235 Administrative Assistant jobs in Nashotah

Our client, a leading provider in the insurance industry, is seeking an Administrative Assistant to join their team. As an Administrative Assistant, you will be part of the administrative support division, ensuring smooth operations and contributing to the success of the team. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively, which will align successfully in the organization.
**Job Title:** Administrative Assistant
**Location:** Milwaukee, WI
**Pay Range:** $25.00 - $26.00
**Shift:** 1st shift
**Contract until December 31st, 2025**
**What's the Job?**
+ Provide comprehensive administrative secretarial support for the division.
+ Type letters, reports, and memos from handwritten notes or dictation, ensuring accuracy and confidentiality.
+ Schedule meetings for small groups, coordinating various schedules and room accommodations.
+ Maintain attendance records and manage general office tasks such as filing and answering phones.
+ Assist in special projects and provide backup support for other Administrative Assistants as needed.
**What's Needed?**
+ A minimum of one year of previous administrative experience.
+ Demonstrated accurate keyboarding skills of at least 35 wpm.
+ Proficiency in Microsoft Word and strong grammar, spelling, and proofing skills.
+ Ability to handle confidential materials discreetly and professionally.
+ Proven ability to work independently and manage multiple priorities effectively.
**What's in it for me?**
+ Opportunity to work in a dynamic and supportive environment.
+ Gain valuable experience in administrative support within the insurance industry.
+ Collaborate with a diverse team of professionals.
+ Engage in special projects that enhance your skills and career growth.
+ Be part of a company that values initiative and independent work.
**Upon completion of waiting period associates are eligible for:**
+ Medical and Prescription Drug Plans
+ Dental Plan
+ Supplemental Life Insurance
+ Short Term Disability Insurance
+ 401(k)
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

