What Jobs are available for Administrative Assistant in Hueytown?
Showing 8 Administrative Assistant jobs in Hueytown
Administrative Assistant
35298 Birmingham, Alabama
US Tech Solutions
Posted 8 days ago
Job Viewed
Job Description
**Job Description:**
+ This position is responsible for providing administrative support to the client power Delivery Data Analytics Department.
+ This individual helps provide support to the Data Analytics Transmission, Data Analytics Distribution, AMI, and Power Delivery Budgeting.
+ Responsibilities will include completing time for 30 individual, expenses statements, and invoices from external partners.
+ This individual will work regularly with others to build and maintain positive relationships with internal and external clients.
+ Responsibilities for planning, assisting with planning and execution of corporate events and functions, team meetings, and meetings with other internal partners.
+ Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization.
+ Position requires occasional travel throughout the Company footprint, up to 10% of the time.
**Job Duties and Responsibilities:**
+ Complete all expense reports for Analytics, AMI, Budgeting, and Communication teams- including mileage calculations. Target processing of expenses within 30 days. (40% of time required for this task)
+ Tracking receipts and contacting team members to obtain when necessary.
+ Timekeeper for teams mentioned above
+ Process time adjustments when needed.
+ Set up meetings and meals for team members as requested
+ Travel arrangements/reservations for Managers as needed
+ Coordinate logistics for Exhibitor Conferences
+ Register employees and set up hotel accommodations as needed
+ Assist with new employees on-boarding
+ Obtain client Badge and access
+ Order P-card & assist with activation and training
+ Coordinate with finance and budgeting teams on account number questions as needed
+ Order flowers or gifts when needed, (for example, sympathy arrangements, customer gifts)
+ Maintain office supply cabinet and assist with keeping office area stocked and clean
+ Small event coordinator for internal/external collaboration and business development
+ Position is required in the office 3 days/week minimum. Sometimes will be needed more often. Advanced notification will be given. Accommodations for Hybrid work will be available when needed if available.
**Experience Requirements:**
+ A minimum of two (2) years of clerical /administrative, or customer service experience preferred
+ Proficient in Microsoft Outlook, Word, Excel & PowerPoint required
+ Knowledge of Oracle and Maximo preferred
+ Strong communication skills
+ Ability to schedule meetings, coordinate schedule, and plan and prepare for meetings
**Knowledge, Skills & Abilities: Behavioral Attributes:**
+ Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment)
+ Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc.
+ Excellent communication skills, calendar management, scheduling, and logistic coordination
+ Ability to plan meetings/conference calls, prepare agendas, as well as record and transcribe minutes of meetings into actionable tasks
+ Ability to proactively prioritize and multi-task
+ Ability to make decisions and anticipate next steps
+ Ability to build and maintain relationships with the administrative staff of officers and directors
+ Excellent time management and organizational skills
+ Comprehensive knowledge of company operations, policies, and procedures
+ Must be a self-starter and be able to work independently
+ Ability to adjust to changing priorities
**Education Requirements:**
+ Two (2) years or more of vocational, college work or higher education degrees preferred.
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ( .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
+ This position is responsible for providing administrative support to the client power Delivery Data Analytics Department.
+ This individual helps provide support to the Data Analytics Transmission, Data Analytics Distribution, AMI, and Power Delivery Budgeting.
+ Responsibilities will include completing time for 30 individual, expenses statements, and invoices from external partners.
+ This individual will work regularly with others to build and maintain positive relationships with internal and external clients.
+ Responsibilities for planning, assisting with planning and execution of corporate events and functions, team meetings, and meetings with other internal partners.
+ Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization.
+ Position requires occasional travel throughout the Company footprint, up to 10% of the time.
**Job Duties and Responsibilities:**
+ Complete all expense reports for Analytics, AMI, Budgeting, and Communication teams- including mileage calculations. Target processing of expenses within 30 days. (40% of time required for this task)
+ Tracking receipts and contacting team members to obtain when necessary.
+ Timekeeper for teams mentioned above
+ Process time adjustments when needed.
+ Set up meetings and meals for team members as requested
+ Travel arrangements/reservations for Managers as needed
+ Coordinate logistics for Exhibitor Conferences
+ Register employees and set up hotel accommodations as needed
+ Assist with new employees on-boarding
+ Obtain client Badge and access
+ Order P-card & assist with activation and training
+ Coordinate with finance and budgeting teams on account number questions as needed
+ Order flowers or gifts when needed, (for example, sympathy arrangements, customer gifts)
+ Maintain office supply cabinet and assist with keeping office area stocked and clean
+ Small event coordinator for internal/external collaboration and business development
+ Position is required in the office 3 days/week minimum. Sometimes will be needed more often. Advanced notification will be given. Accommodations for Hybrid work will be available when needed if available.
