61 Administrative Assistant jobs in Palatine

Become an integral part of the Commercial and Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Commercial and Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.
Job Responsibilities:
+ Maintain detailed calendars for multiple team members
+ Coordinate visitor access and handle logistics
+ Organize and arrange onsite and offsite events, such as but not limited to, virtual and in-person meetings including scheduling, catering and set-up, and transportation
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate domestic and international travel for multiple team members
+ Process T&E expenses for multiple team members. Process invoices. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Handle regular activities without prompting, and advise in advance with possible issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding for client meetings
+ Work cooperatively with the administrative assistant team, in positive partnership to support each other smoothly
+ Lead and coordinate on ad hoc projects as requested
Required qualifications, skills and capabilities
+ Preferably candidates should have at least 3 years of administrative experience, supporting all levels through managing director
+ Advanced calendar management
+ Advanced ability to organize and prioritize
+ Tact and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Candidates should have Expense, Invoice and Charitable Contributions knowledge
+ Proficiency within Microsoft Office Suite, including Excel and PowerPoint
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
+ Ability to learn procedures and processes quickly
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $33.34 - $44.23 / hour

Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership in their Chicago, Illinois, US office. This role is integral to the smooth functioning of the executive team, requiring exceptional attention to detail, discretion, and the ability to multitask effectively. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare reports and presentations, and handle sensitive communications. The ideal candidate is proficient in office management software, possesses excellent written and verbal communication skills, and excels in a fast-paced environment. This hybrid position requires a balance of in-office presence for direct support and client interactions, with the flexibility of remote work for certain tasks. You will be responsible for gatekeeping information, prioritizing tasks, and anticipating the needs of the executives you support. This includes managing expense reports, organizing meetings and events, and acting as a liaison between executives and other departments. A professional demeanor and a commitment to confidentiality are essential.

Responsibilities:

• Manage and coordinate executive calendars and schedules.
• Arrange complex domestic and international travel, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and coordinate meetings, conferences, and events.
• Manage expense reports and budget tracking for executive activities.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain confidential files and records with utmost discretion.
• Assist with special projects as assigned.

Qualifications:

• High School Diploma or GED required; Associate's or Bachelor's degree preferred.
• 5+ years of experience as an Executive Administrative Assistant, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and proactively in a hybrid work environment.

