62 Administrative Assistant jobs in Antelope
Executive Administrative Assistant
95814 Sacramento, California
$60000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is based in **Sacramento, California, US**, and requires a professional with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and serving as the primary point of contact for internal and external stakeholders. The ideal candidate is a strategic thinker who can anticipate needs, handle sensitive information with confidentiality, and contribute to the overall efficiency of the executive office.
Responsibilities:
Qualifications:
This is an exciting opportunity for a highly capable administrative professional to provide essential support at the highest levels within an influential organization in **Sacramento, California, US**. If you are a meticulous and resourceful individual, we encourage you to apply.
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Organize and facilitate meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle confidential information with the utmost discretion and integrity.
- Serve as a primary liaison between executives and internal/external clients, partners, and employees.
- Manage and organize electronic and physical filing systems.
- Process expense reports and manage departmental budgets as required.
- Anticipate the needs of the executives and proactively address potential issues.
- Conduct research and compile information for various projects and reports.
- Coordinate special projects and events as needed.
- Manage incoming and outgoing mail and communications.
- Ensure smooth day-to-day operations of the executive office.
- Provide general administrative support, including making phone calls and managing office supplies.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience as an Executive Administrative Assistant supporting C-level executives.
- Exceptional organizational and time-management skills with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong written and verbal communication skills.
- Experience with calendar management and travel coordination.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently and take initiative.
- Strong problem-solving skills and attention to detail.
- Experience in (mention relevant industry, e.g., technology, finance, non-profit) is a plus.
- Ability to adapt to changing priorities and handle multiple tasks simultaneously.
- Proactive approach to anticipating executive needs.
This is an exciting opportunity for a highly capable administrative professional to provide essential support at the highest levels within an influential organization in **Sacramento, California, US**. If you are a meticulous and resourceful individual, we encourage you to apply.
Apply Now
0
Executive Administrative Assistant
95814 Sacramento, California
$65000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This on-site position is critical to the smooth functioning of our executive offices, requiring impeccable attention to detail and a polished professional demeanor. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and handling confidential correspondence. Your duties will also include managing office supplies, processing expense reports, and liaising with internal and external stakeholders. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills, with a proven ability to anticipate needs and manage priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software is essential. We are looking for an individual who is discreet, reliable, and possesses a strong work ethic. This role offers the opportunity to work closely with key decision-makers and contribute to high-level initiatives. A minimum of 5 years of experience supporting C-suite executives is required. You will be instrumental in ensuring the efficiency and productivity of the executive team, requiring a proactive and forward-thinking approach. The ability to maintain confidentiality and handle sensitive information with the utmost discretion is paramount. We pride ourselves on a collaborative and supportive office environment where your contributions are valued and recognized. This is an excellent opportunity for a dedicated professional to further their career in executive support within a leading organization. We offer a competitive salary and benefits package. If you are a motivated self-starter with a passion for providing exceptional administrative support, we encourage you to apply.
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1
Executive Administrative Assistant
95814 Sacramento, California
$65000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a critical role responsible for managing complex schedules, coordinating meetings, preparing reports, handling correspondence, and ensuring the smooth day-to-day operations for executives. The ideal candidate will possess exceptional organizational and time-management skills, a high level of professionalism, and the ability to anticipate needs and work independently. You will be the primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. Responsibilities will include managing travel arrangements, maintaining confidential information, organizing files and documents, and assisting with special projects. A strong command of office productivity software and the ability to adapt to new technologies are essential. This position demands discretion, efficiency, and a commitment to providing high-level support to ensure executives can focus on strategic priorities.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Serve as a liaison between executives and internal/external stakeholders.
- Organize and maintain physical and electronic filing systems.
- Assist with the preparation and distribution of meeting materials.
- Manage expense reports and reimbursements.
- Handle confidential information with discretion and professionalism.
- Assist with special projects and ad-hoc administrative tasks as needed.
- Greet visitors and manage the reception area.
- Ensure office supplies are adequately stocked.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively.
- Proactive approach to problem-solving and anticipating needs.
- Professional demeanor and strong interpersonal skills.
- Experience with (specific software, e.g., Salesforce, Slack, G Suite) is a plus.
Apply Now
2
Executive Administrative Assistant
95814 Sacramento, California
$65000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to senior leadership in Sacramento, California, US . This role is critical in ensuring the smooth and efficient operation of executive functions, requiring exceptional attention to detail, discretion, and professionalism. The Executive Administrative Assistant will manage complex calendars, coordinate domestic and international travel arrangements, prepare and edit correspondence, and organize and maintain confidential files. You will be responsible for screening calls, managing high-volume email correspondence, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate will possess outstanding communication and interpersonal skills, a strong command of office software (Microsoft Office Suite, Google Workspace), and the ability to anticipate needs and proactively solve problems. Experience in managing multiple priorities in a fast-paced environment is essential. This role offers a unique opportunity to work closely with top executives, gain insights into strategic decision-making, and contribute to the overall success of the organization. A strong understanding of corporate procedures and etiquette is highly valued. Discretion and the ability to handle sensitive information with utmost confidentiality are paramount.
