220 Administrative Assistant jobs in Maryland
Administrative Assistant
20707 Laurel
$22 - $31 per hour
Saint Marys School In Landover Hills
Posted 7 days ago
Job Viewed
Job Description
Objectives of this role
- Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
- Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
- Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
- Coordinate internal and external resources to expedite workflow
- Oversee and achieve organizational goals while upholding best practices
- Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
- Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
- Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
- Coordinate domestic and international travel arrangements for employees
- Maintain filing system, contact database, employee list, and inventory
- Order and oversee office supplies and food deliveries for group meetings
- High school diploma or equivalent
- Proven administrative experience
- Superb written and verbal communication skills
- Strong time-management skills and multitasking ability
- Aptitude for learning new software and systems
- College degree or equivalent
- Previous success in office management
- Experience managing budgets and expenses
- Experience developing internal processes and filing systems
- Comfortable handling confidential information
Company Details
Welcome to St. Mary's School in Landover Hills, MD! St. Mary's School is a diverse Catholic educational community, reflecting the richness of cultures and ethnic backgrounds found in St. Mary's Parish. Teachers, parents, staff, and the parish community work together to develop in our children a love for God, an enthusiasm for learning, and a respect for and appreciation of others.
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0
Administrative Assistant
21157 Westminster, Maryland
Fellowship of Christian Athletes
Posted 8 days ago
Job Viewed
Job Description
The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office.
MINISTERIAL DUTIES
These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.
POSITION RESPONSIBILITIES
This position will be flexible, helping all county staff with events, county initiatives/tasks, raising funds, camps, accounting, office management, and social media accountability
Carroll County Administrative Assistant
25 Union St. Westminster, MD, 21157
MINISTERIAL DUTIES
These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.
- Agree with, and abide by, FCA's Christian Community Statement.
- Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA.
- Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others.
- Connect to and participate in a local church through worship and weekly involvement.
- Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.
POSITION RESPONSIBILITIES
- Responsible for appointments/meetings with staff, ministry partners, vendors, etc.
- Handles travel arrangements for assigned staff.
- Receives and screens telephone calls and emails for area office.
- Retrieves, opens, and distributes office mail.
- Plans, organizes, and completes assigned work in a timely manner.
- Manages development of resources and meets deadlines of assigned projects.
- Coordinates donor ministry events, banquets, staff meetings, etc.
This position will be flexible, helping all county staff with events, county initiatives/tasks, raising funds, camps, accounting, office management, and social media accountability
Carroll County Administrative Assistant
25 Union St. Westminster, MD, 21157
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1
Administrative Assistant
20851 Rockville, Maryland
Aston Carter
Posted 3 days ago
Job Viewed
Job Description
Job Title: Administrative Assistant
Job Description
As an Administrative Assistant for the Applications Team, you will serve as both an internal and external point of contact for administrative and data entry support. You will manage high-volume data entry and organization tasks using the LIS system, which is a software application used in medical laboratories. In addition, you will provide excellent customer service, supporting new client and portal registrations while ensuring all updates are complete. This role also involves maintaining and cleaning up data as needed, answering and forwarding phone calls, and responding to inquiries courteously.
Responsibilities
+ Serve as an internal and external point of contact for administrative and data entry support.
+ Perform high-volume data entry and organization tasks using the LIS system.
+ Provide customer service to support new client and portal registrations and ensure updates are complete.
+ Maintain and clean up data as needed.
+ Answer, screen, and forward incoming phone calls.
+ Respond to inquiries in a courteous and helpful manner.
+ Complete other administrative duties as assigned.
Essential Skills
+ Minimum of 3 years of high-volume data entry or administrative assistant experience in a corporate office environment.
+ Proficiency in data entry, Microsoft Office, and similar software.
+ Familiarity with LIS systems or similar software.
+ Typing speed of at least 50 words per minute.
+ Strong customer service skills, particularly in client and portal registration support.
+ Self-starter with strong interpersonal and problem-solving skills.
+ Attention to detail with a high level of accuracy.
+ Ability to exercise sound judgment.
Additional Skills & Qualifications
+ High School diploma or equivalent.
+ Experience in the medical industry is preferred.
+ Motivated and takes initiative.
+ Able to work collaboratively with all levels of staff.
+ Seeks to learn and apply new skills and knowledge.
Work Environment
The position is based in Montgomery County, ideally for local candidates. The role is within an office environment located on the 4th floor, separate from the lab area. Typical work hours are from 9 AM to 5 PM, with a 30-minute break. The team culture is casual and friendly, with a strong focus on employee development and accountability. The company offers excellent benefits, including a 401K with solid matching and comprehensive health benefits. The environment encourages movement within the company and hosts quarterly events such as picnics and March Madness.
