206 Administrative Assistant jobs in North Bergen
Administrative Assistant
11201 Brooklyn
$18 - $28 per hour
B&M CLEANUP SERVICES
Posted 3 days ago
Job Viewed
Job Description
Are you a detail-oriented individual with excellent organizational skills? B&M Cleanup Services is seeking an Administrative Assistant to join our team. In this role, you will provide administrative support to the office manager and assist with various office tasks to ensure smooth operations.
Responsibilities:- Manage office supplies and inventory
- Answer and direct phone calls
- Prepare and organize documents and reports
- Schedule appointments and meetings
- Assist with data entry and record keeping
- Coordinate office events and meetings
- Handle incoming and outgoing mail
- High school diploma or equivalent
- Proven experience as an administrative assistant or in a similar role
- Proficient in Microsoft Office Suite
- Excellent communication and interpersonal skills
- Ability to multitask and prioritize tasks
- Strong attention to detail
If you are a proactive individual with a passion for organization and efficiency, we want to hear from you! Apply now to join the B&M Cleanup Services team as an Administrative Assistant.
Company Details
B&M Cleanup Services offers waste disposal and junk removal services across all five boroughs of New York. They provide professional, punctual, and reliable, Our family owned and operated business offers fast, convenient waste removal and roll off container services. We are fully licensed and insured to serve residential, commercial and construction waste removal needs.
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0
Administrative Assistant
11213 Brooklyn, New York
Concern Housing
Posted 3 days ago
Job Viewed
Job Description
Concern Housing offers a generous benefit package which includes; Medical Insurance (Agency pays 80% of the premium), Affordable Voluntary Dental and Vision Insurance, Flexible Spending Accounts, Agency Sponsored Retirement Plan, Employee Sponsored 403(b) Retirement Plan, Agency Sponsored Life Insurance Coverage and an Excellent Paid Time Off Package. Concern encourages employee growth, offering Educational Assistance and Scholarship Programs, Licensure Reimbursement and Possible Internship/Clinical Supervision. Referral Bonuses are also available!
Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.
Position: Administrative Assistant
Location: Brooklyn, NY (Rochester Ave.)
Schedule: Monday - Friday; 9am - 5pm
Salary: $41,600/yr.
Duties and Responsibilities:
- Answers agency phones and greets visitors.
- Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily.
- Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the
order, as necessary.
- Type documents, letters, etc. and makes copies as needed by SRO staff.
- Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit
audits and OMH supported housing review.
- Assists the Program Director with administrative needs as necessary.
- Collaborate with Property Maintenance department to maintain up to date work order system in YARDI.
- Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine, shredder).
- Ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax machine and printer,
stationary, restrooms).
- Primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment room,
conference room, kitchenette, and all other
common areas).
- Oversees rent
Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.
Position: Administrative Assistant
Location: Brooklyn, NY (Rochester Ave.)
Schedule: Monday - Friday; 9am - 5pm
Salary: $41,600/yr.
Duties and Responsibilities:
- Answers agency phones and greets visitors.
- Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily.
- Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the
order, as necessary.
- Type documents, letters, etc. and makes copies as needed by SRO staff.
- Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit
audits and OMH supported housing review.
- Assists the Program Director with administrative needs as necessary.
- Collaborate with Property Maintenance department to maintain up to date work order system in YARDI.
- Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine, shredder).
- Ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax machine and printer,
stationary, restrooms).
- Primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment room,
conference room, kitchenette, and all other
common areas).
- Oversees rent
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1
Administrative Assistant
07030 Jersey City, New Jersey
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
Robert Half is seeking a highly-skilled, detail-oriented Administrative Assistant to support a daily operations, staff, and the C-Level Executive as needed. This is an opportunity for someone who works well with a small team.
In this Administrative Assistant role, this person will work alongside three other Administrative and Executive Assistants, delegating and prioritizing work within the team so someone who is comfortable partnering and collaborating in order to work efficiently is ideal. In this role, you will be responsible for answering phones, monitoring the inbox, putting together reports, taking on ad hoc projects and supporting the owner as needed. This person should be personable, organized, and detail oriented.
