77 Administrative Assistant jobs in Pikesville
Administrative Assistant
21217 Baltimore, Maryland
EMCOR Group
Posted today
Job Viewed
Job Description
**About Us**
We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.
**Job Summary**
**Job Title: Administrative Assistant**
**Location: Baltimore, Maryland 21227**
**Reports to: Administrative Manager**
**FLSA Status: Non-Exempt**
**Shift: Monday through Friday - 8:00a.m. - 5:00 p.m.**
**COMPANY OVERVIEW**
The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction experience includes a broad range of commercial and government projects, including wastewater treatment plants, hospitals, sports stadiums, convention centers, hotels, research laboratories, and data centers.
**SUMMARY**
The Administrative Assistant assists the Company by performing various administrative functions for the Corporate office. This includes handling of telephone calls, greeting visitors, assisting with meeting preparation and company events. Attendance and punctuality, professional demeanor and etiquette is essential in the performance of this position.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
Essential responsibilities include performing the following:
+ Assists campus department heads and coworkers with ad hoc administrative tasks to include: computer generated correspondence using Microsoft Office Word and Excel with intermediate end-user capabilities, electronic scanning and copying of documentation, documentation preparation in electronic and hard format.
+ Assists in preparing for campus meetings to include conference room calendar management, conference room preparation for meetings (e.g., supplies, cleanliness prior to and at the close of meetings).
+ Assists in the preparation of company events to include decorating, meal planning, ordering, layout, and event close-out and clean up (manual labor is available for lifting and assistance with cleanup of bulk items).
+ In a professional and courteous manner greets visitors and notifies employees of guests arrival (following company protocols for visitors).
+ In a professional and courteous manner answer incoming and inter-company phone calls received by the main switchboard and handling calls in accordance with company protocols.
+ Maintain supplies within copy machines for functionality (paper, consumables). In cases of equipment malfunctions, contact the appropriate vendor for repair requests and sending notice to employees via email the status of the equipment 'out of order' or 'repaired status'. Maintain adequate equipment consumable inventory at all times to avoid a zero inventory situation. Communicating status of repairs to supervisor and employees to full resolve.
+ Assists with office supply room inventory and organization (manual labor is available to assist with lifting of supply room items).
+ This is not a telework position and reporting onsite to perform the work is required.
+ This position requires reliability with attendance and punctuality.
+ This position requires a valid state driver's license and reliable personal transportation.
**SUPERVISORY RESPONSIBILITIES**
+ None
**QUALIFICATIONS**
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**PREFERRED EDUCATION AND EXPERIENCE**
+ High school degree or its equivalent with at least two years administrative experience working in a professional office environment
+ Proficiency in using Microsoft Office, Word and Excel to complete assigned tasks.
+ Accurate keyboarding skills spelling, grammar, and punctuation proficiency required. Able to create or update letters/documents within reasonable timeframes required by business leaders
**COMPUTER SKILLS**
+ Proficient usage and knowledge of Microsoft Office, Word and Excel.
**REQUIRED ATTRIBUTES**
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
+ Must possess professional written and verbal communications skills.
+ Must demonstrate a professional and courteous demeanor.
+ Must have the ability to discern work assignment priorities and utilize independent thinking within the scope of authority the position.
+ Must demonstrate commitment to performing duties in a safe manner within the scope of company policies, state and federal laws.
+ Must demonstrate ability to work collectively with peers and in a manner supporting teamwork in the workplace.
+ Must demonstrate ability to effectively organize and manage information and processes as required with the position requirements.
+ Must demonstrate commitment to company values.
**LANGUAGE SKILLS**
Must be able to fluently communicate in English both verbally and in writing.
**PHYSICAL DEMANDS**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, or controls. The employee is required to walk, reach with hands and arms, and perform sedentary office duties to include typing on provided keyboard and company equipment. The employee may occasionally lift and/or move up to twenty-five (25) pounds with assistance from labor force. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
**WORK ENVIRONMENT**
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in professional office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer.**
**#pkcorp**
**As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we** **offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
**Compensation Range: $48k - $55k**
**Other Compensation: None**
**Benefits: We are** **committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.**
**Equal Opportunity Employer**
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
**Notice to Prospective Employees**
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
Email a Friend Email a Friend
**Job Locations** _US-MD-Baltimore_
**ID** _ _
**Company** _The Poole and Kent Corporation_
**Category** _Administrative Services_
**Position Type** _Full-Time_
**Location Type** _Onsite_
**Posted Date** _5 days ago_ _(10/14/2025 1:30 PM)_
We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.
