1 Administrative Assistant jobs in Hermitage
Office Assistant for IP and Licensing Department
Posted 8 days ago
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Job Description
Job Type
Full-time
Description
Department: Licensing
Reports to: IP and Licensing Administrator
Schedule: Monday-Friday, 8:00 am-4:30 pm
Position Type : Full-time, non-exempt, hourly
Location: Star® Roses and Plants, West Grove, PA ~ hybrid option: 3 days in office/2 days work from home
The opportunity.
As the License and IP Office Assistant, you will fill the pivotal role of supporting the License and IP Administrator with managing various aspects of intellectual property (IP) and licensing operations for the organization. Your daily responsibilities will include tasks related to royalty reporting, licensee management, and patent and trademark administration, as well as general office support functions.
Responsibilities you can expect
- Assist manager with the accurate and timely execution of royalty reports, plant breeder reports, and licensee annual schedules by downloading data and updating MS Excel spreadsheets .
- Collaborate with team to maintain accurate records in SAP system, including royalty rates, marketing fees, and plant breeder, licensee, product, and vendor information .
- Maintain accurate license and trademark physical files and on-line contract files and customer records, ensuring compliance with established procedures and regulations.
- Ensure timely collection of monthly licensee statements and vendor rebate reports; this includes reconciling customer statements, researching discrepancies, and overseeing distribution of reports to all stakeholders.
- Research and resolve a variety of routine internal and external inquiries to ensure accurate billing, reports, and customer satisfaction.
- Support daily function of the office by ordering office supplies and receiving, processing, and distributing mail.
- Additional duties as required.
A few logistics.
You can expect a normal office work environment. This includes sitting, standing, bending, reaching, a normal range of hearing and vision, and ability to lift up to 20 pounds. You'll need manual dexterity sufficient to operate standard office equipment. Travel requirements are minimal (0-10%) to visit various local tradeshows and company events.
You have this.
- High school diploma or equivalent (GED) and preferably a minimum of 3 years in a professional office environment
- Data entry skills with basic understanding of accounting terms
- Demonstrated ability in MS Office with a strong ability to update and manipulate data within MS Excel spreadsheets
- Professional written and verbal communication skills with strong grammar and spelling
- High degree of accuracy and attention to detail
- Proven ability to prioritize tasks and manage time effectively. This includes handling time sensitive tasks
- Previous trademark or patent experience is helpful but not required
- Experience with SAP system is a plus
To perform this job successfully, you must be able to perform each duty satisfactorily. The requirements listed are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We have this.
• Medical, dental, and vision offered to employees and their families
• HSA and FSA options
• Paid time off + paid holidays
• Company paid for STD + life insurance
• LTD and additional life insurance options
• 401(k) retirement plan + company match + profit sharing
• Employee growth and development
• Tuition reimbursement
About Us
125 years of horticultural history: that's a good start. Our unique structure as both an IP company and wholesale plant distributor has given us the opportunity to make a positive impact on numerous aspects of the industry. With innovation at the forefront of everything we do, our team contributes to the research and development, breeding, and introduction of novel plant genetics that possess the traits needed for young plant growers to be successful. Our production department, sales team, and network of supplier partners are passionate about the mission of getting these unique plants to the right customers. Our plant brands include The Knock Out® Family of Roses, Drift® Roses, Bushel and Berry® and Bloomables®.
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