Job Type & Location
This is a Contract to Hire position based out of Rockville, Maryland.
Pay and Benefits
The pay range for this position is $16.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Rockville,MD.
Application Deadline
This position is anticipated to close on Sep 18, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
As an Administrative Assistant for the Applications Team, you will serve as both an internal and external point of contact for administrative and data entry support. You will manage high-volume data entry and organization tasks using the LIS system, which is a software application used in medical laboratories. In addition, you will provide excellent customer service, supporting new client and portal registrations while ensuring all updates are complete. This role also involves maintaining and cleaning up data as needed, answering and forwarding phone calls, and responding to inquiries courteously.
Responsibilities
+ Serve as an internal and external point of contact for administrative and data entry support.
+ Perform high-volume data entry and organization tasks using the LIS system.
+ Provide customer service to support new client and portal registrations and ensure updates are complete.
+ Maintain and clean up data as needed.
+ Answer, screen, and forward incoming phone calls.
+ Respond to inquiries in a courteous and helpful manner.
+ Complete other administrative duties as assigned.
Essential Skills
+ Minimum of 3 years of high-volume data entry or administrative assistant experience in a corporate office environment.
+ Proficiency in data entry, Microsoft Office, and similar software.
+ Familiarity with LIS systems or similar software.
+ Typing speed of at least 50 words per minute.
+ Strong customer service skills, particularly in client and portal registration support.
+ Self-starter with strong interpersonal and problem-solving skills.
+ Attention to detail with a high level of accuracy.
+ Ability to exercise sound judgment.
Additional Skills & Qualifications
+ High School diploma or equivalent.
+ Experience in the medical industry is preferred.
+ Motivated and takes initiative.
+ Able to work collaboratively with all levels of staff.
+ Seeks to learn and apply new skills and knowledge.
Work Environment
The position is based in Montgomery County, ideally for local candidates. The role is within an office environment located on the 4th floor, separate from the lab area. Typical work hours are from 9 AM to 5 PM, with a 30-minute break. The team culture is casual and friendly, with a strong focus on employee development and accountability. The company offers excellent benefits, including a 401K with solid matching and comprehensive health benefits. The environment encourages movement within the company and hosts quarterly events such as picnics and March Madness.
Job Type & Location
This is a Contract to Hire position based out of Rockville, Maryland.
Pay and Benefits
The pay range for this position is $16.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Rockville,MD.
Application Deadline
This position is anticipated to close on Sep 18, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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2
Administrative Assistant
21217 Baltimore, Maryland
Kennedy Krieger Institute
Posted 5 days ago
Job Viewed
Job Description
**Overview**
The Administrative Assistant will assist the Care Management Office staff, including Intake Specialists, in performing required clerical and intake tasks. This will include typing, faxing, copying, and responding to phone, email, fax, mail and internet service queries and disseminating information to the appropriate staff in a timely and professional manner. The Administrative Assistant represents the Institute as a key point of contact for external and internal customers and will provide prompt, courteous customer service to all callers.
**Responsibilities**
1. Provide administrative support for Care Management Office staff and Intake Specialists including faxing, copying, retrieving/distributing mail, and maintaining office equipment and supplies.
2. Provide phone coverage by answering calls, assisting callers, screening and appropriately routing or sending to voicemail.
3. Respond to phone, email, fax, mail and internet service queries or other written requests for Intake services and/or appointments from patients, families, external referral sources, and KKI employees. Disseminate information to the appropriate staff in a timely and professional manner.
4. Obtain and document patient clinical, demographic, and insurance information in AS400 and the Intake Form on the KKI Intranet when performing an intake duties.
5. Search and document previous appointments or requests for services by internal/external referral sources.
6. Communicate with appropriate staff for approval or appropriateness of referral. Follow up with staff and complete all documentation. Finalize intakes by communicating disposition to family and/or referral source.
7. Maintain daily log of intakes, including number of calls, types of callers, and durations of calls.
8. Provide backup for Switchboard Operator as needed.
**Qualifications**
QUALIFICATIONS:
* Must be proficient with MS Office Suite including Word, PowerPoint, Excel and Access.
EDUCATION:
* High School diploma or equivalency required.
EXPERIENCE:
* Entry level position; however one year administrative or clerical experience, preferably in a health care setting preferred.
**Minimum pay range**
USD $37,132.78/Yr.
**Maximum pay range**
USD $60,215.17/Yr.
