50 Administration jobs in Romulus

Job Description

Job Description

Estate & Trust Administration Paralegal

Oakland County law firm is seeking an experienced Estate & Trust Administration Paralegal to join their team. We are looking for a true professional that has at least 5+ years' experience as a billing paralegal dealing with post-death trust administration and estate planning.

Responsibilities include:

• Handle all facets of probate and trust administration including preparation of notices, pleadings, accountings, correspondence and attention to docketing deadlines
• Prepare accountings in accordance with Michigan Uniform Principal & Income Act
• Responsible for probate court filings and notice requirements
• Prepare federal estate tax returns, including assisting clients in obtaining necessary information and documentation, organization and assembly of supporting documentation for returns and filing of returns and supporting documentation with the Internal Revenue Service
• Partner with attorneys during all stages of the probate and trust administration process
• Will work directly with clients and court personnel

Qualifications:

• 5+ years' experience in probate and trust administration including preparation of federal estate tax returns
• Familiar with Michigan Estates and Protected Individuals Code and procedures for various local probate courts
• Self-motivated individual who enjoys taking on a challenge
• Willing to work as part of a team as well as independently
• Detail oriented
• Good organizational skills
• Knowledge of real estate transactions helpful

Client is an established law firm with a reputation for quality, excellent service and integrity. The firm has a stable, active and growing client base and maintains a working environment for attorneys and staff which is personally supportive and professionally satisfying. They have high employee morale and low turnover rate and offer a competitive salary, excellent benefit package and a hybrid schedule.

Company Description

Since the early 1990s, Personnel Management Solutions, Inc.'s recruiting specialists have been a valuable resource to many different companies in various industries throughout the Midwest and Florida. Although much of our expertise is within law firms and the law departments of major corporations, as well as having a strong presence within the medical field, we have also served accounting and architectural firms, automotive and manufacturing companies, non-profit organizations, property management, and many other industries.

Company Description

Since the early 1990s, Personnel Management Solutions, Inc.'s recruiting specialists have been a valuable resource to many different companies in various industries throughout the Midwest and Florida. Although much of our expertise is within law firms and the law departments of major corporations, as well as having a strong presence within the medical field, we have also served accounting and architectural firms, automotive and manufacturing companies, non-profit organizations, property management, and many other industries.

Business Analyst, Sponsored Program Administration

Wayne State University is searching for an experiencedBusiness Analyst, Sponsored Program Administrationat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Position Purpose:

The Business Analyst will support the Sponsored Program Administration (SPA) office by creating report s , analyzing data , and improving processes related to grants and contracts . This role combines strong analytical skills with the ability to communicate effectively with both technical and non-technical stakeholders to bridge the gap between complex data and decision-making while ensuring reports are tailored to organizational needs . This position reports to the Assistant Vice President, Sponsored Program Administration.

Essential Functions:

Data Reporting and Analysis:Create and refine reports using advanced Excel skills (pivot tables required) and ensure accurate data integration from systems such as SQL Server and Oracle. Provider operational reporting, dashboards and statistical analysis of data and determine best source of data to support data driven decision making.

Support Process Improvement: Analyze existing workflows, recommend improvements, and assist with implementing changes to streamline data reporting and related operations. Develop processes/tools to monitor and analyze data model performance to test effectiveness and to ensure accuracy, optimal performance, and data integrity.

Stakeholder Collaboration:Work closely with leadership, faculty, and staff to present clear, concise data insights. Explain concepts simply without overwhelming non-technical audiences. Collaborate with leaders and functional teams to identify opportunities for leveraging University data to drive business solutions.

Provide support and response to federal and state mandated data requests, as well as routine or ad-hoc internal and external data requests.

Other duties as assigned.

Unique duties:

Minimum Qualifications:

Education: Bachelor's degree

Bachelor's degree from an accredited college or university in Computer Science, Information Systems, Business, Healthcare Administration, or related field from an accredited institution preferred.

Experience: Intermediate (3 to 4 years job-related experience).

Experience in an academic environment preferred. Equivalent combinations of education and experience will be considered.