**Experience Requirements:**
+ A minimum of two (2) years of clerical /administrative, or customer service experience preferred
+ Proficient in Microsoft Outlook, Word, Excel & PowerPoint required
+ Knowledge of Oracle and Maximo preferred
+ Strong communication skills
+ Ability to schedule meetings, coordinate schedule, and plan and prepare for meetings
**Knowledge, Skills & Abilities: Behavioral Attributes:**
+ Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment)
+ Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc.
+ Excellent communication skills, calendar management, scheduling, and logistic coordination
+ Ability to plan meetings/conference calls, prepare agendas, as well as record and transcribe minutes of meetings into actionable tasks
+ Ability to proactively prioritize and multi-task
+ Ability to make decisions and anticipate next steps
+ Ability to build and maintain relationships with the administrative staff of officers and directors
+ Excellent time management and organizational skills
+ Comprehensive knowledge of company operations, policies, and procedures
+ Must be a self-starter and be able to work independently
+ Ability to adjust to changing priorities
**Education Requirements:**
+ Two (2) years or more of vocational, college work or higher education degrees preferred.
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ( .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Is this job a match or a miss?
View Now
0
Administrative Assistant
35298 Birmingham, Alabama
US Tech Solutions
Posted 8 days ago
Job Viewed
Job Description
**Job Description:**
+ Experience managing calendars, inbox, and incoming calls.
+ Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings.
+ Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions.
+ Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests.
+ Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams).
+ Past experience supporting Client.
+ Experience with MAXIMO and Client ORACLE systems.
+ PowerPoint presentations.
+ Demonstrate proficiency to learn Client applications for invoice, expense, timekeeping, and procurement needs.
+ This role will support the Director, 4 Managers, as well as individuals within the organization.
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ( .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
+ Experience managing calendars, inbox, and incoming calls.
+ Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings.
+ Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions.
+ Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests.
+ Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams).
+ Past experience supporting Client.
+ Experience with MAXIMO and Client ORACLE systems.
+ PowerPoint presentations.
+ Demonstrate proficiency to learn Client applications for invoice, expense, timekeeping, and procurement needs.
+ This role will support the Director, 4 Managers, as well as individuals within the organization.
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ( .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Is this job a match or a miss?
View Now
1
Administrative Assistant III
35298 Birmingham, Alabama
Actalent
Posted 3 days ago
Job Viewed
Job Description
Description
Key Responsibilities: Independently manage calendars, schedules, and appointments for team members, optimizing time and prioritizing critical tasks. Lead the coordination and execution of high-profile meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions. Prepare, edit, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism. Conduct in-depth research, analyze data, and compile comprehensive reports to support strategic planning and decision-making. Handle highly sensitive and confidential information with discretion and integrity. Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Serve as the primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. Support departmental project tracking, deadlines, and activity coordination. Qualifications: Proven experience in executive-level administrative support. Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools. Strong attention to detail and ability to manage multiple tasks simultaneously. High level of professionalism and discretion in handling confidential information. Experience with budget oversight and financial reporting is a plus.
Skills
Administrative support, Office management, expense management, Microsoft office, calendar management, travel coordination, Customer service
Top Skills Details
Administrative support,Office management,expense management,Microsoft office,calendar management,travel coordination,Customer service
Additional Skills & Qualifications
Key Responsibilities: Independently manage calendars, schedules, and appointments for team members, optimizing time and prioritizing critical tasks. Lead the coordination and execution of high-profile meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions. Prepare, edit, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism. Conduct in-depth research, analyze data, and compile comprehensive reports to support strategic planning and decision-making. Handle highly sensitive and confidential information with discretion and integrity. Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Serve as the primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. Support departmental project tracking, deadlines, and activity coordination. Qualifications: Proven experience in executive-level administrative support. Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools. Strong attention to detail and ability to manage multiple tasks simultaneously. High level of professionalism and discretion in handling confidential information. Experience with budget oversight and financial reporting is a plus.
Experience Level
Expert Level
Pay and Benefits
The pay range for this position is $22.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Birmingham,AL.
Application Deadline
This position is anticipated to close on Oct 31, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.
Key Responsibilities: Independently manage calendars, schedules, and appointments for team members, optimizing time and prioritizing critical tasks. Lead the coordination and execution of high-profile meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions. Prepare, edit, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism. Conduct in-depth research, analyze data, and compile comprehensive reports to support strategic planning and decision-making. Handle highly sensitive and confidential information with discretion and integrity. Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Serve as the primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. Support departmental project tracking, deadlines, and activity coordination. Qualifications: Proven experience in executive-level administrative support. Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools. Strong attention to detail and ability to manage multiple tasks simultaneously. High level of professionalism and discretion in handling confidential information. Experience with budget oversight and financial reporting is a plus.
Skills
Administrative support, Office management, expense management, Microsoft office, calendar management, travel coordination, Customer service
Top Skills Details
Administrative support,Office management,expense management,Microsoft office,calendar management,travel coordination,Customer service
Additional Skills & Qualifications
Key Responsibilities: Independently manage calendars, schedules, and appointments for team members, optimizing time and prioritizing critical tasks. Lead the coordination and execution of high-profile meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions. Prepare, edit, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism. Conduct in-depth research, analyze data, and compile comprehensive reports to support strategic planning and decision-making. Handle highly sensitive and confidential information with discretion and integrity. Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Serve as the primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. Support departmental project tracking, deadlines, and activity coordination. Qualifications: Proven experience in executive-level administrative support. Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools. Strong attention to detail and ability to manage multiple tasks simultaneously. High level of professionalism and discretion in handling confidential information. Experience with budget oversight and financial reporting is a plus.
Experience Level
Expert Level
Pay and Benefits
The pay range for this position is $22.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Birmingham,AL.
Application Deadline
This position is anticipated to close on Oct 31, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.
Is this job a match or a miss?
View Now
2
Equipment Finance Administrative Assistant
35298 Birmingham, Alabama
First Horizon Bank
Posted 8 days ago
Job Viewed
Job Description
**Description**
**Location:** On site at location listed on job posting.
**Summary**
Reporting directly to the Equipment Finance leadership team, works independently performing a wide range of complex and confidential administrative and clerical support duties. Serves as coordinator for the line of business. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Responsible for developing and administering office systems and procedures. The intent of this position is to grow into a Closer, Collateral Specialist of EF Client Relationship Assistant Role.
**Key Responsibilities Include**
+ Perform clerical duties related to department activities such as typing, filing, distributing mail and answering phones
+ Organizes and maintains documentation and collateral file system and files loan/lease documents and collateral records. Creates and maintains database and spreadsheet files
+ Coordinates manager's schedule and makes appointments
+ Arranges and coordinates travel schedules and reservations
+ Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel
+ Researches, compiles, and analyzes data for special projects and various reports
+ Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
+ Orders and maintains supplies, and arranges for equipment maintenance
+ May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations
+ Performs all other duties as assigned
+ Produces various reports in Excel and Word, and from Infolease
+ Assists management with presentation decks in PowerPoint
+ In charge of on-boarding new hires
+ Liaison and support for public relations and CRA efforts
+ Upon potential creation of advisory board, will manage the setup of board meetings and board notes
+ Cross trains and supports all aspects of Equipment Finance Operations including loan/lease closing, insurance, collateral, payment posting, general ledger reconciliation and state and local tax matters.
+ Approve timecards for other employees
**Qualifications Include**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and/or abilities required in this position:
+ A minimum of a high school diploma or GED and at least 5 years of experience or equivalent combination of education and experience
+ Experience and Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
**About Us**
First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at ( .
**Benefit Highlights**
- Medical with wellness incentives, dental, and vision
- HSA with company match
- Maternity and parental leave
- Tuition reimbursement
- Mentor program
- 401(k) with 6% match
- More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits
**Follow Us**
Facebook ( formerly Twitter
LinkedIn ( ( Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
**Location:** On site at location listed on job posting.
**Summary**
Reporting directly to the Equipment Finance leadership team, works independently performing a wide range of complex and confidential administrative and clerical support duties. Serves as coordinator for the line of business. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Responsible for developing and administering office systems and procedures. The intent of this position is to grow into a Closer, Collateral Specialist of EF Client Relationship Assistant Role.
**Key Responsibilities Include**
+ Perform clerical duties related to department activities such as typing, filing, distributing mail and answering phones
+ Organizes and maintains documentation and collateral file system and files loan/lease documents and collateral records. Creates and maintains database and spreadsheet files
+ Coordinates manager's schedule and makes appointments
+ Arranges and coordinates travel schedules and reservations
+ Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel
+ Researches, compiles, and analyzes data for special projects and various reports
+ Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
+ Orders and maintains supplies, and arranges for equipment maintenance
+ May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations
+ Performs all other duties as assigned
+ Produces various reports in Excel and Word, and from Infolease
+ Assists management with presentation decks in PowerPoint
+ In charge of on-boarding new hires
+ Liaison and support for public relations and CRA efforts
+ Upon potential creation of advisory board, will manage the setup of board meetings and board notes
+ Cross trains and supports all aspects of Equipment Finance Operations including loan/lease closing, insurance, collateral, payment posting, general ledger reconciliation and state and local tax matters.
+ Approve timecards for other employees
**Qualifications Include**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and/or abilities required in this position:
+ A minimum of a high school diploma or GED and at least 5 years of experience or equivalent combination of education and experience
+ Experience and Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
**About Us**
First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at ( .
**Benefit Highlights**
- Medical with wellness incentives, dental, and vision
- HSA with company match
- Maternity and parental leave
- Tuition reimbursement
- Mentor program
- 401(k) with 6% match
- More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits
**Follow Us**
Facebook ( formerly Twitter
LinkedIn ( ( Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
Is this job a match or a miss?
View Now
3
Administrative Assistant - PRN - Birmingham & Tuscaloosa
35298 Birmingham, Alabama
UnitedHealth Group
Posted 8 days ago
Job Viewed
Job Description
**Explore opportunities with FlexCare,** part of the Optum family of businesses. At FlexCare, we are on a mission to provide exceptional IV therapy to patients with neurological, rheumatologic, gastroenterological and immunological disorders. Be part of a cutting-edge clinical environment where your expertise is valued, and your career growth is supported. Join us to start **Caring. Connecting. Growing together.**
The Administrative Assistant is responsible for interacting with guests in a healthcare setting and managing administrative tasks for the medical team. Their duties include welcoming patients and visitors, answering the telephone, and answering any inquiries. Scheduling appointments and keeping those appointments on time.
**Address:**
**FlexCare Infusion Centers, 2409 Acton Road, Suite 153, Vestavia Hills, AL 35243**
**and**
**FlexCare Infusion Centers; 952 Rose Drive, Suite B, Northport, AL 35476**
**Primary Responsibilities:**
+ Answers and re-routes incoming calls to the appropriate FlexCare staff members
+ Makes outgoing, post-infusion follow-up calls per FlexCare policy, to patients and/or caregivers
+ Documents patient communications within our Electronic Medical Records
+ Handles all incoming and outgoing mail to ensure timely receipt or delivery to the intended recipient
+ Greets, screens, and checks-in patients and visitors for their scheduled appointment time
+ Receives shipments and direct vendors when deliveries are scheduled
+ Perform office safety audits as required by state and federal regulatory agencies
+ Assists with over-the-phone scheduling of patient visits
+ Provides administrative support to the management team in the form of data entry, personnel records, and other human resource department functions
+ Organizes and schedules onsite or remote meetings for company staff, as needed
+ Organizes and files clinic and client documents under the directive of the Clinic Manager
+ Monitors and maintains inventory for operational supplies and patient snack bar to ensure par level
+ Assists with maintaining a clean work environment for staff and patients that supports CDC recommendations
+ Runs reports under the direction of the Chief Operating Officer and/or Clinic Manager
+ Assists patients with completing necessary forms and documentation. Keeping a clean and calm reception area
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
**Required Qualifications:**
+ High school diploma or equivalent
+ 2+ years in an administrative or office role
+ CPR or BLS certification (within 45 days of hire)
+ Proven solid command of MS Office (Word & Excel)
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $17.74 to $31.63 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
**Application Deadline** : This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.
_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission._
_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._
_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._
The Administrative Assistant is responsible for interacting with guests in a healthcare setting and managing administrative tasks for the medical team. Their duties include welcoming patients and visitors, answering the telephone, and answering any inquiries. Scheduling appointments and keeping those appointments on time.