**Job Summary**
**Job Title: Administrative Assistant**
**Location: Baltimore, Maryland 21227**
**Reports to: Administrative Manager**
**FLSA Status: Non-Exempt**
**Shift: Monday through Friday - 8:00a.m. - 5:00 p.m.**
**COMPANY OVERVIEW**
The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction experience includes a broad range of commercial and government projects, including wastewater treatment plants, hospitals, sports stadiums, convention centers, hotels, research laboratories, and data centers.
**SUMMARY**
The Administrative Assistant assists the Company by performing various administrative functions for the Corporate office. This includes handling of telephone calls, greeting visitors, assisting with meeting preparation and company events. Attendance and punctuality, professional demeanor and etiquette is essential in the performance of this position.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
Essential responsibilities include performing the following:
+ Assists campus department heads and coworkers with ad hoc administrative tasks to include: computer generated correspondence using Microsoft Office Word and Excel with intermediate end-user capabilities, electronic scanning and copying of documentation, documentation preparation in electronic and hard format.
+ Assists in preparing for campus meetings to include conference room calendar management, conference room preparation for meetings (e.g., supplies, cleanliness prior to and at the close of meetings).
+ Assists in the preparation of company events to include decorating, meal planning, ordering, layout, and event close-out and clean up (manual labor is available for lifting and assistance with cleanup of bulk items).
+ In a professional and courteous manner greets visitors and notifies employees of guests arrival (following company protocols for visitors).
+ In a professional and courteous manner answer incoming and inter-company phone calls received by the main switchboard and handling calls in accordance with company protocols.
+ Maintain supplies within copy machines for functionality (paper, consumables). In cases of equipment malfunctions, contact the appropriate vendor for repair requests and sending notice to employees via email the status of the equipment 'out of order' or 'repaired status'. Maintain adequate equipment consumable inventory at all times to avoid a zero inventory situation. Communicating status of repairs to supervisor and employees to full resolve.
+ Assists with office supply room inventory and organization (manual labor is available to assist with lifting of supply room items).
+ This is not a telework position and reporting onsite to perform the work is required.
+ This position requires reliability with attendance and punctuality.
+ This position requires a valid state driver's license and reliable personal transportation.
**SUPERVISORY RESPONSIBILITIES**
+ None
**QUALIFICATIONS**
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**PREFERRED EDUCATION AND EXPERIENCE**
+ High school degree or its equivalent with at least two years administrative experience working in a professional office environment
+ Proficiency in using Microsoft Office, Word and Excel to complete assigned tasks.
+ Accurate keyboarding skills spelling, grammar, and punctuation proficiency required. Able to create or update letters/documents within reasonable timeframes required by business leaders
**COMPUTER SKILLS**
+ Proficient usage and knowledge of Microsoft Office, Word and Excel.
**REQUIRED ATTRIBUTES**
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
+ Must possess professional written and verbal communications skills.
+ Must demonstrate a professional and courteous demeanor.
+ Must have the ability to discern work assignment priorities and utilize independent thinking within the scope of authority the position.
+ Must demonstrate commitment to performing duties in a safe manner within the scope of company policies, state and federal laws.
+ Must demonstrate ability to work collectively with peers and in a manner supporting teamwork in the workplace.
+ Must demonstrate ability to effectively organize and manage information and processes as required with the position requirements.
+ Must demonstrate commitment to company values.
**LANGUAGE SKILLS**
Must be able to fluently communicate in English both verbally and in writing.
**PHYSICAL DEMANDS**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, or controls. The employee is required to walk, reach with hands and arms, and perform sedentary office duties to include typing on provided keyboard and company equipment. The employee may occasionally lift and/or move up to twenty-five (25) pounds with assistance from labor force. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
**WORK ENVIRONMENT**
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in professional office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer.**
**#pkcorp**
**As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we** **offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
**Compensation Range: $48k - $55k**
**Other Compensation: None**
**Benefits: We are** **committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.**
**Equal Opportunity Employer**
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
**Notice to Prospective Employees**
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
Email a Friend Email a Friend
**Job Locations** _US-MD-Baltimore_
**ID** _ _
**Company** _The Poole and Kent Corporation_
**Category** _Administrative Services_
**Position Type** _Full-Time_
**Location Type** _Onsite_
**Posted Date** _5 days ago_ _(10/14/2025 1:30 PM)_
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0
Administrative Assistant
21217 Baltimore, Maryland
SCI Shared Resources, LLC
Posted 3 days ago
Job Viewed
Job Description
Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work!
Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.
**JOB RESPONSIBILITIES**
+ Prepares death certificates, prayer cards and related documents
+ Completes required permits and or certificates
+ Prepares and processes Veteran's Paperwork
+ Prepares marker monument placement paperwork
+ Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules
+ Prepares and distributes daily schedules, reports, and documents
+ Receives and processes payments and contracts
+ Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
+ Orders office supplies
+ Oversees the processing of installation orders to grounds and maintenance departments
+ Processes accounts payable transactions
+ Assists with the preparation of obituaries
+ Assists Location Management, Sales, Family Service Counselors and payroll as needed
+ Acts as backup to Receptionist
+ Greets family members and friends
+ Communicates client family's needs promptly and accurately to the appropriate staff member
+ Conveys a sense of concern and empathy with client family members at all times
+ Responds to customer inquiries via telephone, internet and in person
+ Maintains professional and cooperative relationships with county clerk, medical examiner and physicians
**MINIMUM** **REQUIREMENTS**
**Education**
+ High School or equivalent
**Experience**
+ 1 - 2 years of experience in an office clerical or customer service capacity required
+ Experience working in a customer-focused and fast-paced professional environment required
**Knowledge, Skills & Abilities**
+ Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience
+ MS Office Suite experience preferred
+ Basic mathematics skills required
+ Good verbal and written communication skills
+ Strong organizational skills and detail oriented
+ High level of compassion and integrity
+ Ability to maintain confidentiality
Postal Code: 21220
Category (Portal Searching): Administration and Clerical
Job Location: US-MD - Baltimore
Job Profile ID: F00216
Time Type: Full time
Location Name: Holly Hill Memorial Gardens
Consider the possibilities of joining a Great Place to Work!
Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.
**JOB RESPONSIBILITIES**
+ Prepares death certificates, prayer cards and related documents
+ Completes required permits and or certificates
+ Prepares and processes Veteran's Paperwork
+ Prepares marker monument placement paperwork
+ Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules
+ Prepares and distributes daily schedules, reports, and documents
+ Receives and processes payments and contracts
+ Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
+ Orders office supplies
+ Oversees the processing of installation orders to grounds and maintenance departments
+ Processes accounts payable transactions
+ Assists with the preparation of obituaries
+ Assists Location Management, Sales, Family Service Counselors and payroll as needed
+ Acts as backup to Receptionist
+ Greets family members and friends
+ Communicates client family's needs promptly and accurately to the appropriate staff member
+ Conveys a sense of concern and empathy with client family members at all times
+ Responds to customer inquiries via telephone, internet and in person
+ Maintains professional and cooperative relationships with county clerk, medical examiner and physicians
**MINIMUM** **REQUIREMENTS**
**Education**
+ High School or equivalent
**Experience**
+ 1 - 2 years of experience in an office clerical or customer service capacity required
+ Experience working in a customer-focused and fast-paced professional environment required
**Knowledge, Skills & Abilities**
+ Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience
+ MS Office Suite experience preferred
+ Basic mathematics skills required
+ Good verbal and written communication skills
+ Strong organizational skills and detail oriented
+ High level of compassion and integrity
+ Ability to maintain confidentiality
Postal Code: 21220
Category (Portal Searching): Administration and Clerical
Job Location: US-MD - Baltimore
Job Profile ID: F00216
Time Type: Full time
Location Name: Holly Hill Memorial Gardens
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1
Administrative Assistant
21075 Elkridge, Maryland
Aston Carter
Posted 3 days ago
Job Viewed
Job Description
Job Title: Administrative Assistant
Job Description
We are seeking a detail-oriented Administrative Assistant to coordinate activities throughout the company, ensuring efficiency and compliance with company policies. This role requires managing agendas, travel plans, and appointments for upper management, as well as supporting bookkeeping and budgeting procedures.
Responsibilities
+ Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.
