9,465 Administrative Assistance jobs in the United States

Description

National Water Main Cleaning Company

About Us:

National Water Main Cleaning Company is a leader in the field of trenchless rehabilitation in the United States, and is part of the Carylon Corporation, which includes fourteen companies that provide various environmental maintenance services. National Water Main Cleaning Company specializes in municipal infrastructure inspection and rehabilitation.

Job Description:

The Administrative Assistant duties include preparing documents for the office, basic bookkeeping and accounting and providing support for all managers.

Job Details:

Title: Administrative Assistant

Job Type: Part Time

Pay: $25-$30 per hour. Up to 25 hours per week.

Location: Kearny, NJ

Essential Job Functions:

• Preparing documents
• Basic bookkeeping
• Basic accounting
• Update and maintain documents
• Providing general support for executives and managers

Qualifications:

• Previous office administration experience preferred
• High School Diploma or General Education Development (GED) certificate, or equivalent relevant work experience desired.
• Previous contracting/construction experience is a plus.
• Proficient computer skills, including Microsoft Office.
• Ability to maintain the highest level of confidentiality.

AA/EEO Statement
The company provide Equal Employment Opportunity for all individuals
regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, status as a protected veteran, genetic information, status as a qualified individual with a disability and any other basis protected by federal, state or local laws.

Description We are looking for a detail-oriented Data Entry Clerk to join our team in Wheat Ridge, Colorado. In this long-term contract position, you will play a key role in supporting business operations by performing a variety of administrative tasks. This role requires proficiency in business software applications and the ability to work effectively under direct supervision.
Responsibilities:
- Enter and manage data accurately using word processing, spreadsheet, and presentation software.
- Provide administrative support to individuals or departments, ensuring smooth daily operations.
- Create and edit reports, presentations, and other business documents as needed.
- Maintain organized records and files for easy retrieval and reference.
- Collaborate with team members to streamline processes and improve efficiency.
- Assist with clerical duties such as scheduling, correspondence, and document preparation.
- Follow instructions and guidelines provided by supervisors to complete tasks effectively.
- Perform quality checks to ensure data accuracy and compliance with company standards.
- Support general business activities with a focus on administrative excellence. Requirements - Strong proficiency in word processing, spreadsheet, and presentation software.
- Prior experience with administrative or clerical tasks in a setting requiring attention to detail.
- Ability to work under direct supervision and follow detailed instructions.
- Excellent organizational skills with attention to detail.
- Strong communication skills, both written and verbal.
- Familiarity with business operations and processes.
- Ability to multitask and prioritize workload effectively.
- Commitment to maintaining data accuracy and confidentiality. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Nisga'a CIOPS provides hands-on experienced services to civilian and DoD programs worldwide. Delivering highly skilled, cleared personnel who provide services on five continents for a portfolio of customers.

Summary:

The Administrative Assistance shall provide administrative support per requirements of the executives and directorates. Plan and produce correspondence, reports, proposals, memos, and other documentation. Operate spreadsheet software such as Excel, and presentation software such as PowerPoint to produce finished documents. Proofread completed documents. Provide copying and production support as needed.

Responsibilities

Essential Job Functions:

* Prepare a wide variety of correspondence, reports, and compose routine non-technical correspondence, such as letters of acknowledgement or notification.
* Consolidate and finalize information for various reports; gather and summarize information from files and documents for supervisor's use in responding to inquiries; edit documents for correct grammar, spelling, capitalization, punctuation, and format.
* Shall screen incoming mail, receive telephone calls, and greet visitors.
* Maintain calendars, schedule appointments, meetings, and conferences.
* Shall review and update office procedures to ensure effective and efficient
* operations regarding the clerical, procedural, and administrative work of the unit.
* Shall establish, maintain, purge, and dispose of office records and files in accordance with 1 AF's records management plan.
* Make travel arrangements including scheduling transportation, making lodging reservations, and preparing travel orders and vouchers.
* Shall prepare, consolidate, submit, and maintain time and attendance records in accordance with established procedures.
* Shall gather all requisitions for office supplies, printing support, and related materials and services.
* Shall prepare correspondence and reports and compose routine nontechnical correspondence, such as letters of acknowledgement or notification.
* Shall consolidate and finalize information for various reports, gather and summarize information from files and documents for the Director and Deputy Director's use in responding to inquiries, edit documents for correct grammar, spelling, capitalization, punctuation, and format.
* Maintain Director and Deputy Director Calendar, schedule appointments, meetings, and conferences.
* Shall review and update office procedures to ensure effective and efficient operations regarding the clerical, procedural, and administrative work of the unit.
* Manage all taskers assigned to A9 (Task Management Tool, Executive Tracker) to include daily monitoring, posting, accepting, or declining, and downloading related documents.