Requirements
Administrative Support, Reporting, MS Suite
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Robert Half is seeking a highly-skilled, detail-oriented Administrative Assistant to support a daily operations, staff, and the C-Level Executive as needed. This is an opportunity for someone who works well with a small team.
In this Administrative Assistant role, this person will work alongside three other Administrative and Executive Assistants, delegating and prioritizing work within the team so someone who is comfortable partnering and collaborating in order to work efficiently is ideal. In this role, you will be responsible for answering phones, monitoring the inbox, putting together reports, taking on ad hoc projects and supporting the owner as needed. This person should be personable, organized, and detail oriented.
Requirements
Administrative Support, Reporting, MS Suite
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
2
Administrative Assistant
11225 Crown Heights, New York
Brookfield Properties
Posted 1 day ago
Job Viewed
Job Description
Location
Two Blue Slip - 41 Blue Slip
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Overview:
Performs basic administrative, secretarial, and other support duties including word processing, basic report running and preparation, file maintenance/records control, and telephone reception. Some work may require analysis and use of initiative and independent judgment; however, most assignments are specific, well-defined and supervised. Contacts both inside and outside of company are general in nature, involving a basic and courteous exchange of information with little exposure to information which is regarded as sensitive or confidential. Prepares routine reports or correspondence to support daily operations of the department/business/sector.
+ Provides administrative assistance to department or supervisor and staff to support daily ongoing business needs. May prepare regular recurring reporting needs as well as certain inputs to recurring report requirements to support department/business/sector requests.
+ Creates, edits, and proofreads routine letters and/ or reports as well as other documentation including e-mail, presentations, and spreadsheets.
+ Performs support duties as assigned by supervisor following established workflow and working on multiple tasks and projects as determined by business priority.
+ Maintains routine entries in calendar for supervisor and department/business unit.
+ Prepares common reports such as expense reports and departmental p-card reports. May use corporate accounting system such as SAP, corporate reporting system such as BW.
+ Performs miscellaneous support duties including mailing, faxing, copying, and travel arrangements. Schedules meetings and arranges use of conference rooms and/or outside facilities.
+ In conjunction with immediate supervisor or other department/business unit employees, collaborates with other staff/departments to complete administrative, analytical and ad hoc tasks required of various special projects.
Requirements:
+ This position requires a High School Diploma/GED.
+ 1-2 years of required experience in an administrative role.
+ Required skills for this position include: communication, customer service, interpersonal, close attention to detail, and ability to maintain confidentiality.
Compensation:
Commensurate with Experience
$20.48 - 28.67 per hour
Great Incentives!
+ Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.
Two Blue Slip - 41 Blue Slip
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Overview:
Performs basic administrative, secretarial, and other support duties including word processing, basic report running and preparation, file maintenance/records control, and telephone reception. Some work may require analysis and use of initiative and independent judgment; however, most assignments are specific, well-defined and supervised. Contacts both inside and outside of company are general in nature, involving a basic and courteous exchange of information with little exposure to information which is regarded as sensitive or confidential. Prepares routine reports or correspondence to support daily operations of the department/business/sector.
+ Provides administrative assistance to department or supervisor and staff to support daily ongoing business needs. May prepare regular recurring reporting needs as well as certain inputs to recurring report requirements to support department/business/sector requests.
+ Creates, edits, and proofreads routine letters and/ or reports as well as other documentation including e-mail, presentations, and spreadsheets.
+ Performs support duties as assigned by supervisor following established workflow and working on multiple tasks and projects as determined by business priority.
+ Maintains routine entries in calendar for supervisor and department/business unit.
+ Prepares common reports such as expense reports and departmental p-card reports. May use corporate accounting system such as SAP, corporate reporting system such as BW.
+ Performs miscellaneous support duties including mailing, faxing, copying, and travel arrangements. Schedules meetings and arranges use of conference rooms and/or outside facilities.
+ In conjunction with immediate supervisor or other department/business unit employees, collaborates with other staff/departments to complete administrative, analytical and ad hoc tasks required of various special projects.
Requirements:
+ This position requires a High School Diploma/GED.
