73 Administrative Assistant jobs in Clayton
Executive Administrative Assistant
63101 St. Louis, Missouri
$70000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is searching for an exceptional Executive Administrative Assistant to provide high-level support to senior leadership. This is a fully remote position, offering the flexibility to manage complex schedules, coordinate critical meetings, and handle sensitive information with precision and discretion from anywhere within the US. You will be an indispensable partner to executives, ensuring seamless operations and efficient workflow.
Responsibilities:
Qualifications:
This role is designed for seamless remote collaboration, allowing you to support our executives effectively. The role is notionally based in St. Louis, Missouri, US , but is a fully remote opportunity.
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Prepare agendas, take minutes, and track action items for key meetings.
- Conduct research and compile information for various projects and initiatives.
- Process expense reports and manage departmental budgets as needed.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential and sensitive information with the utmost discretion.
- Anticipate the needs of executives and proactively address them.
- Assist with event planning and coordination for team offsites or executive gatherings.
- Troubleshoot and resolve minor IT or logistical issues.
- Contribute to process improvements and administrative efficiency.
Qualifications:
- High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to C-level executives or senior management.
- Proven ability to manage complex calendars and coordinate multi-stakeholder meetings.
- Exceptional organizational skills and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive, solution-oriented approach.
- Ability to work independently, prioritize tasks effectively, and meet deadlines in a remote environment.
- Discretion and confidentiality are paramount.
- Experience with travel booking and expense reporting systems.
- Adaptability and willingness to take on new responsibilities.
This role is designed for seamless remote collaboration, allowing you to support our executives effectively. The role is notionally based in St. Louis, Missouri, US , but is a fully remote opportunity.
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0
Executive Administrative Assistant
63101 St. Louis, Missouri
$55000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in their dynamic St. Louis office. This role is pivotal in ensuring the smooth operation of executive functions and providing comprehensive support to foster productivity and efficiency. The successful candidate will manage complex calendars, coordinate domestic and international travel arrangements, prepare meeting materials, and handle confidential information with the utmost discretion. Responsibilities include preparing reports, presentations, and correspondence, as well as acting as a primary point of contact for internal and external stakeholders. You will be responsible for managing office supplies, organizing events, and overseeing general office administration. A keen eye for detail, exceptional problem-solving skills, and the ability to multitask in a fast-paced environment are essential. You will also assist with special projects as assigned, requiring adaptability and a willingness to take on new challenges. This is an exciting opportunity to contribute to a thriving organization and grow your career in a supportive and professional setting. The ideal candidate will possess strong communication and interpersonal skills, with a polished and professional demeanor. Experience with office management software and a proficiency in Microsoft Office Suite are required. This role requires a commitment to maintaining a positive and efficient work atmosphere. Located in the heart of St. Louis, Missouri, US , this position offers a blend of in-office collaboration and remote flexibility, ensuring a balanced work-life integration. We are looking for someone who is resourceful, detail-oriented, and eager to contribute to the success of our executive team.
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1
Executive Administrative Assistant
63101 St. Louis, Missouri
$75000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prominent financial services firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership at their St. Louis, Missouri, US office. This is a fast-paced role requiring the ability to anticipate needs, manage complex schedules, and handle sensitive information with the utmost discretion. You will be responsible for managing calendars, coordinating domestic and international travel arrangements, preparing meeting materials, taking minutes, and following up on action items. Extensive experience with expense report preparation and budget tracking is required. This role involves significant communication, both internally and externally, acting as a gatekeeper and liaison for executives. You will be expected to draft correspondence, screen calls, and manage correspondence with professionalism and efficiency. The ideal candidate will be proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), comfortable with modern office technologies, and possess excellent organizational and time management skills. The ability to multitask, prioritize effectively, and adapt to changing demands is crucial. Maintaining a high level of professionalism, integrity, and confidentiality is paramount. A proven track record of at least 5 years supporting C-level executives in a corporate environment is required. Experience in the financial services industry is a plus. A Bachelor's degree or equivalent work experience is preferred. This is an essential on-site role, supporting the smooth functioning of our executive team within our St. Louis location.
