26 Administration jobs in Succasunna
Contracts Administration Sr (Hybrid)
07511 Totowa, New Jersey
BAE Systems
Posted 12 days ago
Job Viewed
Job Description
**Job Description**
Job Description
Join a dynamic Contracts team that supports the delivery of mission critical capabilities across a diverse portfolio of development and production contracts. The Contracts organization is the trusted business partner managing customer relationships, negotiating deals, creating innovative solutions, and providing regulatory knowledge to our customers. We are committed to employee growth and development, allowing employees to build a long-term career at BAE Systems. In addition to challenging day to day assignments, employees are encouraged to pursue special projects, participate in formal and informal mentoring programs and networking events, and rotate into different roles with increasing levels of responsibility. Contracts employees are provided opportunities for promotion and relocation to other business units within the U.S. and overseas. BAE Systems also provides employees with opportunities to engage with and positively impact the internal and external community in which we work.
With our historic growth and position as one of the world s largest Aerospace, Defense and Security Company s, we look to recruit and retain the best and brightest. Taking care of the Contracts team by offering daily flextime, every other Friday off, work from home options, relocation assistance, and competitive salary/benefits keeps our team engaged and motivated.
We view culture as one of our most critical competitive advantages. Contracts employees come to work every day because of our strong culture and passion for our significant role in the success of the business. Our Cultural Principles are:
Engage everyone with respect and good will
Stay calm independent of circumstances
Be humble and work collaboratively
Feel empowered to do the right thing
Listen, be curious, and allow differences to influence our decisions
BAE Systems, within the Small Form Factor Solutions (SFFS) Product Line, is looking for a motivated professional to join our Electronic Combat Solutions (ECS) Contracts Organization and support our Long Range Anti-Ship Missile (LRASM) C3 Development Program(s). The successful candidate would gain experience with complex development and non-recurring engineering (NRE) contracts as well as large dollar, high volume Production Contracts, multiple Engineering/Requirements Change Proposals (RCPs/ECPs), and strategic program pursuits. This program is a fast paced, dynamic environment requiring a proven individual contributor to proactively manage contractual scope, customer communication and expectations. The successful candidate will lead all contracting activities with minimal supervision. The candidate may also work as the Contracts point of contact on pursuits as new programs evolve and develop.
This position will be responsible for ensuring compliance with company policies, legal and customer requirements with limited guidance or supervision from the SFFS Product Line Contract s Director and LRASM C3 Development Senior Manager. The successful candidate will need to interpret and communicate business commitments and alternatives to the program team and management. This position requires an extensive knowledge of government contracting methods, applicable laws and regulations and the ability to develop and maintain professional and dependable relationships with a variety of internal and external customers.
BASIC FUNCTIONS OF THE JOB:
To perform the coordination and management of moderately complex proposals, contracts and purchase orders under minimal supervision from the SFFS Product Line Contract s Director and LRASM C3 Development Senior Manager. The individual is expected to continue to build the basic knowledge, skills and experience required for effective contract management, including negotiations and regular communication with customers and management and develop and maintain professional and dependable relationships with both internal and external customers.
PRIMARY DUTIES AND RESPONSIBILITIES:
Maintain and demonstrate a working understanding of the U.S. government acquisition and procurement environment, the BAE Systems Contracts function and relevant Company policies and procedures, commercial contracting methods, export, FAR/DFAR, and other government regulations. Acquire a general understanding of the different pricing environments relevant in government contracting.
Leads assigned proposal activities including but not limited to analyzing of the solicitation, preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort, participating in all proposal team meetings, preparing the terms, conditions and assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing proposal documents and submittal to the customer. Responsibilities also include coordinating with other company functions as required to ensure appropriate reviews are conducted, scheduling required reviews, and obtaining required review and approval signatures prior to submittal of proposals or execution of contractual documents.
Leads moderately complex and supports complex negotiations. Use appropriate tools and techniques to negotiate with and influence internal and external stakeholders to achieve the optimum business outcome.