+ Supervise members of the administrative staff, equally dividing responsibilities to improve performance.
+ Manage agendas, travel plans, and appointments for upper management.
+ Handle emails, letters, packages, phone calls, and other forms of correspondence.
+ Support bookkeeping and budgeting procedures for the company.
+ Create and update databases and records for financial information, personnel, and other data.
+ Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
+ Submit reports and prepare proposals and presentations as needed.
+ Assist colleagues whenever there is an opportunity to do so.
Essential Skills
+ 2 years of administrative experience.
+ Proficiency in Microsoft Suite, including Excel, Outlook, and Word.
+ Strong administrative support, data entry, and clerical skills.
Additional Skills & Qualifications
+ Customer service skills.
+ Experience with front desk operations and scanning.
Work Environment
The position is based in the Elkridge Office. The work schedule is Monday through Friday, 8:00 AM to 4:30 PM, including a 30-minute lunch break, totaling a 40-hour work week. There is an opportunity for conversion to a permanent employee.
Job Type & Location
This is a Contract to Hire position based out of Elkridge, Maryland
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Elkridge,MD.
Application Deadline
This position is anticipated to close on Oct 29, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
We are seeking a detail-oriented Administrative Assistant to coordinate activities throughout the company, ensuring efficiency and compliance with company policies. This role requires managing agendas, travel plans, and appointments for upper management, as well as supporting bookkeeping and budgeting procedures.
Responsibilities
+ Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.
+ Supervise members of the administrative staff, equally dividing responsibilities to improve performance.
+ Manage agendas, travel plans, and appointments for upper management.
+ Handle emails, letters, packages, phone calls, and other forms of correspondence.
+ Support bookkeeping and budgeting procedures for the company.
+ Create and update databases and records for financial information, personnel, and other data.
+ Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
+ Submit reports and prepare proposals and presentations as needed.
+ Assist colleagues whenever there is an opportunity to do so.
Essential Skills
+ 2 years of administrative experience.
+ Proficiency in Microsoft Suite, including Excel, Outlook, and Word.
+ Strong administrative support, data entry, and clerical skills.
Additional Skills & Qualifications
+ Customer service skills.
+ Experience with front desk operations and scanning.
Work Environment
The position is based in the Elkridge Office. The work schedule is Monday through Friday, 8:00 AM to 4:30 PM, including a 30-minute lunch break, totaling a 40-hour work week. There is an opportunity for conversion to a permanent employee.
Job Type & Location
This is a Contract to Hire position based out of Elkridge, Maryland
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Elkridge,MD.
Application Deadline
This position is anticipated to close on Oct 29, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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2
Administrative Assistant
21146 Severna Park, Maryland
Robert Half
Posted 5 days ago
Job Viewed
Job Description
Description
Our client, a well-respected organization in Severna Park is seeking an Administrative Assistant to support leadership in a fast-paced, collaborative environment and organization. This long-term contract/temporary position has the potential to lead to permanent is available immediately and plays a key role in ensuring smooth daily operations and professional communication across the organization. Key Responsibilities: Provide high-level administrative support to leadership, including calendar management, meeting coordination, and communication handling. Serve as a primary point of contact for incoming calls and inquiries, offering courteous and informed assistance. Prepare materials and logistics for team meetings and internal events. Collaborate with other administrative staff to maintain accurate records. Present a welcoming and professional image to all internal and external stakeholders. Support a culture of continuous collaboration and professional growth among staff.
Requirements Qualifications Strong organizational skills and attention to detail. Excellent interpersonal and communication abilities. Ability to work collaboratively in a fast-paced, team-oriented environment. Professional, respectful, and approachable demeanor. Experience in administrative support roles is preferred but not required. Availability to work fully onsite, Monday through Friday. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Our client, a well-respected organization in Severna Park is seeking an Administrative Assistant to support leadership in a fast-paced, collaborative environment and organization. This long-term contract/temporary position has the potential to lead to permanent is available immediately and plays a key role in ensuring smooth daily operations and professional communication across the organization. Key Responsibilities: Provide high-level administrative support to leadership, including calendar management, meeting coordination, and communication handling. Serve as a primary point of contact for incoming calls and inquiries, offering courteous and informed assistance. Prepare materials and logistics for team meetings and internal events. Collaborate with other administrative staff to maintain accurate records. Present a welcoming and professional image to all internal and external stakeholders. Support a culture of continuous collaboration and professional growth among staff.