Description
Are you a detail-oriented individual with strong organizational skills and a knack for administrative tasks? A property management company in the Edgewater area is seeking a Part-Time Administrative Assistant (16 hours) to support their operations. This role offers flexibility and an opportunity to work in the dynamic property management field. If you enjoy multitasking and thrive in an administrative role, we'd love to hear from you!
Responsibilities:
- Oversee the front desk area to ensure a welcoming and detail-oriented environment.
- Receive and sign for packages and direct visitors to appropriate personnel or locations.
- Handle incoming calls, providing prompt and courteous assistance to callers.
- Perform various administrative tasks, including data entry and email correspondence.
- Schedule appointments and maintain accurate calendar records.
- Utilize Microsoft Office applications such as Excel, Outlook, Word, and PowerPoint for document preparation and reporting.
- Assist with organizing and coordinating meetings as needed.
- Provide support for inbound and outbound call management.
- Maintain accurate records and ensure data is properly filed and accessible.
Requirements
- Proven experience in answering inbound and outbound calls with a focus on detail and accuracy.
- Strong customer service skills with the ability to interact effectively with clients and team members.
- Proficiency in data entry and maintaining accurate records.
- Excellent email correspondence skills, ensuring clear and precise communication.
- Familiarity with Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
- Ability to prioritize tasks and manage schedules effectively.
- Attention to detail and organizational skills to maintain a streamlined workflow.
- Previous experience in scheduling appointments and managing calendars is preferred.
Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.
The position is based in Chicago, IL with a 100% remote work model!
Apply today! Step forward and embrace the challenge to make a difference. Robert Half invites you to be part of an exciting journey.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Opportunity: Administrative Assistant! About the Role
We're seeking a proactive and detail-oriented Administrative Assistant to join our team. This role is pivotal in ensuring smooth day-to-day operations by managing communications, organizing office activities, and supporting various administrative tasks. If you thrive in a fast-paced environment and enjoy being the go-to person for keeping things running efficiently, we'd love to hear from you!
Key Responsibilities
+ Oversee general office operations including supply management, recordkeeping, and basic bookkeeping.
+ Prepare, format, and manage documents such as invoices, reports, memos, letters, and financial statements.
+ Organize and retrieve corporate records, documents, and reports.
+ Handle incoming correspondence: sort and distribute emails and faxes.
+ Draft responses to routine inquiries and assist with internal communications.
Skills & Qualifications
Must-Have Skills:
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
+ Strong verbal and written communication
+ Excellent multitasking and customer service abilities
+ High level of professionalism and discretion
+ Strong time management and self-organization
Preferred Skills:
+ Office administration and clerical support
+ Data entry and document management
Education & Experience
+ High school diploma or GED required
+ 1 -2 years of relevant administrative experience
Ready to bring your organizational superpowers to a dynamic team? Apply now and help us keep everything running like clockwork!
Pay and Benefits
The pay range for this position is $20.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Deerfield,IL.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Qualifications:
+ 2+ years of data entry or office experience.
+ Proficiency in Excel, Outlook, and Word.
+ Experience in sales support, admin, data entry, order entry, and processing purchase orders.
+ High School Diploma or GED minimum required.
Work Environment
The position is set in a casual office environment with their own cubicle.
The work schedule is Monday through Friday, 8am to 5pm.
Responsibilities
+ Collect and collate laboratory generated data and assimilate all information into a final report using word processing documents.
+ Create final laboratory reports and send them to internal departments and customers.
+ Respond to customer inquiries via email, addressing issues such as expediting, order status, and complaints.
+ Communicate with operations, engineering, accounting, sales, and management to ensure correct data transfer.
+ Maintain and update information in the customer management system.
+ Accurately interpret request forms, check order status, and provide and update pricing reports.
+ Handle additional administrative tasks as assigned by the manager.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Melrose Park,IL.
Application Deadline
This position is anticipated to close on Oct 15, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
+ Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
+ Builds effective relationships with internal/external stakeholders.
+ Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
+ Gathers and formats data into regular and ad-hoc reports, and dashboards.
+ Leads the planning, coordinating and implementing department events.
+ Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
+ Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
+ Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
+ Provides input into the planning and implementation of administrative programs.
+ Coordinates and monitors budgets and reporting on results vs. budget.
+ Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
+ Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
+ Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
+ Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
+ Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
+ Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
+ Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
+ Makes travel arrangements, booking flight/hotel reservations as needed.
+ Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
+ Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
+ Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
+ Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
+ Collaborates with internal and external stakeholders in order to deliver on business objectives.
+ Organizes work information to ensure accuracy and completeness.
+ Focus may be on a business/group.
+ Thinks creatively and proposes new solutions.
+ Exercises judgment to identify, diagnose, and solve problems within given rules.
+ Works mostly independently.
+ Broader work or accountabilities may be assigned as needed.
**Qualifications:**
+ Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
+ Specialized knowledge from education and/or business experience.
+ Verbal & written communication skills - In-depth.
+ Collaboration & team skills - In-depth.
+ Analytical and problem solving skills - In-depth.
+ Influence skills - In-depth.
**Salary:**
$45,000.00 - $83,000.00
**Pay Type:**
Salaried
The above represents BMO Financial Group's pay range and type.
Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position.
BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: Us**
At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.
To find out more visit us at is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.
BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information.
Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

It's not just about your career or job title. It's about who you are and the impact you will make on the world. Because whether it's for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you're in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.
At Wabtec Bus Solutions, we draw strength from our differences while we revolutionize the way the world moves for future generations. And you can too! Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "Unlock our customers' potential by delivering innovative and lasting transportation solutions. Sound like a team you would like to be part of. Come build your career with Wabtec Bus Solutions.
Wabtec is seeking a qualified **Office Administrative Assistant** to join our team in **Buffalo Grove, Illinois.** The ideal candidate will enhance executive's effectiveness by providing information management support, representing the executive to others, including Sr. Staff members when necessary. Will generate reports, presentations, and other communication. Will assist in coordinating and planning company functions.
**Office Administrative Assistant**
+ Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. This will be completed through PowerPoint, Word and Excell.
+ Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
+ Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
+ Maintains customer confidence and protects operations by keeping information confidential.
+ Completes projects by assigning work to clerical staff, following up on results.
+ Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
+ Ability to Multitask and priorities projects and complete work responsiblities in timely manner.
+ To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Database software and Contact Management systems. Understand Microsoft Office Suite, (Excel, Word, Power Point). Ability to handle adhoc requests.
**Education:**
+ Associate degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Must have Oracle or similar application experience.
Think you have what it takes to join our team? We would love to meet you and share with you our extensive array of employee benefits here at Wabtec.
Salary Range:
$23.00 - $27.00 per hour
**Who are we?**
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.
Wabtec is focused on performance that drives progress and unlocks our customers' potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! Commitment to Embrace Diversity:**
Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.
To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.
We believe in hiring talented people of varied backgrounds, experiences, and styles. People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

