133 Administration jobs in San Pablo

**HPC-Industrial,** powered by Clean Harbors, in **Rodeo, CA** is looking for an **Administrative Assistant** to join their safety conscious team at a customer site! The **Administrative Assistant** is responsible for updating databases, conducting various tracking, and assisting with quality assurance. Ensures compliance with all Company policies/procedures and maintains/improves good customer relations. This role is essential for maintaining accurate documentation, coordinating site access, and ensuring operational efficiency across all contractor and workforce interactions.
**Transitioning Military** , this is a great opportunity to leverage your skills and training as you return to civilian life.
**WORKING ENVIRONMENT:** Industrial setting - Refinery, Petro-Chemical, Utilities, Pulp and Paper Mills, etc.
**Why work for HPC-Industrial?**
+ Health and Safety is our #1 priority and we live it 3-6-5!
+ Competitive wages - $23.00/hour
+ Comprehensive health benefits coverage after 30 days of full-time employment
+ Group 401K with company matching component
+ Opportunities for growth and development for all the stages of your career
+ Generous paid time off, company paid training and tuition reimbursement
+ Positive and safe work environments
**Work Schedule:**
+ Monday-Thursday 4/10s
**Key Responsibilities:**
+ Ensuring that Health & Safety is the number one priority by complying with all safe work practices, policies always, & processes & acting in a safe manner
+ Administer site access and badging processes using Track, TWIC, DISA, and RSO systems.
+ Maintain and organize site documentation through ECM (Enterprise Content Managemnet) platforms.
+ Monitor training, credentials, and compliance status of site personnel through Radius or equivalent systems.
+ Act as a liaison between contractors, vendors, and site leadership for onboarding and administrative matters.
+ Generate daily/weekly reports on access control, training, and safety compliance.
+ Perform other duties & tasks as assigned from time to time by management & will be required by the needs of the HPC Industrial business.
**Skills and Experience:**
+ 2+ years of administrative experience in oil & gas, petrochemical, or industrial settings
+ Microsoft Office proficiency
+ Strong Communication and Organization
+ Must be able to work under pressure to meet deadlines
+ Must be able to recognize when there is missing or conflicting information
+ Ability to learn new database systems and/or have prior working knowledge of Track, ECM, Radius, TWIC, RSO, and DISA
**What does it take to work for HPC-Industrial?**
+ High school diploma or equivalent required; Associate's degree or higher preferred
+ TWIC, required
+ Knowledge of Department of Transportation (DOT) regulations, OSHA, Environmental Protection Agency (EPA) waste codes, manifesting & Land Disposal Restrictions (LDR) (preferred).
+ Knowledge of RCRA requirements/regulations (preferred).
**About HPC-Industrial:**
**HPC-Industrial** , a Clean Harbors company, is the premier industrial cleaning and environmental services company in North America supporting the upstream, downstream, and utility sectors.
**HPC-Industrial** offers an exceptional three-pronged safety system, innovative career development platform, committed customer service, deep industry expertise, and advanced technology and automation. We are committed to safety, people, growth, service, and performance. We provide the safest, most efficient operational experience for our customers and the most comprehensive training and career development for our employees.
**HPC-Industrial** is an equal opportunity employer.
_HPC-Industrial is a Military & Veteran friendly company_
*HPC

HPC-Industrial, powered by Clean Harbors, in Rodeo, CA is looking for an Administrative Assistant to join their safety conscious team at a customer site! The Administrative Assistant is responsible for updating databases, conducting various tracking, and assisting with quality assurance. Ensures compliance with all Company policies/procedures and maintains/improves good customer relations. This role is essential for maintaining accurate documentation, coordinating site access, and ensuring operational efficiency across all contractor and workforce interactions.

Transitioning Military , this is a great opportunity to leverage your skills and training as you return to civilian life.

WORKING ENVIRONMENT: Industrial setting - Refinery, Petro-Chemical, Utilities, Pulp and Paper Mills, etc.

Why work for HPC-Industrial?