+ 1-2 years of required experience in an administrative role.
+ Required skills for this position include: communication, customer service, interpersonal, close attention to detail, and ability to maintain confidentiality.
Compensation:
Commensurate with Experience
$20.48 - 28.67 per hour
Great Incentives!
+ Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.
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3
Administrative Assistant
07308 Jersey City, New Jersey
Brookfield Properties
Posted 3 days ago
Job Viewed
Job Description
Location
VYV - 474 Warren Street
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
Provides operational and administrative support to the Property Manager for assigned communities. Coordinates, enhances and maintains positive resident relations. Oversees portions of building operations, including resident ledgers, bill pay and vendor management. Monitors regulatory compliance and company policies and procedures related to property management.
Essential Job Functions
1. Enhance Resident Relations: Fosters good tenant relations by managing requests/complaints. Receives tenant services requests and takes appropriate action to resolve issues. Manage resident service using property management systems, directing inquiries as required to the appropriate building operations departments.
2. Maintains a working knowledge of all maintenance programs to ensure the proper and efficient operation of systems, preventive maintenance programs, housekeeping functions, and responses to resident maintenance requests. Prepares service orders when residents call and distributes to appropriate associates for completion. Follows up on forwarded maintenance requests and makes sure that all residents are notified if there must be a delay. Ensures completion of resident service requests.
3. Maintains working knowledge of leasing policies and procedures and performs functions related to leasing and lease renewals. Ensures effective and appropriate implementation in accordance with Corporate Office and Fair Housing policies and procedures. Makes follow-up calls, sends follow-up literature and pursues rental status.
4. Conducts move-in and move-out inspections of apartments to determine applicable charges for damages. Conducts inspections to determine market readiness and implements high quality standards of cleanliness and aesthetic appearance. May perform interim unit inspections.
5. Collects rent from residents, verifies amount paid, accounts for discrepancies, deposit rent checks, sends verifying information to Corporate Office and follows up on any delinquent rents, initiating eviction procedures as necessary.
6. Records and files: Maintain records and files of building office operations including contracts, purchasing records, notifications, permit renewals and violations. May prepare purchase orders, code and process vendor invoices for
VYV - 474 Warren Street
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
Provides operational and administrative support to the Property Manager for assigned communities. Coordinates, enhances and maintains positive resident relations. Oversees portions of building operations, including resident ledgers, bill pay and vendor management. Monitors regulatory compliance and company policies and procedures related to property management.
Essential Job Functions
1. Enhance Resident Relations: Fosters good tenant relations by managing requests/complaints. Receives tenant services requests and takes appropriate action to resolve issues. Manage resident service using property management systems, directing inquiries as required to the appropriate building operations departments.
2. Maintains a working knowledge of all maintenance programs to ensure the proper and efficient operation of systems, preventive maintenance programs, housekeeping functions, and responses to resident maintenance requests. Prepares service orders when residents call and distributes to appropriate associates for completion. Follows up on forwarded maintenance requests and makes sure that all residents are notified if there must be a delay. Ensures completion of resident service requests.
3. Maintains working knowledge of leasing policies and procedures and performs functions related to leasing and lease renewals. Ensures effective and appropriate implementation in accordance with Corporate Office and Fair Housing policies and procedures. Makes follow-up calls, sends follow-up literature and pursues rental status.
4. Conducts move-in and move-out inspections of apartments to determine applicable charges for damages. Conducts inspections to determine market readiness and implements high quality standards of cleanliness and aesthetic appearance. May perform interim unit inspections.
5. Collects rent from residents, verifies amount paid, accounts for discrepancies, deposit rent checks, sends verifying information to Corporate Office and follows up on any delinquent rents, initiating eviction procedures as necessary.
6. Records and files: Maintain records and files of building office operations including contracts, purchasing records, notifications, permit renewals and violations. May prepare purchase orders, code and process vendor invoices for
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4
Administrative Assistant
07039 Livingston, New Jersey
Robert Half
Posted 5 days ago
Job Viewed
Job Description
Description
We are looking for a dedicated Administrative Professional to support the Leasing and Property Accounting team near Livingston, New Jersey. This on-site role offers an exciting opportunity to work in the dynamic field of real estate property management. The ideal candidate is detail-oriented and eager to contribute to the success of our leasing and accounting operations.
