What Jobs are available for Administrative Assistant Positions in the United States?

Job Description

Benefits:

• 401(k)
• Employee discounts
• Paid time off

• Greet and welcome customers, ensuring a friendly atmosphere
• Answer phone calls, transfer calls, and take accurate messages
• Schedule appointments and manage calendars for staff members
• Assist in managing customer inquiries, providing excellent customer service
• Maintain and update filing systems, both electronic and physical
• Perform general administrative tasks such as data entry, scanning and filing
• Check and log parts deliveries
• Support other team members and departments as needed
• Other tasks as needed

• Previous experience in a receptionist or administrative assistant role preferred
• Strong communication skills and a friendly, professional demeanor
• Excellent organizational and time management abilities
• Proficiency in MS Office Suite (Word, Excel, Outlook)
• Attention to detail and accuracy in completing tasks
• Ability to multitask and prioritize tasks effectively
• Knowledge of or interest in the automotive industry is a plus
• Quickbooks experience is beneficial

• 401(k) matching
• Employee discount
• Paid time off

• Monday to Friday

Administrative Assistant (Remote)

Valcon Careers is seeking a professional and highly organized Administrative Assistant to support our growing team in a remote capacity. As an innovation and investment platform driving the future of construction and technology, we value individuals who are detail-oriented, efficient, and committed to excellence.

In this role, you will handle a wide range of administrative tasks including scheduling virtual meetings, managing calendars, preparing reports, maintaining digital files, and responding to emails. You will assist with data entry, project documentation, and day-to-day coordination to help our operations run smoothly. The position requires strong communication skills, time management, and the ability to work independently with minimal supervision.

The ideal candidate is dependable, adaptable, and comfortable using Microsoft Office or Google Workspace tools. Suffolk Technologies offers a supportive remote work environment, flexible hours, benefits and opportunities for long-term growth.

Job Type: Permanent (Remote)

Flexible working hours
Salary: $38 per hour.

We are seeking a detail-oriented and organized Administrative Assistant to join our team in the Photography industry. The ideal candidate will play a crucial role in supporting our day-to-day operations and ensuring smooth administrative processes.

• Manage and organize office files, documents, and records
• Assist in scheduling appointments and meetings
• Handle incoming calls and emails in a professional manner
• Coordinate with vendors and suppliers for office supplies
• Prepare reports, presentations, and correspondence
• Assist in maintaining office equipment and supplies
• Support the team with various administrative tasks

• Proven experience as an Administrative Assistant or in a similar role
• Proficiency in MS Office (Word, Excel, Outlook)
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities
• Attention to detail and problem-solving skills
• Ability to multitask and prioritize tasks effectively

• High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary is a plus
• Experience in the Photography industry is preferred

• Competitive salary and benefits package
• Opportunity for growth and professional development
• Collaborative and inclusive work environment
• Work with a passionate team in the exciting field of Photography

DaVita Dialysis
Administrative Assistant
Location: Remote (U.S.-based)
Employment Type: Full-Time/Part-Time
Department: Operations / Administrative Support

About DaVita
At DaVita, we’re on a mission to be the provider, partner, and employer of choice. We’re committed to improving patients’ quality of life through clinical innovation and integrated, personalized care. Join a team that believes in community first, belonging always, and growth for everyone.

Position Overview
To provide clerical and administrative support within a to clients, ensuring smooth operations, excellent patient experience, and accurate documentation of treatment-related, supply, and scheduling activities. The role acts as “the face” of the facility for many internal and external interactions.

• Ensure timely and accurate completion of change requisitions, treatment logs, patient charts, invoices, and purchase orders.
• Support teammates by becoming familiar with clinic-specific workflows and helping improve processes as identified.
• Maintain facility appearance/organization (e.g., coordinate maintenance requests, maintain common areas) as appropriate.
• Perform general clerical duties: answering phones, screening and routing calls/messages, data entry, filing, maintaining organized records.

• Full-time, in-person role at a dialysis facility (early mornings/late afternoons may apply depending on patient treatment schedules).
• Benefits typically include: medical, dental, vision insurance; 401(k) match; paid time off (PTO); family support services; professional development programs. The Ladders+1
• Culture: “community first, company second” – the company emphasizes belonging, teamwork, and patient-centered care.

• Hourly wage: ~$24-30/hour in some regions. Simplify Jobs+1
• Compensation will vary based on location, experience, and full/part-time status.