Qualifications

Necessary Skills and Knowledge:

* Ability to analyze complex data and situations, and provide clear, actionable insights.
* Strong capability to identify problems, think critically, and implement effective solutions.
* Excellent verbal and written communication skills for conveying ideas clearly to both technical and non-technical audiences.
* Ability to manage multiple tasks, set priorities, and meet deadlines.
* Collaboration and Teamwork: Strong interpersonal skills and the ability to work effectively in teams or cross-functional environments.
* Proficiency with Microsoft Office Suite.

Minimum Qualifications:

* High school diploma or equivalent education required
* Minimum 3-5 years of administrative assistance experience
* US citizen
* Must have a Secret clearance

Pay and Benefits

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.

POSITION SUMMARY

Performs varied accounting and clerical duties to support the Truck Sales department, ensuring proper documentation is completed for all departmental transactions.

ESSENTIAL DUTIES and RESPONSIBILITIES

• Track truck inventory, input vehicle specifications and picture sets, and add notes as units are sold in

CRM System

• Perform weekly inventory reconciliation and provide documentation of any discrepancy
• Maintain sales logs and transfer logs, updating as needed
• Prepare all required DMV paperwork on Sold Units
• Ensure all documentation is kept in accordance with governing state laws
• Data Entry and Maintain all Deal folders
• Perform Warranty & Extended Warranty Filing and Registration
• Prepare, review for accuracy and submit/process all deals to Home office
• Prepare and request approval for all LPO's for Parts, Service, and Vendors
• File for claims on mis-builds and secondary freight
• Assist with tagging and checking in units as they arrive at dealership
• Track all current OEM sales promotions and programs
• Assist with all accounting schedules and provide back up on all items
• Assist with receiving and tracking of deposits on all sales
• Schedule sales department drivers & transport vendors to pickup & deliver sold/stock trucks
• Perform other duties as assigned by Management

SUPERVISORY RESPONSIBILITIES / ORGANIZATIONAL

STRUCTURE

• Reports to Sales Support Manager, otherwise to EVP of Truck Sales

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Administrative Receptionist**
Our client in **Springfield MO** is looking for hardworking, motivated talent to join their team. **Are you looking for a company that makes you feel like family?** Don't wait. apply today!
Whats in it for you?
+ **Great pay**
+ **Days**
+ Paid training
+ Full time hours
+ Clean and safe work environment
What will you be doing?
+ Answering phones/ taking detailed messages
+ Cross Referencing Items and Attention to Detail Very Important
+ Organized and Thorough
What do you bring?
+ Positive, can-do attitude
+ **Smile and Professional**
Why should you choose Manpower?
+ Free training to upgrade your skills, including a free college tuition program
+ Medical, dental, vision, 401k
+ Weekly pay with direct deposit
+ 24/7 Manpower customer care support
+ Dedicated Career Partner to help you achieve your career goals
+ Voted #1 best places to work by Glassdoor 2021
Are you Interested?
Stop your job search and apply today! A recruiter will be in touch within 24 hours.
Share this job with friends and family and earn dollars with every successful hire.
ManpowerGroup recognizes the importance of providing an accessible and barrier-free environment. We are committed to creating a welcoming, fair and inclusive environment by offering equal opportunity to access our services. At ManpowerGroup, we are committed to providing accommodations, and will work with you to meet your needs.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work!
Manages, delegates, and performs the overall administrative function of a funeral home, cemetery and or crematory operation. Manages and coordinates the activities of support staff to ensure the highest quality services and products are provided.
**JOB RESPONSBILITIES**
+ Direct supervision of two or more full time employees
+ In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash
+ Assigns processing orders and controls storage inventory
+ Coordinates the completion and filing of various forms and reports; verifies accuracy
+ Administers local HR processes as applicable
+ Collaborates and supports all other departments within the business unit
+ Reviews time cards and administers corporate payroll policies and procedures
+ Facilitates vendor coordination and supervision
+ Pulls monthly reports for key performance indicators
+ Trains staff in processes and procedures
+ Processes expense reports and tracks Capital Expenditure Authorizations
+ Conducts Sarbanes Oxley (SOX) Audits
+ Assists Associates in ensuring all documentation is SOX compliant
+ Maintains vehicle records and licenses
+ Updates General Price Lists and approves contracts as necessary
+ Manages Alarm Systems including codes, working order, etc.
+ Monitors document retention policies and disposes of expired documents in a secure manner
+ Prepares customer statements
+ Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
+ Assures compliance with all company policies and procedures
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
+ Completion of a diploma training program at a college or technical school preferred
**Experience**
+ 5 years of administrative management experience with a strong customer service focus
+ 3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience
+ MS Project management and database software experience or equivalent
**Knowledge, Skills and Abilities**
+ Ability to multi task and set priorities
+ Ability to work flexible hours as needed
+ Ability to work with minimal supervision
+ Ability to display compassion and remain calm in stressful situations
+ Working knowledge of office equipment including, calculators, copiers, printers, and fax machines
+ Communication skills both orally and in writing
+ Customer service skills
+ Organizational and problem solving skills
+ Understands confidential matters and documents
Postal Code: 53005
Category (Portal Searching): Operations
Job Location: US-WI - Brookfield
Job Profile ID: F00234
Time Type: Full time
Location Name: Wisconsin Memorial Park Inc

