41 Administrative Assistant jobs in Islip Terrace

Job Title: Administrative Assistant
Job Description
We are seeking an organized and detail-oriented Administrative Assistant to provide exceptional support to our team. The ideal candidate will have experience in higher-level administrative tasks and office work, with a strong ability to multitask and prioritize effectively.
Responsibilities
+ Conduct research to approve construction permitting and documentation.
+ Provide general administrative and clerical support including mailing, scanning, faxing, and copying.
+ Maintain electronic and hard copy filing systems.
+ Schedule and coordinate meetings, appointments, and travel arrangements.
+ Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
+ Assist in the preparation of regularly scheduled reports.
+ Order office supplies and maintain inventory.
+ Handle requests for information and data.
+ Resolve administrative problems and inquiries.
+ Support other departments as needed.
Essential Skills
+ Experience in higher-level administrative and office work.
+ Experience or ability to conduct research for construction permitting.
+ Proficiency in office management systems and procedures.
+ Excellent time management skills.
+ Strong organizational and planning skills.
+ Attention to detail and problem-solving skills.
Additional Skills & Qualifications
+ Experience with bookkeeping is a significant advantage.
+ High school diploma or equivalent; associate's or bachelor's degree preferred.
+ Administrative or assistant experience.
+ Knowledge in data entry, customer service, calendar management, permitting, and proposals.
Work Environment
The work environment is office-based, requiring the use of standard office equipment such as computers, scanners, and fax machines. The role may involve coordinating schedules and travel arrangements, ensuring a dynamic and collaborative atmosphere. Dress code is business casual.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bay Shore,NY.
Application Deadline
This position is anticipated to close on Aug 18, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Administrative Assistant
Job Description
We are seeking an organized and detail-oriented Administrative Assistant to provide exceptional support to our team. The ideal candidate will have experience in higher-level administrative tasks and office work, with a strong ability to multitask and prioritize effectively.
Responsibilities
+ Conduct research to approve construction permitting and documentation.
+ Provide general administrative and clerical support including mailing, scanning, faxing, and copying.
+ Maintain electronic and hard copy filing systems.
+ Schedule and coordinate meetings, appointments, and travel arrangements.
+ Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
+ Assist in the preparation of regularly scheduled reports.
+ Order office supplies and maintain inventory.
+ Handle requests for information and data.
+ Resolve administrative problems and inquiries.
+ Support other departments as needed.
Essential Skills
+ Experience in higher-level administrative and office work.
+ Experience or ability to conduct research for construction permitting.
+ Proficiency in office management systems and procedures.
+ Excellent time management skills.
+ Strong organizational and planning skills.
+ Attention to detail and problem-solving skills.
Additional Skills & Qualifications
+ Experience with bookkeeping is a significant advantage.
+ High school diploma or equivalent; associate's or bachelor's degree preferred.
+ Administrative or assistant experience.
+ Knowledge in data entry, customer service, calendar management, permitting, and proposals.
Work Environment
The work environment is office-based, requiring the use of standard office equipment such as computers, scanners, and fax machines. The role may involve coordinating schedules and travel arrangements, ensuring a dynamic and collaborative atmosphere. Dress code is business casual.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bay Shore,NY.
Application Deadline
This position is anticipated to close on Aug 11, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Administrative AssistantJob Description
We are seeking an organized and detail-oriented Administrative Assistant to provide exceptional support to our team. The ideal candidate will have experience in higher-level administrative tasks and office work, with a strong ability to multitask and prioritize effectively.
Responsibilities
+ Conduct research to approve construction permitting and documentation.
+ Provide general administrative and clerical support including mailing, scanning, faxing, and copying.
+ Maintain electronic and hard copy filing systems.
+ Schedule and coordinate meetings, appointments, and travel arrangements.
+ Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
+ Assist in the preparation of regularly scheduled reports.
+ Order office supplies and maintain inventory.
+ Handle requests for information and data.
+ Resolve administrative problems and inquiries.
+ Support other departments as needed.
Essential Skills
+ Experience in higher-level administrative and office work.
+ Experience or ability to conduct research for construction permitting.
+ Proficiency in office management systems and procedures.
+ Excellent time management skills.
+ Strong organizational and planning skills.
+ Attention to detail and problem-solving skills.
Additional Skills & Qualifications
+ Experience with bookkeeping is a significant advantage.
+ High school diploma or equivalent; associate's or bachelor's degree preferred.
+ Administrative or assistant experience.
+ Knowledge in data entry, customer service, calendar management, permitting, and proposals.