Responsibilities:
- Perform data entry and ensure accuracy of lease-related information.
- Assist with billing processes, including invoice generation and tenant correspondence.
- Maintain organized records and documentation for leasing and accounting activities.
- Coordinate with internal departments to facilitate seamless operations.
- Provide administrative support to the property accounting and leasing teams.
- Handle accounts payable and receivable tasks, including reconciliation.
- Process invoices and ensure timely payments.
- Support the department manager with day-to-day administrative tasks.
- Utilize Yardi software for property management tasks, with training provided as needed.
- Collaborate on CAM reconciliation and other financial reporting activities.
Requirements - Minimum of 3 years of experience in accounting or administrative support roles.
- Proficiency in Microsoft Office, particularly Excel.
- Familiarity with accounts payable, accounts receivable, and invoice processing.
- Experience with QuickBooks and data entry.
- Strong organizational skills and attention to detail.
- Effective communication skills for tenant and team interactions.
- Prior experience in the real estate industry or property management is preferred.
- Willingness to learn and adapt to new software and processes, including Yardi.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a dedicated Administrative Professional to support the Leasing and Property Accounting team near Livingston, New Jersey. This on-site role offers an exciting opportunity to work in the dynamic field of real estate property management. The ideal candidate is detail-oriented and eager to contribute to the success of our leasing and accounting operations.
Responsibilities:
- Perform data entry and ensure accuracy of lease-related information.
- Assist with billing processes, including invoice generation and tenant correspondence.
- Maintain organized records and documentation for leasing and accounting activities.
- Coordinate with internal departments to facilitate seamless operations.
- Provide administrative support to the property accounting and leasing teams.
- Handle accounts payable and receivable tasks, including reconciliation.
- Process invoices and ensure timely payments.
- Support the department manager with day-to-day administrative tasks.
- Utilize Yardi software for property management tasks, with training provided as needed.
- Collaborate on CAM reconciliation and other financial reporting activities.
Requirements - Minimum of 3 years of experience in accounting or administrative support roles.
- Proficiency in Microsoft Office, particularly Excel.
- Familiarity with accounts payable, accounts receivable, and invoice processing.
- Experience with QuickBooks and data entry.
- Strong organizational skills and attention to detail.
- Effective communication skills for tenant and team interactions.
- Prior experience in the real estate industry or property management is preferred.
- Willingness to learn and adapt to new software and processes, including Yardi.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
5
Administrative Assistant
07036 Linden, New Jersey
Aston Carter
Posted 5 days ago
Job Viewed
Job Description
***ADMINISTRATIVE ASSISTANT | INTERVIEWS HAPPENING THIS WEEK!***
Job Type: Administrative Assistant
Location: Linden, NJ
Compensation: $22/hr+
A leading company in Linden, NJ is looking for an administrative assistant to join their team! This Administrative Assistant will be responsible for reviewing contracts, collecting invoices, and supporting the project management team. The ideal candidate will have 1+years of administrative experience, looking to support multiple areas, and comfortable working in an industrial environment.
What you'll do:
+ Organizing calendars for teams and the visitors
+ Calendar management and meeting scheduling
+ Ordering raw materials and lab supplies and office supplies
+ Registrations for seminars, courses, memberships
+ Coordinate meetings with suppliers and external vendors
+ Onboarding/ offboarding
What you'll bring:
+ 1-2 years of Administrative experience
+ Experience working with MS Office
+ Strong communication skills
+ Excellent project management, time management, and organization skills.
What you'll get:
+ Benefits available (medical, dental, vision)
+ Opportunity to join and grow within a leading organization
+ Sustainable work-life balance
+ Casual work environment
Interviews are happening this week! If interested, please send over your most recent resume to smauriello@ astoncarter.com ( ) along with your availability for a 10-minute phone screen to go over the position more in detail.
