146 Administration jobs in Millbrae

Company Description

Advantage Group is a retained search firm based out of the San Francisco Bay Area specializing in senior and executive level placements with stable and rapidly growing clients nationally.

We have established deep relationships, some lasting over 20 years, with real decision makers.

We offer long term opportunities along with a real understanding of the companies that we represent.

We will provide insight and information ensuring that you are making the right decision about the right opportunity for you. We are as committed to and passionate about your success as we are about the companies that we represent.

Job Description

Full-TimeLong Term,

An immediate long term need for an Office Administration/Accounting professional, with experience in the Construction industry. This position will be located in San Francisco California with a stable and established company. This is a Full-time onsite position: 5 days per week Monday through Friday.

Overview and Responsibilities:

• Responsible for all administrative functions in an office setting for an established construction firm.
• Client phone support
• Manage Personnel Records
• Manage Timekeeping for Payroll
• Run Bi-Weekly Payroll
• Prepare and enter daily cash receipts including check, ACH and wires
• Print and mail credit memos
• Print and mail daily invoices and monthly account statements
• Maintain file archive of sales orders, credit memos and check deposits
• Process new credit applications, request trade references and D&B reports
• Coordinate with managers in regards to the status of credit applications
• Organize and maintain completed customer credit files in our database as well as hard copy files
• AP/AR and Billing Functions
• Assist with general accounting including bookkeeping, reconciliation and data entry
• Work on special projects as directed and perform other tasks as needed
• Will be working cross-functionally as part of a closely knit team.

Qualifications

• Prior recent experience in a related role with a company in the Construction Industry.
• Experience in a union environment
• Minimum of 3+ years of AP/AR, Credit and/or General Accounting
• Experience with Union Payroll, Timekeeping and payroll systems
• Must have solid computer skills with working knowledge of Excel & MS word & Outlook and complex accounting software (Sage/Timberline preferred)
• Excellent written and oral communication skills
• Strong organizational skills and attention to detail
• Must be capable of handling multiple responsibilities concurrently
• Bachelor's degree in Finance, Accounting or related field is preferred.

Additional Information

The company offers an excellent array of benefits and real long term stability.

Join to apply for the Database Administration Specialist role at California Department of Industrial Relations

Pay Range

This range is provided by California Department of Industrial Relations. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Job Description and Responsibilities

Under the supervision of the Information Technology Supervisor II, the Information Technology Associate supports and maintains Oracle Database environments for DIR OIS. Responsibilities include:

• Collaborate with the Information Security Office to develop and maintain security controls.
• Organize assignments, work under pressure, and communicate effectively.
• Work professionally and ethically.

This posting may be used to fill future vacancies in accordance with 2 CCR.

Qualifications and Requirements

• Eligibility to take the exam for employment list, transfer, or reinstatement.
• Knowledge of Unix and Linux OS, shell scripting, and server configuration.
• Ability to meet the physical and working conditions described.
• Statement of Qualifications (SOQ): Limit to 1 page, double spaced, answering why you qualify for this position with specific examples.

Application Process

Submit completed applications and required documents by the final filing date: 8/15/2025. Applications can be submitted online via CalCareers or by mail/drop-off at the addresses provided.

Additional Information

• Ensure all required documents are included to be considered.
• Applicants requiring accommodations should request them during the interview scheduling.
• The State of California is an equal opportunity employer and maintains a drug-free workplace.