Work Environment
The work environment is office-based, requiring the use of standard office equipment such as computers, scanners, and fax machines. The role may involve coordinating schedules and travel arrangements, ensuring a dynamic and collaborative atmosphere. Dress code is business casual.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bay Shore,NY.
Application Deadline
This position is anticipated to close on Aug 11, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Senior Administrative Assistant
**Required Qualifications (as evidenced by an attached resume):**
Associate's degree (foreign equivalent or higher). In lieu of degree, a High School Diploma/GED with at least two (2) years of full-time office administrative experience may be considered. Four (4) years of full-time office Administrative Assistant experience. Experience with managing multiple calendars, comprehensive meeting management (including scheduling, participating and follow-ups). Experience with Accounts payable and/or procurement transactions. Experience with Microsoft Office applications in an administrative role, including Word, Excel & Outlook and/or experience with Google Docs Office applications.
**Preferred Qualifications:**
Administrative assistant experience in a University/College academic or research environment. Experience with webpage design and updates. Experience using Drupal. Database management experience which may include Wolfmart, Concur, Certify, Avid Exchange, etc. Faculty support experience.
**Brief Description of Duties:**
The Staff Assistant for Cancer Center Administration will provide a wide range of administrative functions. The incumbent must be detail oriented, possess excellent organizational skills and be able to multitask. The incumbent presents a professional appearance and exercises sound judgment and communication skills when working with staff, faculty, physicians, senior leadership and outside vendors and guests.
? Independently provide a full range of administrative assistance to the members of the Cancer Center Administrative Offices and/or Shared Faculty including but not limited to, answering telephones, taking and recording meeting minutes, preparation of documents using MS Office Suite and Google programs, calendar management, travel arrangements, reimbursements, procurement ordering and processing requisitions.
? Meeting Management at the request of the Administration Staff and/or shared Faculty. This includes obtaining participant availability, find the appropriate setting, schedule, Zoom set up, room assignments, invitations, ordering meals, preparing agendas, making copies for distribution, preparing attendance sign-in sheets, taking meeting minutes, preparing post meeting reports/results, etc.
? Using Wolfmart, Avid Exchange, Concur and/or Certify, complete requests from CC Administration staff and shared faculty for procurement and accounts payable items, including requisition preparation and tracking, submissions for vendor payments, guest/staff reimbursements and travel vouchers. Keep, update and maintain records and spreadsheets related to requisition and AP items.
? Prepare and post updates to Cancer Center website using Drupal and other tools.
? Participate by providing administrative assistance in any and all preparations for Symposiums and Retreats, including but not limited to, on site event registrations, set ups and take downs of Poster Presentations, Vendor Areas, etc.
? Assist in HR related functions including recruitment related duties including scheduling interviews, preparing documents, preparing spreadsheets. etc.
? Other duties as assigned.
? Cross training with all Administrative Staff within the CC Directors Office to provide backup as needed.
**Special Notes:**
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.
In this position there is travelling (walking) within the campus environment including MART, Hospital, HSC and East Campus; required offsite attendance for Symposiums and Retreats, and ability to lift/carry up to 25lbs.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
**_Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws._**
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at ( or visit OEA ( .
_In accordance with the Title II Crime Awareness and Security Act_ a _copy of our crime statistics can be viewed_ here _._
Visit ourWHY WORK HERE page to learn about the **total rewards** we offer.
SUNY Research Foundation: A Great Place to Work. ( starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.