• Health and Safety is our #1 priority and we live it 3-6-5!
• Competitive wages - $23.00/hour
• Comprehensive health benefits coverage after 30 days of full-time employment
• Group 401K with company matching component
• Opportunities for growth and development for all the stages of your career
• Generous paid time off, company paid training and tuition reimbursement
• Positive and safe work environments

Work Schedule:

• Monday-Thursday 4/10s

Description

Position at The Pasha Group

Information for California residents about our collection and use of job applicant personal information can be found here: Privacy Practices

Job Summary
The Benefits Administration Support is responsible for administrative processes relating to the Company's leave and benefit programs.

Primary Objectives

• Prepare and submit accurate and timely reporting, data files, invoice reconciliation and remittance requests within established timeframes.
• Complete administrative processes as directed.

Duties and Responsibilities

• Complete assigned administrative support tasks, including filing, data entry, document scanning and processing, organizing of files and materials, and assembly/collation of mailings, presentation materials, and benefit information packets.
• Run reports from HR systems as directed.
• Audit, reconcile, and coordinate remittance processes for benefit-related invoices, process and update supporting reports and files as directed.
• Research and resolve billing errors and discrepancies.
• Track retroactive changes, charges, and refunds.
• Ensure compliance with appropriate plan rules, restrictions, and timeframes.
• Complete record updates for Leave of Absence cases, collect and record requests and supporting documentation, generate reporting, and create correspondence as directed.
• Prepare and distribute required documentation, notices, and correspondence, including determination of eligibility communications.
• Other duties as assigned

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High school diploma or equivalent required

Work Experience

• 2+ years' experience in a related position with responsibility for invoice reconciliation and employee benefit plan administration required
• Experience working for a benefit/insurance broker preferred

Required Knowledge, Skills and Abilities

• Familiarity with applicable requirements, regulations, and federal and state laws relating to employee benefit programs.
• Basic understanding of features and mechanics of a broad variety of employee benefit programs.
• General familiarity with best practices and processing requirements relating to leave management.
• Strong mathematical and analytical skills with a high degree of attention to detail.
• Excellent process management and administration skills.
• Ability to communicate effectively.
• Ability to properly handle confidential and sensitive information and materials; understanding and application of HIPAA protocols required.
• Ability to identify and report discrepancies in large amounts of quantitative audit data.
• Excellent time management skills.
• Proficiency with HRIS and/or benefits and leave management software.
• Demonstrated proficiency with Microsoft Office products at the following levels: ? Excel: Intermediate level of skill ? Word, Outlook: Basic level of skill

Preferred Knowledge, Skills and Abilities

• Familiarity with UKG Pro and Benefit Admin/PlanSource benefits administration tool preferred.

Competencies

• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel within office environment, crouch/bend to access floor-level storage - Often
• Use hands/fingers to operate office equipment, type/complete data input, write - Often
• Reach with hands, arms; lift, move and manipulate objects weighing up to 20 pounds - Occasionally
• Sight sufficient to read instructions, documents, and screen-based information - Often
• Use hands/fingers to manipulate and file documents, folders, small objects - Regularly

Working Environment
This role requires work that may involve the following environmental conditions:

• Corporate office environment

Screening Requirements
Background Checks

Must be fully vaccinated against COVID-19, except as prohibited by law.
The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The salary range listed is based on the geographic zone associated with this role: San Rafael, CA . If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time.

Zone 1: $35.00 - $45.00

The Pasha Group family of companies are EOE/AA Employers - Minority/Female/Veteran/Disabled/and other Protected Categories

Description Position at The Pasha Group

Information for California residents about our collection and use of job applicant personal information can be found here: Privacy Practices

Job Summary
The Benefits Administration Support is responsible for administrative processes relating to the Company's leave and benefit programs.

Primary Objectives

• Prepare and submit accurate and timely reporting, data files, invoice reconciliation and remittance requests within established timeframes.
• Complete administrative processes as directed.