Pay and Benefits
The pay range for this position is $2.00 - 23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending
Job Type: Administrative Assistant
Location: Linden, NJ
Compensation: $22/hr+
A leading company in Linden, NJ is looking for an administrative assistant to join their team! This Administrative Assistant will be responsible for reviewing contracts, collecting invoices, and supporting the project management team. The ideal candidate will have 1+years of administrative experience, looking to support multiple areas, and comfortable working in an industrial environment.
What you'll do:
+ Organizing calendars for teams and the visitors
+ Calendar management and meeting scheduling
+ Ordering raw materials and lab supplies and office supplies
+ Registrations for seminars, courses, memberships
+ Coordinate meetings with suppliers and external vendors
+ Onboarding/ offboarding
What you'll bring:
+ 1-2 years of Administrative experience
+ Experience working with MS Office
+ Strong communication skills
+ Excellent project management, time management, and organization skills.
What you'll get:
+ Benefits available (medical, dental, vision)
+ Opportunity to join and grow within a leading organization
+ Sustainable work-life balance
+ Casual work environment
Interviews are happening this week! If interested, please send over your most recent resume to smauriello@ astoncarter.com ( ) along with your availability for a 10-minute phone screen to go over the position more in detail.
Pay and Benefits
The pay range for this position is $2.00 - 23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending
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6
Administrative Assistant
10460 The Bronx, New York
Robert Half
Posted 5 days ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our Property Management Office in Bronx, New York. In this role, you will support daily operations by assisting residents with inquiries and work orders, coordinating repairs, and ensuring seamless communication between the office and maintenance teams. Your focus will be on delivering outstanding service while maintaining an organized and efficient workflow.
Responsibilities:
- Assist residents with submitting work orders and tracking repair requests to ensure timely resolutions.
- Coordinate with maintenance staff to schedule and follow up on repair and service requests.
- Provide exceptional customer service by addressing resident inquiries and concerns promptly.
- Maintain organized records and documentation for work orders, repairs, and other administrative tasks.
- Oversee benefit-related functions, including COBRA administration and leave of absence coordination.
- Support compensation and benefits processes to ensure compliance with company policies.
- Facilitate communication between residents, office staff, and maintenance teams to promote efficiency.
- Monitor and update office systems to improve workflow and resident satisfaction.
- Handle administrative tasks such as filing, scheduling, and correspondence.
- Assist in the preparation of reports and summaries for management review. Requirements - Proven experience in an administrative or customer service role, preferably in property management.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both written and verbal, to interact effectively with residents and staff.
- Familiarity with benefits coordination, including COBRA administration and leave of absence processes.
- Proficient in using office software and systems to maintain records and streamline operations.
- Detail-oriented mindset to ensure accuracy in documentation and reporting.
- Ability to work collaboratively with a team while maintaining a high degree of professionalism.
- Knowledge of compensation and benefits processes is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Assist residents with submitting work orders and tracking repair requests to ensure timely resolutions.
- Coordinate with maintenance staff to schedule and follow up on repair and service requests.
- Provide exceptional customer service by addressing resident inquiries and concerns promptly.
- Maintain organized records and documentation for work orders, repairs, and other administrative tasks.
- Oversee benefit-related functions, including COBRA administration and leave of absence coordination.
- Support compensation and benefits processes to ensure compliance with company policies.
- Facilitate communication between residents, office staff, and maintenance teams to promote efficiency.
- Monitor and update office systems to improve workflow and resident satisfaction.
- Handle administrative tasks such as filing, scheduling, and correspondence.
- Assist in the preparation of reports and summaries for management review. Requirements - Proven experience in an administrative or customer service role, preferably in property management.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both written and verbal, to interact effectively with residents and staff.
- Familiarity with benefits coordination, including COBRA administration and leave of absence processes.
- Proficient in using office software and systems to maintain records and streamline operations.
- Detail-oriented mindset to ensure accuracy in documentation and reporting.
- Ability to work collaboratively with a team while maintaining a high degree of professionalism.
- Knowledge of compensation and benefits processes is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
7
Administrative Assistant
07928 Chatham, New Jersey
Robert Half
Posted 6 days ago
Job Viewed
Job Description
Description We are looking for a dedicated Administrative Assistant to support daily operations and ensure a smooth experience for our team and clients. This long-term contract position is based in Chatham, New Jersey, and offers the opportunity to contribute to a dynamic work environment while honing your organizational and communication skills.