Research and make recommendations on contract language and seek guidance on complex terms and conditions from higher level Contract Administrators, Managers and/or Directors. May negotiate routine or moderately complex contracts under the general guidance of the SFFS Contract s Director and/or LRASM C3 Development Senior Manager.
Actively participate and contribute to the implementation of new business methods, processes and contracting concepts to optimize the company and customer position.
Perform all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments.
Under the supervision of a Contract s Director and LRASM C3 Development Senior Manager, support the preparation of various agreements encountered in the business, such as non-disclosure agreements (NDA s), teaming agreements, memorandum of understanding/agreements, strategic alliances and others as the opportunity presents.
Participate in final stages of assigned contracts by (1) verifying completion of all commitments, and (2) performing assigned activities associated with contract closeout.
Maintain logs of proposals and other data as required and assists in data collection for monthly and quarterly reporting to management.
Compile and maintain all required contractual records and documents in accordance with contract requirements and company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
Act as the primary point of contact between the company and the customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as proprietary information agreements. Draft, prepare, and execute certain internal and external correspondence on contractual matters with increasing levels of autonomy but under the supervision of a Contracts manager, commensurate with experience and demonstrated competence.
Performs other duties as required.
**Required Education, Experience, & Skills**
Bachelor's Degree and 4 years work experience or equivalent experience
US DoD Clearance SECRET
**Preferred Education, Experience, & Skills**
FAR/DFAR knowledge and experience
Experience with agreements other than contracts (ex. NDAs, bailment agreements, and/or software license agreements)
Proven strong written and verbal skills
Proven ability to work effectively both independently and as a team member
Makes decisions using sound judgement while complying with policies, procedures, appropriate principals and applicable state and federal laws and regulations
**Pay Information**
Full-Time Salary Range: $81156 - $137964
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
**Contracts Administration Sr (Hybrid)**
**112324BR**
EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression
Job Description
Join a dynamic Contracts team that supports the delivery of mission critical capabilities across a diverse portfolio of development and production contracts. The Contracts organization is the trusted business partner managing customer relationships, negotiating deals, creating innovative solutions, and providing regulatory knowledge to our customers. We are committed to employee growth and development, allowing employees to build a long-term career at BAE Systems. In addition to challenging day to day assignments, employees are encouraged to pursue special projects, participate in formal and informal mentoring programs and networking events, and rotate into different roles with increasing levels of responsibility. Contracts employees are provided opportunities for promotion and relocation to other business units within the U.S. and overseas. BAE Systems also provides employees with opportunities to engage with and positively impact the internal and external community in which we work.
With our historic growth and position as one of the world s largest Aerospace, Defense and Security Company s, we look to recruit and retain the best and brightest. Taking care of the Contracts team by offering daily flextime, every other Friday off, work from home options, relocation assistance, and competitive salary/benefits keeps our team engaged and motivated.
We view culture as one of our most critical competitive advantages. Contracts employees come to work every day because of our strong culture and passion for our significant role in the success of the business. Our Cultural Principles are:
Engage everyone with respect and good will
Stay calm independent of circumstances
Be humble and work collaboratively
Feel empowered to do the right thing
Listen, be curious, and allow differences to influence our decisions
BAE Systems, within the Small Form Factor Solutions (SFFS) Product Line, is looking for a motivated professional to join our Electronic Combat Solutions (ECS) Contracts Organization and support our Long Range Anti-Ship Missile (LRASM) C3 Development Program(s). The successful candidate would gain experience with complex development and non-recurring engineering (NRE) contracts as well as large dollar, high volume Production Contracts, multiple Engineering/Requirements Change Proposals (RCPs/ECPs), and strategic program pursuits. This program is a fast paced, dynamic environment requiring a proven individual contributor to proactively manage contractual scope, customer communication and expectations. The successful candidate will lead all contracting activities with minimal supervision. The candidate may also work as the Contracts point of contact on pursuits as new programs evolve and develop.