**Vacancy ID** _12156_
**Pos. Category** _Administrative and Office Support_
**Job Location : Street** _1741 Ashland Ave_
**# of Hours** _40.00_
**_Job Locations_** _US-MD-Baltimore_
**Pos. Type** _Regular Full Time_
**Department : Name** _Care Management_
Equal Opportunity Provider & Employer M/F/Disability/ProtectedVet
The Administrative Assistant will assist the Care Management Office staff, including Intake Specialists, in performing required clerical and intake tasks. This will include typing, faxing, copying, and responding to phone, email, fax, mail and internet service queries and disseminating information to the appropriate staff in a timely and professional manner. The Administrative Assistant represents the Institute as a key point of contact for external and internal customers and will provide prompt, courteous customer service to all callers.
**Responsibilities**
1. Provide administrative support for Care Management Office staff and Intake Specialists including faxing, copying, retrieving/distributing mail, and maintaining office equipment and supplies.
2. Provide phone coverage by answering calls, assisting callers, screening and appropriately routing or sending to voicemail.
3. Respond to phone, email, fax, mail and internet service queries or other written requests for Intake services and/or appointments from patients, families, external referral sources, and KKI employees. Disseminate information to the appropriate staff in a timely and professional manner.
4. Obtain and document patient clinical, demographic, and insurance information in AS400 and the Intake Form on the KKI Intranet when performing an intake duties.
5. Search and document previous appointments or requests for services by internal/external referral sources.
6. Communicate with appropriate staff for approval or appropriateness of referral. Follow up with staff and complete all documentation. Finalize intakes by communicating disposition to family and/or referral source.
7. Maintain daily log of intakes, including number of calls, types of callers, and durations of calls.
8. Provide backup for Switchboard Operator as needed.
**Qualifications**
QUALIFICATIONS:
* Must be proficient with MS Office Suite including Word, PowerPoint, Excel and Access.
EDUCATION:
* High School diploma or equivalency required.
EXPERIENCE:
* Entry level position; however one year administrative or clerical experience, preferably in a health care setting preferred.
**Minimum pay range**
USD $37,132.78/Yr.
**Maximum pay range**
USD $60,215.17/Yr.
**Vacancy ID** _12156_
**Pos. Category** _Administrative and Office Support_
**Job Location : Street** _1741 Ashland Ave_
**# of Hours** _40.00_
**_Job Locations_** _US-MD-Baltimore_
**Pos. Type** _Regular Full Time_
**Department : Name** _Care Management_
Equal Opportunity Provider & Employer M/F/Disability/ProtectedVet
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3
Administrative Assistant
21236 White Marsh, Maryland
Robert Half
Posted 7 days ago
Job Viewed
Job Description
Description
A benefits company in Nottingham, MD is seeking an Administrative Assistant to join their team! This role will support the company with answering phones, customer support, data entry, reconciliations and customization of various spreadsheets and as needed for their clients.
Duties/Responsibilities:
- Interacts with clients via telephone and email to provide support and information on employee benefits.
- Data entry of benefit enrollments, terminations, and changes
- Assistance with provider searches, billing issues, claims issues and reconciliations.
- Preparation, data entry and customization for various Excel spreadsheets.
- Preparation of employee enrollment kits.
- Performs other related duties as assigned.
Required Skills/Abilities
- Excellent communication and organization skills.
- Service-oriented, detail-oriented, and ability to multi-task
- Proficient computer skills, specifically using Microsoft Excel and Word, with the ability to learn new systems.
- Strong analytical skills.
- Ability to research issues, identify and give directions to resolve the problem at hand as well as explain the process taken to do so.
- Ability to work in a fast-paced environment.
- Knowledge of, or ability to learn about health and ancillary benefits.
- Proven ability to work effectively in a team environment with associates.
- Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
Requirements - Exceptional communication and organizational abilities.
- Detail-oriented with a strong commitment to providing excellent service.
- Proficiency in Microsoft Excel and Word, with the capability to learn new software systems.
- Strong analytical skills to assess and resolve issues effectively.
- Ability to work under pressure, handling multiple complex projects simultaneously.
- Willingness to learn about health and ancillary benefits.
- Proven ability to collaborate and succeed in a team-oriented environment.
- Effective planning and prioritization skills to meet deadlines consistently. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
A benefits company in Nottingham, MD is seeking an Administrative Assistant to join their team! This role will support the company with answering phones, customer support, data entry, reconciliations and customization of various spreadsheets and as needed for their clients.
Duties/Responsibilities:
- Interacts with clients via telephone and email to provide support and information on employee benefits.
- Data entry of benefit enrollments, terminations, and changes
- Assistance with provider searches, billing issues, claims issues and reconciliations.
- Preparation, data entry and customization for various Excel spreadsheets.
- Preparation of employee enrollment kits.
- Performs other related duties as assigned.
Required Skills/Abilities
- Excellent communication and organization skills.