Requirements Qualifications Strong organizational skills and attention to detail. Excellent interpersonal and communication abilities. Ability to work collaboratively in a fast-paced, team-oriented environment. Professional, respectful, and approachable demeanor. Experience in administrative support roles is preferred but not required. Availability to work fully onsite, Monday through Friday. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
3
Administrative Assistant
21217 Baltimore, Maryland
Robert Half
Posted 5 days ago
Job Viewed
Job Description
Description We are looking for a skilled Administrative Assistant to provide essential support to the Director of Asset Management in Baltimore, Maryland. This contract position offers an opportunity to play a key role in managing organizational tasks, tracking project progress, and ensuring smooth workflows. The ideal candidate will thrive in a dynamic environment and bring strong administrative, organizational, and interpersonal skills to the role.
Responsibilities:
- Provide comprehensive administrative support to the Director of Asset Management, including managing day-to-day tasks and project-related initiatives.
- Maintain and organize accurate records, ensuring data integrity and accessibility.
- Monitor and update the status of pipeline facilities and ticket items to ensure timely tracking.
- Prepare check-ins, status updates, and reports to keep stakeholders informed of project progress.
- Facilitate project initiatives by scheduling meetings, setting agendas, assigning tasks, and ensuring deliverables are completed on time.
- Conduct ongoing analysis of business performance, including internal results and external market trends.
- Collaborate with internal teams and external experts to advance asset management objectives and tasks.
- Demonstrate resourcefulness and a proactive attitude to ensure all administrative functions are efficiently executed.
- Screen calls, manage correspondence, and maintain organized filing systems.
- Assist with prioritizing assignments and multitasking in a fast-paced environment. Requirements
- Proficiency in Microsoft Office Suite, including Excel.
- Strong time management and organizational skills, with the ability to manage multiple tasks simultaneously.
- Excellent attention to detail and ability to prioritize assignments effectively.
- Capacity to work independently while demonstrating initiative and problem-solving skills.
- Exceptional interpersonal and communication skills, both verbal and written.
- Knowledge of inventory control methods and general office procedures.
- Familiarity with maintaining files and records, as well as performing basic mathematical calculations.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Provide comprehensive administrative support to the Director of Asset Management, including managing day-to-day tasks and project-related initiatives.
- Maintain and organize accurate records, ensuring data integrity and accessibility.
- Monitor and update the status of pipeline facilities and ticket items to ensure timely tracking.
- Prepare check-ins, status updates, and reports to keep stakeholders informed of project progress.
- Facilitate project initiatives by scheduling meetings, setting agendas, assigning tasks, and ensuring deliverables are completed on time.
- Conduct ongoing analysis of business performance, including internal results and external market trends.
- Collaborate with internal teams and external experts to advance asset management objectives and tasks.
- Demonstrate resourcefulness and a proactive attitude to ensure all administrative functions are efficiently executed.
- Screen calls, manage correspondence, and maintain organized filing systems.
- Assist with prioritizing assignments and multitasking in a fast-paced environment. Requirements
- Proficiency in Microsoft Office Suite, including Excel.
- Strong time management and organizational skills, with the ability to manage multiple tasks simultaneously.
- Excellent attention to detail and ability to prioritize assignments effectively.
- Capacity to work independently while demonstrating initiative and problem-solving skills.
- Exceptional interpersonal and communication skills, both verbal and written.
- Knowledge of inventory control methods and general office procedures.
- Familiarity with maintaining files and records, as well as performing basic mathematical calculations.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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4
Administrative Assistant
21045 Columbia, Maryland
Robert Half
Posted 5 days ago
Job Viewed
Job Description
Description
We are looking for a detail-oriented Administrative Assistant to join our team in Columbia, Maryland. This is a Contract position with the potential to transition into a long-term role, offering an excellent opportunity to support daily office operations and enhance your administrative skills. The role is fully onsite, with working hours from Monday to Friday, 8:00 AM to 4:30 PM.
Responsibilities:
- Provide comprehensive administrative support to ensure smooth day-to-day office operations.
- Answer and direct inbound calls professionally, addressing inquiries or redirecting them as needed.
- Manage and maintain accurate data entry tasks, ensuring information is updated in a timely manner.