This position will be responsible for ensuring compliance with company policies, legal and customer requirements with limited guidance or supervision from the SFFS Product Line Contract s Director and LRASM C3 Development Senior Manager. The successful candidate will need to interpret and communicate business commitments and alternatives to the program team and management. This position requires an extensive knowledge of government contracting methods, applicable laws and regulations and the ability to develop and maintain professional and dependable relationships with a variety of internal and external customers.
BASIC FUNCTIONS OF THE JOB:
To perform the coordination and management of moderately complex proposals, contracts and purchase orders under minimal supervision from the SFFS Product Line Contract s Director and LRASM C3 Development Senior Manager. The individual is expected to continue to build the basic knowledge, skills and experience required for effective contract management, including negotiations and regular communication with customers and management and develop and maintain professional and dependable relationships with both internal and external customers.
PRIMARY DUTIES AND RESPONSIBILITIES:
Maintain and demonstrate a working understanding of the U.S. government acquisition and procurement environment, the BAE Systems Contracts function and relevant Company policies and procedures, commercial contracting methods, export, FAR/DFAR, and other government regulations. Acquire a general understanding of the different pricing environments relevant in government contracting.
Leads assigned proposal activities including but not limited to analyzing of the solicitation, preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort, participating in all proposal team meetings, preparing the terms, conditions and assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing proposal documents and submittal to the customer. Responsibilities also include coordinating with other company functions as required to ensure appropriate reviews are conducted, scheduling required reviews, and obtaining required review and approval signatures prior to submittal of proposals or execution of contractual documents.
Leads moderately complex and supports complex negotiations. Use appropriate tools and techniques to negotiate with and influence internal and external stakeholders to achieve the optimum business outcome.
Research and make recommendations on contract language and seek guidance on complex terms and conditions from higher level Contract Administrators, Managers and/or Directors. May negotiate routine or moderately complex contracts under the general guidance of the SFFS Contract s Director and/or LRASM C3 Development Senior Manager.
Actively participate and contribute to the implementation of new business methods, processes and contracting concepts to optimize the company and customer position.
Perform all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments.
Under the supervision of a Contract s Director and LRASM C3 Development Senior Manager, support the preparation of various agreements encountered in the business, such as non-disclosure agreements (NDA s), teaming agreements, memorandum of understanding/agreements, strategic alliances and others as the opportunity presents.
Participate in final stages of assigned contracts by (1) verifying completion of all commitments, and (2) performing assigned activities associated with contract closeout.
Maintain logs of proposals and other data as required and assists in data collection for monthly and quarterly reporting to management.
Compile and maintain all required contractual records and documents in accordance with contract requirements and company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
Act as the primary point of contact between the company and the customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as proprietary information agreements. Draft, prepare, and execute certain internal and external correspondence on contractual matters with increasing levels of autonomy but under the supervision of a Contracts manager, commensurate with experience and demonstrated competence.
Performs other duties as required.
**Required Education, Experience, & Skills**
Bachelor's Degree and 4 years work experience or equivalent experience
US DoD Clearance SECRET
**Preferred Education, Experience, & Skills**
FAR/DFAR knowledge and experience
Experience with agreements other than contracts (ex. NDAs, bailment agreements, and/or software license agreements)
Proven strong written and verbal skills
Proven ability to work effectively both independently and as a team member
Makes decisions using sound judgement while complying with policies, procedures, appropriate principals and applicable state and federal laws and regulations
**Pay Information**
Full-Time Salary Range: $81156 - $137964
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
**Contracts Administration Sr (Hybrid)**
**112324BR**
EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression
View Now
0
Associate Dean for Administration and Finance
08854 Piscataway, New Jersey
Rutgers University
Posted 1 day ago
Job Viewed
Job Description
Position Details
Position Information
Recruitment/Posting Title
Associate Dean for Administration and Finance
Job Category
Staff & Executive - Administrative & Support
Department
SMLR - Dean's Office
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Associate Dean for Administration and Finance for the School of Management and Labor Relations (SMLR). This position reports to the Dean of SMLR and the Senior Vice Chancellor for Finance and Administration.