Experience coordinating, leading, and conducting organized large-scale programs/projects.

Experience working with relational data and database management systems, developing reports, dashboards, and data visualizations.

Knowledge of grants and contracts, finance, or HR operations, preferred.

Familiarity with tools such as MS Access, VBA, Power Bl, or Power Automate, preferred.

Experience with enterprise systems like Banner, preferred.

Knowledge, Skills, and Abilities:

COMMUNICATIONS SKILLS:Ability to communicate clearly, concisely and professionally both orally and in writing. Strong interpersonal skills are a must. Ability to work successfully with persons from diverse backgrounds.

PLANNING AND ORGANIZATION: Ability to manage several projects simultaneously, prioritize and plan work activities while meeting respective deadlines. Strong organizational and time-management skills required. Maturity, sound judgment and ability to handle multiple tasks simultaneously in a deadline-oriented environment.

ANALYTICAL AND PRESENTATION SKILLS:Ability to evaluate, interpret, and present complex information effectively in professionally prepared documents or presentations. Must possess a demonstrated attention to detail in order to achieve a high degree of accuracy.

TECHNICAL SKILLS: Proficient in the use of complex administrative systems software, preferably in the higher education environment or nonprofit environment. Proficient with Microsoft Office suite, especially Word, Excel and Teams. Demonstrated ability to translate user requirements into technical specifications and systems.

LEARNING AGILITY: Independent and innovative self-starter who displays an ability to learn quickly and easily adapts to changing situations. Experience researching topics to gain knowledge and understanding when information gaps exist.

TEAMWORK: Ability to collaborate effectively with colleagues within the division and other units to gain full understanding of the project and desired outcome; ability to produce high quality and consistent results with assistance of team members; provide support to teammates when tackling complex projects.

School/College/Division:

Division of Research & Innovation

Primary department:

H0912 - Sponsored Program Administration

Employment type:

• Regular Employee

• Job type: Full Time

• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary

• Salary minimum: $64,027

• Salary hire maximum: $76,835

Working Conditions:

Normal Office Environment.

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Job openings:

• Number of openings: 1

• Reposted position: No

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

**Description**
In this challenging role as a Pension Calculation Administration Senior Associate, you will contribute as part of a team to the entire range of retirement administration activities, primarily focused on complex pension calculations and other related activities. If you're looking for an exciting role, with one of the leaders in the defined benefit outsourcing business and the opportunity to grow and develop your career, apply now!
In this role you will serve as a technical leader and subject matter expert to the internal team and our clients, trouble shoot issues, create client deliverables, contribute to client management and participate in the creation of new intellectual capital.
**This role can be held remotely from any location in the United States.**
Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.
**The Role**
+ Enhance your knowledge of all aspects of retirement plan administration
+ Enjoy a well-defined career path with opportunities for growth and advancement
+ Leverage the most cutting-edge tools and resources and some of the world's experts in retirement plan design, management and pension administration
+ Deliver superior, consistent client management and deliverables in support of a Director for assigned clients:
+ Serve as primary, daily contact to clients on delivery of calculation related issues services and raise appropriate issues to Directors
+ Interface with colleagues from other practices and regions on assignments that reflect the client's broader business issues
+ Develop a trusted advisor relationship with client contacts through effective communication and efficient, quality execution of projects
+ Manage a diverse set of pension administration services individually and through team initiatives
+ Review complex pension benefit calculations in accordance with plan provisions, Internal Revenue Code, ERISA, and other legal regulations (e.g. transfers, QDRO's)
+ Review pension benefit commencement packages
+ Ensure that work of self and team is delivered in accordance with professional and work excellence standards
+ Deliver formal and informal process training to both team members and client contacts
**Qualifications**
**The Requirements**
+ Bachelor's degree or prior benefits administration experience required.
+ 5 or more years' of calculation experience in administration of defined benefit plans, preferably gained in a benefits consulting environment; experience in implementation of pension outsourcing processes a plus
+ Must have experience collaborating with other colleagues in different countries
+ Excellent written and verbal communication skills
+ Proven experience successfully managing multiple team projects simultaneously and producing quality deliverables on time and within budget
+ Experience mentoring and developing junior staff
+ Demonstrated success in managing client issues and relationships with some experience in growing relationships with current clients
+ Strong interpersonal and team skills
+ Flexibility and proven ability to diagnose and resolve issues; strong client service orientation
+ Proficient in Microsoft Office Excel
+ Ability to work independently and on client teams in a fast-paced environment
+ Sense of accountability; owning one's work and taking pride in it
+ Self-motivated
+ Ability to travel and work extended hours as needed
This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified.
**Compensation and Benefits**
Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only).
**Compensation**
The base salary compensation range being offered for this role is $72,000 to $105,000 USD per year.
The role is also eligible for an annual short-term incentive bonus.
**Company Benefits**
WTW provides a competitive benefit package which includes the following (eligibility requirements apply):
+ **Health and Welfare Benefits:** Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)
+ **Leave Benefits:** Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off ( **Retirement Benefits:** Contributory Pension Plan and Savings Plan (401k). Certain senior level roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans.
Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records.
**EOE, including disability/vets**