- Service-oriented, detail-oriented, and ability to multi-task
- Proficient computer skills, specifically using Microsoft Excel and Word, with the ability to learn new systems.
- Strong analytical skills.
- Ability to research issues, identify and give directions to resolve the problem at hand as well as explain the process taken to do so.
- Ability to work in a fast-paced environment.
- Knowledge of, or ability to learn about health and ancillary benefits.
- Proven ability to work effectively in a team environment with associates.
- Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
Requirements - Exceptional communication and organizational abilities.
- Detail-oriented with a strong commitment to providing excellent service.
- Proficiency in Microsoft Excel and Word, with the capability to learn new software systems.
- Strong analytical skills to assess and resolve issues effectively.
- Ability to work under pressure, handling multiple complex projects simultaneously.
- Willingness to learn about health and ancillary benefits.
- Proven ability to collaborate and succeed in a team-oriented environment.
- Effective planning and prioritization skills to meet deadlines consistently. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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4
Administrative Assistant
20898 Gaithersburg, Maryland
Robert Half
Posted 7 days ago
Job Viewed
Job Description
Description
We are looking for a skilled and detail-oriented Administrative Assistant to join our client's team in Gaithersburg, Maryland. In this role, you will provide vital support to our General Counsel and real estate development team, ensuring smooth operations and the management of critical tasks. This position requires a high level of professionalism, organizational expertise, and discretion in handling confidential information.
Responsibilities:
- Deliver comprehensive administrative support to executives and members of the development team.
- Draft, review, and finalize correspondence, reports, presentations, and legal documents such as contracts and leases.
- Monitor and manage key dates related to contracts, permits, and regulatory filings to ensure compliance.
- Organize and maintain digital filing systems for efficient document retrieval.
- Assist in preparing and submitting development applications, permit requests, and zoning documentation.
- Coordinate the recording of documents in public land records, managing entity filings, and obtaining necessary corporate documents.
- Serve as a liaison between internal staff, external counsel, consultants, government agencies, lenders, and other stakeholders.
- Facilitate the signing, notarization, and proper execution of legal documents.
- Conduct basic legal research or document reviews under attorney supervision, as needed.
- Support project tracking initiatives and status reporting to ensure milestones are met.
Requirements
- Possess an Associate's or Bachelor's degree, with higher education preferred.
- Bring at least 2-4 years of administrative experience, ideally in real estate, legal, or development-related industries.
- Demonstrate familiarity with real estate development processes, such as permitting and zoning, as an advantage.
- Exhibit prior experience in a law firm or legal department as highly desirable.
- Show proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Display strong communication, organizational, and interpersonal skills.
- Capable of prioritizing multiple tasks, managing time effectively, and working independently.
- Maintain a high level of attention to detail and the ability to handle sensitive or confidential information with discretion.
For additional information about new job opportunities, connect with Desirae Luna on LinkedIn!
#rhlp_dil
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a skilled and detail-oriented Administrative Assistant to join our client's team in Gaithersburg, Maryland. In this role, you will provide vital support to our General Counsel and real estate development team, ensuring smooth operations and the management of critical tasks. This position requires a high level of professionalism, organizational expertise, and discretion in handling confidential information.
Responsibilities:
- Deliver comprehensive administrative support to executives and members of the development team.
- Draft, review, and finalize correspondence, reports, presentations, and legal documents such as contracts and leases.
- Monitor and manage key dates related to contracts, permits, and regulatory filings to ensure compliance.
- Organize and maintain digital filing systems for efficient document retrieval.
- Assist in preparing and submitting development applications, permit requests, and zoning documentation.
- Coordinate the recording of documents in public land records, managing entity filings, and obtaining necessary corporate documents.
- Serve as a liaison between internal staff, external counsel, consultants, government agencies, lenders, and other stakeholders.
- Facilitate the signing, notarization, and proper execution of legal documents.
- Conduct basic legal research or document reviews under attorney supervision, as needed.
- Support project tracking initiatives and status reporting to ensure milestones are met.
Requirements
- Possess an Associate's or Bachelor's degree, with higher education preferred.
- Bring at least 2-4 years of administrative experience, ideally in real estate, legal, or development-related industries.
- Demonstrate familiarity with real estate development processes, such as permitting and zoning, as an advantage.
- Exhibit prior experience in a law firm or legal department as highly desirable.
- Show proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Display strong communication, organizational, and interpersonal skills.
- Capable of prioritizing multiple tasks, managing time effectively, and working independently.
- Maintain a high level of attention to detail and the ability to handle sensitive or confidential information with discretion.
For additional information about new job opportunities, connect with Desirae Luna on LinkedIn!