Key Responsibilities:
Qualifications:
Our client offers a competitive salary, comprehensive benefits package, and a dynamic work environment where your contributions are valued. This is an excellent opportunity for a dedicated administrative professional to advance their career.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Screen phone calls, manage incoming communications, and act as a liaison.
- Organize and maintain physical and digital filing systems.
- Prepare agendas, take minutes, and track action items for meetings.
- Assist with expense reporting and budget tracking.
- Handle confidential information with the utmost discretion.
- Greet visitors and manage reception duties as needed.
- Anticipate executive needs and proactively address potential issues.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize effectively, and meet deadlines.
- Discretion and a high level of confidentiality.
- Professional demeanor and strong interpersonal skills.
- Experience with travel booking and expense management systems.
Our client offers a competitive salary, comprehensive benefits package, and a dynamic work environment where your contributions are valued. This is an excellent opportunity for a dedicated administrative professional to advance their career.
Apply Now
3
Executive Administrative Assistant
94102 Sacramento, California
$70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This fully remote position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities with discretion and efficiency. You will be responsible for a wide range of administrative tasks, including complex calendar management, travel arrangements, expense reporting, meeting preparation, and document management. The ideal candidate will be proficient in a variety of office software, possess excellent written and verbal communication skills, and have a proven ability to anticipate needs and solve problems proactively. Building strong working relationships with internal teams and external stakeholders is key. This role demands a high degree of professionalism, confidentiality, and adaptability. You will be expected to manage correspondence, coordinate projects, and provide general administrative support that enables senior executives to focus on strategic initiatives. Experience supporting C-level executives in a remote setting is highly advantageous. We are looking for an individual who is resourceful, detail-oriented, and dedicated to providing exceptional support. Your ability to maintain a high level of organization and efficiency in a virtual workspace will be critical to success. This is an excellent opportunity to play a vital role in the operational effectiveness of our client's leadership team.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings and appointments with meticulous attention to detail.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare and process expense reports accurately and in a timely manner.
- Organize and manage meeting logistics, including preparing agendas, distributing materials, and taking minutes.
- Handle incoming and outgoing correspondence, including emails and phone calls, with professionalism and discretion.
- Maintain and organize electronic and physical filing systems.
- Conduct research and prepare reports or presentations as needed.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects and initiatives as assigned.
- Ensure confidentiality of all sensitive information.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 5+ years of experience as an Executive Administrative Assistant, preferably supporting senior-level executives.
- Proven experience managing complex calendars and coordinating travel arrangements.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Exceptional organizational and time management skills.
- Strong problem-solving abilities and a proactive approach.
- Ability to maintain confidentiality and exercise sound judgment.
- Experience working in a remote environment is a strong asset.
Apply Now
4
Executive Administrative Assistant
95814 Sacramento, California
$75000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is a prominent organization seeking a highly organized, proactive, and polished Executive Administrative Assistant to support their C-suite executives in Sacramento, California, US . This is a critical role that demands exceptional attention to detail, discretion, and the ability to anticipate needs and manage complex schedules effectively. You will be responsible for providing comprehensive administrative support, including managing calendars, scheduling meetings and appointments, coordinating travel arrangements (domestic and international), preparing reports and presentations, and handling confidential information with the utmost professionalism. The ideal candidate will possess outstanding communication and interpersonal skills, allowing them to interact effectively with internal and external stakeholders at all levels. You should be proficient in Microsoft Office Suite and other relevant productivity tools, with a strong ability to multitask and prioritize in a fast-paced environment. This role requires a high degree of initiative, resourcefulness, and a commitment to maintaining efficiency and order. A proactive approach to problem-solving and a dedication to providing seamless executive support are essential.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, ensuring no conflicts.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, and presentations.
- Organize and manage logistics for meetings, conferences, and events.
- Screen and direct phone calls, visitors, and incoming correspondence.
- Handle confidential and sensitive information with discretion.
- Process expense reports and manage departmental budgets.
- Conduct research and prepare background materials for meetings.
- Act as a liaison between executives and internal/external parties.
- Provide general administrative support to the executive team.
- Associate's or Bachelor's degree preferred, or equivalent experience.
- 5+ years of experience providing executive-level administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of professionalism, discretion, and judgment.
- Ability to multitask and prioritize effectively in a demanding environment.
- Experience with calendar management and travel coordination.
- Proactive problem-solving skills and a resourceful approach.
