**

#LiveYourLife

1. Connect with fellow locum professionals through online forums, networking events, and support groups, fostering camaraderie, collaboration, and shared learning experiences.
2. Contribute to global health initiatives by participating in international locum assignments, addressing healthcare disparities and supporting healthcare infrastructure development.
3. Experience diverse medical settings, patient demographics, and clinical challenges, enriching your professional expertise.
4. Fill staffing gaps in hospitals, clinics, and other healthcare facilities, contributing to the efficiency and effectiveness of the healthcare system.
5. Tailor patient care approaches to individual needs and preferences, free from institutional protocols or constraints, fostering patient-centered care and satisfaction.

Alumni Relations and Development (ARD) engages alumni, current students, parents, and friends of the University through intellectual, professional, and social activities on campus, around the world, and online. ARD raises $600 million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. The Gift Management team advances the University of Chicago's fundraising efforts through its partnership with colleagues across the University to enhance a donor's experience throughout the life cycle of their giving. In furtherance of ARD goals and with a focus on operational excellence, the team develops and enforces gift acceptance policy that ensures adherence to gift acceptance principles; accurately documents, processes, and records donor gifts and commitments; monitors and reports on the status of complex giving; supports pledge fulfillment through the development and delivery of pledge reminders; and oversees gift compliance and addresses gift compliance issues.

The Assistant Director will support the acceptance and recording of complex gifts and pledges and serve as a key resource in providing a superior level of donor service. This role provides professional support and solves straightforward problems related to gift processing, troubleshooting, processing, and other gift-giving related records matters. Maintains and secures highly sensitive and confidential donor, alumni, and student contact and relationship data for Alumni Relations and Development (ARD). Uses database tools to analyze, investigate, and monitor data with instruction of others.

Responsibilities:

• Supports the Senior Associate Director of Gift Administration in working with campus partners to optimize the reporting and delivery of data related to grants. Process grants and their payments.
• Reads, interprets, and records pledges in the CRM. Liaise with the Gift Acceptance and Agreements team to ensure all relevant gift agreement data is accurately recorded in the CRM.
• Partners with the Office of Gift Planning in the recording of bequest expectancies, deferred gifts, and gifts in kind.
• Supports the Senior Associate Director of Gift Administration in collaborating with Financial Services and the Office of Investments in the acceptance and recording of gifts of stock and mutual funds.
• Develops and monitors communication standards and policies for the Gift Administration Team.
• Ensures that all donors contacting the Gift Administration Team through a variety of channels receive consistent messaging and superior service.
• Maintains accurate record of communications-related activity in the CRM.
• Manages multiple inboxes and triage requests across the team.
• Serves as the primary point of contact for multiple incoming phone lines.
• Implements and makes use of technology to evolve and manage workflow processes, including ticketing system, and enhance donor and campus partner experience.
• Develops and enhances the corporate matching gifts process.
• Develops and maintains policy and process documents for Gift Administration Team and external facing materials, which may appear on the University's website, or elsewhere.
• Supports the work of the Gift Administration Team and broader Gift Management Group as necessary to advance the mission of ARD.
• Seeks opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
• Performs moderately complex and some routine assignments related to the development operations across campus while maintaining highly sensitive and confidential donor information.
• Monitors and maintains gift and grant account information within appropriate databases. Has a moderate/high level of authority regarding report and document distribution.
• Performs other related work as needed.

Minimum Qualifications:

• Education: Minimum requirements include a college or university degree in a related field.
• Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications:

• Education: Bachelors degree.
• Experience: Minimum two years of professional experience in fields such as nonprofit management, donor relations, development, alumni relations, communications, legal or professional writing, or as a paralegal, customer service, or similar field.
• Technical Skills or Knowledge: Demonstrated skill and knowledge of, or ability in.