#rhlp_dil
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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5
Administrative Assistant
20604 Waldorf, Maryland
Robert Half
Posted 7 days ago
Job Viewed
Job Description
Description
We are looking for a detail-oriented Administrative Assistant to join our team in Charles County, Maryland. In this Contract-to-Permanent position, you will play a vital role in ensuring the smooth operation of our office and showroom. The ideal candidate will possess strong organizational skills, a proactive approach, and the ability to communicate effectively in both English and Spanish.
Responsibilities:
- Manage daily showroom operations, ensuring a welcoming and organized environment.
- Schedule and coordinate sales appointments with clients and team members.
- Operate and maintain the office scheduling system to optimize workflow.
- Verify warranty details and address customer inquiries efficiently.
- Place service calls to vendors and track their progress.
- Prepare and organize shipping tasks using FedEx and UPS systems.
- Open and close the store, adhering to company policies and procedures.
- Answer inbound calls and provide excellent customer service.
- Perform data entry tasks to maintain accurate and up-to-date records.
Requirements - Proven experience in administrative assistance or office management.
- Strong ability to multitask and prioritize responsibilities effectively.
- Proficiency in handling scheduling systems and data entry tasks.
- Excellent communication skills in both English and Spanish.
- Familiarity with shipping processes such as FedEx and UPS.
- Detail-oriented approach and adherence to business casual dress code.
- Ability to open and close the store independently.
- Exceptional organizational and time-management skills. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a detail-oriented Administrative Assistant to join our team in Charles County, Maryland. In this Contract-to-Permanent position, you will play a vital role in ensuring the smooth operation of our office and showroom. The ideal candidate will possess strong organizational skills, a proactive approach, and the ability to communicate effectively in both English and Spanish.
Responsibilities:
- Manage daily showroom operations, ensuring a welcoming and organized environment.
- Schedule and coordinate sales appointments with clients and team members.
- Operate and maintain the office scheduling system to optimize workflow.
- Verify warranty details and address customer inquiries efficiently.
- Place service calls to vendors and track their progress.
- Prepare and organize shipping tasks using FedEx and UPS systems.
- Open and close the store, adhering to company policies and procedures.
- Answer inbound calls and provide excellent customer service.
- Perform data entry tasks to maintain accurate and up-to-date records.
Requirements - Proven experience in administrative assistance or office management.
- Strong ability to multitask and prioritize responsibilities effectively.
- Proficiency in handling scheduling systems and data entry tasks.
- Excellent communication skills in both English and Spanish.
- Familiarity with shipping processes such as FedEx and UPS.
- Detail-oriented approach and adherence to business casual dress code.
- Ability to open and close the store independently.
- Exceptional organizational and time-management skills. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
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6
Administrative Assistant
20851 Rockville, Maryland
Robert Half
Posted 7 days ago
Job Viewed
Job Description
Description
Greet guests upon their arrival and directs appropriately
Answer, screen and forward incoming phone calls
aintain cleanliness of reception area, conference room, kitchen and restrooms, ensuring all areas are tidy and presentable, with all necessary materials and products
rovide basic and accurate information in-person and via phone/email
eceive, sort and distribute daily mail, faxes and deliveries
aintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
rder supplies, researching costs/suppliers, and keep inventory of stock
ssist/prepare regularly scheduled reports and contact lists
eep updated records of office expenses and costs
pdate and maintain office policies and procedures
rovide administrative support as needed on various human resources functions
erform other clerical and administrative duties such as filing, photocopying, scanning and faxing
iaise with Executive Assistant to handle requests and queries from leaders and employees pecial projects as assigned omply with company policies, procedures, and regulatory standards dditional duties as may be assigned
Requirements
igh school diploma/GED required
+ years of experience as an administrative assistant Administrative Assistant or in a similar role preferred
C literacy with working knowledge of Microsoft Office products
trong analytical and problem solving skills
bility to make independent decisions
eam player
xcellent communication skills
xcellent attention to detail
trong organizational and time management skills
igh adaptability
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Greet guests upon their arrival and directs appropriately
Answer, screen and forward incoming phone calls
aintain cleanliness of reception area, conference room, kitchen and restrooms, ensuring all areas are tidy and presentable, with all necessary materials and products
rovide basic and accurate information in-person and via phone/email
eceive, sort and distribute daily mail, faxes and deliveries
aintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
rder supplies, researching costs/suppliers, and keep inventory of stock
ssist/prepare regularly scheduled reports and contact lists
eep updated records of office expenses and costs
pdate and maintain office policies and procedures
rovide administrative support as needed on various human resources functions
erform other clerical and administrative duties such as filing, photocopying, scanning and faxing
iaise with Executive Assistant to handle requests and queries from leaders and employees pecial projects as assigned omply with company policies, procedures, and regulatory standards dditional duties as may be assigned
Requirements
igh school diploma/GED required
+ years of experience as an administrative assistant Administrative Assistant or in a similar role preferred
C literacy with working knowledge of Microsoft Office products
trong analytical and problem solving skills
bility to make independent decisions
eam player
xcellent communication skills
xcellent attention to detail
trong organizational and time management skills
igh adaptability
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
7
Administrative Assistant
21217 Baltimore, Maryland
EMCOR Group
Posted 7 days ago
Job Viewed
Job Description
**Description**
**Job Title: Administrative Assistant**
**Location: Baltimore, Maryland 21227**
**Reports to: Administrative Manager**
**FLSA Status: Non-Exempt**
**Shift: Monday through Friday - 8:00a.m. - 5:00 p.m.**
**COMPANY OVERVIEW**
The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction experience includes a broad range of commercial and government projects, including wastewater treatment plants, hospitals, sports stadiums, convention centers, hotels, research laboratories, and data centers.
