141 Administration jobs in South San Francisco

• Responsible for all administrative functions in an office setting for an established construction firm.
• Client phone support
• Manage Personnel Records
• Manage Timekeeping for Payroll
• Run Bi-Weekly Payroll
• Prepare and enter daily cash receipts including check, ACH and wires
• Print and mail credit memos
• Print and mail daily invoices and monthly account statements
• Maintain file archive of sales orders, credit memos and check deposits
• Process new credit applications, request trade references and D&B reports
• Coordinate with managers in regards to the status of credit applications
• Organize and maintain completed customer credit files in our database as well as hard copy files
• AP/AR and Billing Functions
• Assist with general accounting including bookkeeping, reconciliation and data entry
• Work on special projects as directed and perform other tasks as needed
• Will be working cross-functionally as part of a closely knit team.

• Prior recent experience in a related role with a company in the Construction Industry.
• Experience in a union environment
• Minimum of 3+ years of AP/AR, Credit and/or General Accounting
• Experience with Union Payroll, Timekeeping and payroll systems
• Must have solid computer skills with working knowledge of Excel & MS word & Outlook and complex accounting software (Sage/Timberline preferred)
• Excellent written and oral communication skills
• Strong organizational skills and attention to detail
• Must be capable of handling multiple responsibilities concurrently
• Bachelor's degree in Finance, Accounting or related field is preferred.

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• Prepare and submit accurate and timely reporting, data files, invoice reconciliation and remittance requests within established timeframes.
• Complete administrative processes as directed.

• Complete assigned administrative support tasks, including filing, data entry, document scanning and processing, organizing of files and materials, and assembly/collation of mailings, presentation materials, and benefit information packets.
• Run reports from HR systems as directed.
• Audit, reconcile, and coordinate remittance processes for benefit-related invoices, process and update supporting reports and files as directed.
• Research and resolve billing errors and discrepancies.
• Track retroactive changes, charges, and refunds.
• Ensure compliance with appropriate plan rules, restrictions, and timeframes.
• Complete record updates for Leave of Absence cases, collect and record requests and supporting documentation, generate reporting, and create correspondence as directed.
• Prepare and distribute required documentation, notices, and correspondence, including determination of eligibility communications.
• Other duties as assigned

• High school diploma or equivalent required

• 2+ years' experience in a related position with responsibility for invoice reconciliation and employee benefit plan administration required
• Experience working for a benefit/insurance broker preferred

• Familiarity with applicable requirements, regulations, and federal and state laws relating to employee benefit programs.
• Basic understanding of features and mechanics of a broad variety of employee benefit programs.
• General familiarity with best practices and processing requirements relating to leave management.
• Strong mathematical and analytical skills with a high degree of attention to detail.
• Excellent process management and administration skills.
• Ability to communicate effectively.
• Ability to properly handle confidential and sensitive information and materials; understanding and application of HIPAA protocols required.
• Ability to identify and report discrepancies in large amounts of quantitative audit data.
• Excellent time management skills.
• Proficiency with HRIS and/or benefits and leave management software.
• Demonstrated proficiency with Microsoft Office products at the following levels: ? Excel: Intermediate level of skill ? Word, Outlook: Basic level of skill

• Familiarity with UKG Pro and Benefit Admin/PlanSource benefits administration tool preferred.

• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel within office environment, crouch/bend to access floor-level storage - Often
• Use hands/fingers to operate office equipment, type/complete data input, write - Often
• Reach with hands, arms; lift, move and manipulate objects weighing up to 20 pounds - Occasionally
• Sight sufficient to read instructions, documents, and screen-based information - Often
• Use hands/fingers to manipulate and file documents, folders, small objects - Regularly

• Corporate office environment

The Pasha Group family of companies are EOE/AA Employers - Minority/Female/Veteran/Disabled/and other Protected Categories

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

• Strong scheduling ability and calendar ownership in Outlook;
• Schedule all aspects of domestic travel as required (and occasional international travel) with regard for company travel policies;
• Detailed and timely expense reporting;
• Management of long-term and/or complex projects;
• Responsive to emails and requests for information;
• Set up and coordinate meetings with prospective clients, vendors, attorneys, internal team members, and employee candidates as necessary;
• Prepare and organize agendas, files, reports and presentation materials, including binding and shipping as needed;
• Maintain files and filing systems;
• Can provide assistance to the front office as needed;
• Manages office lunch orders on a semi-regular basis;
• Ability to direct Analysts and Associates in areas of travel-booking and expenses;
• Perform other related duties as required.

• 5 years of progressive administrative support experience;
• Proficiency in the following computer applications areas:
  • Word (intermediate-advanced level)
  • Outlook (intermediate level-advanced level)
  • Excel (intermediate level)
  • Adobe Acrobat (intermediate level)
  • PowerPoint (intermediate level-advanced level)
• Ability to multi-task and ensure deadlines are met;
• Excellent verbal and written communication skills;
• Excellent organization skills;
• Competent to work independently and as a team member;
• Detail oriented;
• Self-starter with a proactive approach to the Assistant role;
• Ability to deal effectively with vendors/clients via email, in person, or on the phone;
• Ability to be resourceful and resolve routine and complex problems;
• Ability to be flexible and learn new responsibilities as needed;
• Exercise good judgement in dealing with confidential information;
• Willingness to acquire a general understanding of firm-wide operations and industry best practices

Administration - Senior Administrative Assistant Stockbridge San Francisco Office, San Francisco, California, United States of America Job Description Posted Thursday, March 6, 2025 at 8:00 AM Senior Administrative Assistant Stockbridge is a real estate investment management firm founded in 2003 and led by seasoned senior professionals averaging 25+ years of industry experience. Stockbridge oversees approximately $34 billion of assets under management across a variety of real estate property types, with an emphasis on residential and industrial space throughout the United States. The firm has offices in San Francisco, Atlanta, Chicago, Denver, Dallas, and Phoenix. Opportunity and Position Summary: This role proactively serves as key administrator to the Portfolio Management, Acquisitions and Asset Management teams with calendar, travel, expenses, and project work. The ideal candidate for this role enjoys organizing and supporting a thriving investment team while being a part of a strongly successful administrative operation. This role supports two Managing Directors, one Senior Vice President and three Vice Presidents. This role works closely with key Executive Assistants and reports to the Senior Vice President of Asset Management. Primary Duties and Responsibilities: Strong scheduling ability and calendar ownership in Outlook; Schedule all aspects of domestic travel as required (and occasional international travel) with regard for company travel policies; Detailed and timely expense reporting; Management of long-term and/or complex projects; Responsive to emails and requests for information; Set up and coordinate meetings with prospective clients, vendors, attorneys, internal team members, and employee candidates as necessary; Prepare and organize agendas, files, reports and presentation materials, including binding and shipping as needed; Maintain files and filing systems; Can provide assistance to the front office as needed; Manage office lunch orders on a semi-regular basis; Ability to direct Analysts and Associates in areas of travel-booking and expenses; Perform other related duties as required. Skills and Competencies: 5 years of progressive administrative support experience; Proficiency in the following computer applications areas: Word (intermediate-advanced level) Outlook (intermediate-advanced level) Excel (intermediate level) Adobe Acrobat (intermediate level) PowerPoint (intermediate-advanced level) Ability to multi-task and ensure deadlines are met; Excellent verbal and written communication skills; Competent to work independently and as a team member; Detail oriented; Self-starter with a proactive approach to the Assistant role; Ability to deal effectively with vendors/clients via email, in person, or on the phone; Ability to be resourceful and resolve routine and complex problems; Ability to be flexible and learn new responsibilities as needed; Exercise good judgement in dealing with confidential information; Willingness to acquire a general understanding of firm-wide operations and industry best practices. Compensation: The base pay scale for this position is $00,000 to 125,000 annually. Stockbridge's base pay scale depends on geographic location, business line, years of experience, and other qualifications of the successful candidate. A discretionary annual bonus is also included in addition to base pay. Benefits include medical, dental, vision, life and STD & LTD insurance. Stockbridge provides a 401K plan with a match as well as generous vacation, sick time and holiday time off. Additionally, Stockbridge provides opportunities for professional development and career advancement. The base pay scale and benefits are accurate as of the date of this posting. Stockbridge reserves the right to modify this information at any time, subject to applicable law. #J-18808-Ljbffr

• Reinforce and adhere to university policies.
• Live on-campus full-time to monitor and secure the residence hall and report all maintenance issues in a timely fashion.
• Act as a role model, maintaining physical and social boundaries with scholars while cultivating an environment of belonging.
• Supervise 150 scholars for various activities. This includes and is not limited to structured and unstructured free time.
• Participate in a rotating on-call shift (when scholars are in class) and/or on-call nighttime shift by responding to emergency phone calls and conducting rounds.
• Manage and facilitate daily wake up calls and lights out, suite meetings, meal reminders and snack preparation, community meetings, and ensure students are in their dorms at lights out.
• Support program activities including movie nights, study hall, game nights, ice breakers, and other various activities.

• Complete administrative duties as it relates to surveys, incident reports, scheduling, event planning and coordinating, tracking, etc.
• Complete Daily RA Reflection Form.
• Report, document, and follow-up on any scholar misconduct as per NAF & university policies, expectations, and core values.
• Track daily attendance of scholars.
• Transport supplies to and from the CEP office to various remote locations on campus.
• Organize workshop materials and supplies.
• Assist with technology support.

• Ability to travel to the Central Valley, Southern California, and/or Contra Costa County to transport students to and from the program.

• Serve on student and career panel.
• Attend 3 days of NAF Future Ready Scholars residential and summer support training.

• Complete other duties as assigned.

• Work leadership skills.
• Ability to work collaboratively and inter-personal skills for those in a lead capacity.
• Ability to work effectively and in an intensive, fast-paced summer schedule.
• Service orientation, program management experience, sound judgment and decision-making, critical thinking, ability to develop original ideas, and creative problem-solving skills in a varied and challenging environment.
• Must be able to work effectively with NAF staff and students, across all organization levels, internally and externally.
• Must have highly effective verbal and written communication skills.
• Cross-cultural awareness.
• Understanding of issues faced by low-income, first-generation (LIFG) students.
• Ability to Travel within California.

• High School Diploma and/or equivalent experience/training.
• One year of coursework at a university, college, or community college and/or equivalent experience/training.
• Certification to instruct in the applicable recreational sports program and/or equivalent experience/training.

• Advanced knowledge of program activity experience working with high school students in an educational context.
• Proficiency in the use of basic computer applications.
• Ability to incorporate technology in the classroom.
• Knowledge of and/or ability to learn campus policies and procedures.
• Previous experience with youth camps, fitness, and outdoor programs.
• Previous experience working with age level specific to an activity.

• Red Cross CPR.
• Standard First Aid Training Certification.

• This is a 3-week, variable hours, part-time, limited (temporary) position that is not eligible for UC benefits.