About the Role
We are seeking a highly organized and detail-oriented Administrative Assistant to support our division with a variety of office and administrative tasks. This role is ideal for someone who thrives in a fast-paced environment, demonstrates professionalism and confidentiality, and enjoys managing calendars, coordinating meetings, and supporting front desk operations.
Schedule: Monday-Friday, 8:00 AM-5:00 PM (Onsite)
Key Responsibilities
+ Type and format letters, reports, and memos from handwritten notes or dictation
+ Create presentation slides and compose short correspondence
+ Answer routine inquiries and compile data for meetings or reports
+ Schedule meetings, coordinate room bookings, and manage equipment requests
+ Perform general office tasks including copying, filing, faxing, and sorting mail
+ Greet and assist visitors professionally
+ Provide backup support for other administrative assistants as needed
+ Process HR-related updates (e.g., name/address/phone changes)
+ Maintain attendance records and distribute pay statements
+ Update manuals and manage confidential department files
+ Coordinate with Building Services for facility-related issues
+ Track important dates and initiate disbursement requests
+ Register staff for seminars and assist with special projects
Qualifications
+ Minimum 1 year of administrative experience
+ Accurate keyboarding skills (minimum 35 WPM)
+ Proficiency in Microsoft Word; Outlook and Excel preferred
+ Strong grammar, spelling, and proofreading skills
+ Ability to handle confidential materials with discretion
+ Excellent multitasking and time management skills
+ Proven ability to work independently and meet deadlines
Why Join Us?
+ Supportive and collaborative team environment
+ Opportunity to grow within a reputable organization
+ Exposure to multiple departments and business functions
+ Stable work schedule with realistic expectations
Pay and Benefits
The pay range for this position is $20.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Milwaukee,WI.
Application Deadline
This position is anticipated to close on Aug 20, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Milwaukee, Wisconsin. This role, lasting a minimum of one month, is ideal for someone with excellent organizational skills and a strong ability to manage data and administrative tasks effectively. If you thrive in environments that require precision and enjoy contributing to seamless office operations, this position is a great fit for you.
Responsibilities:
- Review renters' insurance policies thoroughly to ensure compliance with company standards.
- Enter accurate data into designated systems while maintaining a high level of attention to detail.
- Conduct periodic quality checks to verify the correctness of renters' insurance information.
- Provide general administrative support to the department to ensure smooth operations.
- Collaborate with team members to address tenant inquiries and ensure positive interactions.
- Assist with answering inbound and outbound calls related to administrative matters.
- Manage multiple tasks efficiently to meet deadlines and prioritize departmental needs.
- Utilize advanced Excel functions and organizational systems to streamline workflows.
- Perform additional tasks as required to support the team and uphold compliance standards. Requirements - Minimum of 1 year of experience in administrative or data entry roles.
- Strong attention to detail and ability to maintain accuracy in data processing.
- Proficiency in Microsoft 365 and other relevant software systems.
- Effective organizational skills to handle multiple tasks simultaneously.
- Familiarity with renters' insurance policies or similar compliance-related processes is preferred.
- Advanced knowledge of Excel and related data management tools is a plus.
- Certified Administrative certification or equivalent certifications are advantageous.
- Excellent communication skills, both verbal and written, to interact with tenants and team members effectively. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Administrative Assistant**
**$25.50hr**
So, you're looking for an exciting Administrative Assistant position? Adecco's got one that adds up to a great career opportunity for you. We're recruiting for an Administrative Assistant position with a premier financial service organization in Milwaukee, Wisconsin. The Advanced Markets Operations team supports servicing our universal life insurance products as well as our most sophisticated business markets cases. If you're a motivated professional with an administrative background, it could be the perfect fit. M-F 8-5pm $5.50hr.
**Duties:**
Provides administrative secretarial support for the division. May provide backup support for other Administrative Assistants. Administrative Support (60-80%):
-General typing skills require incumbent to type letters, reports, and memos from handwritten notes, Dictaphone or from dictation. Incumbent is responsible for setting up the document into the correct format, correcting any spelling or grammatical errors. May produce slides for presentations, upon request. Must maintain confidentiality when performing these tasks. Composes short memos and simple correspondence upon request.
-Answers routine inquiries and research information as appropriate within established limits. Compiles data assembles materials, research defined and readily available information.
-Schedules meetings for small groups. This requires coordinating various schedules, room accommodations and equipment requests.
-General office skills involve making single copies or involved copying projects requiring two-sided, multiple page projects.
-Incumbent is required to file, answer phones, indicating caller and subject. Answers routine questions requiring knowledge of business function. Sorts mail each day and delivers to appropriate person. Sends/receives fax mail, as appropriate.
-Receives guests/visitors in a professional manner.
-Performs other duties, as requested. May assist in special projects.
-Incumbent will fill-in where necessary for phone coverage, vacations or illness. Office/Division Administration (20-40%).
-May be required to type transaction work notifying Human Resources of any name/address/phone changes.
-Maintains attendance records for the division, recording vacation days, sick days and compensatory time. Distributes pay statements.
-Updates manuals for division. Maintains general and confidential files for department.
-Contacts Building Services for problems with lighting, heating/cooling, bathroom problems, furniture, etc.
-Maintains tickler file of important dates/meetings in which to report to Aas who report to department heads. Initiates disbursement requests. Registers division members for seminars.
-Specific special projects may be performed as necessary and are as follows:
A minimum of 4 years of previous administrative demonstrating accurate keyboarding skills of 40 wpm required Proficiency in Word preferred Demonstrated accuracy in grammar, spelling and proofing
Ability to handle confidential materials discreetly and efficiently use tact and professionalism in dealing with others Demonstrated ability to handle multiple priorities.
Proven ability to work independently and with initiative in completing work assignments and meeting deadlines.
**What this roll needs:**
· A minimum of 4 years of recent significant administrative and/or project experience
· Proficiency in latest version of MS Office Suite required. Strong background in MS Outlook scheduling complex meetings with multiple c-suite leaders
· Can understand the broader business purpose of tasks assigned for execution
· Demonstrated superior verbal and written communication skills
· Ability to maintain strict confidentiality in handling materials and sensitive information discretely, while exercising tact and diplomacy in dealing with others
· Proven ability to apply good judgment in making independent decisions and coordinating information
· Demonstrated ability to handle and manage multiple priorities. Proven ability to work independently and with initiative in completing and coordinating numerous work assignments, while meeting multiple deadlines that may change
· High degree of personal organization, professionalism, self-motivation and integrity
· Strong teamwork orientation with the ability to share responsibilities and interact harmoniously with co-workers and others from across the company
If you meet the qualifications above and are seeking an exciting, competitively compensated Administrative position in the Milwaukee area, apply online with Adecco today. This incredible opportunity is available immediately!
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401k plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
**Pay Details:** $25.50 pe hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance

**Description:** **WHAT WE'RE DOING**
**Dedicated. Committed. State of the Art.**
For more than 40 years, Derco, A Lockheed Martin Company, has provided logistics and technical support for fixed-wing and rotary aircraft. We are an industry leader, offering a suite of fleet management solutions, including spares distribution, logistics solutions, repair and overhaul services and technical solutions.
**THE WORK**
We are seeking a highly skilled and organized Administrative Assistant to support our organization. As a key member of our team, you will play a vital role in ensuring the smooth and efficient daily operations of our facility. If you are a detail-oriented and tech-savvy individual with excellent communication skills, we want to hear from you!
This position will perform a variety of administrative, office management, protocol, and communication duties in support of the Derco organization and leadership team. The position is responsible for being first impression of the organization for phone calls and visitors.
The selected candidate will support customer relations and interface including:
- Management of visitors to facility: coordination with visit host, setup of meetings including catering coordination for food / refreshments, coordination with Lockheed Martin Security, room management (including reservations, video conferencing, TEAMS, other IT as necessary), and other related activities
- Managing calendars, scheduling appointments, and arranging meetings and conferences
- Composing reports, correspondence, and memorandums using standard software and technologies
- Being responsible for calendar management, include scheduling staff meetings, appointments and preparing presentation materials
- Order / maintain inventory, organize mail, as well as other general support for the organization
**WHO WE ARE**
Founded in 1979, Derco is a world leader in providing aircraft spares, services, and solutions to customers around the globe. Through solid relationships with premier original equipment manufacturers (OEMs), Derco maintains one of the largest and most diversified aircraft spares inventories in the world. Today, Derco is a full-service logistics and solutions provider, supporting military and commercial fleets in more than 65 countries. Derco is owned by Lockheed Martin Corporation (NYSE: LMT) of Bethesda, MD, a Fortune 100 company.
Learn More About Derco Here ( out our state of the art facility
**WHO YOU ARE**
Being detail oriented and managing time well to handle multiple requests and tasks is extremely important. This role may require overtime and flexible work hours.
An excellent candidate will have proven ability to proactively plan and prioritize administrative requirements and will strive to anticipate needs in order to best manage the office.
**WHY JOIN US**
Derco is a forward-thinking, employee-oriented company that promotes personal development and a work life balance. Derco offers a generous compensation package including competitive pay, health, dental, 401K with company match, 4x10 work week and continuing education incentives.
Learn more about Lockheed Martin's Comprehensive Benefits Package ( Qualifications:**
- Excellent communication and interpersonal skills: strong communication and interpersonal skills are essential for effectively interact with colleagues, management, and clients.
- Experience with administrative support; including managing travel, calendar, expense reports, meetings, visits, supplies, etc.
- Proficiency in Microsoft Office Suite: including Word, Excel, PowerPoint, Teams and Outlook
- Experienced in creating documents, correspondence, presentations
- Ability to work well independently and within a team environment
- Ability to manage multiple tasks simultaneously, and quickly adjust to changing priorities
- Exceptional communication skills, verbal and written
**Desired Skills:**
- Attention to detail
- Proficient writing skills
- Employee engagement event planning and coordination
- Demonstrated ability to proactively solve problems
- Experience coordinating travel and processing expense reports for executive level employees including international travel/currency
- Familiarity with AI-powered tools and automation software can help streamline tasks and improve efficiency
- Experience handling sensitive information
**Clearance Level:** None
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** RMS
**Relocation Available:** No
**Career Area:** Marketing
**Type:** Full-Time
**Shift:** First