**SUMMARY**
The Administrative Assistant assists the Company by performing various administrative functions for the Corporate office. This includes handling of telephone calls, greeting visitors, assisting with meeting preparation and company events. Attendance and punctuality, professional demeanor and etiquette is essential in the performance of this position.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
Essential responsibilities include performing the following:
+ Assists campus department heads and coworkers with ad hoc administrative tasks to include: computer generated correspondence using Microsoft Office Word and Excel with intermediate end-user capabilities, electronic scanning and copying of documentation, documentation preparation in electronic and hard format.
+ Assists in preparing for campus meetings to include conference room calendar management, conference room preparation for meetings (e.g., supplies, cleanliness prior to and at the close of meetings).
+ Assists in the preparation of company events to include decorating, meal planning, ordering, layout, and event close-out and clean up (manual labor is available for lifting and assistance with cleanup of bulk items).
+ In a professional and courteous manner greets visitors and notifies employees of guests arrival (following company protocols for visitors).
+ In a professional and courteous manner answer incoming and inter-company phone calls received by the main switchboard and handling calls in accordance with company protocols.
+ Maintain supplies within copy machines for functionality (paper, consumables). In cases of equipment malfunctions, contact the appropriate vendor for repair requests and sending notice to employees via email the status of the equipment 'out of order' or 'repaired status'. Maintain adequate equipment consumable inventory at all times to avoid a zero inventory situation. Communicating status of repairs to supervisor and employees to full resolve.
+ Assists with office supply room inventory and organization (manual labor is available to assist with lifting of supply room items).
+ This is not a telework position and reporting onsite to perform the work is required.
+ This position requires reliability with attendance and punctuality.
+ This position requires a valid state driver's license and reliable personal transportation.
**SUPERVISORY RESPONSIBILITIES**
+ None
**QUALIFICATIONS**
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**PREFERRED EDUCATION AND EXPERIENCE**
+ High school degree or its equivalent with at least two years administrative experience working in a professional office environment
+ Proficiency in using Microsoft Office, Word and Excel to complete assigned tasks.
+ Accurate keyboarding skills spelling, grammar, and punctuation proficiency required. Able to create or update letters/documents within reasonable timeframes required by business leaders
**COMPUTER SKILLS**
+ Proficient usage and knowledge of Microsoft Office, Word and Excel.
**REQUIRED ATTRIBUTES**
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
+ Must possess professional written and verbal communications skills.
+ Must demonstrate a professional and courteous demeanor.
+ Must have the ability to discern work assignment priorities and utilize independent thinking within the scope of authority the position.
+ Must demonstrate commitment to performing duties in a safe manner within the scope of company policies, state and federal laws.
+ Must demonstrate ability to work collectively with peers and in a manner supporting teamwork in the workplace.
+ Must demonstrate ability to effectively organize and manage information and processes as required with the position requirements.
+ Must demonstrate commitment to company values.
**LANGUAGE SKILLS**
Must be able to fluently communicate in English both verbally and in writing.
**PHYSICAL DEMANDS**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, or controls. The employee is required to walk, reach with hands and arms, and perform sedentary office duties to include typing on provided keyboard and company equipment. The employee may occasionally lift and/or move up to twenty-five (25) pounds with assistance from labor force. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
**WORK ENVIRONMENT**
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in professional office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer.**
**#pkcorp**
**As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we** **offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
**Compensation Range: $48k - $55k**
**Other Compensation: None**
**Benefits: We are** **committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.**
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
**Job Title: Administrative Assistant**
**Location: Baltimore, Maryland 21227**
**Reports to: Administrative Manager**
**FLSA Status: Non-Exempt**
**Shift: Monday through Friday - 8:00a.m. - 5:00 p.m.**
**COMPANY OVERVIEW**
The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction experience includes a broad range of commercial and government projects, including wastewater treatment plants, hospitals, sports stadiums, convention centers, hotels, research laboratories, and data centers.