- Perform receptionist duties, including greeting visitors and handling general office correspondence.
- Organize and maintain office files, records, and documentation for easy accessibility.
- Support team members with scheduling, meeting coordination, and other administrative tasks.
Requirements - Proven experience in administrative support, including receptionist or office management tasks.
- Strong proficiency in data entry with attention to accuracy and detail.
- Excellent communication skills, both verbal and written, for handling calls and correspondence.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Tech-savvy with a good understanding of office software and tools.
- Detail-oriented approach with strong interpersonal skills for engaging with clients and team members.
- High school diploma or equivalent; additional certifications in office administration are a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a detail-oriented Administrative Assistant to join our team in Columbia, Maryland. This is a Contract position with the potential to transition into a long-term role, offering an excellent opportunity to support daily office operations and enhance your administrative skills. The role is fully onsite, with working hours from Monday to Friday, 8:00 AM to 4:30 PM.
Responsibilities:
- Provide comprehensive administrative support to ensure smooth day-to-day office operations.
- Answer and direct inbound calls professionally, addressing inquiries or redirecting them as needed.
- Manage and maintain accurate data entry tasks, ensuring information is updated in a timely manner.
- Perform receptionist duties, including greeting visitors and handling general office correspondence.
- Organize and maintain office files, records, and documentation for easy accessibility.
- Support team members with scheduling, meeting coordination, and other administrative tasks.
Requirements - Proven experience in administrative support, including receptionist or office management tasks.
- Strong proficiency in data entry with attention to accuracy and detail.
- Excellent communication skills, both verbal and written, for handling calls and correspondence.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Tech-savvy with a good understanding of office software and tools.
- Detail-oriented approach with strong interpersonal skills for engaging with clients and team members.
- High school diploma or equivalent; additional certifications in office administration are a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
5
Administrative Assistant
21062 Long Green, Maryland
SCI Shared Resources, LLC
Posted 5 days ago
Job Viewed
Job Description
Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work!
Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**JOB RESPONSIBILITIES**
+ Schedules meetings
+ Makes travel arrangements
+ Plans events
+ Completes management expense reports
+ Responds to inquiries in writing and or verbally
+ Pulls monthly reports
+ Enters contract details into information system and maintains other related documents
+ Orders and checks memorial to ensure accuracy
+ Processes annual funeral home and cemetery license renewals
+ Codes and scans invoices
+ Processes accounts payable and other accounting support transactions
+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
+ Schedules call-in appointments for Sales
+ Files and maintains customer information
+ Maintains office and facility supplies as well as fax machines, copiers and network printers
+ Prepares daily schedules
+ Administers HR processes including new hire paperwork, background checks and bonus processing
+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
+ Trains others on policies, procedures and new company initiatives
+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
**Experience**
+ 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
+ Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
+ Ability to handle confidential and sensitive information with discretion
+ Effective communication skills, both orally and in writing
+ High level of compassion and integrity
+ Ability to follow instructions and work with minimal supervision
**Compensation:**
+ Salary: $20.00/hr.
**Benefits:**
Medical * Dental * Vision * Flexible Spending Accounts (health care and dependent care) * Health Savings Account with Company Contribution * Sick Leave * Short-Term Disability * Long-Term Disability * Life Insurance * Voluntary Accidental Death or Dismemberment Insurance *
Dependent Life Insurance * SCI 401(k) Retirement Savings Plan with Company match * Employee Assistance Program
Postal Code: 21061
Category (Portal Searching): Administration and Clerical
Job Location: US-MD - Glen Burnie
Job Profile ID: F00200
Time Type: Full time
Location Name: Simplicity Cremation and Funeral Services
Consider the possibilities of joining a Great Place to Work!
Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**JOB RESPONSIBILITIES**
+ Schedules meetings
+ Makes travel arrangements
+ Plans events
+ Completes management expense reports
+ Responds to inquiries in writing and or verbally
+ Pulls monthly reports
+ Enters contract details into information system and maintains other related documents
+ Orders and checks memorial to ensure accuracy
+ Processes annual funeral home and cemetery license renewals
+ Codes and scans invoices
+ Processes accounts payable and other accounting support transactions
+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
+ Schedules call-in appointments for Sales
+ Files and maintains customer information
+ Maintains office and facility supplies as well as fax machines, copiers and network printers
+ Prepares daily schedules
+ Administers HR processes including new hire paperwork, background checks and bonus processing
+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
+ Trains others on policies, procedures and new company initiatives
+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
**Experience**
+ 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
+ Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
+ Ability to handle confidential and sensitive information with discretion
+ Effective communication skills, both orally and in writing
+ High level of compassion and integrity
+ Ability to follow instructions and work with minimal supervision
**Compensation:**
+ Salary: $20.00/hr.