Apply today and help us make a difference one patient, one teammate, one community at a time.
Apply now

We are a leading healthcare organization committed to providing high-quality patient care and exceptional service. Our team of dedicated healthcare professionals works together to create a positive impact on the lives of our patients. We are currently seeking an Administrative Assistant to join our growing team. This is an excellent opportunity for someone who is passionate about healthcare and has strong organizational and communication skills.

• Greet patients and visitors in a friendly, professional manner, providing assistance and directing them to the appropriate areas.
• Answer phone calls, respond to patient inquiries, and schedule appointments according to healthcare providers' availability.
• Ensure accurate and timely collection of patient information, including insurance details and medical histories.

• Confirm patient appointments and send reminders to minimize no-show rates and ensure efficient scheduling.

  2. Scheduling and Coordination

• Manage appointment schedules for healthcare providers, coordinating visits, consultations, and follow-up appointments.
• Adjust schedules as needed to accommodate cancellations, emergencies, or urgent patient needs.

• Ensure all necessary resources (rooms, equipment, etc.) are available and prepared for scheduled appointments or procedures.

  3. Administrative and Clerical Support

• Perform general office duties, including filing, data entry, scanning, and photocopying medical records and documents.
• Help maintain both paper and electronic patient records, ensuring all information is accurate and up-to-date.
• Prepare reports, charts, and presentations as needed by management or healthcare providers.

• Assist in organizing meetings, conferences, and training sessions, including scheduling and preparing materials.

  4. Inventory and Supplies Management
• Monitor office and medical supply levels, ordering new supplies when needed to ensure the office runs smoothly.
• Organize and maintain inventory of office supplies, forms, medical equipment, and other materials.

• Keep waiting areas stocked with patient-friendly materials like brochures and forms.

  5. Communication and Coordination

• Serve as the primary liaison between patients, healthcare providers, and administrative staff.
• Relay important messages and information to the appropriate personnel in a timely manner.

• Communicate effectively with patients to ensure they are informed of appointments, changes in schedules, or updates regarding their care.

  6. Office Support and Team Collaboration
• Provide support to other staff members, including assisting with office management, staff schedules, and other administrative tasks.
• Collaborate with team members to streamline operations and improve patient care workflows.

• Maintain a positive, professional work environment, contributing to the overall success of the office.

  Required Qualifications:

• Education : High school diploma or equivalent required. An Associate’s degree in office administration, health services, or related fields is preferred.
• Experience :
  • 1-2 years of experience in an administrative or clerical role, preferably in a healthcare setting.
  • Experience with electronic health records (EHR), office management software, and medical billing is a plus.
• Skills :
  • Strong organizational skills with the ability to handle multiple tasks and prioritize efficiently.
  • Excellent communication skills, both verbal and written, with the ability to interact professionally with patients and staff.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook), and other office management tools.
  • Knowledge of HIPAA regulations and an understanding of patient confidentiality practices.

  • Customer service orientation with the ability to handle patient inquiries and concerns in a compassionate manner.

    Personal Attributes :

    • Highly reliable, self-motivated, and proactive in managing daily tasks.
    • Ability to maintain composure and professionalism under pressure.
    • Strong attention to detail, accuracy, and confidentiality.
    • Team player who collaborates well with others in a fast-paced environment.
    Benefits:
  • Salary : Competitive pay based on experience.
  • Health Insurance : Comprehensive health, dental, and vision insurance packages.
  • Paid Time Off : Generous vacation, sick leave, and paid holidays.
  • Retirement Savings : 401(k) plan with employer contributions.
  • Professional Development : Opportunities for career advancement, continued training, and educational assistance.
  • Work-Life Balance : Supportive work environment with flexible scheduling options.

We are looking for a highly organized and professional Administrative Assistant to support daily office operations and ensure smooth workflow within the organization. The ideal candidate will handle administrative tasks, coordinate schedules, manage communications, and provide excellent internal and external support.

• Manage and organize schedules, appointments, and meetings
• Prepare and edit documents, reports, and presentations
• Handle incoming calls, emails, and correspondence
• Maintain filing systems and update company records
• Assist in data entry, invoicing, and office inventory management
• Provide general administrative and clerical support to management and staff
• Coordinate office activities, meetings, and events

• Proven experience as an Administrative Assistant or similar role
• Excellent communication and organizational skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and prioritize tasks effectively
• Strong attention to detail and problem-solving abilities
• High school diploma or equivalent (associate’s degree preferred)

Competitive hourly wage or salary, based on experience

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

• Associate’s Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.