Among the key duties of the position are the following:
Exempt
Grade
09
Salary Details
Minimum Salary
124967.000
Mid Range Salary
158175.000
Maximum Salary
191383.000
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
Position Status
Full Time
Working Hours (per week)
Standard Hours
37.50
Daily Work Shift
Work Arrangement
Union Description
Admin Assembly (MPSC)
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
Required Knowledge, Skills, and Abilities
Special Conditions
Posting Details
Posting Number
25ST1401
Posting Open Date
06/25/2025
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Livingston (RU-New Brunswick)
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:
Position Information
Recruitment/Posting Title
Associate Dean for Administration and Finance
Job Category
Staff & Executive - Administrative & Support
Department
SMLR - Dean's Office
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Associate Dean for Administration and Finance for the School of Management and Labor Relations (SMLR). This position reports to the Dean of SMLR and the Senior Vice Chancellor for Finance and Administration.
Among the key duties of the position are the following:
- Serves as the chief financial and administrative officer.
- Handles the leadership, organization, and oversight of all business and administrative operations within the school.
- Handles financial planning and analysis, budget development and management, human resources administration, sponsored research compliance and administrative support services.
- Manages an operating budget exceeding $40 million and supports a community of more than 63 tenure-track and non-tenure-track faculty and over 47 full-time staff.
- Provides strategic direction for the school's revenue-generating departments and centers, including Executive and Professional Education and the Labor Education Action Research Network (LEARN).
- Contributes to the development and implementation of the school's long-term strategic vision, as a core member of the Dean's Executive Committee.
Exempt
Grade
09
Salary Details
Minimum Salary
124967.000
Mid Range Salary
158175.000
Maximum Salary
191383.000
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
Position Status
Full Time
Working Hours (per week)
Standard Hours
37.50
Daily Work Shift
Work Arrangement
Union Description
Admin Assembly (MPSC)
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Master's degree.
- Ten (10) years of supervisory and/or executive experience in higher education, including responsibility for budget development and financial management, human resources management, facilities management, and strategic long-range planning.
Required Knowledge, Skills, and Abilities
- Demonstrated success in managing a complex organization and in establishing excellent relationships with a range of diverse internal and external constituents including faculty, staff, students, alumni, university administration, and others.
- Ability to serve as capable representative of the dean and school in a range of venues and meetings.
- Technology proficiency and outstanding communication and interpersonal skills.
- Ability to meet expectations of Rutgers' leadership competencies.
- Advanced ability and skills in data analysis including proficiency in Tableau development.
- Experience with Financial Accounting.
- Experience in HR management and oversight and development of Human Resource protocols and policies.
- Grants contracts and administration.
- Responsibility center management.
- Experience with Microsoft Office suite, Tableau.
- Rutgers enterprise systems that support all functions of the school.
- Desktop computing systems and various software.
- Conference and Smart Classroom computing systems.
- Office equipment such as printers and copiers.
- Experience in the supervision of information technology staff and the management of IT resources.
- Must be capable of learning new local and enterprise systems.
- Some evening and weekend work required.
- Ability to lift up to ten pounds.