**SUMMARY**
The Administrative Assistant assists the Company by performing various administrative functions for the Corporate office. This includes handling of telephone calls, greeting visitors, assisting with meeting preparation and company events. Attendance and punctuality, professional demeanor and etiquette is essential in the performance of this position.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
Essential responsibilities include performing the following:
+ Assists campus department heads and coworkers with ad hoc administrative tasks to include: computer generated correspondence using Microsoft Office Word and Excel with intermediate end-user capabilities, electronic scanning and copying of documentation, documentation preparation in electronic and hard format.
+ Assists in preparing for campus meetings to include conference room calendar management, conference room preparation for meetings (e.g., supplies, cleanliness prior to and at the close of meetings).
+ Assists in the preparation of company events to include decorating, meal planning, ordering, layout, and event close-out and clean up (manual labor is available for lifting and assistance with cleanup of bulk items).
+ In a professional and courteous manner greets visitors and notifies employees of guests arrival (following company protocols for visitors).
+ In a professional and courteous manner answer incoming and inter-company phone calls received by the main switchboard and handling calls in accordance with company protocols.
+ Maintain supplies within copy machines for functionality (paper, consumables). In cases of equipment malfunctions, contact the appropriate vendor for repair requests and sending notice to employees via email the status of the equipment 'out of order' or 'repaired status'. Maintain adequate equipment consumable inventory at all times to avoid a zero inventory situation. Communicating status of repairs to supervisor and employees to full resolve.
+ Assists with office supply room inventory and organization (manual labor is available to assist with lifting of supply room items).
+ This is not a telework position and reporting onsite to perform the work is required.
+ This position requires reliability with attendance and punctuality.
+ This position requires a valid state driver's license and reliable personal transportation.
**SUPERVISORY RESPONSIBILITIES**
+ None
**QUALIFICATIONS**
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**PREFERRED EDUCATION AND EXPERIENCE**
+ High school degree or its equivalent with at least two years administrative experience working in a professional office environment
+ Proficiency in using Microsoft Office, Word and Excel to complete assigned tasks.
+ Accurate keyboarding skills spelling, grammar, and punctuation proficiency required. Able to create or update letters/documents within reasonable timeframes required by business leaders
**COMPUTER SKILLS**
+ Proficient usage and knowledge of Microsoft Office, Word and Excel.
**REQUIRED ATTRIBUTES**
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
+ Must possess professional written and verbal communications skills.
+ Must demonstrate a professional and courteous demeanor.
+ Must have the ability to discern work assignment priorities and utilize independent thinking within the scope of authority the position.
+ Must demonstrate commitment to performing duties in a safe manner within the scope of company policies, state and federal laws.
+ Must demonstrate ability to work collectively with peers and in a manner supporting teamwork in the workplace.
+ Must demonstrate ability to effectively organize and manage information and processes as required with the position requirements.
+ Must demonstrate commitment to company values.
**LANGUAGE SKILLS**
Must be able to fluently communicate in English both verbally and in writing.
**PHYSICAL DEMANDS**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, or controls. The employee is required to walk, reach with hands and arms, and perform sedentary office duties to include typing on provided keyboard and company equipment. The employee may occasionally lift and/or move up to twenty-five (25) pounds with assistance from labor force. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
**WORK ENVIRONMENT**
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in professional office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer.**
**#pkcorp**
**As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we** **offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
**Compensation Range: $48k - $55k**
**Other Compensation: None**
**Benefits: We are** **committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.**
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
View Now
8
Administrative Assistant
21220 Middle River, Maryland
EMCOR Group
Posted 7 days ago
Job Viewed
Job Description
**Description**
**About Us:**
EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of space worldwide. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and government sectors.
**Job Title:** Administrative Assistant
**Job Summary:**
EMCOR Facilities Services has an immediate opening for a Full Time-Temporary Administrative Assistant in Middle River, MD. The Administrative Assistant will report to the Lockheed Facility Manager and/or EMCOR Facility Manager daily to receive the work assignments in regards to scanning documents and will provide quality service and high work standards while maintaining a professional working environment.
Responsibilities will include, but not limited to, scanning technical drawings, maps, blueprints, etc. and file electronically. Labeling/titling of all documents accurately and segregating into appropriate folders whether electronic or physical folders. Maintaining a list of documents that have been scanned onto a master sheet for reference by the client.