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2
Executive Administrative Assistant
63101 St. Louis, Missouri
$70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prestigious financial services firm, is seeking an exceptionally organized and detail-oriented Executive Administrative Assistant to support their senior leadership team in St. Louis, Missouri, US . This role is critical in ensuring the smooth and efficient operation of executive offices. The successful candidate will manage complex calendars, coordinate domestic and international travel arrangements, and prepare detailed meeting agendas and minutes. You will act as a primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion at all times. Responsibilities include managing correspondence, preparing reports and presentations, and handling confidential information with the utmost integrity. The ideal candidate will have a proven track record of supporting C-level executives, with at least 7 years of experience in a similar capacity. Exceptional organizational skills, proactive problem-solving abilities, and a mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) are essential. Superior communication and interpersonal skills are required to effectively interact with diverse individuals at all levels. A Bachelor's degree or equivalent experience is preferred. This is a demanding role that requires a high degree of reliability, adaptability, and initiative. The ability to anticipate needs and manage multiple priorities in a fast-paced environment is crucial. Join our client in St. Louis, Missouri, US and become an integral part of their executive support function, contributing to the success of key leaders. We offer a competitive salary, comprehensive benefits, and a professional work environment.
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3
Executive Administrative Assistant
63103 St. Louis, Missouri
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in St. Louis, Missouri, US . This hybrid role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for providing comprehensive administrative support, including managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate possesses excellent communication skills, a strong command of office software, and the ability to anticipate needs and proactively solve problems. Your professionalism and efficiency will be crucial in facilitating the smooth operation of executive functions.
Key Responsibilities:
A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience supporting C-level executives or senior management is required. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential. Experience with virtual meeting platforms (Zoom, Teams) and expense management software is highly desirable. Exceptional organizational, time management, and multitasking skills are crucial. Strong written and verbal communication abilities are necessary. A proactive, detail-oriented approach and the ability to work independently while maintaining strong collaborative relationships are key to success in this role.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Serve as a liaison between executives and internal/external contacts, fielding inquiries and managing communications.
- Handle confidential information with the utmost discretion and professionalism.
- Manage expense reporting and invoice processing.
- Maintain organized filing systems, both physical and electronic.
- Assist with special projects and ad-hoc administrative tasks as needed.
- Provide general office support, including answering phones and managing mail.
A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience supporting C-level executives or senior management is required. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential. Experience with virtual meeting platforms (Zoom, Teams) and expense management software is highly desirable. Exceptional organizational, time management, and multitasking skills are crucial. Strong written and verbal communication abilities are necessary. A proactive, detail-oriented approach and the ability to work independently while maintaining strong collaborative relationships are key to success in this role.
Apply Now
4
Executive Administrative Assistant
63101 St. Louis, Missouri
$55000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is a distinguished organization in St. Louis, Missouri, US seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. This on-site position requires exceptional attention to detail, discretion, and the ability to manage a wide range of administrative tasks efficiently and effectively. The ideal candidate will be adept at anticipating needs, managing complex schedules, and serving as a key point of contact.
As an Executive Administrative Assistant, your responsibilities will include managing calendars, scheduling meetings and appointments, making travel arrangements (domestic and international), and preparing correspondence. You will be responsible for organizing and maintaining confidential files, preparing reports and presentations, and handling expense reporting. Screening phone calls, managing email correspondence, and acting as a liaison between executives and internal/external stakeholders are crucial aspects of this role. You will also assist with event planning and coordination, ensuring seamless execution of executive engagements.
The ability to multitask, prioritize effectively, and maintain a high level of professionalism under pressure is essential. You will be expected to exercise sound judgment and initiative in handling sensitive information and resolving administrative issues independently. Maintaining a professional office environment and contributing to the overall efficiency of the executive team are key objectives. Familiarity with office management procedures and standard office equipment is required.