Job Description

Job Description

Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Milwaukee Office.

_ This position is on-site. _

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.

Key Responsibilities:

• Support a team of insurance defense litigation attorneys
• Draft basic legal documents with proper formatting, including pleadings, motions, discovery requests, and discovery responses
• Calendar all appearances and deadlines via Outlook and eDockets
• Schedule hearings, depositions, court appearances, Zoom meetings, conference calls, and other events
• E-file, file and serve documents in state, federal and appellate courts
• Process vendor invoices, and research and respond to other billing issues
• Process check requests and expense reimbursements
• Assist with travel planning

Qualifications:

• Two years of litigation experience
• Two years working in a fast-paced law office
• Basic knowledge of state, federal, and local court rules
• Thorough understanding of the litigation process, as well as computation of time procedures for accurate calculations of deadlines
• Ability to comprehend, manage, and sift through heavy court calendaring data
• Strong attention to details and ability to multi-task
• Ability to work in a team-based setting and for multiple attorneys
• Excellent organizational skills
• Strong customer service and communication skills
• Problem solving and strong analytical skills
• Ability to perform responsibilities with tact, diplomacy, discretion, and respect for confidentiality

Software Experience:

• Familiarity with using an automated, rules-based docket and calendar system and ability to make use of court rules, dockets, and other resources
• Experience working with document management systems: iManage
• Microsoft Office (Word, Outlook, Excel) and PDF editing programs

Why Should You Apply?

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at .

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.

#ZR

We are Generac, a leading energy technology company committed to powering a smarter world.

Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.

At Generac Industrial Energy, we harness decades of experience and resources to help you lead the way. It's the foundation of prosperity, fueling the industries and essential services that drive our society forward. It's so much more than power. We provide a range of solutions that will work together to streamline your systems across every stage of the energy journey. Our people are united by a shared mission to make the world safer, brighter, and more productive. Come be part of a team where diverse backgrounds, ideas, and talents drive real impact.

The Finance Administrative Assistant will serve as the point of contact for the Finance/Accounting department and will be responsible for providing dedicated clerical and administrative support. This role assists the Travel & Expense Administrator, oversees the administration of multiple corporate business accounts, acts as departmental onboarding coordinator for new hires, creates and tracks purchase orders, and organizes meetings and department events. This role also assists with various departmental projects necessary to support ongoing business initiatives, as needed. The candidate will have the ability to communicate with all levels and functions within the organization, including key business group leaders.

Major Responsibilities

• Support department hiring process by coordinating onboarding tasks for managers and acting as a liaison between department and IT for new hire technology needs
• Generate purchase orders and track approvals, invoices and payments; facilitate new vendor setup when necessary
• Administer business accounts for Amazon, Staples and Iron Mountain
• Assist with general meeting, meal coordination and event planning for the department
• Process Enterprise direct bill payments and BOD out-of-pocket expense reimbursements
• Maintain department contact list and seating chart
• Ensures annual renewal of corporate P.O. Boxes, sorts incoming facility mail, distribute mail for the department, and processes all outgoing department mail
• Process GL/Vendor and customer check deposits
• Order and manage office supplies for department
• Act as liaison between department and IT for hardware/software requests, submitting help desk tickets, and general IT troubleshooting
• Assist with flowers/gifts for sympathy/babies/retirement etc.
• Ensure annual registration/renewal of company-owned, WI-based vehicles
• Ad hoc projects, as requested