**Length of Contract:** 6 months-1 year (starting with six months; may go longer than a year if all works out for the candidate/STAR Team.
Supporting: VPs, SVPs, Managers, Directors, Heads
**Job Duties and Requirements:**
**Concur expense** and travel reporting, travel arrangements (domestic/international), Microsoft Outlook calendaring and is at expert level, catering and event planning, intermediate to Expert experience in Microsoft Products Excel, PowerPoint, Word, SharePoint, tech savvy.
Prefer experience supporting multiple leaders simultaneously, experience working in fast-paced corporate setting, and leaders at **VP/SVP level.**
**Behavior Preferences:**
Detail oriented, communicates appropriately with different leadership styles, takes initiative, proactive, productive, wants to take on projects and tasks, is ambitious and always wants to learn new things, creates a positive environment when placed on assignments, enjoys and is passionate about what they are doing, anticipates obstacles, flexible, multitasks, outgoing and professional, the face of the STAR Program, retains clients and meets expectations consistently.
+ The Contract Admin Assistant will be hired on an as need basis to fulfill Admin requests for short-term assignments.
+ Must be comfortable to adapt to different leadership styles.
+ Contract Admin Assist. may be filling in for other admins when on vacation, medical leave, sick time, or require additional admin support on their team to meet project deadlines. Must be available and flexible for these assignments.
+ As this is on an as needed basis, specific number of hours available to work each week may vary and are not guaranteed throughout the duration of the Floater Role assignment
+ All the leaders are looking for sharp, experienced admins with a pro-active approach to doing their work.
+ One who would learn and understand the leader's priorities, be the eyes and ears of the leader, connect with the business and others to get things done.
+ If they don't know how to do something to figure it out by reaching out to others etc., reach out to meeting requests to get more info on why they need time from the leader and so on. Work effectively with other admins and keep leader and team organized.
+ We need candidates with good stable work histories.
+ Open to being coached and developed by STAR Executive Admins and leadership team. Performance will be reviewed by leader/admin supporting and assessed to appropriately continue your short-term contract.
+ Assignment locations will vary within our Lake County, IL. or Irvine Locations.
+ Must report onsite (Lake County, IL), unless otherwise stated by the leader/admin requesting support.
+ STAR Admin Training and shadowing will be provided prior to being placed on an assignment.
+ Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, Teams Meetings and Telepresence setups, acting as a liaison for remote access issues.
**Key Responsibilities Include:**
+ Provides general administrative support. May provide back up support to higher-level management as needed.
+ Effectively monitors manager and team calendars, proactively solves conflicts
+ Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
+ Interacts with high-level executives and handles confidential or business-sensitive information.
+ May include some support for tracking budget expenditures.
+ Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
+ Orders business cards and stationery.
+ Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
+ Coordinates new employee office set-ups and onboarding.
+ May train/coordinate work for new administrative assistants.
+ Operates with general instruction and some supervision
+ Safeguard's confidential information
**Leadership and Interpersonal Skills:**
+ Fully understand assigned tasks and any associated expectations.
+ Ask for clarification as needed
+ Understand the deadlines and deliverables
+ Communicate any obstacles that prevent completion of any deadline
+ Provide status updates prior to any deadline
+ Be a good listener
+ Demonstrate strong Problem-Solving Skills
+ Be Accountable and Responsible for actions/mistakes
+ Challenges the team to always do better
+ Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas; builds rapport and trust with others
**Requirements**
+ Some college preferred.
+ Experience working in pharmaceutical company or CRO strongly preferred.
+ 7+ years previous admin experience supporting executives
+ Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements
+ "Make it happen" spirit & attitude as well as persistence.
+ Learns fast, grasps the "essence" and can change course quickly where needed
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.