Special Conditions
Posting Details
Posting Number
25ST1401
Posting Open Date
06/25/2025
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Livingston (RU-New Brunswick)
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:
View Now
1
Dental Office Manager
07083 Union, New Jersey
Aspen Dental
Posted 11 days ago
Job Viewed
Job Description
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a **Dental Office** **Manager** , which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-Time
**Salary:** $58,000 - $63,000 year + monthly and quarterly incentive earnings **
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free Continuous Learning through TAG U
**How You'll Make a Difference:**
As a **Dental Office Manager** , you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Hire, develop, manage and retain the office staff
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability
+ Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance
+ Additional tasks as required
**Preferred Qualifications**
+ Minimum of one year of managing a team of direct reports
+ High school diploma or equivalent; college degree is preferred
+ A people centric leader who motivates and inspires others
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_**Limitations apply, please see recruiter for details_
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
**Job Type:** Full-Time
**Salary:** $58,000 - $63,000 year + monthly and quarterly incentive earnings **
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free Continuous Learning through TAG U
**How You'll Make a Difference:**
As a **Dental Office Manager** , you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Hire, develop, manage and retain the office staff
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability
+ Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance
+ Additional tasks as required
**Preferred Qualifications**
+ Minimum of one year of managing a team of direct reports
+ High school diploma or equivalent; college degree is preferred
+ A people centric leader who motivates and inspires others
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_**Limitations apply, please see recruiter for details_
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
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2
Assistant Dental Office Manager
07083 Union, New Jersey
Aspen Dental
Posted 12 days ago
Job Viewed
Job Description
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a **Assistant Dental Office Manager,** which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-time
**Salary:** $22 - $25/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free Continuous Learning through TAG U
**How You'll Make a Difference**
As a **Supervisor,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
**Job Type:** Full-time
**Salary:** $22 - $25/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free Continuous Learning through TAG U
**How You'll Make a Difference**
As a **Supervisor,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
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3
Assistant Dental Office Manager
07840 Hackettstown, New Jersey
Aspen Dental
Posted 12 days ago
Job Viewed
Job Description
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an **Assistant Dental Office Manager,** which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-time
**Salary:** $16 - $18/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free continuous learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
**Job Type:** Full-time
**Salary:** $16 - $18/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free continuous learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
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4
Administrative Assistant
07068 Roseland, New Jersey
Robert Half
Posted 8 days ago
Job Viewed
Job Description
Description We are looking for a motivated Administrative Assistant to join our team in Roseland, New Jersey. This Contract-to-Permanent position is ideal for someone who thrives in a dynamic environment and enjoys taking on varied tasks daily. The role requires a proactive individual with a keen eye for detail and the ability to work independently while collaborating effectively as needed.
Responsibilities:
- Perform general administrative tasks such as managing sales reports, filing, and scanning documents.
- Handle inbound calls and provide attentive assistance to callers.
- Manage data entry tasks with accuracy and attention to detail.
- Assist with receptionist duties, ensuring smooth communication and organization within the office.
- Take on new tasks daily, adapting to a dynamic work environment with enthusiasm.
- Utilize technology effectively to streamline processes and complete assignments.
- Maintain high levels of organization and ensure thorough attention to detail in all tasks.
- Learn new systems and procedures quickly, demonstrating eagerness to grow and improve.
- Collaborate with team members when needed, while also working independently to meet deadlines. Requirements - Strong communication skills, both verbal and written.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proficiency with technology and office software.
- Self-motivated and capable of working independently while seeking guidance when necessary.
- Quick learner with the ability to adapt to new tasks and processes.
- Exceptional attention to detail and organizational skills.
- Demonstrated eagerness to learn and take on challenges.
- Open to candidates with varying levels of experience, from entry-level to five years. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Perform general administrative tasks such as managing sales reports, filing, and scanning documents.
- Handle inbound calls and provide attentive assistance to callers.
- Manage data entry tasks with accuracy and attention to detail.
- Assist with receptionist duties, ensuring smooth communication and organization within the office.
- Take on new tasks daily, adapting to a dynamic work environment with enthusiasm.
- Utilize technology effectively to streamline processes and complete assignments.
- Maintain high levels of organization and ensure thorough attention to detail in all tasks.
- Learn new systems and procedures quickly, demonstrating eagerness to grow and improve.
- Collaborate with team members when needed, while also working independently to meet deadlines. Requirements - Strong communication skills, both verbal and written.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proficiency with technology and office software.
- Self-motivated and capable of working independently while seeking guidance when necessary.
- Quick learner with the ability to adapt to new tasks and processes.
- Exceptional attention to detail and organizational skills.
- Demonstrated eagerness to learn and take on challenges.
