112 Administrative Assistant jobs in Alsip

Become an integral part of the Commercial and Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Commercial and Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.
Job Responsibilities:
+ Maintain detailed calendars for multiple team members
+ Coordinate visitor access and handle logistics
+ Organize and arrange onsite and offsite events, such as but not limited to, virtual and in-person meetings including scheduling, catering and set-up, and transportation
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate domestic and international travel for multiple team members
+ Process T&E expenses for multiple team members. Process invoices. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Handle regular activities without prompting, and advise in advance with possible issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding for client meetings
+ Work cooperatively with the administrative assistant team, in positive partnership to support each other smoothly
+ Lead and coordinate on ad hoc projects as requested
Required qualifications, skills and capabilities
+ Preferably candidates should have at least 3 years of administrative experience, supporting all levels through managing director
+ Advanced calendar management
+ Advanced ability to organize and prioritize
+ Tact and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Candidates should have Expense, Invoice and Charitable Contributions knowledge
+ Proficiency within Microsoft Office Suite, including Excel and PowerPoint
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
+ Ability to learn procedures and processes quickly
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $33.34 - $44.23 / hour

Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership in their Chicago, Illinois, US office. This role is integral to the smooth functioning of the executive team, requiring exceptional attention to detail, discretion, and the ability to multitask effectively. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare reports and presentations, and handle sensitive communications. The ideal candidate is proficient in office management software, possesses excellent written and verbal communication skills, and excels in a fast-paced environment. This hybrid position requires a balance of in-office presence for direct support and client interactions, with the flexibility of remote work for certain tasks. You will be responsible for gatekeeping information, prioritizing tasks, and anticipating the needs of the executives you support. This includes managing expense reports, organizing meetings and events, and acting as a liaison between executives and other departments. A professional demeanor and a commitment to confidentiality are essential.

Responsibilities:

• Manage and coordinate executive calendars and schedules.
• Arrange complex domestic and international travel, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and coordinate meetings, conferences, and events.
• Manage expense reports and budget tracking for executive activities.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain confidential files and records with utmost discretion.
• Assist with special projects as assigned.

Qualifications:

• High School Diploma or GED required; Associate's or Bachelor's degree preferred.
• 5+ years of experience as an Executive Administrative Assistant, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and proactively in a hybrid work environment.

Our client, a prominent professional services firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role is based in the heart of **Chicago, Illinois**, and offers a dynamic work environment where you will manage complex calendars, coordinate executive travel arrangements, prepare reports and presentations, and act as a gatekeeper for high-level communications. The ideal candidate will possess exceptional interpersonal skills, a keen ability to anticipate needs, and a commitment to maintaining confidentiality and discretion. You should be proficient in a range of office technologies and adept at managing multiple priorities in a fast-paced setting. This position requires a professional demeanor and the ability to liaise effectively with internal teams, external clients, and stakeholders.

Responsibilities:

• Manage and coordinate complex executive calendars, scheduling meetings, appointments, and conference calls with internal and external parties.
• Arrange domestic and international travel, including flights, accommodation, and transportation, ensuring all details are meticulously planned.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, responding or redirecting as appropriate.
• Organize and prepare materials for meetings, including agendas, background documents, and minutes.
• Process expense reports and manage departmental budgets, ensuring timely submission and accuracy.
• Conduct research and gather information on various topics as requested by executives.
• Serve as a primary point of contact for internal and external stakeholders, maintaining professional and courteous communication.
• Assist with event planning and coordination for executive off-sites, team meetings, and client engagements.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
• Handle confidential and sensitive information with the utmost discretion.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing executive-level administrative support, preferably within a corporate or professional services environment.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, Teams).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Proactive approach to problem-solving and a high level of initiative.
• Experience with expense reporting systems and travel booking platforms.

This hybrid role offers a competitive salary and benefits package, providing an excellent opportunity to contribute to a leading firm.

Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial for ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence, and handling confidential information with the utmost discretion. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a professional demeanor. Proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace) and virtual collaboration tools is essential. Strong communication and interpersonal skills are required to effectively interact with internal and external stakeholders at all levels. This position involves anticipating needs, prioritizing tasks, and proactively resolving issues to allow executives to focus on strategic initiatives. Experience in a fast-paced corporate environment supporting C-suite executives is highly preferred. This hybrid role offers a blend of remote flexibility and essential in-office presence at our **Chicago, Illinois** location, fostering collaboration and direct support. You will be a key liaison, ensuring seamless communication flow and efficient workflow management. Responsibilities may include preparing reports, conducting research, and managing special projects as assigned. Discretion, reliability, and a commitment to maintaining confidentiality are paramount. This is an excellent opportunity to contribute to the success of our executive team and play an integral role in the daily operations of our organization.

Our client, a highly respected corporate entity, is seeking a meticulous and proactive Executive Administrative Assistant to support their senior leadership team. This role is based in our offices located in the heart of **Chicago, Illinois**, and requires a dedicated professional to manage a wide range of administrative and organizational tasks. You will serve as a key liaison, ensuring the smooth and efficient operation of the executive office. The ideal candidate is highly organized, possesses exceptional communication skills, and exhibits a high level of discretion and professionalism. This position demands an individual who can anticipate needs, prioritize effectively, and handle confidential information with utmost care. You will be instrumental in enabling executives to focus on strategic initiatives.

Key responsibilities include:

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Organize and manage logistics for executive meetings, conferences, and events.
• Screen and prioritize incoming communications, including emails and phone calls.
• Maintain executive files and records with a high degree of accuracy and confidentiality.
• Conduct research and gather information as needed for projects and reports.
• Process expense reports and manage departmental budgets.
• Serve as a primary point of contact for internal and external stakeholders.
• Proactively identify and resolve administrative issues before they escalate.
• Assist with onboarding new team members and supporting HR-related administrative tasks.
• Handle confidential information with the utmost discretion and professionalism.
• Prepare meeting agendas, take minutes, and track action items.
• Manage office supplies and vendor relationships.
• Contribute to team projects and initiatives as required.