#LI-JP1
**Job Number:** 2502639
**Official Job Title:** : Senior Administrative Assistant
**Job Field** : Administrative & Professional (non-Clinical)
**Primary Location** : US-NY-Stony Brook
**Department/Hiring Area:** : Cancer Center
**Schedule** : Full-time
**Shift** : Day Shift **Shift Hours:** : 9 to 5 :
**Posting Start Date** : Aug 1, 2025
**Posting End Date** : Aug 15, 2025, 11:59:00 PM
**Salary:** : $55,000-$71,000
**Appointment Type:** : Regular
**Salary Grade:** : N8
**SBU Area:** : The Research Foundation for The State University of New York at Stony Brook
**Req ID:** 2502639

Administrative Assistant II
**Required Qualifications (as evidenced by an attached resume):**
**Associate Degree (foreign equivalent or higher). Two (2) years of full-time administrative experience. Experience arranging travel itineraries and scheduling appointments/meetings. Experience planning workshops, conferences, and/or special events. Proficiency in Microsoft Word and/or Google Apps.**
**Preferred Qualifications:**
**Bachelor's degree (foreign equivalent or higher). Four (4) or more years of full-time administrative experience. Experience working in a higher education or in an academic medical setting. Event management experience to include evidence of conception to completion and post event evaluation. Experience with business ledger accounting and/or budget management. Experience with virtual meeting platforms, i.e. zoom, teams, meet, etc. Procurement experience to include ordering supplies and vendor payments. Experience with processing reimbursements and honorariums. Database management experience which may include experience with Wolfmart, Concur, 25Live, OneNote, etc.**
**Brief Description of Duties:**
**The Administrative Assistant II will provide administrative support as a key member of the Department of Microbiology and Immunology, assisting with a wide range of activities to support faculty, staff and students. The incumbent will provide administrative support to office operations, Department Administrator and Department Chair. The incumbent must have excellent customer service and interpersonal skills, exercising strong organizational and time management skills with exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem-solving.**
**Event Coordination Management:**
+ **Coordinate the weekly Visiting Professor Seminar Program as well as faculty candidate visits, yearly departmental symposia, monthly faculty presentations and special events.**
+ **Create event checklists. Prepare and distribute agendas, run-of-shows/itineraries, files, links, and other pertinent information to applicable parties.**
+ **Prepare necessary supplies and printed materials for each event (check-in lists, name tags, tent cards, etc.).Assist with vendors and venues and make recommendations to management. Contact various vendors for contracts and pricing. Setup new vendor profiles as needed. Coordinate schedules and maintain departmental calendars to reflect event schedules and room reservations.**
+ **Serve as liaison between the faculty and outside speakers.**
+ **Arrange lecture halls/meeting rooms and technical equipment.**
+ **Coordinate travel, lodging and catering. Initiate reservations for venues, catering, and other vendors.**
+ **Prepare publications and dissemination of seminar and event announcements on departmental listservs and campus-wide distributions. Prepare speaker honoraria and travel/lodging payments and reimbursements.**
+ **Process all procurement transactions. Obtain purchase orders through Wolfmart for special events. Monitor event operating budget; process and monitor payments to all vendors.**
+ **Attend all in-person events to ensure a smooth execution. Assist as directed. Ensure event spaces are appropriately arranged and ready for each event. Act as a point of contact at all events. Greet and direct guests, venue staff, vendors, and support staff. Manage the reception area. Maintain event data, records and photos. Draft information for campus-wide press releases as necessary.**
**Office Support:**
+ **Provide support to the Department Administrator with respect to administrative matters. Assist with the smooth operation of the office, which includes opening and closing the office daily. Interact with individuals at various levels within the University as well as the general public whenever necessary. Provide day-to-day problem solving for departmental personnel and students.**
+ **Schedule meetings and appointments as directed.**
+ **Maintain office supply inventory. Process Wolfmart transactions.**
+ **Manage minor office space and equipment issues and maintenance.**
+ **Monitor the departmental shared google mailbox ensuring all inquiries are directed to and responded to by the appropriate parties promptly. Send departmental communications via designated google groups when requested.**
+ **Assist with the licensing requests and approvals for departmental software subscriptions (Biorender, etc).**
+ **Maintain all departmental calendars and ensure that appropriate members are subscribed accordingly.**
+ **Update departmental records (google groups, listservs, master spreadsheet when employees and/or students join or leave the department).**
+ **Accept deliveries and disseminate mail daily. Ensure timely notification to recipient(s).**
+ **Save all files to departmental shared drive and google drive when appropriate.**
**Administrative Support:**
+ **Provide support to the Department Administrator and Chair with respect to administrative matters.**
+ **Assist with faculty recruitment and retention, to include organizing reference letters and applications, distribution of posting to faculty listservs, faculty candidate visits and the onboarding of new employees.**
+ **Assist with the collection of information or data as directed.**
+ **Attend meetings as assigned, take minutes, and provide summaries.**
+ **Coordinate travel arrangements and conference registrations and prepare necessary reimbursements.**
+ **Set up internal and external committee meetings with University and outside scientists/officials.**
+ **Supervise and train student support staff and volunteers.**
**Fiscal management support:**
+ **Maintain the budget for the Visiting Professor Seminar Program.**
+ **Maintain spreadsheets for departmental expenditures.**
+ **Prepare and coordinate monthly invoicing for Department fees for service facilities.**
+ **Perform monthly reconciliation and analysis of previous and anticipated spending on these funds.**
+ **Log all expenditures on departmental databases.**
+ **Assist Department Administrator in maintaining department databases to include budgets and personnel.**
+ **Prepare and reconcile scientific travel and reimbursements for faculty via paper requisitions or Concur transactions as appropriate.**
+ Other duties as assigned.