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**Summary:**
Meta seeks a highly motivated and detail-oriented individual to join a team of experienced professionals in the stock programs team. The position will be responsible for many aspects of Meta's global stock programs. Our ideal candidate is a clear communicator who is exceedingly detail oriented, has a great understanding of stock compensation along with managing projects and deadlines.
**Required Skills:**
Stock Administration Analyst Responsibilities:
1. Assist with the quarterly RSU vest process
2. Assist with the new hire and annual grant processes
3. Respond to ad hoc requests from HR, payroll, legal, and accounting
4. Engage with employees by providing timely responses to their questions via our case management system
5. Identify and implement process improvements to enhance efficiency and productivity
6. Perform monthly audits, rollforward reconciliation and evergreen increases
**Minimum Qualifications:**
Minimum Qualifications:
7. 3+ years of stock administration experience
8. Experience with communication
**Preferred Qualifications:**
Preferred Qualifications:
9. Experience in stock administration applications (preferably EquiView)
10. CEP level 1 certification
**Public Compensation:**
$116,000/year to $166,000/year + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

Description
Our client is seeking a proactive and detail-oriented Trust Administration Paralegal to join their San Francisco law firm team on an ongoing contract basis with potential for contract-to-hire. This role is ideal for someone with a strong background in trust administration who also has experience supporting estate planning matters.
Key Responsibilities:
+ Prepare and draft estate planning documents, including wills, revocable and irrevocable trusts, powers of attorney, and healthcare directives
+ Assist with trust funding and asset alignment, including coordination with financial institutions and title companies
+ Support attorneys in trust administration and probate matters, including preparation of trustee notices, court filings, petitions, waivers, and consents
+ Maintain accurate and organized case files, calendaring deadlines, and tracking key milestones
+ Communicate professionally with clients, beneficiaries, CPAs, financial advisors, and government agencies
+ Assist in preparing fiduciary accountings, estate tax returns, and trust termination documents
+ Conduct legal research and stay current on California probate and trust law.
Requirements
Qualifications:
+ Minimum 3 years of experience as a paralegal in trust & estates law, with a focus on trust administration
+ Strong working knowledge of California probate procedures and estate planning fundamentals
+ Proficiency with legal document management systems and calendaring tools
+ Excellent written and verbal communication skills, with a client-service mindset
+ Ability to manage multiple matters and deadlines independently
+ Bachelor's degree and paralegal certificate preferred
The ideal candidate is compassionate, organized, and committed to delivering exceptional client service. While the client prefers this person to be on-site, they are open to hybrid candidates depending on experience.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.
**About Abbott**
Abbott is a global healthcare leader, creating breakthrough science to improve people's health. We're always looking towards the future, anticipating changes in medical science and technology.
**Working at Abbott**
At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You'll also have access to:
+ Career development with an international company where you can grow the career you dream of.
+ Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
+ An excellent retirement savings plan with a high employer contribution
+ Tuition reimbursement, the Freedom 2 Save ( student debt program, and FreeU ( education benefit - an affordable and convenient path to getting a bachelor's degree.
+ A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
+ A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.
**The Opportunity**
This position is an onsite opportunity in the Abbott Diabetes Care (ADC) Division in Alameda, CA. We are helping people with diabetes lead healthier, happier lives. As a global leader in diabetes care, Abbott is constantly working to deliver the highest quality products and unwavering support to our customers. Consistent and accurate glucose monitoring is the foundation of any diabetes management plan, so we are committed to continuous improvement in the way patients and professionals measure, track and analyze glucose levels.
Our location in Alameda, CA, currently has an opportunity for a Manager, Sales Administration and Incentives who will be responsible for developing, implementing, and administering field compensation programs to ensure competitive compensation opportunities for ADC sales and field-based teams. This position is responsible for overseeing the administration of all sales incentive plans, development and maintenance of plans, identifying performance trends, and conducting special projects related to incentive compensation, and is a key member of the Commercial Effectiveness team.
**WHAT YOU'LL DO**
+ Organize and ensure the timeliness, accuracy, and integrity of all financial information relative to the incentive compensation plan
+ Financial and analytical expertise in evaluating and identifying key issues and gaps in current and future incentive compensation plans
+ Interface with and provide guidance to commercial sales and marketing teams to present incentive based performance and metrics utilized in developing future award programs directly affecting company sales performance
+ Maintain controls to assure the integrity of incentive compensation calculations and payouts.
+ Ensure compliance to policy including but not limited to SOX guidelines, OEC guidelines, and the Abbott Code of Business Conduct
+ Understand and evaluate existing compensation plans for multiple sales and field-based teams
+ Act as the primary point of contact/liaison for field leadership related to incentive compensation
+ Provide a consultative approach to internal stakeholders (i.e. Sales Leadership)
+ Identify and recommend solutions for incentive compensation based on historical progression and opportunity assessment