**JOB DESCRIPTION**
**Job Summary**
Provider Network Administration is responsible for the accurate and timely validation and maintenance of critical provider information on all claims and provider databases. Staff ensure adherence to business and system requirements of internal customers as it pertains to other provider network management areas, such as provider contracts.
**KNOWLEDGE/SKILLS/ABILITIES**
+ Generates and prepares provider-related data and reports in support of Network Management and Operations areas of responsibility (e.g., Provider Services/Provider Inquiry Research & Resolution, Provider Contracting/Provider Relationship Management).
+ Provides timely, accurate generation and distribution of required reports that support continuous quality improvement of the provider database, compliance with regulatory/accreditation requirements, and Network Management business operations. Report examples may include: GeoAccess Availability Reports, Provider Online Directory (including ongoing execution, QA and maintenance of supporting tables), Medicare Provider Directory preparation, and FQHC/RHC reports.
+ Generates other provider-related reports, such as: claims report extractions; regularly scheduled reports related to Network Management (ER, Network Access Fee, etc.).; and mailing label extract generation.
+ Develops and maintains documentation and guidelines for all assigned areas of responsibility.
**JOB QUALIFICATIONS**
**Required Education**
Bachelor's Degree or equivalent combination of education and experience
**Required Experience**
+ 3-5 years managed care experience, including 2+ years in Provider Claims and/or Provider Network Administration.
+ 3+ years' experience in Medical Terminology, CPT, ICD-9 codes, etc.
+ Access and Excel - intermediate skill level (or higher)
**Preferred Education**
Bachelor's Degree
**Preferred Experience**
+ 5+ years managed care experience
+ QNXT; SQL experience
+ Crystal Reports for data extraction
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Pay Range: $45,390 - $88,511.46 / ANNUAL
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

**JOB DESCRIPTION**
**Job Summary**
Provider Network Administration is responsible for the accurate and timely validation and maintenance of critical provider information on all claims and provider databases. Staff ensure adherence to business and system requirements of internal customers as it pertains to other provider network management areas, such as provider contracts.
**KNOWLEDGE/SKILLS/ABILITIES**
+ Generates and prepares provider-related data and reports in support of Network Management and Operations areas of responsibility (e.g., Provider Services/Provider Inquiry Research & Resolution, Provider Contracting/Provider Relationship Management).
+ Provides timely, accurate generation and distribution of required reports that support continuous quality improvement of the provider database, compliance with regulatory/accreditation requirements, and Network Management business operations. Report examples may include: GeoAccess Availability Reports, Provider Online Directory (including ongoing execution, QA and maintenance of supporting tables), Medicare Provider Directory preparation, and FQHC/RHC reports.
+ Generates other provider-related reports, such as: claims report extractions; regularly scheduled reports related to Network Management (ER, Network Access Fee, etc.).; and mailing label extract generation.
+ Develops and maintains documentation and guidelines for all assigned areas of responsibility.
**JOB QUALIFICATIONS**
**Required Education**
Bachelor's Degree or equivalent combination of education and experience
**Required Experience**
+ 3-5 years managed care experience, including 2+ years in Provider Claims and/or Provider Network Administration.
+ 3+ years' experience in Medical Terminology, CPT, ICD-9 codes, etc.
+ Access and Excel - intermediate skill level (or higher)
**Preferred Education**
Bachelor's Degree
**Preferred Experience**
+ 5+ years managed care experience
+ QNXT; SQL experience
+ Crystal Reports for data extraction
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Pay Range: $45,390 - $88,511.46 / ANNUAL
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

Business Analyst, Sponsored Program Administration
Wayne State University is searching for an experiencedBusiness Analyst, Sponsored Program Administrationat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Position Purpose:
The Business Analyst will support the Sponsored Program Administration (SPA) office by creating report s , analyzing data , and improving processes related to grants and contracts . This role combines strong analytical skills with the ability to communicate effectively with both technical and non-technical stakeholders to bridge the gap between complex data and decision-making while ensuring reports are tailored to organizational needs . This position reports to the Assistant Vice President, Sponsored Program Administration.
Essential Functions:
Data Reporting and Analysis:Create and refine reports using advanced Excel skills (pivot tables required) and ensure accurate data integration from systems such as SQL Server and Oracle. Provider operational reporting, dashboards and statistical analysis of data and determine best source of data to support data driven decision making.
Support Process Improvement: Analyze existing workflows, recommend improvements, and assist with implementing changes to streamline data reporting and related operations. Develop processes/tools to monitor and analyze data model performance to test effectiveness and to ensure accuracy, optimal performance, and data integrity.
Stakeholder Collaboration:Work closely with leadership, faculty, and staff to present clear, concise data insights. Explain concepts simply without overwhelming non-technical audiences. Collaborate with leaders and functional teams to identify opportunities for leveraging University data to drive business solutions.
Provide support and response to federal and state mandated data requests, as well as routine or ad-hoc internal and external data requests.
Other duties as assigned.
Unique duties:
Minimum Qualifications:
Education: Bachelor's degree
Bachelor's degree from an accredited college or university in Computer Science, Information Systems, Business, Healthcare Administration, or related field from an accredited institution preferred.
Experience: Intermediate (3 to 4 years job-related experience).
Experience in an academic environment preferred. Equivalent combinations of education and experience will be considered.
Experience coordinating, leading, and conducting organized large-scale programs/projects.
Experience working with relational data and database management systems, developing reports, dashboards, and data visualizations.
Knowledge of grants and contracts, finance, or HR operations, preferred.
Familiarity with tools such as MS Access, VBA, Power Bl, or Power Automate, preferred.
Experience with enterprise systems like Banner, preferred.
Knowledge, Skills, and Abilities:
COMMUNICATIONS SKILLS:Ability to communicate clearly, concisely and professionally both orally and in writing. Strong interpersonal skills are a must. Ability to work successfully with persons from diverse backgrounds.
PLANNING AND ORGANIZATION: Ability to manage several projects simultaneously, prioritize and plan work activities while meeting respective deadlines. Strong organizational and time-management skills required. Maturity, sound judgment and ability to handle multiple tasks simultaneously in a deadline-oriented environment.
ANALYTICAL AND PRESENTATION SKILLS:Ability to evaluate, interpret, and present complex information effectively in professionally prepared documents or presentations. Must possess a demonstrated attention to detail in order to achieve a high degree of accuracy.
TECHNICAL SKILLS: Proficient in the use of complex administrative systems software, preferably in the higher education environment or nonprofit environment. Proficient with Microsoft Office suite, especially Word, Excel and Teams. Demonstrated ability to translate user requirements into technical specifications and systems.
LEARNING AGILITY: Independent and innovative self-starter who displays an ability to learn quickly and easily adapts to changing situations. Experience researching topics to gain knowledge and understanding when information gaps exist.
TEAMWORK: Ability to collaborate effectively with colleagues within the division and other units to gain full understanding of the project and desired outcome; ability to produce high quality and consistent results with assistance of team members; provide support to teammates when tackling complex projects.
School/College/Division:
Division of Research & Innovation
Primary department:
H0912 - Sponsored Program Administration
Employment type:
+ Regular Employee
+ Job type: Full Time
+ Job category: Staff/Administrative
Funding/salary information:
+ Compensation type: Annual Salary
+ Salary minimum: $64,027
+ Salary hire maximum: $76,835
Working Conditions:
Normal Office Environment.
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.
Job openings:
+ Number of openings: 1
+ Reposted position: No
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Director, Pathology Administration - Department of Pathology
Wayne State University is searching for an experiencedDirector, Pathology Administration - Department of Pathologyat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):
Job Purpose:
Provide leadership, supervision, and oversight of the administrative affairs of the WSU Department of Pathology and its practice plan. Direct authority is exercised over several specialized areas of responsibility, including department financial, personnel, faculty, and facility activities, supporting the department's academic, research, and patient care activities. The position reports to the Department Chair.
Essential Functions:
Fiscal responsibility: Prepare annual, detailed budgets for the department's general fund, designated and graduate medical education funds.
Review and approve all departmental expenditures for grants, contracts, gifts, and general funds-direct all financial and budgetary functions for Wayne State University and the practice plan for Pathology.
Oversee and monitor general funds, designated funds, and grant accounts; review and prepare revenue and expenditures; responsible for expenditure authorization, budget maintenance, reconciliation, general ledger reporting, and analysis, which impact revenue generation for all cost centers, including the clinical practice plan. Monitor professional billing component. Personnel: Supervision and development of direct reports. Direct all personnel activities of the WSU Department of Pathology and the clinical practice plan.
Provide oversight of academic and non-academic hiring and personnel programs, including promotion, tenure, and salary selection. Work closely with external partners to ensure faculty member credentialing.
Oversee the hiring of faculty for the Medical Examiner's Office, as well as manage their professional fund expenditures and reimbursements. Oversee the review and submission of externally funded research grant proposals.
Approve proposals for submission in Cayuse. Ensure appropriate information and documentation are provided to meet organizational and funding agency requirements. Oversee post-award administration. Review and monitor medical administration, clinical service contracts, and payments
Prepare and provide detailed information for monthly reporting and invoice of hospital partners and payment to practice plan.
Oversee and complete special projects such as space review and equipment inventory. Complete mission effort reporting for practice plan.
Perform other related duties as assigned.
Unique duties:
Qualifications:
Education: Bachelor's degree
Bachelor's degree in a related field such as business, accounting, finance. Master's degree preferred, or equivalent combination of education and experience.
Experience: Expert (established subject matter expert, 7+ years experience)
Financial administration experience in progressive leadership roles. Non-profit, academic and/or clinical business experience preferred? Relationship management, vendor and contract management.
Knowledge, Skills, and Abilities:
PROJECT MANAGEMENT: Ability to independently manage a variety of projects while ensuring appropriate tracking, quality control, follow-up and multiple deadlines are met.
LEADERSHIP SKILLS: Proven ability to provide organization leadership to coordinate complex and distributed work activities to meet key goals and foster best business practices.
OPERATIONS: Demonstrated ability to effectively plan and manage projects and facility needs.
PROBLEM SOLVING SKILLS: Develop alternative approaches and ideas. Identify and resolve problems in a timely manner. Ability to creatively address issues and find workable and effective solutions.
PLANNING/ORGANIZATIONAL SKILLS: Develop strategies to achieve organizational goals. Prioritize and plan work activities.
Business Acumen and Financial Literacy: Understanding financial statements, key performance indicators and how business decisions impact profitability.
COMMUNICATION SKILLS: Excellent written and oral communication skills.
COMPUTER SKILLS: Proficient in Microsoft Office and Windows-based computer applications. Proficient in financial systems, grant management systems report writing tools and systems.
ANALYTICAL SKILLS: Ability to interpret and analyze financial reports or other quantitative reports and compile data, if necessary, in clear and concise format for management decision making.
Management Skills:
- Ability to delegate work, set clear direction and manage workflow.
- Strong mentoring and coaching skills.
- Ability to train staff and develop subordinate's skills.
Preferred qualifications:
School/College/Division:
H06 - School of Medicine
Primary department:
H0612 - Pathology
Employment type:
+ Regular Employee
+ Job type: Full Time
+ Job category: Staff/Administrative
Funding/salary information:
+ Compensation type: Annual Salary
+ Hourly rate:
+ Salary minimum: TBD
+ Salary hire maximum: TBD
Working conditions:
Normal office environment.
Job openings:
+ Number of openings: 1
+ Reposted position: No
+ Reposted reason: None (New Requisition)
+ Prior posting/requisition number:
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Coordinator, Pathology Administration - Department of Pathology
Wayne State University is searching for an experiencedCoordinator, Pathology Administration - Department of Pathologyat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):
Job Purpose:
Coordinate office services to maximize office efficiencies, coordinate staff and faculty processing, and oversee assigned projects in support of the Chair and the Department's clinical and research efforts. Interface with internal and external stakeholders, including faculty, research staff, human resources, OISS, and community affiliates. Reports to the Director of Pathology and supports the Department Chair.
Essential Functions:
Coordinate and process academic and non-academic personnel paperwork, including full-time faculty. Complete and process paperwork for foreign national visas. Manage and collect all materials for faculty annual review and selective salary procedures. Work with faculty on promotion and tenure submissions and sabbatical leave requests. Send/receive related correspondence, information, and materials on behalf of the Chair to internal and external stakeholders to facilitate successful and timely outcomes.
Assist Department Chair by preparing memos, letters, meeting agendas and materials, summary notes, reports, spreadsheets, scheduling meetings, screening meeting requests, etc. Handle highly sensitive and confidential information and maintain all related files and materials with security and efficiency. Perform liaison functions between unit and internal and external contacts. Attend meetings as directed and handle follow-up activities on behalf of the Chair.
Coordinate and handle special projects involving a high level of organization, confidentiality, record keeping, attention to detail and accuracy. Monitor schedules and due dates in or to establish meetings, ensure completion of tasks, and other documentation needed to reach desired goals.
Organize meetings and other events occurring on campus, including official academic events and functions, and other recurring or incidental conferences. Ensure that meetings and conferences have appropriate locations, supplies, materials, audio-visual equipment, and other needs met. Order supplies as needed for events, meetings, and day-to-day work, utilizing the Wayne Buy system.
Perform other related duties as assigned.
Unique duties:
Qualifications:
Education: Bachelor's degree
Degree in Business, Communication or related field or equivalent combination of education and/or experience.
Experience: Experienced (minimum 2 years of job-related experience)
Minimum of two years' experience working in a high volume academic medical department. Experience with Microsoft Office, Banner, and other university systems.
Knowledge, Skills, and Abilities:
Excellent Verbal, Written and Interpersonal Communications - Ability to engage effectively with a variety of audiences in various media, including email, letters, reports, project summaries, etc. Able to build cooperative, effective relationships, and facilitate communications and understanding among faculty members. Team players, who always maintains professional decorum.
Skilled in Project Management - Ability to independently manage a variety of projects and tasks, while ensuring appropriate tracking, quality control, follow-up, and attention to detail. Able to multi-task, prioritize and meet deadlines with changing conditions.
Proficient with Technology - Skilled user of the Microsoft Office platform, including Word, PowerPoint, Excell, Access, Outlook, and the Internet. Extensive knowledge of university software platforms, such as Banner, Web-time Entry, Wayne Buy, etc.
Preferred qualifications:
School/College/Division:
H06 - School of Medicine
Primary department:
H0612 - Pathology
Employment type:
+ Regular Employee
+ Job type: Full Time
+ Job category: Staff/Administrative
Funding/salary information:
+ Compensation type: Annual Salary
+ Hourly rate:
+ Salary minimum: TBD
+ Salary hire maximum: TBD
Working conditions:
Normal office environment.
Job openings:
+ Number of openings: 1
+ Reposted position: No
+ Reposted reason: None (New Requisition)
+ Prior posting/requisition number:
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.