Qualifications:
This is a vital support role offering the opportunity to work closely with influential leaders and contribute directly to the smooth operation of a respected company. If you are a dedicated administrative professional seeking a challenging and rewarding on-site position, we encourage you to apply.
As an Executive Administrative Assistant, your responsibilities will include managing calendars, scheduling meetings and appointments, making travel arrangements (domestic and international), and preparing correspondence. You will be responsible for organizing and maintaining confidential files, preparing reports and presentations, and handling expense reporting. Screening phone calls, managing email correspondence, and acting as a liaison between executives and internal/external stakeholders are crucial aspects of this role. You will also assist with event planning and coordination, ensuring seamless execution of executive engagements.
The ability to multitask, prioritize effectively, and maintain a high level of professionalism under pressure is essential. You will be expected to exercise sound judgment and initiative in handling sensitive information and resolving administrative issues independently. Maintaining a professional office environment and contributing to the overall efficiency of the executive team are key objectives. Familiarity with office management procedures and standard office equipment is required.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or in a similar role, supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize tasks effectively.
- Proactive and resourceful problem-solving abilities.
- Professional demeanor and positive attitude.
This is a vital support role offering the opportunity to work closely with influential leaders and contribute directly to the smooth operation of a respected company. If you are a dedicated administrative professional seeking a challenging and rewarding on-site position, we encourage you to apply.
Apply Now
5
Executive Administrative Assistant
63101 St. Louis, Missouri
$70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in St. Louis, Missouri, US . This role requires exceptional professionalism, discretion, and the ability to manage complex schedules, coordinate travel, and handle sensitive information with utmost confidentiality. You will be instrumental in ensuring the smooth operation of executive offices, acting as a key point of contact for internal and external stakeholders. The ideal candidate possesses excellent communication skills, strong problem-solving abilities, and a mastery of administrative best practices.
Responsibilities:
Qualifications:
This hybrid role offers a competitive salary, comprehensive benefits package, and the opportunity to work in a dynamic environment supporting key decision-makers. Join us and contribute to the efficiency and success of our executive team.
Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding as appropriate.
- Serve as a liaison between executives and internal/external stakeholders.
- Organize and manage executive files and records, both physical and digital.
- Process expense reports and manage office supplies.
- Plan and coordinate executive meetings, including logistics, agendas, and minutes.
- Conduct research and prepare background materials for meetings and projects.
- Handle confidential information with discretion and professionalism.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
- 5+ years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Experience with calendar management and travel coordination.
- Ability to anticipate needs and proactively solve problems.
- Professional demeanor and strong interpersonal skills.
- Experience with project coordination is a plus.
This hybrid role offers a competitive salary, comprehensive benefits package, and the opportunity to work in a dynamic environment supporting key decision-makers. Join us and contribute to the efficiency and success of our executive team.
Apply Now
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6
Executive Administrative Assistant
63101 St. Louis, Missouri
$75000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prominent financial services firm, is seeking a highly organized, proactive, and exceptionally detail-oriented Executive Administrative Assistant to support senior leadership in St. Louis, Missouri, US . This hybrid role requires a professional who can expertly manage diverse administrative tasks, facilitating the smooth operation of executive functions while balancing in-office and remote responsibilities. You will be responsible for complex calendar management, travel arrangements, meeting coordination, expense reporting, and preparing high-level correspondence and presentations. The ideal candidate possesses outstanding communication skills, discretion, and the ability to anticipate needs and proactively solve problems. This is a critical role requiring keen attention to detail, impeccable time management, and a sophisticated understanding of professional office protocols. You will act as a gatekeeper and liaison, representing senior executives with professionalism and efficiency.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, visas, and ground transportation, preparing detailed itineraries.
- Coordinate and prepare materials for board meetings, executive committee meetings, and other high-level engagements.
- Draft, review, and edit professional correspondence, reports, and presentations.
- Manage incoming communications, prioritizing and directing calls, emails, and mail.
- Process expense reports accurately and in a timely manner.
- Maintain confidential files and records with meticulous attention to detail.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Prepare meeting agendas, take minutes, and track action items.
- Conduct research and gather information for executive projects and initiatives.