**Address:**
**FlexCare Infusion Centers, 2409 Acton Road, Suite 153, Vestavia Hills, AL 35243**
**and**
**FlexCare Infusion Centers; 952 Rose Drive, Suite B, Northport, AL 35476**
**Primary Responsibilities:**
+ Answers and re-routes incoming calls to the appropriate FlexCare staff members
+ Makes outgoing, post-infusion follow-up calls per FlexCare policy, to patients and/or caregivers
+ Documents patient communications within our Electronic Medical Records
+ Handles all incoming and outgoing mail to ensure timely receipt or delivery to the intended recipient
+ Greets, screens, and checks-in patients and visitors for their scheduled appointment time
+ Receives shipments and direct vendors when deliveries are scheduled
+ Perform office safety audits as required by state and federal regulatory agencies
+ Assists with over-the-phone scheduling of patient visits
+ Provides administrative support to the management team in the form of data entry, personnel records, and other human resource department functions
+ Organizes and schedules onsite or remote meetings for company staff, as needed
+ Organizes and files clinic and client documents under the directive of the Clinic Manager
+ Monitors and maintains inventory for operational supplies and patient snack bar to ensure par level
+ Assists with maintaining a clean work environment for staff and patients that supports CDC recommendations
+ Runs reports under the direction of the Chief Operating Officer and/or Clinic Manager
+ Assists patients with completing necessary forms and documentation. Keeping a clean and calm reception area
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
**Required Qualifications:**
+ High school diploma or equivalent
+ 2+ years in an administrative or office role
+ CPR or BLS certification (within 45 days of hire)
+ Proven solid command of MS Office (Word & Excel)
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $17.74 to $31.63 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
**Application Deadline** : This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.
_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission._
_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._
_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._
Is this job a match or a miss?
View Now
4
Remote Work From Home Administrative Assistant Admin - Part Time Panelists Needed
35275 Birmingham, Alabama
ApexFocusGroup
Posted 3 days ago
Job Viewed
Job Description
Seeking participants for Focus Group and market research studies. Work part-time from home and earn up to $750 per week. Register to see if you are eligible. Administrative Assistant admin experience not required.
Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists
Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments.
With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.
Compensation:
* $5- 150 (per 1 hour session)
* 300- 750 (multi-session studies)
Job Requirements:
* Show up at least 10 mins before discussion start time.
* Participate by completing written and oral instructions.
* Complete written survey provided for each panel.
* MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.
Qualifications:
* Must have either a smartphone with working camera or desktop/laptop with webcam
* Must have access to high speed internet connection
* Desire to fully participate in one or several of the above topics
* Ability to read, understand, and follow oral and written instructions.
* Administrative assistant admin experience is not necessary.
Job Benefits:
* Flexibility to take part in discussions online or in-person.
* No commute needed should you choose to work from home remotely.
* No minimum hours. You can do this part-time or full-time
* Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
* You get to review and use new products or services before they are released to the public.
You must apply on our website and complete a set of questionnaire to see if you qualify.
This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.
Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists
Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments.
With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.
Compensation:
* $5- 150 (per 1 hour session)
* 300- 750 (multi-session studies)
Job Requirements:
* Show up at least 10 mins before discussion start time.
* Participate by completing written and oral instructions.
* Complete written survey provided for each panel.
* MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.
Qualifications:
* Must have either a smartphone with working camera or desktop/laptop with webcam
* Must have access to high speed internet connection
* Desire to fully participate in one or several of the above topics
* Ability to read, understand, and follow oral and written instructions.
* Administrative assistant admin experience is not necessary.
Job Benefits:
* Flexibility to take part in discussions online or in-person.
* No commute needed should you choose to work from home remotely.
* No minimum hours. You can do this part-time or full-time
* Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
* You get to review and use new products or services before they are released to the public.
You must apply on our website and complete a set of questionnaire to see if you qualify.
This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.
Is this job a match or a miss?
View Now
5
Remote Work From Home Data Entry Clerk - Part Time Panelists Needed
35275 Birmingham, Alabama
ApexFocusGroup
Posted 3 days ago
Job Viewed
Job Description
Seeking participants for Focus Group and market research studies. Work part-time from home and earn up to $750 per week. Register to see if you are eligible. Data Entry experience not required.
Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists
Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments.
With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.
Compensation:
* $5- 150 (per 1 hour session)
* 300- 750 (multi-session studies)
Job Requirements:
* Show up at least 10 mins before discussion start time.
* Participate by completing written and oral instructions.
* Complete written survey provided for each panel.
* MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.
Qualifications:
* Must have either a smartphone with working camera or desktop/laptop with webcam
* Must have access to high speed internet connection
* Desire to fully participate in one or several of the above topics
* Ability to read, understand, and follow oral and written instructions.
* Data entry clerk experience is not necessary.
Job Benefits:
* Flexibility to take part in discussions online or in-person.