Duties and Responsibilities

• Complete assigned administrative support tasks, including filing, data entry, document scanning and processing, organizing of files and materials, and assembly/collation of mailings, presentation materials, and benefit information packets.
• Run reports from HR systems as directed.
• Audit, reconcile, and coordinate remittance processes for benefit-related invoices, process and update supporting reports and files as directed.
• Research and resolve billing errors and discrepancies.
• Track retroactive changes, charges, and refunds.
• Ensure compliance with appropriate plan rules, restrictions, and timeframes.
• Complete record updates for Leave of Absence cases, collect and record requests and supporting documentation, generate reporting, and create correspondence as directed.
• Prepare and distribute required documentation, notices, and correspondence, including determination of eligibility communications.
• Other duties as assigned

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High school diploma or equivalent required

Work Experience

• 2+ years' experience in a related position with responsibility for invoice reconciliation and employee benefit plan administration required
• Experience working for a benefit/insurance broker preferred

Required Knowledge, Skills and Abilities

• Familiarity with applicable requirements, regulations, and federal and state laws relating to employee benefit programs.
• Basic understanding of features and mechanics of a broad variety of employee benefit programs.
• General familiarity with best practices and processing requirements relating to leave management.
• Strong mathematical and analytical skills with a high degree of attention to detail.
• Excellent process management and administration skills.
• Ability to communicate effectively.
• Ability to properly handle confidential and sensitive information and materials; understanding and application of HIPAA protocols required.
• Ability to identify and report discrepancies in large amounts of quantitative audit data.
• Excellent time management skills.
• Proficiency with HRIS and/or benefits and leave management software.
• Demonstrated proficiency with Microsoft Office products at the following levels: ? Excel: Intermediate level of skill ? Word, Outlook: Basic level of skill

Preferred Knowledge, Skills and Abilities

• Familiarity with UKG Pro and Benefit Admin/PlanSource benefits administration tool preferred.

Competencies

• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel within office environment, crouch/bend to access floor-level storage - Often
• Use hands/fingers to operate office equipment, type/complete data input, write - Often
• Reach with hands, arms; lift, move and manipulate objects weighing up to 20 pounds - Occasionally
• Sight sufficient to read instructions, documents, and screen-based information - Often
• Use hands/fingers to manipulate and file documents, folders, small objects - Regularly

Working Environment
This role requires work that may involve the following environmental conditions:

• Corporate office environment

Screening Requirements
Background Checks

Must be fully vaccinated against COVID-19, except as prohibited by law.
The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The salary range listed is based on the geographic zone associated with this role: San Rafael, CA . If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time.

Zone 1: $35.00 - $45.00

The Pasha Group family of companies are EOE/AA Employers - Minority/Female/Veteran/Disabled/and other Protected Categories

Join to apply for the Database Administration Specialist role at California Department of Industrial Relations

Pay Range

This range is provided by California Department of Industrial Relations. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Job Description and Responsibilities

Under the supervision of the Information Technology Supervisor II, the Information Technology Associate supports and maintains Oracle Database environments for DIR OIS. Responsibilities include:

• Collaborate with the Information Security Office to develop and maintain security controls.
• Organize assignments, work under pressure, and communicate effectively.
• Work professionally and ethically.

This posting may be used to fill future vacancies in accordance with 2 CCR.

Qualifications and Requirements

• Eligibility to take the exam for employment list, transfer, or reinstatement.
• Knowledge of Unix and Linux OS, shell scripting, and server configuration.
• Ability to meet the physical and working conditions described.
• Statement of Qualifications (SOQ): Limit to 1 page, double spaced, answering why you qualify for this position with specific examples.

Application Process

Submit completed applications and required documents by the final filing date: 8/15/2025. Applications can be submitted online via CalCareers or by mail/drop-off at the addresses provided.

Additional Information

• Ensure all required documents are included to be considered.
• Applicants requiring accommodations should request them during the interview scheduling.
• The State of California is an equal opportunity employer and maintains a drug-free workplace.