Office Administration Specialist
**ADMINISTRATIVE BUSINESS PARTNER**
**RIVERSIDE DC**
**COTY is looking for smart leaders who are fast and passionate.**
We're Coty, a global leader in beauty. We're World #1 in Fragrance World #3 in Color Cosmetics. Our iconic portfolio of more than 77 brands are sold in over 150 countries around the world. We believe in beauty with a purpose and brands that inspire.With an ambitious vision and a culture of inclusion, Coty is the ideal place to build a career that's both impactful and industry-defining.
**RESPONSIBILITIES**
As the Administrative Business Partner, you will collaborate closely with the Distribution Center Leadership Team to provide exceptional administrative support and ensure efficient service delivery. This role is on-site and involves working directly with Senior Directors, their teams, and both internal and external stakeholders to represent Coty as a world-class organization. Additionally, the Administrative Business Partner will take on responsibilities as an Export Shipment Planner, coordinating with cross-functional teams to ensure that all shipments are scheduled promptly and in full compliance with customs and shipping regulations.
**Key Responsibilities:**
+ Provide high-level administrative support to the Senior Director and SLT, including managing calendars, scheduling meetings, tracking action items, and preparing reports and presentations.
+ Oversee daily operations of the Company Store, including inventory management, staffing coordination, and budget monitoring, under the guidance of the HR Director or designee.
+ Act as the site's primary communication lead, ensuring consistent and effective messaging through internal tools and fostering continuous improvement in communication practices.
+ Coordinate and serve as the point of contact for all external site visits and tours.
+ Facilitate community outreach programs and donation requests, collaborating with the HR Director or designee to manage funding and support.
+ Actively participate in the Employee Resource Group (ERG) team to help coordinate employee engagement events such as Deployment Day celebrations and work anniversary recognitions.
+ Perform a variety of administrative duties, including travel coordination, expense reporting, office supply management, and publication of internal communications like the DC Virtual Gazette-while maintaining discretion with sensitive information.
+ Learn and execute distribution center-specific export activities such as preparing Bills of Lading, pulling data from Warehouse Management Systems (WMS), performing pallet consolidations, and responding to shipment inquiries.
+ Manage export documentation and logistics processes, including carrier bookings, inventory alignment with outbound schedules, and resolution of logistics issues in collaboration with internal and external stakeholders.
+ Execute Procure-to-Pay (P2P) tasks such as placing supply orders, tracking invoices, and maintaining vendor communication.
**Working at Coty:**
Coty is a place where innovation meets opportunity. We believe in empowering our people to think boldly, act fearlessly, and deliver excellence. We celebrate diversity and inclusion, fostering a culture where your ideas are valued, and your career potential is limitless. We're seeking a highly organized, proactive, and resourceful team player who thrives in a dynamic, fast-paced environment. If you're driven, curious, and passionate about contributing to a high-performing team-Coty is the place for you.
**Team Environment:**
You'll be joining a collaborative and diverse team working closely with departments such as Distribution Center Leadtime, Employee Resource Groups (ERG), P2P, Shipping & Receiving, ITrade, and Planning. Our team members are technically skilled, communicative, fast-paced, and supportive of each other's growth.
**QUALIFICATIONS**
We'd love to see candidates who have:
**Essential:**
+ **_Associate's degree in business administration or related field_**
+ **_Minimum of two years' experience in a commercial, office environment, or Administrative Assistant role_**
+ **_Strong Knowledge of computer applications (Word, Excel, PowerPoint) & basic knowledge of Power BI_**
+ **_Strong oral and written communication skills_**
+ **_Minimum of one year experience in a Distribution Center or manufacturing facility_**
**Desirable:**
+ **_Knowledge of Distribution Center or Manufacturing Operations desired_**
+ **_Possess excellent computer skills, including experience with MS Excel, MS Word, MS PowerPoint, SAP system or power BI intermediate level_**
+ **_Possess excellent oral and written communication skills_**
**OUR BENEFITS**
As our Administrative Business Partner, this is unique role with a genuine opportunity to make an impact, you'll get to work in a diverse environment with a team of professionals who are passionate about the work they do and know how to have some fun along the way.
This is a full-time on-site position.
This position requires the ability to work overtime (when needed to meet business needs either within the day and/or the weekends).
+ Medical, Dental, & Vision coverage
+ 401k with 6% employer match
+ Paid time off
RECRUITMENT PROCESS
1. Our recruiter will contact you.
2. A telephone/online introductory meeting follows.
3. A first online/in-person interview
4. A second interview
5. You will receive a proposal with the terms of employment.
**ABOUT COTY**
Coty is one of the world's largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness.
Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you're the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible - we'd love to hear from you.
Coty is deeply committed to Changing the Conversation around Diversity, Equity & Inclusion in an effort to create a more open, inclusive, and diverse workplace where all employees can be their authentic self. Join us in making over the world of beauty!
**EQUAL EMPLOYMENT OPPORTUNITIES**
We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Coty complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities, experiences and backgrounds creates an environment that produces extraordinary results. EOE Minorities/Females/Protected Veterans/Disabled.
English - Please click on this link to review the Notification of Equal Opportunity Rights poster
Español - Por favor, haga un clic en el enlace para revisar el poster de la Ley de los Derechos de Igualdad de Empeo
For additional information about Coty Inc., please visit US
City: Belcamp
**Nearest Major Market:** Baltimore