Travel & Expense Responsibilities

• Expectation that candidate will become familiar with SAP Concur and assist the Travel & Expense Administrator in supporting the US-based expense program
• Assist with Concur expense user training and ensure training documents are kept current on company portal
• Provide troubleshooting support to expense users via Teams, in person or email interactions; manage Concur user support inbox
• Fulfill Travel & Expense documentation requests from Tax team for sales tax audits
• Monthly tasks include running and distributing various expense related reports and completing expense reports for termed employees
• Provide follow up actions on aged credit card transactions
• Assist with PCard distribution in-person or via UPS as needed
• Ad hoc projects, as requested

Credit Administration Responsibilities

• Manage Credit and Deductions shared email boxes, ensuring timely distribution to correct contacts
• Provide support to Credit & Deductions Engagement Committee
• Other projects or duties as requested by Credit and/or Deductions Manager

Minimum Job Requirements

• High School Diploma or equivalent required
• 2 years of administrative assistant or related office clerical experience in an office environment
• Strong written and verbal communication skills
• Ability to work independently and with cross-functional teams

Preferred Job Requirements

• Associate's degree or Administrative Assistant program certificate preferred
• Basic knowledge of SharePoint and SAP Concur

Great Reasons to work for Generac:

• Competitive Benefits: Health, Dental, Vision, 401k and many more
• Free onsite gym open Monday through Saturday for Generac employees
• We offer product loan (for up to 4 days) and discount programs
• Pride! When a storm strikes, Generac employees always rise to the occasion. Each time a storm hits, many employees volunteer their time with the customer support team or on the production line, while others go right into storm-affected areas to repair generators
• Make a positive impact. Generac has always been community-minded and dedicated to giving back. The company proudly offers a Volunteer Time Off program, inviting team members to participate in charitable volunteer opportunities on company time.
• We believe in having fun. From minor celebrations to major events, our employees balance their work by building a strong culture of teamwork and collaboration through a variety of occasions, including our Fun Days.
• We're an inclusive company that celebrates differences and keeps equity and respect at the forefront.

Physical Demands : While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.

"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law."