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Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.
**About Abbott**
Abbott is a global healthcare leader, creating breakthrough science to improve people's health. We're always looking towards the future, anticipating changes in medical science and technology.
**Working at Abbott**
At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You'll also have access to:
+ Career development with an international company where you can grow the career you dream of.
+ Employees can qualify for?free medical coverage in our?Health Investment Plan (HIP) PPO?medical plan in the next calendar year.
+ An excellent retirement savings plan with a high employer contribution
+ Tuition reimbursement, the Freedom 2 Save ( student debt program, and FreeU ( education benefit - an affordable and convenient path to getting a bachelor's degree.
+ A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
+ A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.
**The Opportunity**
This position is an onsite opportunity in the Abbott Diabetes Care (ADC) Division in Alameda, CA. We are helping people with diabetes lead healthier, happier lives. As a global leader in diabetes care, Abbott is constantly working to deliver the highest quality products and unwavering support to our customers. Consistent and accurate glucose monitoring is the foundation of any diabetes management plan, so we are committed to continuous improvement in the way patients and professionals measure, track and analyze glucose levels.
Our location in Alameda, CA, currently has an opportunity for a Manager, Sales Administration and Incentives who will be responsible for developing, implementing, and administering field compensation programs to ensure competitive compensation opportunities for ADC sales and field-based teams. This position is responsible for overseeing the administration of all sales incentive plans, development and maintenance of plans, identifying performance trends, and conducting special projects related to incentive compensation, and is a key member of the Commercial Effectiveness team.
**WHAT YOU'LL DO**
+ Organize and ensure the timeliness, accuracy, and integrity of all financial information relative to the incentive compensation plan
+ Financial and analytical expertise in evaluating and identifying key issues and gaps in current and future incentive compensation plans
+ Interface with and provide guidance to commercial sales and marketing teams to present incentive based performance and metrics utilized in developing future award programs directly affecting company sales performance
+ Maintain controls to assure the integrity of incentive compensation calculations and payouts.
+ Ensure compliance to policy including but not limited to SOX guidelines, OEC guidelines, and the Abbott Code of Business Conduct
+ Understand and evaluate existing compensation plans for multiple sales and field-based teams
+ Act as the primary point of contact/liaison for field leadership related to incentive compensation
+ Provide a consultative approach to internal stakeholders (i.e. Sales Leadership)
+ Identify and recommend solutions for incentive compensation based on historical progression and opportunity assessment
+ Manage day-to-day activities for IC Plans including goal creation/distribution/communication, Inquiry resolution/exception management, reports standardized and ad-hoc
+ Management of approvals and audits
+ Vendor management
+ Partner with Finance/HR to ensure accurate payment, alignment on field rosters and related items for all incentive plans
+ Train Sales Leadership, Sales Management, and field personnel on how IC plans are structured to ensure understanding across the organization
+ Participate in/lead IC planning processes, including preparing proposals for compensation committee review/approval
+ Ensure compliance with all IC Plans and Policies. This responsibility should be performed in a way that protects the company and its assets and avoids any surprises that could have reasonably been foreseen by the relevant level of management review.
+ Incentive Compensation Presidents Club and other recognition award programs Tactical (Commercial Sales Channel mapping and alignment).
+ Coordinate with internal IS, external service vendors and providers to effectively implement new systems in support a changing competitive marketplace.
+ Develop and provide training to all new hires and to the current Commercial Field Sales Teams on territory alignment, incentive compensation calculation and incentive payouts.
+ Develop and provide incentive compensation design and potential modifications for the appropriate segments of the commercial sales force to accommodate new product introductions as well as new sales channels.
+ Ensure the integrity of all vendor provided data in support of commercial field operations.