+ Manage day-to-day activities for IC Plans including goal creation/distribution/communication, Inquiry resolution/exception management, reports standardized and ad-hoc
+ Management of approvals and audits
+ Vendor management
+ Partner with Finance/HR to ensure accurate payment, alignment on field rosters and related items for all incentive plans
+ Train Sales Leadership, Sales Management, and field personnel on how IC plans are structured to ensure understanding across the organization
+ Participate in/lead IC planning processes, including preparing proposals for compensation committee review/approval
+ Ensure compliance with all IC Plans and Policies. This responsibility should be performed in a way that protects the company and its assets and avoids any surprises that could have reasonably been foreseen by the relevant level of management review.
+ Incentive Compensation Presidents Club and other recognition award programs Tactical (Commercial Sales Channel mapping and alignment).
+ Coordinate with internal IS, external service vendors and providers to effectively implement new systems in support a changing competitive marketplace.
+ Develop and provide training to all new hires and to the current Commercial Field Sales Teams on territory alignment, incentive compensation calculation and incentive payouts.
+ Develop and provide incentive compensation design and potential modifications for the appropriate segments of the commercial sales force to accommodate new product introductions as well as new sales channels.
+ Ensure the integrity of all vendor provided data in support of commercial field operations.
+ Execute on commercial field sales territory alignments and realignments
**EDUCATION AND EXPERIENCE YOU'LL BRING**
**Required**
+ Bachelors Degree in a related field or an equivalent combination of education and work experience
+ Minimum 9 years related work experience
**Preferred**
+ 8+ years of leading field operations, incentive compensation and sales analytics function, preferably in the Med-Device/Pharma/Bio-Tech industry
+ 5+ years of analytics experience
+ Experience in leading, coaching and mentoring a team.
+ Experience with 3rd party medical sales data like IMS and Symphony Health.
+ Demonstrated ability to collaborate with partners and lead peers or direct reports
+ Demonstrated ability to structure and conduct analyses to generate insight and recommendations
+ Excellent problem-solving skills, details oriented with focus on quality and accuracy
+ Strong verbal and written communication skills, proficient in interacting with Senior Leadership
+ Proven track record of working effectively in a collaborative, fast-paced, multi-tasking environment
+ Knowledge of reporting and data analytics tools like Excel, SAS, QlikView, Tableau, Business objects
+ Experience managing projects and vendors
Apply Now ( more about our health and wellness benefits, which provide the security to help you and your family live full lives:** ( your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at , on Facebook at and on Twitter @AbbottNews.
**Divisional Information**
Medical Devices
General Medical Devices:
Our medical devices help more than 10,000 people have healthier hearts, improve quality of life for thousands of people living with chronic pain and movement disorders, and liberate more than 500,000 people with diabetes from routine fingersticks.
CRM
As a global leader in Cardiac Rhythm Technologies, we focus on innovative technologies that can improve the way doctors treat people with heart arrhythmias, or irregular heartbeats.
Diabetes
We're focused on helping people with diabetes manage their health with life-changing products that provide accurate data to drive better-informed decisions. We're revolutionizing the way people monitor their glucose levels with our new sensing technology.
Vascular
Abbott Vascular provides innovative, minimally invasive, and cost-effective products for treatment of vascular disease.
Neuromodulation
Our Neuromodulation business includes implantable devices compatible with mobile technology to help people who suffer from chronic pain and movement disorders. These non-opioid therapies allow us to provide interventional pain therapy to patients throughout the pain continuum.
Structural Heart
Structural Heart Business Mission: why we exist
Our business purpose is to restore health and improve quality of life through the design and provision of device and management solutions for the treatment of structural heart disease.
EP
In Abbott's Electrophysiology (EP) business, we're advancing the treatment of heart disease through breakthrough medical technologies in atrial fibrillation, allowing people to restore their health and get on with their lives.
HF
In Abbott's Heart Failure (HF) business, we're developing solutions to diagnose, monitor and manage heart failure, allowing people to restore their health and get on with their lives.
Diagnostics
We're empowering smarter medical and economic decision making to help transform the way people manage their health at all stages of life. Every day, more than 10 million tests are run on Abbott's diagnostics instruments, providing lab results for millions of people.
Abbott Molecular is a leader in molecular diagnostics and the analysis of DNA, RNA, and proteins at the molecular level.
Our Point of Care diagnostic portfolio spans key heath and therapeutic areas, including infections disease, cardiometabolic, informatics and toxicology.
Our diagnostic solutions are used in hospitals, laboratories and clinics around the globe. The crucial information derived from our tests, instruments and informatics systems are often the first step in patient care decision making for hundreds of health conditions from heart attacks to blood disorders to infectious diseases and cancers.
Our rapid diagnostics solutions are helping address some of the world's greatest healthcare challenges.
Nutrition
Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow to keeping adult bodies strong and active. Millions of people around the world count on our leading brands - including Similac®, PediaSure®, Pedialyte®, Ensure®, and Glucerna® - to help them get the nutrients they need to live their healthiest lives.
The base pay for this position is $128,000.00 - $256,000.00. In specific locations, the pay range may vary from the range posted.
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call or email