- Coordinate office operations and supplies as needed.
- Assist with ad-hoc projects and tasks as assigned by executives.
- Manage incoming and outgoing mail and packages.
- Screen phone calls and visitors, providing a professional first point of contact.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 7 years of experience providing high-level administrative support to C-suite executives or senior leadership.
- Proven expertise in complex calendar management and travel coordination.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Outstanding written and verbal communication skills, with impeccable grammar and attention to detail.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- High level of discretion and ability to handle confidential information with utmost integrity.
- Proactive problem-solver with a resourceful and professional demeanor.
- Experience in the financial services industry is a significant advantage.
- Ability to thrive in a fast-paced, dynamic work environment.
- Familiarity with virtual meeting platforms (Zoom, Microsoft Teams).
Apply Now
7
Executive Administrative Assistant
63101 St. Louis, Missouri
$60000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership at their **St. Louis, Missouri, US** office. This hybrid role offers a dynamic mix of on-site collaboration and remote flexibility. The Executive Administrative Assistant will be responsible for providing comprehensive administrative support, managing complex calendars, coordinating domestic and international travel arrangements, and preparing executive-level correspondence and reports. You will act as a gatekeeper, managing communications and prioritizing tasks to ensure the smooth operation of the executive office.
Key responsibilities include organizing and preparing materials for meetings, board presentations, and off-site events. You will handle confidential information with the utmost discretion and maintain meticulous filing systems, both physical and digital. The ideal candidate will possess exceptional communication, interpersonal, and problem-solving skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with various virtual collaboration tools are essential. You will manage expense reports, assist with project coordination, and conduct research as needed. The ability to anticipate needs, manage multiple priorities effectively, and maintain a high level of professionalism under pressure is critical. This role requires a keen eye for detail, strong organizational abilities, and a commitment to delivering high-quality support. While the role is hybrid, requiring presence at the **St. Louis, Missouri, US** office for specific days, the flexibility to work remotely on other days allows for a balanced work-life integration.
Key responsibilities include organizing and preparing materials for meetings, board presentations, and off-site events. You will handle confidential information with the utmost discretion and maintain meticulous filing systems, both physical and digital. The ideal candidate will possess exceptional communication, interpersonal, and problem-solving skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with various virtual collaboration tools are essential. You will manage expense reports, assist with project coordination, and conduct research as needed. The ability to anticipate needs, manage multiple priorities effectively, and maintain a high level of professionalism under pressure is critical. This role requires a keen eye for detail, strong organizational abilities, and a commitment to delivering high-quality support. While the role is hybrid, requiring presence at the **St. Louis, Missouri, US** office for specific days, the flexibility to work remotely on other days allows for a balanced work-life integration.
Apply Now
8
Executive Administrative Assistant
63101 St. Louis, Missouri
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership in St. Louis, Missouri . This is a critical on-site role, requiring full-time dedication to ensuring the smooth operation of executive functions. You will be responsible for managing complex calendars, coordinating travel arrangements (domestic and international), preparing reports and presentations, and handling confidential information with discretion. The ideal candidate possesses excellent communication and interpersonal skills, with a polished and professional demeanor. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software is essential. Experience in managing multiple projects simultaneously, prioritizing tasks, and meeting deadlines is a must. You will serve as a primary point of contact for internal and external stakeholders, requiring a high level of professionalism and discretion. Responsibilities include but are not limited to: managing and coordinating meeting logistics, preparing meeting agendas and minutes, processing expense reports, and maintaining organized filing systems. A keen eye for detail, strong problem-solving abilities, and a proactive approach to anticipating needs are highly valued. This role requires a dedicated individual who can work independently and as part of a team, demonstrating initiative and resourcefulness. You will play a key role in supporting the efficiency and effectiveness of our client's executive team, contributing directly to their success. This is an excellent opportunity for an experienced administrative professional seeking to contribute to a reputable organization and grow their career in a demanding yet rewarding environment. The ability to adapt to changing priorities and maintain a calm and composed demeanor under pressure is crucial.
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