+ Execute on commercial field sales territory alignments and realignments
**EDUCATION AND EXPERIENCE YOU'LL BRING**
**Required**
+ Bachelors Degree in a related field or an equivalent combination of education and work experience
+ Minimum 9 years related work experience
**Preferred**
+ 8+ years of leading field operations, incentive compensation and sales analytics function, preferably in the Med-Device/Pharma/Bio-Tech industry
+ 5+ years of analytics experience
+ Experience in leading, coaching and mentoring a team.
+ Experience with 3rd party medical sales data like IMS and Symphony Health.
+ Demonstrated ability to collaborate with partners and lead peers or direct reports
+ Demonstrated ability to structure and conduct analyses to generate insight and recommendations
+ Excellent problem-solving skills, details oriented with focus on quality and accuracy
+ Strong verbal and written communication skills, proficient in interacting with Senior Leadership
+ Proven track record of working effectively in a collaborative, fast-paced, multi-tasking environment
+ Knowledge of reporting and data analytics tools like Excel, SAS, QlikView, Tableau, Business objects
+ Experience managing projects and vendors
Apply Now ( more about our health and wellness benefits, which provide the security to help you and your family live full lives:** ( your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at , on Facebook at and on Twitter @AbbottNews.
**Divisional Information**
Medical Devices
General Medical Devices:
Our medical devices help more than 10,000 people have healthier hearts, improve quality of life for thousands of people living with chronic pain and movement disorders, and liberate more than 500,000 people with diabetes from routine ?ngersticks.
CRM
As a global leader in Cardiac Rhythm Technologies, we focus on innovative technologies that can improve the way doctors treat people with heart arrhythmias, or irregular heartbeats.
Diabetes
We're focused on helping people with diabetes manage their health with life-changing products that provide accurate data to drive better-informed decisions. We're revolutionizing the way people monitor their glucose levels with our new sensing technology.
Vascular
Abbott Vascular provides innovative, minimally invasive, and cost-effective products for treatment of vascular disease.
Neuromodulation
Our Neuromodulation business includes implantable devices compatible with mobile technology to help people who suffer from chronic pain and movement disorders. These non-opioid therapies allow us to provide interventional pain therapy to patients throughout the pain continuum.
Structural Heart
Structural Heart Business Mission: why we exist
Our business purpose is to restore health and improve quality of life through the design and provision of device and management solutions for the treatment of structural heart disease.
EP
In Abbott's Electrophysiology (EP) business, we're advancing the treatment of heart disease through breakthrough medical technologies in atrial fibrillation, allowing people to restore their health and get on with their lives.
HF
In Abbott's Heart Failure (HF) business, we're developing solutions to diagnose, monitor and manage heart failure, allowing people to restore their health and get on with their lives.
Diagnostics
We're empowering smarter medical and economic decision making to help transform the way people manage their health at all stages of life. Every day, more than 10 million tests are run on Abbott's diagnostics instruments, providing lab results for millions of people.
Abbott Molecular is a leader in molecular diagnostics and the analysis of DNA, RNA, and proteins at the molecular level.
Our Point of Care diagnostic portfolio spans key heath and therapeutic areas, including infections disease, cardiometabolic, informatics and toxicology.
Our diagnostic solutions are used in hospitals, laboratories and clinics around the globe. The crucial information derived from our tests, instruments and informatics systems are often the first step in patient care decision making for hundreds of health conditions from heart attacks to blood disorders to infectious diseases and cancers.
Our rapid diagnostics solutions are helping address some of the world's greatest healthcare challenges.
Nutrition
Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow to keeping adult bodies strong and active. Millions of people around the world count on our leading brands - including Similac®, PediaSure®, Pedialyte®, Ensure®, and Glucerna® - to help them get the nutrients they need to live their healthiest lives.
The base pay for this position is $128,000.00 - $256,000.00. In specific locations, the pay range may vary from the range posted.
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call or email