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/Changes

Qualifications:

* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.

Skills:

* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.

Job Perks:

* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.

Sincerely,

Top Level Promotions HR Department

Job Details

Job Location
12 Grace Street - San Francisco, CA

Position Type
Full Time

Salary Range
$31.15 - $31.15 Hourly

Description

SUMMARY OF DUTIES AND RESPONSIBILITIES:

The Benefits & Administrative Coordinator plays a key support role in the IPS (Individual Placement and Support) program by combining direct client service with operational support. This position provides accurate, individualized benefits counseling to help clients understand how employment may affect their public benefits, including SSI, SSDI, Medi-Cal, and Medicare. They will support clients by translating complex systems into accessible information. In addition, the Coordinator ensures program quality and fidelity by supporting data management, administrative systems, and documentation processes helping the team deliver responsive, evidence-based employment services.

DUTIES AND RESPONSIBILITIES:

• Provide individualized education to clients regarding how employment income and assets may affect SSI, SSDI, Medi-Cal, Medicare, and other public benefits.
• Train clients to report income accurately to the Social Security Administration and other agencies.
• Help clients understand and estimate changes to benefits at varying income levels, using the appropriate tools and calculators.
• Support clients in managing SSA overpayments and navigating appeals or repayment plans.
• Assist clients in applying for Medi-Cal, identifying alternative Medi-Cal categories, or maintaining critical health coverage as employment circumstances change, crucial for individuals with disabilities.
• Provide guidance on asset/resource limits and support strategies for maintaining eligibility.
• Help clients plan for a gradual and successful transition off benefits, ensuring stability during increased earnings.
• Coordinate with IPS employment specialists to integrate benefits planning into vocational goals and job retention efforts.
• Support IPS fidelity by assisting with data collection, data management, and preparation for fidelity reviews or program evaluations.
• Collaborate with other members of the IPS team to improve workflow, reduce administrative barriers, and support effective service delivery.
• Generate reports for program tracking, funder requirements, and internal monitoring.