The job uses specialized knowledge and breadth of expertise within the University leading to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit. Reporting to the Director of Financial Operations, the Assistant Director of Grants and Finance is a senior administrator within The Social Sciences Division responsible for restricted funds policy. The job manages projects in monitoring the operating and capital budgets within The Social Sciences Division and/or University-wide administrative units. This position has responsibility for Faculty portfolios, which include sponsored research administration, budget and forecasting, procurement, capital expenditures, and payroll. The position supervises the faculty summer salary process. The position supervises the sponsored project payroll verification PVR process. The position works in partnership with the Director for Financial Operations to develop and execute short and long-term operational and strategic goals for external grants. The person in this role serves as a liaison to academic departments and administrative units of the University as well as external agencies and academic collaborators.

Responsibilities

• Works closely with leadership to focus on strengthening management and monitoring of sponsored research projects and restricted fund activities to ensure financial accuracy and fiscal accountability.
• Serves as liaison between internal units such as Financial Services, University Research Administration (URA), Procurement Services, the Provost's Office, and collaborating departments to ensure that all necessary financial data is captured for sponsor-funded research projects.
• Leads comprehensive administrative support for sponsored programs and research (post-award, closeout) to ensure all current funding awarded is used to the specification of the funding agency.
• Review sponsor guidelines, terms, conditions, and processes for all proposals and current awards. Analyzes and prepares budgets in UCPLAN and projections, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
• Supervise the summer salary allocation process. This includes communicating with faculty on summer salary budgets, reviewing contracts to ensure allowable. Working with payroll to ensure summer salary allocations are correct in accounting system.
• Supervisor for the DDRIG pre-award proposals. Post award administration, and renewals process to University Research Administration.
• Supervise and coordinate the Payroll Verification Process confirming payroll expenses that hit grants in the prior year and retrieving signatures form Project Investigator.
• Supervise the LBC Invoice Email address to ensure all subcontract invoices are processed in a timely manner.
• Supervise the LBC Grants Email address and delivers answered in a timely manner.
• Coordinates and ensures completion of annual, final, and ad hoc financial requirements and keeps the Principal Investigator informed of progress.
• Remains current with agency and regulatory changes. Plans for department/unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
• Solves complex problems in support for the research enterprise within a department or unit, including pre-and/or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.
• Recommends service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
• Performs other related work as needed.

Minimum Qualifications

Education: Minimum requirements include a college or university degree in related field.

Work Experience: Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

Certifications: ---

Preferred Qualifications

• 7 years of work experience in accounting or related field.
• 7 years of progressively responsible experience in administrating sponsored research, pre and post-award.
• Working within an academic or complex administrative environment.
• 2 years of direct supervisory and management experience.
• Working with enterprise-wide financial and sponsored research systems.

Technical Skills or Knowledge:

• Create verbal and written reports.
• Computer proficiency, including solid working knowledge of MS Office Suite, email, etc.
• Intermediate proficiency with Excel; skilled with spreadsheets and utilizing linked documents, vlookup, pivot tables, and macros.
• Proficiency in University of Chicago systems such as AURA, Oracle, Workday, PECCS, GEMS/Concur, etc.
• Proficient with various funding agency systems.
• Knowledge of University policies and procedures related to sponsored research administration.
• Knowledge of federal rules and regulations related to sponsored research funding.

Preferred Competencies

• Lead by example in managing a detail-oriented workload, organizing and prioritizing workload during high-pressure, high-volume periods, and remaining poised and professional.
• High-level interpersonal skills, including demonstrated ability to work with a variety of staff, students, faculty, and senior leadership.
• Make decisions independently that will have downstream positive impacts on the management of sponsored projects.
• Analyze data and formulate conclusions.
• Assign and prioritize duties across available resources.
• Work with minimal supervision and interact with faculty and administrators from different institutions and outside entities to make independent decisions.
• Learn new skills, take on new challenges, and effectively interact and collaborate with all levels of University administrators and faculty members.
• Influence and motivate direct reports.
• Embraced continuous improvement of skills, including communication (oral and written), planning, problem-solving, organizational, project management, and customer service.
• Manage and prioritize multiple projects and tasks.
• Communicate both verbally and in writing with all levels of people, internally and externally.
• Self-motivated and exercise sound judgment in prioritizing tasks.
• Exercise sound judgment and absolute discretion regarding confidential matters with professionalism and tact.

Application Documents

• Resume (required)
• Cover Letter (required)
• References (required)