**Special Notes: The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.**
**For this position, we are unable to sponsor candidates for work visas.**
**Resume/CV and cover letter should be included with the online application.**
**Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.**
**If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at ( or visit OEA ( .**
**In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here ( .**
**Visit our WHY WORK HERE ( page to learn about the total rewards we offer.**
**SUNY Research Foundation: A Great Place to Work. ( starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.**
**#LI-JP1**
**Job Number:** 2502656
**Official Job Title:** : Administrative Assistant II
**Job Field** : Administrative & Professional (non-Clinical)
**Primary Location** : US-NY-Stony Brook
**Department/Hiring Area:** : Microbiology and Immunology
**Schedule** : Full-time
**Shift** : Day Shift **Shift Hours:** : 9AM - 5PM :
**Posting Start Date** : Aug 5, 2025
**Posting End Date** : Aug 19, 2025, 10:59:00 PM
**Salary:** : 44,000 - 55,000
**Appointment Type:** : Regular
**Salary Grade:** : N7
**SBU Area:** : The Research Foundation for The State University of New York at Stony Brook
**Req ID:** 2502656

Facility is in a nursing home.
Prior healthcare experience is helpful but not required.
Must be able to multitask, calm under pressure, have strong organizational skills, be adaptable and approachable.
Career advancement opportunities' available
(5) 8-hour shifts weekly, with (2) Saturdays per month required.
**PURPOSE AND SCOPE:**
Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.
**PRINCIPAL DUTIES AND RESPONSIBILITIES:**
+ Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature.
+ Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.
+ Sets up and maintains official department filing system, records management, databases.
+ Prepares memos, correspondence, agendas, minutes, and policy explanations.
+ Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.
+ Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.
+ Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)
+ Organizes travel arrangements and completes expense reports.
+ Interfaces with a various levels of management across organizations and with external customers.
+ May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
+ Assist with various projects as assigned by direct supervisor.
+ Other duties as assigned.
**_Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions._**
**PHYSICAL DEMANDS AND WORKING CONDITIONS** **:**
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**SUPERVISION:**
+ None
**EDUCATION** **:**
+ High School Diploma required,some specialized secretarial training preferred.
**EXPERIENCE AND REQUIRED SKILLS** **:**
+ Minimum 1 - 2 years of related experience.
+ Knowledge of business & technical vocabulary.
+ Familiar with standard business concepts, practices & procedures within administrative support.
+ Able to employ basic reasoning and analytical skills.
+ Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
+ Proficient in organizational operations & procedures.
+ Experience handling incoming phone calls; remains professional at all times; front office etiquette.
The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies.
Hourly Rate: $17.00 - $28.00
**EOE, disability/veterans**

**PURPOSE AND SCOPE:**
Maintains files of medical records and performs other clerical duties as required. Ensures proper maintenance of patient charts/records. Works in compliance with guidelines for release of information. Files and retrieves medical records in appropriate files, maintaining files in a fashion which is conducive to rapid retrieval of records. Prepares lab shipments and files results. Utilizes electronic health record system for inquiry purposes, enters and sends data, and generates reports. Answers phones and greets visitors and patients and assists with scheduling.
**PRINCIPAL DUTIES AND RESPONSIBILITIES:**
+ Answertelephones & route calls to the appropriate person.
+ Monitor and distribute incoming mail, both email and postal delivery.
+ Greet visitors and patients as applicable and conducting them to the appropriate location or person as needed.
+ Maintain inventory of facility supplies and replenish supply as needed, including ordering staff uniforms & name tags.
+ Compileand maintain medical records of both the in-centerand home patients in the dialysis facility according to company policies and proceduresand in compliance with all applicable regulatory requirements. Ensures patient confidentiality is maintained at all times.
+ Storeor dispose of obsolete files when appropriate according to the procedures defined by the Fresenius Medical Care Compliance Records Managementdepartment and in compliance with Federal,state and local regulations.
+ Assist with Daily Validation reports/process.
+ Coordinate facility accounts receivable and account payable functions, including creating PO's, receiving and scanning all relevant documents and assist with travel reimbursement as needed.
+ Preparelab slips and tube labels for routine and non-routine blood work.
+ Packboxes for shipment and then direct these to the appropriate laboratory as required.
+ Assistin the collectionof data to support the completion of facility reports, such as Continuous Quality Improvement reports, comorbid documentation, TAP reports.