**_This position is responsible for management of the LM Buildings program._**
Responsibilities will include, but not limited to, verifying Lockheed Martin Asset Program is maintained/updated and data entry of all assets into the LM Buildings program. Verifying assets with type, location, manufacturer information is correctly entered into the system. This position will require in-depth review of work orders and preventive maintenance tasks to reconcile and adjudicate. Working with field staff review all work orders for accuracy and completeness as well as correct scheduling for maintenance work. Amend, add, or delete work orders as required to ensure high accuracy of preventative maintenance schedules.
**Essential Duties and Responsibilities:**
Scan, track, report, technical drawings, maps, or other documents as identified. File all documents into electronic or physical files accurately
Communicates effectively with Client Site Manager to determine service needs. Coordinates with EMCOR and Lockheed management teams.
Investigate, develop and implement processes or activities to reduce or contain costs, increase quality levels and meet standards. Utilize technical competency, relevant work experience and comprehensive / diverse facilities engineering knowledge to generate creative solutions.
Promote commitment to environmental health and safety by adhering to safety practices, investigating concerns and making recommendations.
**Qualifications:**
**Education**
High School diploma or equivalent.
**Business Experience**
1-3 years experience in data validation and analysis.
**Licenses/Certifications**
Must be a U.S. citizen with valid U.S. driver's license.
**Language Skills**
Ability to read and interpret documents such as operating and maintenance instructions, and interpretation of technical drawings. Ability to speak effectively before groups of customers or associates of the organization.
**Technical Qualifications & Skills**
Ability to write routine reports and correspondence utilizing computer skills and ability to communicate effectively via email and internet use.
Excellent customer service and communication skills.
Consistent demonstration of the ability to proactively identify potential problems or opportunities, analyze issues using all appropriate resources, develop alternatives and arrive at the optimum approach to mitigate problems or exploit opportunities.
Microsoft Office Abilities: Above Average - Excel, Outlook, Word, and PowerPoint proficiency.
Outstanding organization skills expected in order to maintain the client facility records and audit reports.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
**About Us:**
EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of space worldwide. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and government sectors.
**Job Title:** Administrative Assistant
**Job Summary:**
EMCOR Facilities Services has an immediate opening for a Full Time-Temporary Administrative Assistant in Middle River, MD. The Administrative Assistant will report to the Lockheed Facility Manager and/or EMCOR Facility Manager daily to receive the work assignments in regards to scanning documents and will provide quality service and high work standards while maintaining a professional working environment.
Responsibilities will include, but not limited to, scanning technical drawings, maps, blueprints, etc. and file electronically. Labeling/titling of all documents accurately and segregating into appropriate folders whether electronic or physical folders. Maintaining a list of documents that have been scanned onto a master sheet for reference by the client.
**_This position is responsible for management of the LM Buildings program._**
Responsibilities will include, but not limited to, verifying Lockheed Martin Asset Program is maintained/updated and data entry of all assets into the LM Buildings program. Verifying assets with type, location, manufacturer information is correctly entered into the system. This position will require in-depth review of work orders and preventive maintenance tasks to reconcile and adjudicate. Working with field staff review all work orders for accuracy and completeness as well as correct scheduling for maintenance work. Amend, add, or delete work orders as required to ensure high accuracy of preventative maintenance schedules.
**Essential Duties and Responsibilities:**
Scan, track, report, technical drawings, maps, or other documents as identified. File all documents into electronic or physical files accurately
Communicates effectively with Client Site Manager to determine service needs. Coordinates with EMCOR and Lockheed management teams.
Investigate, develop and implement processes or activities to reduce or contain costs, increase quality levels and meet standards. Utilize technical competency, relevant work experience and comprehensive / diverse facilities engineering knowledge to generate creative solutions.
Promote commitment to environmental health and safety by adhering to safety practices, investigating concerns and making recommendations.
**Qualifications:**
**Education**
High School diploma or equivalent.
**Business Experience**
1-3 years experience in data validation and analysis.
**Licenses/Certifications**
Must be a U.S. citizen with valid U.S. driver's license.
**Language Skills**
Ability to read and interpret documents such as operating and maintenance instructions, and interpretation of technical drawings. Ability to speak effectively before groups of customers or associates of the organization.
**Technical Qualifications & Skills**
Ability to write routine reports and correspondence utilizing computer skills and ability to communicate effectively via email and internet use.
Excellent customer service and communication skills.
Consistent demonstration of the ability to proactively identify potential problems or opportunities, analyze issues using all appropriate resources, develop alternatives and arrive at the optimum approach to mitigate problems or exploit opportunities.
Microsoft Office Abilities: Above Average - Excel, Outlook, Word, and PowerPoint proficiency.
Outstanding organization skills expected in order to maintain the client facility records and audit reports.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
View Now
9