Administrative Assistant (4724C), Library Administration - 59884 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

The East Asian Library is a language-specialty library with a staff of seventeen career employees, a changing number of temporary staff, and a large number of student employees. Its combined holdings total over a million items. Its primary users are East Asian studies faculty and students in all colleges and professional schools on the Berkeley campus. Because of the size and quality of the collection, EAL is also heavily used by researchers from other institutions in the U.S. and abroad, and regularly receives official visitors from various educational and cultural institutions in China, Japan, and Korea.

Responsibilities

• Orders office supplies, prepares purchase orders; may obtain sourcing and pricing information.
• Obtains pre-approvals for entertainment and travel.
• Prepares requests for reimbursement for staff travel, professional development, entertainment of an official nature.
• Makes deposits.
• Monitors and maintains records of payments and reimbursements.
• Works with other campus units to obtain visas for visiting scholars.
• Miscellaneous duties as assigned (including but not limited to): assisting with events, preparing labels for special collections, and organizing old files.

Required Qualifications

• Must have basic knowledge in administrative procedures including word processing, spreadsheet and database applications.
• Basic verbal and written communication skills, active listening, and time management skills.
• Ability to pay attention to detail.
• High school diploma and/or equivalent experience/training.

Preferred Qualifications

• Ability to work in a diverse environment; familiarity with Asian culture or knowledge of an Asian language.
• Familiarity with libraries and library operations.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $23.17 (step 3.0) - $23.67 (step 4.0).

• This is a 900-hours (about 12 months), 43% full-time (17.2 hours per week), limited (temporary) position that is not eligible for UC benefits.
• This position is non-exempt and paid bi-weekly.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at:

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

To apply, visit

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Apply for Job Job ID 78968 Location Main Campus-Berkeley Full/Part Time Full Time Add to Favorite Jobs Email this Job About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

The Northern Regional Library Facility (NRLF) is a cooperative high-density shelving facility for library materials belonging to the UC libraries in California. It is one of two shared facilities developed to store, preserve, and provide access to low-use library collections. It is administered by the UCB Library. The

Access Services and Deposit Services units are administrative units at the NRLF.

Position Summary

This position supports the following activities at NRLF: book digitization projects; remote physical lending, electronic document delivery, and on-site access services; technical processing of new deposits, shared print archive building, and database maintenance projects.

Application Review Date

The First Review Date for this job is: 07/11/2025.

Responsibilities

Retrieval, Sorting, Refiling, and Stacks Maintenance:

• Using tablets, book trucks, ladders, and step stools, take requested books from storage areas and place them on book carts.
• Compare items against supplied pick lists or request forms to verify correct retrieval.
• Following established preservation selection principles, inspect books and determine if items are suitable for scanning or lending.
• Refer potential rejections to supervisor or work leader.
• Check specific locations within NRLF for items not found on shelf.
• Sort material by workflow destination and deliver to appropriate desk.
• Assure that books are arranged in specified order on the carts.
• Respond to public address system calls to retrieve material for on-site users.
• Sort returned material onto sorting shelves.
• Prepare trucks of material for refiling according to NRLF guidelines.
• Refile material in proper location on shelf.
• Verify the placement of shelved material.
• Assist in maintaining the security of the building and its contents by notifying supervisor or Operations Manager of equipment, items, or infrastructure needing repair.

Document Delivery:

• Scan articles from journal titles, conference papers, proceedings, etc. for electronic document delivery to end users at other academic institutions and libraries.
• Follow established scanning procedures, guidelines, and standards to ensure high quality product using flatbed, overhead, and microform scanners.
• Participate in the review and revision of existing procedures, standards, and quality criteria.

Preparing Outgoing and Processing Incoming Material:

• Package material and load bins and carts for transport, using protective covers as appropriate.
• Take outgoing carts from holding area to loading dock staging area just prior to arrival of transport truck and take incoming carts back to the returns processing area.
• Process returned material by unloading book carts and unpacking shipments, and examine items for potential damage during transport, during scanning, or by patrons.

Public Service Desk:

• Greet visitors and direct them appropriately.
• Provide limited reference and information services.
• Verify patron eligibility and assist onsite patrons with library catalogs, electronic databases, and library equipment such as microform readers and book scanners.
• Answer the telephone and transfer calls.
• Arrange for stacks retrieval of material for on-site use and perform basic circulation/fulfillment functions in Alma.
• Accurately recognize holds, recalls and notes displaying during the check-out/in process.
• Route material accordingly.
• Refer problems to Library Assistant 3 or supervisor as appropriate.

New Deposit Accessioning and Database Maintenance:

• Validate new deposit candidate material against corresponding supplied metadata to confirm matching fields.
• Reject books in a state of extreme physical deterioration, some cases of duplication, items with incorrect bibliographic records and certain classes of mis-marked items.
• For items passing validation, create or modify the existing records to reflect NRLF-specific information.
• Ensure that all data is input correctly and that the record matches the guidelines set by NRLF.
• May verify previously keyed items for accuracy of bibliographic and item records.
• Measure and sort accepted materials into storage containers by size.
• Count, record, and scan item barcodes to commit them to storage trays in the inventory management system.
• Refer questions to the supervisor, work leader, or designated staff and consult for help with more complex problems.
• Complete processing, statistics, and rejection forms.
• May perform records maintenance and work on record clean-up projects and other cataloging projects as assigned by the supervisor.
• Assist the Shared Print Library Assistant as needed to verify issue completion of contributed titles and otherwise determine acceptable contributions.

Data Entry and Statistics Management:

• Maintain statistical forms using spreadsheet software by tracking and recording individual task completion statistics.

Required Qualifications

• Ability to read, write, and follow oral and written instructions in English.
• Basic ability to use a Windows PC and Windows-based tablet.
• Basic experience with email, word processing, and spreadsheet software.
• Ability to communicate effectively with colleagues as well as with the public by phone, email, and in person in a professional manner.
• Demonstrated ability to do precise and detailed work quickly and accurately.
• Ability to work in the stacks and at a computer for extended periods.
• Knowledge of bibliographic record standards.
• Applicants for positions in the Library Assistant series are expected to possess the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the positions.

Preferred Qualifications

• Knowledge of bibliographic record standards.
• Experience with library circulation/fulfillment functions using an integrated library system (preferably Alma).
• Familiarity with basic bibliographic searching techniques.
• Knowledge of preservation selection principles.
• Experience using scanners, microfilm readers, and other library-related equipment.
• Experience with digital scanning and electronic document processing software functionality.
• Experience with inventory management system (IMS) software.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $23.70 (Step 1) - $25.64 (Steps 5).

• This appointment is expected to end on or around 04/24/2026.
• This is a full-time, temporary position at (40 hrs a week).
• This is a non-exempt, biweekly-paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at:

Article 28.B.2b. These positions will be funded for under 18 months.

• This is not a visa opportunity.
• This recruitment has multiple openings.
• Vehicle parking at NRLF is free.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Company Description

Advantage Group is a retained search firm based out of the San Francisco Bay Area specializing in senior and executive level placements with stable and rapidly growing clients nationally.

We have established deep relationships, some lasting over 20 years, with real decision makers.

We offer long term opportunities along with a real understanding of the companies that we represent.

We will provide insight and information ensuring that you are making the right decision about the right opportunity for you. We are as committed to and passionate about your success as we are about the companies that we represent.

Job Description

Full-TimeLong Term,

An immediate long term need for an Office Administration/Accounting professional, with experience in the Construction industry. This position will be located in San Francisco California with a stable and established company. This is a Full-time onsite position: 5 days per week Monday through Friday.

Overview and Responsibilities:

• Responsible for all administrative functions in an office setting for an established construction firm.
• Client phone support
• Manage Personnel Records
• Manage Timekeeping for Payroll
• Run Bi-Weekly Payroll
• Prepare and enter daily cash receipts including check, ACH and wires
• Print and mail credit memos
• Print and mail daily invoices and monthly account statements
• Maintain file archive of sales orders, credit memos and check deposits
• Process new credit applications, request trade references and D&B reports
• Coordinate with managers in regards to the status of credit applications
• Organize and maintain completed customer credit files in our database as well as hard copy files
• AP/AR and Billing Functions
• Assist with general accounting including bookkeeping, reconciliation and data entry
• Work on special projects as directed and perform other tasks as needed
• Will be working cross-functionally as part of a closely knit team.

Qualifications

• Prior recent experience in a related role with a company in the Construction Industry.
• Experience in a union environment
• Minimum of 3+ years of AP/AR, Credit and/or General Accounting
• Experience with Union Payroll, Timekeeping and payroll systems
• Must have solid computer skills with working knowledge of Excel & MS word & Outlook and complex accounting software (Sage/Timberline preferred)
• Excellent written and oral communication skills
• Strong organizational skills and attention to detail
• Must be capable of handling multiple responsibilities concurrently
• Bachelor's degree in Finance, Accounting or related field is preferred.

Additional Information

The company offers an excellent array of benefits and real long term stability.