Responsibilities:
- Welcome visitors and clients warmly, creating a detail-oriented and friendly atmosphere.
- Provide accurate and timely information to prospective and current residents.
- Organize and maintain office files and documentation related to property management.
- Monitor office inventory and place orders for supplies as needed.
- Collaborate with the maintenance team to process and follow up on resident work orders.
- Manage and update the waitlist, including sending out relevant correspondence.
- Conduct daily property inspections to ensure cleanliness, organization, and proper upkeep.
- Handle inbound calls and direct inquiries to the appropriate departments.
- Perform additional administrative tasks as assigned to support overall operations. Requirements - Proven experience in administrative assistance or a similar role.
- Strong ability to handle inbound calls and manage receptionist duties professionally.
- Proficiency in data entry and maintaining organized records.
- Excellent communication skills and attention to detail.
- Familiarity with office equipment and software such as Microsoft Office Suite.
- Ability to multitask and prioritize tasks effectively.
- Comfortable working independently and collaboratively within a team.
- High level of professionalism and commitment to providing excellent service. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Welcome visitors and clients warmly, creating a detail-oriented and friendly atmosphere.
- Provide accurate and timely information to prospective and current residents.
- Organize and maintain office files and documentation related to property management.
- Monitor office inventory and place orders for supplies as needed.
- Collaborate with the maintenance team to process and follow up on resident work orders.
- Manage and update the waitlist, including sending out relevant correspondence.
- Conduct daily property inspections to ensure cleanliness, organization, and proper upkeep.
- Handle inbound calls and direct inquiries to the appropriate departments.
- Perform additional administrative tasks as assigned to support overall operations. Requirements - Proven experience in administrative assistance or a similar role.
- Strong ability to handle inbound calls and manage receptionist duties professionally.
- Proficiency in data entry and maintaining organized records.
- Excellent communication skills and attention to detail.
- Familiarity with office equipment and software such as Microsoft Office Suite.
- Ability to multitask and prioritize tasks effectively.
- Comfortable working independently and collaboratively within a team.
- High level of professionalism and commitment to providing excellent service. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
8
Administrative Assistant
07643 Little Ferry, New Jersey
Robert Half
Posted 12 days ago
Job Viewed
Job Description
Description We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Little Ferry, New Jersey. In this Contract to permanent position, you will play a vital role in supporting engineering projects and ensuring the smooth operation of administrative tasks. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office tools, and the ability to manage multiple priorities effectively.
Responsibilities:
- Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.
- Draft and distribute clear and concise memos and correspondence as needed.
- Prepare, organize, and manage project deliverables to meet deadlines.
- Coordinate the transit and delivery of project materials and documents.
- Maintain and update standard engineering records and documentation.
- Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.
- Assist with data entry, email correspondence, and scheduling appointments.
- Handle inbound and outbound calls, ensuring prompt and effective communication.
- Leverage SharePoint for document management and collaboration, if applicable. Requirements - Proven experience in administrative or project support roles.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with Microsoft SharePoint is a plus.
- Strong communication skills, both written and verbal.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent organizational skills with a keen attention to detail.
- Experience with customer service and handling phone calls is preferred.
- Capability to work collaboratively with cross-functional teams. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.
- Draft and distribute clear and concise memos and correspondence as needed.
- Prepare, organize, and manage project deliverables to meet deadlines.
- Coordinate the transit and delivery of project materials and documents.
- Maintain and update standard engineering records and documentation.
- Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.
- Assist with data entry, email correspondence, and scheduling appointments.
- Handle inbound and outbound calls, ensuring prompt and effective communication.
- Leverage SharePoint for document management and collaboration, if applicable. Requirements - Proven experience in administrative or project support roles.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with Microsoft SharePoint is a plus.
- Strong communication skills, both written and verbal.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent organizational skills with a keen attention to detail.
- Experience with customer service and handling phone calls is preferred.
- Capability to work collaboratively with cross-functional teams. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
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