- Open to candidates with varying levels of experience, from entry-level to five years. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
5
Administrative Assistant
07054 Parsippany, New Jersey
Robert Half
Posted 12 days ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Parsippany, New Jersey. In this role, you will play a key part in ensuring compliance with company and state regulations for hauler vendors and their fleets, while also supporting day-to-day administrative functions within the transportation team. If you excel in organization, communication, and multitasking, this position offers an engaging opportunity to contribute to operational success.
Responsibilities:
- Maintain accurate records of vehicle registrations, permits, insurance, and safety documentation to ensure compliance with company and state regulations.
- Verify hauler vendor compliance by reviewing fleet documentation and addressing any discrepancies.
- Assist with processing hauler payments, ensuring all necessary documents and approvals are in place.
- Support daily administrative operations by organizing and managing transportation-related information.
- Respond to inbound and outbound calls, addressing inquiries and providing timely resolutions.
- Coordinate schedules and appointments to streamline transportation team activities.
- Handle email correspondence professionally, ensuring timely communication with vendors and internal teams.
- Perform data entry tasks to maintain up-to-date and accurate records.
- Provide customer service support, addressing concerns and fostering positive relationships with vendors. Requirements - Proven experience in administrative roles, preferably within transportation or logistics.
- Strong customer service skills with the ability to handle inquiries professionally and efficiently.
- Proficiency in data entry with a keen eye for accuracy.
- Excellent written and verbal communication skills, including email correspondence.
- Ability to manage inbound and outbound calls effectively.
- Skilled in scheduling and appointment coordination.
- Highly organized with the ability to multitask and prioritize tasks in a fast-paced environment.
- Familiarity with compliance processes and documentation is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Maintain accurate records of vehicle registrations, permits, insurance, and safety documentation to ensure compliance with company and state regulations.
- Verify hauler vendor compliance by reviewing fleet documentation and addressing any discrepancies.
- Assist with processing hauler payments, ensuring all necessary documents and approvals are in place.
- Support daily administrative operations by organizing and managing transportation-related information.
- Respond to inbound and outbound calls, addressing inquiries and providing timely resolutions.
- Coordinate schedules and appointments to streamline transportation team activities.
- Handle email correspondence professionally, ensuring timely communication with vendors and internal teams.
- Perform data entry tasks to maintain up-to-date and accurate records.
- Provide customer service support, addressing concerns and fostering positive relationships with vendors. Requirements - Proven experience in administrative roles, preferably within transportation or logistics.
- Strong customer service skills with the ability to handle inquiries professionally and efficiently.
- Proficiency in data entry with a keen eye for accuracy.
- Excellent written and verbal communication skills, including email correspondence.
- Ability to manage inbound and outbound calls effectively.
- Skilled in scheduling and appointment coordination.
- Highly organized with the ability to multitask and prioritize tasks in a fast-paced environment.
- Familiarity with compliance processes and documentation is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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6
Administrative Assistant
07940 Madison, New Jersey
Insight Global
Posted 12 days ago
Job Viewed
Job Description
Job Description
Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
-High School Degree; Associates or Bachelors degree preferred
-2+ years experience in an administrative/operational support role
-Proficient in the entire Microsoft Suite
-Advanced data entry and documentation skills
-Must be a problem solver and detail oriented null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
-High School Degree; Associates or Bachelors degree preferred
-2+ years experience in an administrative/operational support role
-Proficient in the entire Microsoft Suite
-Advanced data entry and documentation skills
-Must be a problem solver and detail oriented null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
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7
Administrative Assistant
07440 Pequannock, New Jersey
Impact Fire
Posted 12 days ago
Job Viewed
Job Description
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
The main objectives of this position are to support the operations management team in a dispatching/administrative assistant role. This position is a scheduling and administrative position and reports to the branch manager. You will be responsible for having a strong focus on customer service/support. You will also be responsible for any other administrative tasks assigned by the branch manager. This is a fast-paced environment servicing commercial customers.
**Job Responsibilities include**
+ Performing triage on incoming customer calls
+ Scheduling service for customers as necessary
+ Dispatching technicians to perform service at customer sites as necessary
+ Answer phone calls, text or email messages
+ Provide customer support as necessary
**Job Requirements include**
+ Prior administrative/dispatching experience
+ Strong customer service skills
+ Above average typing speed
+ Strong grammatical and spelling skills
+ Competency with Microsoft Office Suite
+ Pleasant and professional phone manner
+ Excellent listening and communication skills
+ The ability to manage multiple priorities and work in fast paced environment
+ A strong work ethic and professional
+ Prior employment with a Fire Protection industry company is a strong plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
The main objectives of this position are to support the operations management team in a dispatching/administrative assistant role. This position is a scheduling and administrative position and reports to the branch manager. You will be responsible for having a strong focus on customer service/support. You will also be responsible for any other administrative tasks assigned by the branch manager. This is a fast-paced environment servicing commercial customers.
**Job Responsibilities include**
+ Performing triage on incoming customer calls
+ Scheduling service for customers as necessary
+ Dispatching technicians to perform service at customer sites as necessary
+ Answer phone calls, text or email messages
+ Provide customer support as necessary
**Job Requirements include**
+ Prior administrative/dispatching experience
+ Strong customer service skills
+ Above average typing speed
+ Strong grammatical and spelling skills
+ Competency with Microsoft Office Suite
+ Pleasant and professional phone manner
+ Excellent listening and communication skills
+ The ability to manage multiple priorities and work in fast paced environment
+ A strong work ethic and professional
+ Prior employment with a Fire Protection industry company is a strong plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
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8
Administrative Assistant
08869 Raritan, New Jersey
Johnson and Johnson
Posted 24 days ago
Job Viewed
Job Description
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at
Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
Business Enablement/SupportAll Job Posting Locations:
Raritan, New Jersey, United States of AmericaJob Description:
Johnson & Johnson is recruiting for an Administrative Assistant to support our Medical Affairs Delivery Unit of Global Development team located in Raritan, NJ.
About Innovative Medicine
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at position provides administrative support to Senior Directors within the Medical Affairs Delivery Unit of Global Development at Johnson & Johnson and will be responsible for the following: The individual will provide administrative support to department members with limited supervision. Individual is required to work independently and as part of a team. Needs to be proactive. This position will require the successful candidate to take initiative by acting independently, and assumes responsibility for special projects and meetings. Communicates and interacts daily with individuals from various countries and at all levels using influence, negotiating and verbal skills. This position requires a high level of flexibility.
Key Responsibilities:
- Manages schedule and appointment calendar(s) and maintains sensitivity to changing priorities across multiple time zones/continents.
- Coordination and correspondence with Executive management and their assistants.
- Coordination of domestic and international travel for Directors and above.
- Use of discretion in balancing highly sensitive/confidential information.
- Composes and prepares correspondence, presentations and spreadsheets.
- Screens and directs incoming calls effectively with considerable use of tact, diplomacy and courtesy.
- Partners with other administrative staff to ensure constant coverage.
- Organizes, coordinates, and takes minutes of various meetings; schedules all global business travel/logistics
- Manages purchase orders (PO) for the Talent acquisitions organization
Qualifications
Education:
High school diploma is required (Associate degree preferred)
Experience and Skills:
Required:
- Polished executive assistant with professional maturity and previous corporate environment experience.
- A minimum of 5years of administrative experience supporting senior level executives within a comparable corporate environment.
- Ability to effectively interact with senior level management and maintain a high level of confidentiality.
- Ability to optimally prioritize and provide accurate follow up on all issues and correspondence.
- Advanced knowledge of Microsoft Office suites is required.
- Self-starter attitude with a strong sense of ownership and involvement.
- Possess strong communication and organizational skills
Preferred:
- College work completed is preferred
- Experience supporting a global team.
- Experience coordinating global travel.
- Purchase orders experience is highly preferred.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center ( ) or contact AskGS to be directed to your accommodation resource.
The anticipated base pay range for this position is :
$51,450 - $80,000Additional Description for Pay Transparency:
This position is eligible for overtime. The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees are eligible for the following time off benefits: Vacation – up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year Holiday pay, including Floating Holidays – up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.
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