**We are Generac, a leading energy technology company committed to powering a smarter world.**
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
Generac has an exciting opportunity for an Executive Administrative Assistant for the EVP and President of the Consumer Power business and the Senior Consumer Power Leadership Team (staff) as needed. This role is expected to provide personalized and confidential executive assistance with discretion and judgment, working with limited direct supervision while displaying a high level of professionalism in all interactions - internal and external.
Responsibilities are inclusive of standard executive administrative assistant duties to include scheduling/calendar management, meeting facilitation, documentation/meeting notes and follow-up, organizing team volunteer activities and outside/social events for the senior leadership team, and other administrative duties as assigned to include the following:
+ Administer travel
+ Approve PTO/travel on behalf of the President
+ Expense administration for the President
+ Manage calendar and meeting schedule of the President and key Consumer Power meetings
+ Onboard direct reports of the President
+ Coordinate needs of the Pewaukee facility in partnership with Operations, HR and Internal Communications where appropriate
+ Administer Consumer Power facility needs for daily employee usage
+ Serve on teams focused on Pewaukee facility employee engagement
In addition, this role will be responsible for initiatives and programmatic work to include but not limited to the following:
+ Own and develop the Leadership Connect Series program to engage employees through visibility and exposure to senior leadership and to build/develop business acumen.
+ Develop and execute internal employee communication plan for President to employees (monthly email from Kyle Raabe to CP organization) in partnership with Internal Communications and HR.
+ Coordination of Corporate presentations; provide input and editing as appropriate.
+ Administration of CP key events calendar and coordination with Corporate key meeting/events calendar.
**Major Responsibilities**
**Administrative Duties:**
+ Manage travel & expense management.
+ Serve as onboarding coordinator for new employees reporting to the President, Consumer Power.
+ Approve PTO and travel.
+ Provide general administrative support for the President and his senior leadership team.
**Meeting & Calendar Management:**
+ Manage calendar and meeting schedule of the President and key Consumer Power leadership meetings.
+ Manage all remote and internal meetings for VP level and up within Consumer Power.
+ Coordinate meeting room set up for key Consumer Power meetings, internal & external.
+ Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering.
**Pewaukee Facility Oversight:**
+ Coordinate Pewaukee Facilities Steering Committee and participate in quarterly meetings dedicated to identifying building needs and enhancements.
+ Consumer Power parking administration: Administer underground parking passes for Consumer Power.
+ Conference Room Management and set-up.
**Project Work/Additional Duties:**
+ Partner with the President to develop monthly email communication to employees.
+ Own, develop and evolve the Consumer Power Leadership Connect Series focused on employee learning (i.e., developing business acumen) and exposure to senior leaders.
+ Serve as a member of the Pewaukee FUN Committee dedicated to identifying and planning various fun, social events to drive employee connections and relationship building.
+ Provide input to the President on team matters, employee morale, opportunities to improve operational efficiencies and meeting structures and employee engagement.
+ Coordination of Corporate and Consumer Power presentations; ensure established deadline is met and provide input and editing.
+ Participate in special projects as they arise and with the support/approval of the President.
**Minimum Job Requirements**
**Education**
Associate Degree's in Business or related field
**Certification / License**
**Work Experience**
+ A minimum of 5 years prior experience in executive administration or similar role supporting a business segment President and senior leadership team (Sr Directors, VPs and SVPs).
+ Prior project management experience.
+ Prior experience managing calendars and coordinating travel for an Executive and senior leadership team/staff.
**Knowledge / Skills / Abilities**
+ High proficiency with Microsoft Office Suite software (e.g., Teams, Outlook, PowerPoint, Word)
+ Project management knowledge and skills.
+ Excellent written and verbal communication skills with the ability to interact with senior leaders, and internal and external stakeholders.
+ Demonstrated discretion and integrity in managing confidential information with a high degree of professionalism.
+ Exceptional customer service skills.
+ Excellent organizational skills.
+ Ability to work quickly and decisively.
+ Ability to problem solve and support Executive in "off hours" situations (e.g., travel changes).
+ Attention to detail and organizational skills.
+ Possesses confidence and ability to make decisions and prioritize independently.
+ Ability to work in a fast-paced environment as part of a cohesive team to meet critical deadlines.
+ Ability to anticipate needs and demands and assume a proactive approach supporting the President and his senior leadership team.
**Preferred Job Requirements**
**Work Experience**
+ Diversification of career in other areas (E.g., Marketing, Communications, Project Management, etc.) that would indicate greater depth of knowledge beyond Executive Administration.
**Physical Demands** : While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.
_"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law."_
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
As one of the leaders and largest suppliers of power generation equipment and technology, the work we do touches millions of lives. Employees at Generac are encouraged to be innovative and are valued as an integral part of our global team. Our challenging goals develop knowledgeable employees dedicated to helping continue Generac's success. Generac provides individuals the opportunity to work in a fast-paced agile work environment where their work makes a difference in people's lives and their own.