A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience providing high-level administrative support to senior executives is required. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Outstanding organizational, time management, and multitasking abilities are critical. Excellent written and verbal communication skills, with strong attention to detail, are a must. Experience with expense management systems and calendar management tools is necessary. Proven ability to handle confidential information with discretion is paramount. The capacity to work independently, anticipate needs, and demonstrate initiative is highly valued. This is an excellent opportunity to join a prestigious organization and play a crucial role in supporting its leadership.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This critical role demands exceptional attention to detail, impeccable communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, making travel arrangements, and preparing meeting materials. The ideal candidate will be adept at handling confidential information with discretion and professionalism. Your duties will include drafting correspondence, managing email inboxes, organizing virtual files, and assisting with special projects as assigned. Strong technical proficiency with standard office software (Microsoft Office Suite, Google Workspace) and a willingness to quickly learn new platforms are essential. You will act as a gatekeeper and a liaison, ensuring seamless communication and efficient operations for the executives you support. This is a fully remote position, requiring a dedicated home office setup and the ability to work independently with minimal supervision. Proactive problem-solving and a keen ability to anticipate needs are highly valued. Excellent interpersonal skills are necessary to interact effectively with internal teams and external partners. A Bachelor's degree or equivalent experience is preferred, along with a minimum of 5 years of experience supporting C-level executives in a corporate setting. This is an outstanding opportunity to contribute to a dynamic organization from a remote location, offering significant impact and professional growth.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This critical role, based in our offices in Chicago, Illinois, US , requires an individual with exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Administrative Assistant will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing reports and presentations, and handling confidential correspondence. You will act as a gatekeeper, screening calls and visitors, and facilitating smooth communication between executives and internal/external stakeholders. A key aspect of this role involves anticipating the needs of executives and proactively addressing them to ensure their efficiency and effectiveness. This position demands a polished professional with excellent communication skills, both written and verbal, and a sophisticated understanding of business etiquette. Proficiency in all Microsoft Office Suite applications is essential, and experience with CRM systems is a plus. The ideal candidate will possess a strong work ethic, a high level of integrity, and the ability to maintain confidentiality. If you are a meticulous planner and a resourceful problem-solver looking to support top-tier executives, we encourage you to apply.

Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Act as a primary point of contact for internal and external stakeholders.
• Screen and prioritize incoming communications and inquiries.
• Organize and manage logistics for executive meetings and events.
• Conduct research and prepare background materials for meetings.
• Process expense reports and manage departmental invoices.
• Maintain confidential files and information with utmost discretion.
• Assist with special projects as assigned by executives.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Discretion and a high level of confidentiality.
• Experience in calendar management and travel coordination.
• Professional demeanor and strong interpersonal skills.
• Ability to multitask and work effectively under pressure.

Our client, a prominent financial services firm located in the heart of **Chicago, Illinois, US**, is seeking a highly organized, proactive, and polished Executive Administrative Assistant. This role provides comprehensive support to senior executives, requiring a high degree of professionalism, discretion, and the ability to manage complex schedules and confidential information. The ideal candidate will be adept at anticipating needs, prioritizing tasks, and maintaining a smooth workflow in a fast-paced environment.

Responsibilities:

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
• Prepare and edit correspondence, reports, presentations, and other documents with meticulous attention to detail.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely and appropriate responses.
• Organize and coordinate logistics for internal and external meetings, conferences, and events, including venue selection, catering, and material preparation.
• Maintain organized electronic and physical filing systems for confidential documents.
• Conduct research and gather information as needed for executive projects and initiatives.
• Handle travel arrangements, including booking flights, hotels, and transportation, and preparing detailed itineraries.
• Serve as a primary point of contact for internal and external stakeholders, demonstrating exceptional interpersonal skills.
• Assist with expense report preparation and submission.
• Anticipate executive needs and proactively address potential issues.
• Maintain a high level of confidentiality and professionalism in all interactions.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing executive-level administrative support, preferably in the financial services industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, with strong proofreading abilities.
• High level of discretion and sound judgment in handling sensitive and confidential information.
• Proactive and resourceful, with a keen eye for detail.
• Ability to work independently and collaboratively as part of a team.
• Experience with complex calendar management and international travel arrangements is a strong plus.

This is an excellent opportunity to contribute to the success of a leading firm while advancing your administrative career. If you are a dedicated professional seeking a challenging and rewarding role, we encourage you to apply.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Chicago, Illinois, US . This role demands exceptional discretion, meticulous attention to detail, and the ability to anticipate needs and manage complex schedules. The ideal candidate will be adept at multitasking, possess strong communication skills, and maintain a professional demeanor at all times. This position offers a blend of remote and in-office responsibilities, requiring flexibility and self-management.

Responsibilities:

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, ensuring timely responses.
• Organize and manage logistics for meetings, conferences, and events.
• Handle confidential information with the utmost discretion and professionalism.
• Conduct research and prepare background materials for meetings and projects.
• Act as a liaison between executives, employees, clients, and external partners.
• Process expense reports and manage departmental budgets.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support as needed to ensure the smooth operation of the executive office.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication abilities.
• Demonstrated ability to handle sensitive information with discretion.
• Experience with travel arrangements and expense reporting.
• Ability to work independently and proactively identify and address needs.
• Professional and polished demeanor.
• Adaptability and willingness to take on new tasks.

This hybrid role based in Chicago, Illinois offers a competitive salary and benefits. If you are a highly motivated and detail-oriented individual with a passion for supporting leadership, we encourage you to apply.