+ Assists with month-endreporting requirements and generate reports as needed.
+ Assists in auditingrecords for ongoing compliance with medical records standards.
+ Maintains accurate records of hospitalization, patient travel, etc. to facilitatecoordination of patient scheduling, ancillary testing, etc.
+ Prepare medical records for facsimile or mail related to travel, transplant, disability and others.
+ Organize travel for patients by contacting and providing requested medical records.
+ Coordinates with transientpatient paperwork.
+ Coordinates transfer placements and confirmations along with Clinical Manager.
+ Confirm admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
+ Assist with medical appointment referrals and scheduling.
+ Assist with transportation coordination and referrals.
+ Scan all appropriate medical records into Document Imaging program as needed.
+ Ensures data entry has been completed for government reporting (Crown Web related to ESRD 2728, ESRD 2746 and PART).Other duties as assigned which may include, but are not limited to:
+ Prepare and type routine correspondence and reports
+ Set up and maintain filing system and basic databases as applicable
+ Complete forms and reports as required by the various company offices and outside vendors or agencies
+ Maintain facility calendar and daily schedule, including arranging meeting and scheduling appointments for staff and patients
+ Record the minutes of meeting and provide documentation as needed
+ Make copies of correspondence and other printed documents as required by manager
+ Assist with various basic personnel and administrative functions as needed
+ Act as a backup to other clerical staff in office as needed
+ Centrifugethe blood or refrigerate according to laboratory specifications after the draw is completed
+ Assistwith laboratory work process
+ Post/enterthe results from the labs into the electronic database
**Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.**
**PHYSICAL DEMANDS AND WORKING CONDITIONS:**
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Day to day work includesdesk and personalcomputer work and interaction with patients, facility staff and physicians. The position requirestravel between assignedfacilities and variouslocations within the community. Travel to regional, Business Unit andCorporate meetings may be required.
+ The work environment is characteristic of a health care facility with air temperature control and moderate noiselevels. May be exposed to infectious and contagious diseases/materials.
**EDUCATION** **:**
+ High School Diploma required
**EXPERIENCE AND REQUIRED SKILLS:**
+ 0 - 1 year's related experience
+ Computer skills - specifically knowledge of word processing applications.
+ Good communication skills - verbal and written
"The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies.
Hourly Rate: $16.00 - $24.00"
**EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity**
**Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.**
**EOE, disability/veterans**

**Job Description**
At BAE Systems, you will be part of a purpose-driven mission to protect those who protect us. We are a global defense, aerospace, and security company committed to innovation, integrity, and excellence. Our team members thrive in a collaborative environment that values diversity, encourages professional growth, and support work-life balance. Join us and help make a meaningful impact while advancing your career in a company that prioritizes both national security and employee development.
The Administrative Assistant provides high-level administrative support to senior leadership, ensuring efficient operation for the Mission Computing & Optical Sensing Organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, detail-orientated, and capable of handling sensitive information with integrity.
Key Responsibilities:
+ Pro-actively manage MCOS Director calendar and de-conflict meetings as necessary for effective and efficient time management and schedule meetings as requested
+ Site communications lead for senior leadership information sharing
+ Proactively and accurately complete expense reports (pre-expense airfare as soon as it is booked; finalize remainder of report upon return)
+ Plan and execute staff meetings as requested
+ Manage, record, and disseminate meeting action items
+ Customer meetings - Logistics support for meetings (parking, visitor info, clearances, signs, food, internet access, hardcopies, action item/attendee sheets)
+ Knowledgeable on company policies or know where to find and refer when asked
+ Book travel and make changes as necessary
**Required Education, Experience, & Skills**
+ 5 years of administrative experience, with at least 2 years supporting senior leadership
+ Exceptional written and verbal communication skills
+ Strong proficiency in Microsoft suite (Outlook, Teams, Word, Excel, Powerpoint)
+ Ability to prioritize tasks, work independently, and maintain a high level of attention to detail
+ Professional demeanor and strong interpersonal skills
**Preferred Education, Experience, & Skills**
+ Bachelor's degree preferred
+ Experience supporting senior leadership within a defense or aerospace company
+ Proficiency in collaboration tools such as sharepoint and Concur
+ Strong project coordination or light project management
+ Ability to manage complex international travel arrangements
+ Experience preparing senior-level briefings
+ Strong judgement and problem solving skills
**Pay Information**
Full-Time Salary Range: $59149 - $94639
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
**Senior Administrative Assistant**
**114725BR**
EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression