36 Administration jobs in Stony Brook

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.
L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.
Job Title: Project Management Support / Administration
Job Code: 24439
Job Location: Amityville, NY
Job Schedule: 9/80
Job Description:
L3Harris is seeking a highly motivated and driven Associate Project Manager with strong project management skills and advanced experience with Microsoft Excel, Teams, Word, and PowerPoint. The overall responsibilities include managing and tracking repairs/production while maintaining repairs/production databases for multi-year contracts. The best candidate will be detail-oriented and able to work well both independently and as part of a team.
Essential Functions:
Assist Program Management team with:- Day-to-day program management activities to fulfill contract requirements- Manage In-house and Vendor repairs including maintaining tracking sheets- Manage and track repair condemnations and de-obligations- Enter repair status in Commercial Asset Visibility Air Force (CAVAF) system daily- Review contracts and pull data from contracts- Attend customer status calls and provide updates as needed- Support Collaborative Supplier Planning (CSP) with Government- Support Program Management Reviews (PMR) with Government, off-site (travel required)- Provide monthly close-outs for repair/production status- Assist in sales orders and sales order related issues- Manage and track other various repair metrics- Generate Project Work Authorizations (PWA)/Program Operations Directives (POD)- Support proposal and new business activities- Communicate with customers, vendors, team members, and functional managers via phone, email, and Teams or Zoom
Qualifications:
- Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience; Or, 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience
Preferred Additional Skills:
- Ability to work in a fast-paced environment- Strong communication skills, both oral and written- Ability to multi-task and prioritize- Ability to communicate in a thorough, clear, and timely manner which supports information sharing and goal achievement- Excellent interpersonal, written, and verbal skills- Prior government contract experience a plus
In compliance with pay transparency requirements, the salary range for this role is $55,500-$102,500. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.
#LI-CG1
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English ( or Spanish ( . For information regarding your Right To Work, please click here for English ( or Spanish ( .

**Hotel:**
Stamford Hilton
1 First Stamford Place
Stamford, CT 06902
Front Office Manager
Full time
**Atrium SPIRIT - where teamwork, passion and appreciation ignite service excellence**
**What's in it for you?**
The **Atrium SPIRIT** is a belief in the power of **_Service_** _,_ **_Perseverance_** _,_ **_Inclusion_** _,_ **_Respect_** _,_ **_Innovation_** , and **_Teamwork_** to create an environment where everyone thrives. We go above and beyond to deliver exceptional guest experiences, work together to overcome challenges, and are passionate about positively impacting those around us.
+ **Career Growth & Learning** - 40% of our management hires are internal promotions!
+ **Invest in Your Future** - 401(k) plan with company match.
+ **Comprehensive Health Coverag** **e** - Medical, dental, and vision insurance options.
+ **Paid Time Off & Vacation** - Enjoy exclusive Atrium Traveler and brand discount programs to explore new destinations
+ **Perks That Fit Your Life** - Enjoy DailyPay, wellness programs, tuition reimbursement, and exclusive discounts on your favorite brands and services.
+ **Purpose & Impact** - Make a difference through Atrium's community service and volunteer programs.
___
**Primary Purpose:**
The primary purpose of the Front Office Manager is to ensure an exceptional guest experience while ensuring all standard operating procedures pertinent to the Front Office Department (including brand and Atrium specific) are being followed.
**Job Description** *
**Well versed and seasoned hotelier who is looking for an amazing opportunity to share their operations experience with this dynamic team. We are the largest hotel in the area boasting 484 guests rooms and 60,000 square feet of meeting space.**
**Work Performed:**
The Front Office Manager will be tasked with the following duties, responsibilities, and assignments:
+ Manage direct reports by ensuring Associates understand employment practices, recommending employment decisions and corrective action, supporting performance management, and implementing discipline
+ Ensurethat Associates are meeting guest needsand appropriately responding to any guest concernsandescalating as appropriate;
+ Createa best-in-class guest experience by engaging with guests, providing friendlycourteousservice, anticipating guest needs, increasing guest loyalty, and maintaining relationships;
+ Coordinateactivities with other departments to ensure that services are provided in an efficient and timely manner;
+ Ensurefinancial goals of the department and the hotel are being metby managing labor costs; controlling expenses for supplies and equipment, and determining revenue-driving initiatives;
+ Perform or assist with cleaning duties as necessaryensuring the hotel is achievingCleanlinessAssuredStandards;
+ Evaluateand recommendrevenue driving initiativesandmonitorrevenueperformance;
+ Recommendand implement approvedchanges that could improve service and increase operational efficiency;
+ Ability to serve as Manager on Duty;and
+ Any and all other work as required to complete the primary purpose of the position.
**Competitive Salary - Benefits - Bonus - and so much more!**
**Qualifications:**
**Required Prior Experience:**
Minimum 2 years of hospitality, front desk experience,
Minimum 2 years of prior supervisory experience
**Preferred Prior Experience:**
2 years of night audit experience
**Required Education:**
High school diploma or equivalent
**Preferred Education:**
Bachelor's Degree in related field
**Required Technology:**
Basic computer knowledge, including the Microsoft Suite of Word, Excel, PowerPoint Outlook, and Teams
**Physical:**
Able to lift 50lbs occasionally
Able to lift 10lbs regularly
Able to stand/or walk for duration of scheduled shift
**Other:**
Able to work a flexible schedule to include evenings, nights, weekends, holidays, and special events
**Competencies:**
**(65) Managing Vision and Purpose**
Communicates a compelling and inspired vision or sense of core purpose; talks beyond today; talks about possibilities; is optimistic; creates mileposts and symbols to rally support behind the vision; makes the vision sharable by everyone; can inspire and motivate entire units or organizations.
**(15) Customer Focus**
Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
**(60) Building Effective Teams**
Blends people into teams when needed; creates strong morale and spirit in his/her team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.
___
_Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations._
Atrium is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.
Notice of candidate Privacy Rights: Hospitality is now one of the largest hotel management companies in the United States and we're still growing. As a result of our growth, we are always looking for great talent to join our organization. As owners and managers, we are responsible for the positive experiences of our guests and associates, and we strive to bring to life a culture that promotes the five simple values that drive our business:
**Service**
We deliver the best guest experience possible. We are a home away from home for our guests, and we are charged with making them feel safe and welcome.
**Perseverance**
We will be better today than we were yesterday.
**Inclusion**
We are committed to the equitable treatment of all associates as well as equal access to opportunities and resources for all, at every level of the organization.
**Respect**
We treat others the way we would like to be treated.
**Innovation**
We strive to develop, share and implement new thoughts, ideas and methods that improve our company, our operations and the guest and associate experience.
**Teamwork**
Our associates are our family, and we provide them the resources and support needed to produce the best work environment possible.
In addition to our core values, we believe that being a responsible community partner is a defining characteristic of the Atrium Hospitality culture, including supporting a range of civic and community activities. We pride ourselves on four impactful pillars that support our associates, our communities and our future: Wellness, Embracing those with Disabilities, Sustainability, and Education. When a candidate makes the decision to join Atrium Hospitality, they are entrusting the very engaged and invested leaders of this great organization to support, encourage, coach, develop and inspire excellence in them. This leadership responsibility is a critical one, accepted with the pride and gravity it deserves. We recognize that when we do this well, we reap the rewards of a productive and engaged team; it is key to the success of Atrium Hospitality. The voices and opinions of our associates truly matter. We encourage, welcome, expect and act upon their input to help us make decisions that are in the best interest of our teams and the continued growth and sustainability of the organization.
**Come grow with us!**

Area Office Manager
**Who We Are**
We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:
+ Named one of the "Most Promising Places to Work in Student Affairs" by Diverse Magazine.
+ Serving a highly diverse student body (click here ( for more information).
+ Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
+ Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.
Click here ( _for more about Student Affairs._
**Required Qualifications (as evidenced by an attached resume):**
Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor's degree, an Associate's degree (foreign equivalent or higher) and two (2) years of directly related full-time professional experience may be considered. Two (2) years of full-time professional administrative experience. Operations experience. Customer service experience.
**Preferred Qualifications:**
Bachelor's degree (foreign equivalent or higher) in Business, Organizational Management or a related field. Supervisory experience (supervision of students may be considered). Experience working with a diverse student population. Experience with staff training and/or development. Experience utilizing Microsoft Office and/or Google applications. Experience reconciling financial reports and/or tracking expenditures.
**Brief Description of Duties:**
The Area Office Manager reports to an Assistant Director for one of the residential communities on campus comprising approximately 4 - 12 residential buildings (per/area) accommodating over 1,100 - 1,600 students. There is a significant functional relationship with other units, most particularly with the Housing Administration area. The incumbent is accountable for the administrative management and coordination of activities related to the overall operations and services of the Residence Hall(s)/Apartment office(s). This includes, but is not limited to: ensuring and maintaining compliance to Campus Residences' policies and procedures and respective resolution of resident complaints, shared billing responsibility for a $7 million or more annual revenue stream and accurate supervision, utilization and manipulation of various computerized data systems including financial, facilities and student records.This position may supervise Graduate and clerical support staff. The selected candidate will also need previous experience supporting a diverse client/customer population. The successful incumbent will have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.
**Data Management:**
+ Maintain the integrity of resident data on housing (including all arrivals, departures, and room changes), and judicial databases that interface with university-wide billing, financial aid, and student records systems; data entry and report generation of these and other administrative and facilities management data sources. This forward facing, highly visible point of contact support role will maintain a positive, empathetic, professional attitude towards fielding student requests/complaints/concerns; they will be a central information source, prioritizing and coordinating respective service needs. Decide the appropriate measured response which may include reassigning rooms, coordinating maintenance checks for all room entry/exits (collection/distribution of keys, required fixtures/equipment, entering work requests on facilities management systems, etc.). Manage damage assessments/billing/appeal investigations/responses for area.
**Supervise, hire and train full-time support and part-time student staff:**
+ Coordinate the exchange of information and processing of forms and transactions for area staff, especially student staff. Work in tandem with the Facilities Manager and Custodial Supervisor for the designated area to report, address and follow up on facilities related matters identified by residents and staff. Administer security/access control: Authorize, activate, deactivate and track swipe card access to residential units and common areas. Remove access as appropriate. Maintain an accurate and secure key inventory at all times.
**Reconcile area financial reports:**
+ Track expenditures and monitor allocations for supplies and equipment budget(s). Process supply requisitions for areas in compliance with divisional guidelines. Follow up with the Campus Operations/Residential Operations, Division of Information Technology and Residence Hall Directors to ensure that work requests are completed in a timely fashion.
**Professional Development and Committee Involvement:**
+ Participate in opportunities that promote your learning, growth, and development (i.e. classes, training, committee, webinar, etc.). Contribute to the Division of Student Affairs and Stony Brook University by attending and/or supporting events, activities, and programs sponsored by areas outside of your individual unit/department (i.e. campus wide traditions, events, programs, etc.). Other duties or projects as assigned as appropriate to rank and departmental mission. Evening and weekend work may be required at times.
**Special Notes:**
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $,400 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
**_Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws._**
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at ( or visit OEA ( .
_In accordance with the Title II Crime Awareness and Security Act_ a _copy of our crime statistics can be viewed_ here ( _._
Visit our WHY WORK HERE ( page to learn about the **total rewards** we offer.
**Job Number:** 2404470
**Official Job Title:** : Staff Assistant
**Job Field** : Administrative & Professional (non-Clinical)
**Primary Location** : US-NY-Stony Brook
**Department/Hiring Area:** : Campus Residences
**Schedule** : Full-time
**Shift** : Day Shift **Shift Hours:** : 8:30 a.m. - 5:00 p.m. :
**Posting Start Date** : Jul 8, 2025
**Posting End Date** : Jul 23, 2025, 4:59:00 AM
**Salary:** : 55,000
**Appointment Type:** : Temporary
**Salary Grade:** : SL2
**SBU Area:** : Stony Brook University
**Req ID:** 2404470

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a **Dental Office** **Manager** , which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-Time
**Salary:** $65,000 - $67,000 year + monthly and quarterly incentive earnings **
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free Continuous Learning through TAG U
**How You'll Make a Difference:**
As a **Dental Office Manager** , you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Hire, develop, manage and retain the office staff
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability
+ Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance
+ Additional tasks as required
**Preferred Qualifications**
+ Minimum of one year of managing a team of direct reports
+ High school diploma or equivalent; college degree is preferred
+ A people centric leader who motivates and inspires others
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_**Limitations apply, please see recruiter for details_
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._

Job Title: Business Office Manager
Location: East Setauket, NY
Salary: $70,000 - $85,000/year
Shift: Full-time, Monday Friday

Job Overview:

We are seeking an experienced and organized Business Office Manager to oversee all aspects of the business office operations in a surgical center setting. This leadership role will manage revenue cycle functions, staff oversight, financial reporting, and office compliance while ensuring a smooth and efficient workflow.

Key Responsibilities:

• Manage office staff: recruitment, training, evaluations, and retention
• Oversee surgery scheduling, insurance verification, billing, coding, A/R follow-up, and patient registration
• Perform end-of-month financial closures and reporting
• Collaborate with other departments and centers to improve operations and patient care delivery
• Ensure compliance with healthcare regulations and billing standards
• Monitor AP process and maintain accurate financial records
• Lead quality improvement efforts and align goals with patient satisfaction metrics
• Foster a positive, respectful, and professional work environment

Qualifications:

Required:

• Bachelors degree or equivalent education/experience
• Minimum 3 years managing a medical office
• Prior experience managing staff
• Strong AP and financial skills (able to read P&L and balance sheets)
• Proficiency with Medicare Part B billing and healthcare claims
• HR management and team leadership capabilities
• Strong ethical and professional integrity

Preferred:

• Masters degree in Business or Healthcare Administration
• Experience working in an Ambulatory Surgery Center (ASC)

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a **Assistant Dental Office Manager,** which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-time
**Salary:** $24 - $27 /hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free Continuous Learning through TAG U
**How You'll Make a Difference**
As a **Supervisor,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._

Job Title: Part-Time Administrative Assistant
Job Description
This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.
Responsibilities
+ Manage and schedule calendars for meetings and travel.
+ Respond to company and personal emails.
+ Handle mailing tasks efficiently.
+ Coordinate with outsourced accounting for tax information and other documentation.
+ Perform data entry for various types of documentation.
+ File and organize forms systematically.
+ Communicate with outsourced benefits and payroll company using the Gusto system.
Essential Skills
+ Administrative support
+ Data entry
+ Administration
+ Clerical tasks
+ Proficiency in Microsoft Suite
+ Filing
+ Calendar management
Additional Skills & Qualifications
+ Must be trustworthy
+ Exemplary communication skills
+ 2-3 years of administrative experience
Work Environment
The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

**Job Title: Administrative & Accounting Assistant**
**Location:** Syosset, NY (Onsite)
**Schedule:** 3-4 days per week - _flexible days & hours_
**Pay:** $24.00 - $28.00/hour
**Looking for Work-Life Balance Without Losing Career Momentum?**
Join a **fast-moving, friendly real estate team** where your organizational and accounting skills make a real impact- **without the 9-to-5 grind.**
We're hiring a **Administrative & Accounting Assistant** who thrives in a multitasking environment and enjoys being the steady hand behind smooth operations. With flexible scheduling (you pick your hours!), this is a great role for professionals balancing school, family, or other commitments.
**What You'll Be Doing**
+ Keep the office humming with solid admin support-answering phones, managing emails, coordinating schedules, and keeping files organized
+ Communicate with tenants, vendors, and clients-professionally and proactively
+ Support our real estate transactions with document prep and coordination
+ Assist our bookkeeper with day-to-day accounting tasks-data entry, invoice tracking, bill payment, and bank reconciliations using **QuickBooks**
+ Help maintain accurate financial records and generate basic reports
+ Pitch in on various projects to keep the team organized and on-track
**What You Bring**
+ **QuickBooks experience is a plus** (online or desktop-either works)
+ A background in admin support, bookkeeping, or accounting
+ Strong attention to detail and a proactive, "let me take care of that" attitude
+ Great communication skills and comfort juggling multiple tasks
+ Proficiency in Microsoft Office (Word, Excel, Outlook)
+ Bonus points if you have real estate or property management experience
**Why You'll Love It Here**
+ **Flexible schedule** - You set the hours that work for your life
+ Small, supportive team with a can-do, no-drama culture
+ Opportunity to gain hands-on experience across both office operations and accounting
+ Great role for someone who enjoys variety and values autonomy
**Apply Now!**
If you're dependable, organized, and ready to make an impact-on your terms-we'd love to connect.
Send your resume to ** ** for immediate consideration.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Trust the office staffing pioneer.
Finding the right job isn't always easy. Kelly ® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs-so you could say we're pretty good at it!
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

About Us:

Liberty POST has offered its clients a range of high-quality and individualized services since 1994. Backed by Liberty Resources Inc. and part of a large social services circle, originally POST was a speech-language practice in Syracuse NY, and has grown to provide a range of services throughout all of New York State and New Jersey. We employ over 500 professionals in a variety of settings and offer a collaborative team approach to provide evaluation, direct therapy, and family education through child-directed play. We are focused on the importance of a child’s natural learning environment, a family’s unique strengths and needs and the diverse population we serve.

Administrative Assistant Job Summary:

Liberty POST (formerly Island Therapies) is currently seeking a reliable and organized individual to support daily office operations. This role involved handling front desk responsibilities, managing communication, maintaining records, and ensuring tasks are completed accurately and on time. The ideal candidate is a strong team player with good communication skills and basic computer proficiency.

Administrative Assistant Job Duties and Responsibilities:

1. Communication and Coordination: Front office reception, answering telephones. Effectively communicates with clients, families, and agencies, while scheduling appointments and following up on necessary paperwork for services.

1. Document Management: Prepares, processes, files and maintains client and employee documentation, including correspondence, consent forms, and reports, ensuring confidentiality and accuracy in data entry (utilizing programs such as ProviderSoft, EI HUB and/or Microsoft 365).

1. Quality Control and Compliance: Takes responsibility for the quality of work, adheres to corporate and regional policies, and meets deadlines, all while collaborating in a team-driven environment. 

Qualifications, Knowledge and Experience:

• High School Diploma or equivalent required
• Must have good communication skills, be organized, and work well with a team.
• Must be proficient in Microsoft Word and Microsoft Excel.
• Valid driver’s license required

Pay Rate:

• Starting at $17.25 per hour; commensurate with experience
• Health benefits available depending on number of hours
• Sick time accrues according to NYS requirements

Liberty POST is an equal opportunity employer. We offer equal employment opportunities to all persons without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, in accordance with applicable federal, state and local EEO laws.