**We are Generac, a leading energy technology company committed to powering a smarter world.**
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
At Generac Industrial Energy, we harness decades of experience and resources to help you lead the way. It's the foundation of prosperity, fueling the industries and essential services that drive our society forward. It's so much more than power. We provide a range of solutions that will work together to streamline your systems across every stage of the energy journey. Our people are united by a shared mission to make the world safer, brighter, and more productive. Come be part of a team where diverse backgrounds, ideas, and talents drive real impact.
The Finance Administrative Assistant will serve as the point of contact for the Finance/Accounting department and will be responsible for providing dedicated clerical and administrative support. This role assists the Travel & Expense Administrator, oversees the administration of multiple corporate business accounts, acts as departmental onboarding coordinator for new hires, creates and tracks purchase orders, and organizes meetings and department events. This role also assists with various departmental projects necessary to support ongoing business initiatives, as needed. The candidate will have the ability to communicate with all levels and functions within the organization, including key business group leaders.
**Major Responsibilities**
+ Support department hiring process by coordinating onboarding tasks for managers and acting as a liaison between department and IT for new hire technology needs
+ Generate purchase orders and track approvals, invoices and payments; facilitate new vendor setup when necessary
+ Administer business accounts for Amazon, Staples and Iron Mountain
+ Assist with general meeting, meal coordination and event planning for the department
+ Process Enterprise direct bill payments and BOD out-of-pocket expense reimbursements
+ Maintain department contact list and seating chart
+ Ensures annual renewal of corporate P.O. Boxes, sorts incoming facility mail, distribute mail for the department, and processes all outgoing department mail
+ Process GL/Vendor and customer check deposits
+ Order and manage office supplies for department
+ Act as liaison between department and IT for hardware/software requests, submitting help desk tickets, and general IT troubleshooting
+ Assist with flowers/gifts for sympathy/babies/retirement etc.
+ Ensure annual registration/renewal of company-owned, WI-based vehicles
+ Ad hoc projects, as requested
**Travel & Expense Responsibilities**
+ Expectation that candidate will become familiar with SAP Concur and assist the Travel & Expense Administrator in supporting the US-based expense program
+ Assist with Concur expense user training and ensure training documents are kept current on company portal
+ Provide troubleshooting support to expense users via Teams, in person or email interactions; manage Concur user support inbox
+ Fulfill Travel & Expense documentation requests from Tax team for sales tax audits
+ Monthly tasks include running and distributing various expense related reports and completing expense reports for termed employees
+ Provide follow up actions on aged credit card transactions
+ Assist with PCard distribution in-person or via UPS as needed
+ Ad hoc projects, as requested
**Credit Administration Responsibilities**
+ Manage Credit and Deductions shared email boxes, ensuring timely distribution to correct contacts
+ Provide support to Credit & Deductions Engagement Committee
+ Other projects or duties as requested by Credit and/or Deductions Manager
**Minimum Job Requirements**
+ High School Diploma or equivalent required
+ 2 years of administrative assistant or related office clerical experience in an office environment
+ Strong written and verbal communication skills
+ Ability to work independently and with cross-functional teams
**Preferred Job Requirements**
+ Associate's degree or Administrative Assistant program certificate preferred
+ Basic knowledge of SharePoint and SAP Concur
**Great Reasons to work for Generac:**
+ Competitive Benefits: Health, Dental, Vision, 401k and many more
+ Free onsite gym open Monday through Saturday for Generac employees
+ We offer product loan (for up to 4 days) and discount programs
+ Pride! When a storm strikes, Generac employees always rise to the occasion. Each time a storm hits, many employees volunteer their time with the customer support team or on the production line, while others go right into storm-affected areas to repair generators
+ Make a positive impact. Generac has always been community-minded and dedicated to giving back. The company proudly offers a Volunteer Time Off program, inviting team members to participate in charitable volunteer opportunities on company time.
+ We believe in having fun. From minor celebrations to major events, our employees balance their work by building a strong culture of teamwork and collaboration through a variety of occasions, including our Fun Days.
+ We're an inclusive company that celebrates differences and keeps equity and respect at the forefront.
**Physical Demands** : While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.
_"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law."_
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
As one of the leaders and largest suppliers of power generation equipment and technology, the work we do touches millions of lives. Employees at Generac are encouraged to be innovative and are valued as an integral part of our global team. Our challenging goals develop knowledgeable employees dedicated to helping continue Generac's success. Generac provides individuals the opportunity to work in a fast-paced agile work environment where their work makes a difference in people's lives and their own.