Job Description

Job Description

United Medical Imaging

We are large Imaging group, with 30 locations across Southern California, proud leading providers of quality healthcare to the community. Our centers are equipped to treat diagnostics, traumatic, and life-threatening injuries, with caring and innovative team of healthcare professionals dedicated to enthusiastically improving the health and quality of life of the people we serve.

We are looking for experienced Front Desk Administrators & Patient Schedulers who will take care of answering the phone, calling and scheduling patients, verifying insurance and eligibility, etc.

This is full time non-exempt position: Monday -- Friday, Saturdays on rotation (Overtime)
Multiple Locations available in Los Angeles County: Bellflower / Century City / Commerce / East Los Angeles / Downtown LA / Gardena / Glendale / Inglewood / Lynwood / Mid- Wilshire / Northridge / South Long Beach / Torrance / West Covina

The ideal candidate is a positive, pleasant, and personable team worker who can also work under pressure. The candidate should be skilled in working at the back office as well if the need arises.

Responsibilities include, but are not limited to:
• Meeting/greeting patients
• Checking in patients
• Processing paper work
• Entering new patients into our computer system
• Creating new patient files
• Filing documents in patients' medical records
• Answering phones, and other clerical duties as assigned

Minimum Qualifications
• Administrative experience in an office setting; previous release of information/ filing and scanning medical records, or other related experience in a healthcare environment is preferred.
• Effective verbal and written communication skills.
• Ability to read and comprehend simple, healthcare terminology.
• Proven customer service experience and/or training.
• Ability to effectively use computer software and technology as required by the member facility including Microsoft Word and Excel.
• Ability to understand and become knowledgeable of release of information standards, policies & procedures and HIPAA regulations and to complete work in compliance of these and other standards.
• Knowledge of handling medical records and of basics of scanning and uploading files, downloading and executing is a Plus
• Strong knowledge of health insurance plans as well as benefits verification /authorization
• Proficiency in: Microsoft Word, Excel, Outlook, Access, PowerPoint.
• Internet Savvy: excellence in opening files on the web

Education/Training/Experience:
High School Diploma (Required)
Experience working in Radiology (Preferred).
Customer Service Experience- 1 Year (Preferred)
Minimum 1 year Scheduling, Medical Records or Front Office experience required or externship in medical field
Bilingual candidates Preferred