Qualifications

REQUIREMENTS:

• Bachelor's degree in Social Services, Public Administration, or related field or equivalent education and professional experience in benefits counseling and program administration.
• In-depth knowledge of SSI, SSDI, Medi-Cal, Medicare, and relevant work incentive programs.
• Ability to handle sensitive information with confidentiality and integrity.
• Experience working with individuals with mental illness, co-occurring disorders, homelessness, or disabilities.
• Strong interpersonal and communication skills, with ability to translate complex systems into accessible information.
• Knowledge of resources and assistance programs for individuals with disabilities.
• Excellent organizational and time-management skills with keen attention to detail.
• Experience with database systems, spreadsheets, and reporting tools; proficient in Microsoft Office.
• Ability to work both independently and as part of a collaborative team in a mission-driven environment.

MISSION ESSENTIAL

• Demonstrate behavior that supports the organization's mission, vision, and values.
• Adhere to all company and department programs policies and procedures.
• Maintain current knowledge to perform the role satisfactory.
• Communicate effectively and model integrity, fairness, and ethical business practices.

OTHER:

• This position involves occasional travel, as needed.
• Must secure finger image screening and annual TB screening.
• Must be able to meet physical requirements of the position which may include long periods at a desk and/or computer workstation, daily travel to various sites.

ECS values a workplace where every individual is respected, supported, and given equal opportunity to thrive.

We are an equal opportunity employer dedicated to creating a welcoming and inclusive environment for all.

Senior Administrative Assistant

San Francisco, CA

Opportunity and Position Summary:

This role proactively serves as key administrator to the Portfolio Management, Acquisitions and Asset Management teams with calendar, travel, expenses, and project work. The ideal candidate for this role enjoys organizing and supporting a thriving investment team while being a part of a strongly successful administrative operation. This role supports two Managing Directors, one Senior Vice President and three Vice Presidents. This role works closely with key Executive Assistants and reports to the Senior Vice President of Asset Management.

Primary Duties and Responsibilities:

• Strong scheduling ability and calendar ownership in Outlook;
• Schedule all aspects of domestic travel as required (and occasional international travel) with regard for company travel policies;
• Detailed and timely expense reporting;
• Management of long-term and/or complex projects;
• Responsive to emails and requests for information;
• Set up and coordinate meetings with prospective clients, vendors, attorneys, internal team members, and employee candidates as necessary;
• Prepare and organize agendas, files, reports and presentation materials, including binding and shipping as needed;
• Maintain files and filing systems;
• Can provide assistance to the front office as needed;
• Manages office lunch orders on a semi-regular basis;
• Ability to direct Analysts and Associates in areas of travel-booking and expenses;
• Perform other related duties as required.

Skills and Competencies:

• 5 years of progressive administrative support experience;
• Proficiency in the following computer applications areas:
  • Word (intermediate-advanced level)
  • Outlook (intermediate level-advanced level)
  • Excel (intermediate level)
  • Adobe Acrobat (intermediate level)
  • PowerPoint (intermediate level-advanced level)
• Ability to multi-task and ensure deadlines are met;
• Excellent verbal and written communication skills;
• Excellent organization skills;
• Competent to work independently and as a team member;
• Detail oriented;
• Self-starter with a proactive approach to the Assistant role;
• Ability to deal effectively with vendors/clients via email, in person, or on the phone;
• Ability to be resourceful and resolve routine and complex problems;
• Ability to be flexible and learn new responsibilities as needed;
• Exercise good judgement in dealing with confidential information;
• Willingness to acquire a general understanding of firm-wide operations and industry best practices

The Firm:

Stockbridge is a real estate investment management firm led by seasoned senior professionals averaging 25 years of real estate industry experience. The firm was founded in 2003 and manages real estate equity investments across the risk spectrum within a variety of investment structures on behalf of U.S. and foreign institutional investors, family offices and high net worth individuals. Stockbridge has approximately $35.7 billion of assets under management (as of March 31, 2025) spanning all major real estate property types, and certain specialty property types with an emphasis on residential and industrial space throughout the U.S. The firm has offices in San Francisco, Atlanta, Chicago, Dallas, Denver, and Phoenix.