* No commute needed should you choose to work from home remotely.
* No minimum hours. You can do this part-time or full-time
* Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
* You get to review and use new products or services before they are released to the public.
You must apply on our website and complete a set of questionnaire to see if you qualify.
This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are a data entry clerk or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.
Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists
Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments.
With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.
Compensation:
* $5- 150 (per 1 hour session)
* 300- 750 (multi-session studies)
Job Requirements:
* Show up at least 10 mins before discussion start time.
* Participate by completing written and oral instructions.
* Complete written survey provided for each panel.
* MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.
Qualifications:
* Must have either a smartphone with working camera or desktop/laptop with webcam
* Must have access to high speed internet connection
* Desire to fully participate in one or several of the above topics
* Ability to read, understand, and follow oral and written instructions.
* Data entry clerk experience is not necessary.
Job Benefits:
* Flexibility to take part in discussions online or in-person.
* No commute needed should you choose to work from home remotely.
* No minimum hours. You can do this part-time or full-time
* Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
* You get to review and use new products or services before they are released to the public.
You must apply on our website and complete a set of questionnaire to see if you qualify.
This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are a data entry clerk or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.
Is this job a match or a miss?
View Now
Be The First To Know
About the latest Administrative assistant Jobs in Hueytown !
6
Office Administration Assistant Work from Home
35201 Birmingham, Alabama
Top Level Promotions
Posted 1 day ago
Job Viewed
Job Description
Work from Home Data Entry & Office Administration – Remote Online Role
About the Job We are seeking motivated and organized individuals in Birmingham, Alabama, United States , for an entry-level remote position in office administration and data entry. This work from home opportunity includes full training to help you develop valuable skills in data accuracy, digital organization, and virtual communication.Qualified candidates may assist with online data management, digital recordkeeping, content review, evaluating online trends, and providing structured feedback to support business projects across industries such as healthcare, technology, retail, and manufacturing. This flexible position offers both part-time and full-time scheduling options and provides hands-on experience in a professional online work environment.
Job Duties
Accurately enter and update data in online systems
Assist with digital recordkeeping and office organization
Provide structured feedback and analysis for online projects
Support general administrative duties remotely
Maintain accuracy and attention to detail in all tasks
About the Area Birmingham, Alabama , is a dynamic city known for its healthcare, finance, and manufacturing sectors. With dependable internet access and an increasing number of professionals working remotely, Birmingham provides a great environment for home-based office and data entry work. Residents enjoy a balance of southern charm, affordable living, and growing opportunities in technology and education.Industries We Work With
Administration
Aerospace – Aviation & Atmospheric Science
Air Travelers & Airlines – International & Domestic Carriers
Amazon
Apparel/Accessories/Textiles – Online/Retail/Remote
Automotive – Design, Development, Manufacturing
Beverage Industry – Trends, Formulations & Technology
Candy/Confectionery – Chocolate, Sugar, Gum Products
Computers – Information and Online Communication Technology
Customer Service
Data Entry & Analytics
Education – Instruction and Training – Work from Home Programs
Film/Movie – Production, Film Festivals, Distribution
Health Care – Public & Home Care
Manufacturing – Raw Materials & Machinery
Marketing & Study Design
Outdoor Gear – Outdoor Gear & Equipment
Pet Foods/Supplies/Pet Owners
Restaurants/Food Service
Travel/Tourism – Local/International
Toys – Industry Trends/Changes
About Us Top Level Promotions provides professional remote support to U.S. businesses in administration, data management, and online research. Our nationwide team helps organizations maintain accuracy, streamline workflows, and gather actionable insights. This entry-level position includes full training and offers the opportunity to gain hands-on experience in remote office work, data entry, and digital administration—all from home.Requirements
Reliable computer or laptop with internet access
Quiet home workspace suitable for administrative tasks
Ability to follow written instructions and work independently
Strong attention to detail and reliability
Skills
Basic computer and typing proficiency
Clear written communication
Dependable and detail-oriented work habits
Time management and organization skills
Benefits
100% remote – work from home
Flexible schedule (part-time or full-time)
Paid training provided
Entry-level opportunity with room for growth
Pay Rate $18.50 – $36.00 per hour (USD) Experience No experience required – full training is provided. Application Applicants must currently reside in the United States . If you are dependable, motivated, and ready to begin a career in remote office administration and data entry, we invite you to apply today. Sincerely, Top Level Promotions Human Resources DepartmentIs this job a match or a miss?
Apply Now
7