Apply Now
5
Executive Administrative Assistant
94203 Sacramento, California
$70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm, is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in their Sacramento, California, US office. This role requires a proactive individual with exceptional communication and multitasking abilities, capable of managing complex schedules, coordinating travel, preparing reports, and acting as a gatekeeper for executive communications. The ideal candidate will possess a professional demeanor, discretion in handling confidential information, and a strong command of office productivity software.
Key Responsibilities:
Required Qualifications:
This is an excellent opportunity to support key leaders within a reputable organization and contribute to its smooth operation. If you are a polished and efficient administrative professional seeking a challenging role in Sacramento, we encourage you to apply.
Key Responsibilities:
- Manage and coordinate complex calendars and meeting schedules for executives.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, presentations, and reports.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain physical and digital filing systems.
- Assist with event planning and coordination for meetings and corporate functions.
- Process expense reports and manage office supplies.
- Conduct research and gather information as needed for various projects.
- Act as a liaison between executives and internal/external stakeholders.
- Maintain a high level of professionalism and confidentiality at all times.
Required Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and ability to handle sensitive information with confidentiality.
- Proactive approach to problem-solving and anticipating needs.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Professional and polished demeanor.
- Experience with calendar management tools and virtual meeting platforms.
This is an excellent opportunity to support key leaders within a reputable organization and contribute to its smooth operation. If you are a polished and efficient administrative professional seeking a challenging role in Sacramento, we encourage you to apply.
Apply Now
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6
Executive Administrative Assistant
95814 Sacramento, California
$75000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a fast-growing startup in the technology sector, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to its C-suite executives. This is a fully remote position, allowing you to manage your workday from anywhere while ensuring seamless support for our leadership team. The Executive Assistant will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and taking accurate minutes. You will also handle confidential correspondence, manage expense reporting, and serve as a primary point of contact for internal and external stakeholders. Key responsibilities include anticipating needs, proactively solving problems, and maintaining a high level of professionalism and discretion. The ideal candidate will possess exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual collaboration tools are essential. Excellent written and verbal communication skills, a keen eye for detail, and a resourceful, can-do attitude are paramount. Previous experience as an Executive Assistant supporting senior-level executives is highly preferred. This role requires a high degree of independence, initiative, and the ability to work autonomously while remaining closely connected with the executive team. Our client is committed to fostering a collaborative and innovative remote work culture and offers a competitive salary and benefits package.
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7
Executive Administrative Assistant
95814 Sacramento, California
$85000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prestigious organization committed to excellence, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, allowing for a flexible and efficient work environment where you can manage your responsibilities seamlessly. As an integral part of our operations, you will be entrusted with managing complex calendars, coordinating high-level meetings, preparing detailed reports and presentations, and handling confidential information with the utmost discretion. Your responsibilities will include managing travel arrangements, processing expense reports, and ensuring the smooth day-to-day functioning of executive operations. The ideal candidate will possess exceptional communication, interpersonal, and organizational skills, with a keen eye for detail and a strong ability to multitask. Proficiency in office software suites, virtual collaboration tools, and project management applications is essential. You should be adept at anticipating needs, proactively resolving issues, and maintaining a high level of professionalism at all times. This role requires a self-starter with a strong work ethic, the ability to work independently, and a commitment to providing outstanding administrative support in a remote setting. Your contribution will be vital in enabling our executives to focus on strategic initiatives, ensuring that administrative tasks are handled with efficiency and precision.
Apply Now
8
Executive Administrative Assistant
95814 Sacramento, California
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
A prominent legal firm in Sacramento, California, US is seeking an experienced and highly organized Executive Administrative Assistant to provide comprehensive support to senior partners. This hybrid role requires a candidate who can efficiently manage both remote and in-office responsibilities, demonstrating exceptional time management and adaptability. You will be responsible for a wide range of administrative tasks, including complex calendar management, travel arrangements, expense reporting, and drafting correspondence. Maintaining confidential files, preparing legal documents, and liaising with clients and other legal professionals will also be key components of this role. The ideal candidate possesses superior communication skills, a keen eye for detail, and a proactive approach to problem-solving. Proficiency in Microsoft Office Suite, legal software (e.g., Westlaw, LexisNexis), and virtual collaboration tools is essential. You will be expected to anticipate the needs of the executives, manage multiple priorities simultaneously, and maintain a high level of professionalism and discretion. Experience in a fast-paced legal environment is strongly preferred. Responsibilities include coordinating meetings, preparing agendas and minutes, managing incoming communications, and ensuring smooth day-to-day operations. This position offers the opportunity to work within a prestigious organization and contribute to its continued success. A minimum of 3-5 years of experience supporting C-level executives or partners in a professional services environment is required. Bachelor's degree or equivalent experience preferred. Join our team and leverage your administrative expertise to support key legal professionals in Sacramento, California, US .
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