Total Rewards:

The base pay scale for this position is $00,000 to 125,000 annually. Stockbridge's base pay scale depends on geographic location, business line, years of experience, and other qualifications of the successful candidate. A discretionary annual bonus is also included in addition to base pay. Benefits include medical, dental, vision, life and STD & LTD insurance. Stockbridge provides a 401K plan with a match as well as generous vacation, sick time and holiday time off. Additionally, Stockbridge provides opportunities for professional development and career advancement. The base pay scale and benefits are accurate as of the date of this posting. Stockbridge reserves the right to modify this information at any time, subject to applicable law.

Administration - Senior Administrative Assistant

Stockbridge San Francisco Office, San Francisco, California, United States of America

Job Description

Posted Thursday, March 6, 2025 at 8:00 AM

Senior Administrative Assistant

Stockbridge is a real estate investment management firm founded in 2003 and led by seasoned senior professionals averaging 25+ years of industry experience. Stockbridge oversees approximately $34 billion of assets under management across a variety of real estate property types, with an emphasis on residential and industrial space throughout the United States. The firm has offices in San Francisco, Atlanta, Chicago, Denver, Dallas, and Phoenix.

Opportunity and Position Summary:

This role proactively serves as key administrator to the Portfolio Management, Acquisitions and Asset Management teams with calendar, travel, expenses, and project work. The ideal candidate for this role enjoys organizing and supporting a thriving investment team while being a part of a strongly successful administrative operation. This role supports two Managing Directors, one Senior Vice President and three Vice Presidents. This role works closely with key Executive Assistants and reports to the Senior Vice President of Asset Management.

Primary Duties and Responsibilities:

• Strong scheduling ability and calendar ownership in Outlook;
• Schedule all aspects of domestic travel as required (and occasional international travel) with regard for company travel policies;
• Detailed and timely expense reporting;
• Management of long-term and/or complex projects;
• Responsive to emails and requests for information;
• Set up and coordinate meetings with prospective clients, vendors, attorneys, internal team members, and employee candidates as necessary;
• Prepare and organize agendas, files, reports and presentation materials, including binding and shipping as needed;
• Maintain files and filing systems;
• Can provide assistance to the front office as needed;
• Manage office lunch orders on a semi-regular basis;
• Ability to direct Analysts and Associates in areas of travel-booking and expenses;
• Perform other related duties as required.

Skills and Competencies:

• 5 years of progressive administrative support experience;
• Proficiency in the following computer applications areas:
  • Word (intermediate-advanced level)
  • Outlook (intermediate-advanced level)
  • Excel (intermediate level)
  • Adobe Acrobat (intermediate level)
  • PowerPoint (intermediate-advanced level)
• Ability to multi-task and ensure deadlines are met;
• Excellent verbal and written communication skills;
• Competent to work independently and as a team member;
• Detail oriented;
• Self-starter with a proactive approach to the Assistant role;
• Ability to deal effectively with vendors/clients via email, in person, or on the phone;
• Ability to be resourceful and resolve routine and complex problems;
• Ability to be flexible and learn new responsibilities as needed;
• Exercise good judgement in dealing with confidential information;
• Willingness to acquire a general understanding of firm-wide operations and industry best practices.

Compensation:

The base pay scale for this position is $00,000 to 125,000 annually. Stockbridges base pay scale depends on geographic location, business line, years of experience, and other qualifications of the successful candidate. A discretionary annual bonus is also included in addition to base pay. Benefits include medical, dental, vision, life and STD & LTD insurance. Stockbridge provides a 401K plan with a match as well as generous vacation, sick time and holiday time off. Additionally, Stockbridge provides opportunities for professional development and career advancement. The base pay scale and benefits are accurate as of the date of this posting. Stockbridge reserves the right to modify this information at any time, subject to applicable law.

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