**Benefits:**
Medical * Dental * Vision * Flexible Spending Accounts (health care and dependent care) * Health Savings Account with Company Contribution * Sick Leave * Short-Term Disability * Long-Term Disability * Life Insurance * Voluntary Accidental Death or Dismemberment Insurance *
Dependent Life Insurance * SCI 401(k) Retirement Savings Plan with Company match * Employee Assistance Program
Postal Code: 21061
Category (Portal Searching): Administration and Clerical
Job Location: US-MD - Glen Burnie
Job Profile ID: F00200
Time Type: Full time
Location Name: Simplicity Cremation and Funeral Services
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6
Administrative Assistant
20726 Laurel, Maryland
Insight Global
Posted 5 days ago
Job Viewed
Job Description
Job Description
- Associate Degree or equivalent years of work experience
- Strong Data Management and organizational skills
- Strong Written and Verbal Communication skills
- Experience Receiving/ processing mail / distribution
* Prepare documents and emails.
* Schedule, attend and assist at meetings.
* Answering calls
* Greeting and assist visitors.
* Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.
* Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.
* Submitting all apprenticeship paperwork to the JATC.
Member Services
* Assisting members with any questions they may have.
* Investigation of members records for inaccuracies.
* Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.)
* Review of pending applications. Inform reps on any paperwork that is pending.
Office Upkeep
* Maintain files in correct order insuring that each member's documentation is in proper file.
* Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use.
* Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
Administrative Duties
* Prepare documents and emails.
* Schedule, attend and assist at meetings.
* Answering calls
* Greeting and assist visitors.
* Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.
* Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.
* Submitting all apprenticeship paperwork to the JATC. Bilingual (Spanish)
- Associate Degree or equivalent years of work experience
- Strong Data Management and organizational skills
- Strong Written and Verbal Communication skills
- Experience Receiving/ processing mail / distribution
* Prepare documents and emails.
* Schedule, attend and assist at meetings.
* Answering calls
* Greeting and assist visitors.
* Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.
* Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.
* Submitting all apprenticeship paperwork to the JATC.
Member Services
* Assisting members with any questions they may have.
* Investigation of members records for inaccuracies.
* Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.)
* Review of pending applications. Inform reps on any paperwork that is pending.
Office Upkeep
* Maintain files in correct order insuring that each member's documentation is in proper file.
* Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use.
* Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
Administrative Duties
* Prepare documents and emails.
* Schedule, attend and assist at meetings.
* Answering calls
* Greeting and assist visitors.
* Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.
* Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.
* Submitting all apprenticeship paperwork to the JATC. Bilingual (Spanish)
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7
Administrative Assistant
21075 Elkridge, Maryland
Aston Carter
Posted 5 days ago
Job Viewed
Job Description
Job Title: Administrative Assistant
Job Description
We are seeking a detail-oriented Administrative Assistant to coordinate activities throughout the company, ensuring efficiency and compliance with company policies. This role requires managing agendas, travel plans, and appointments for upper management, as well as supporting bookkeeping and budgeting procedures.
Responsibilities
+ Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.
+ Supervise members of the administrative staff, equally dividing responsibilities to improve performance.
+ Manage agendas, travel plans, and appointments for upper management.
+ Handle emails, letters, packages, phone calls, and other forms of correspondence.
+ Support bookkeeping and budgeting procedures for the company.
+ Create and update databases and records for financial information, personnel, and other data.
+ Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
+ Submit reports and prepare proposals and presentations as needed.
+ Assist colleagues whenever there is an opportunity to do so.
Essential Skills
+ 2 years of administrative experience.
+ Proficiency in Microsoft Suite, including Excel, Outlook, and Word.
+ Strong administrative support, data entry, and clerical skills.
Additional Skills & Qualifications
+ Customer service skills.
+ Experience with front desk operations and scanning.
Work Environment
The position is based in the Elkridge Office. The work schedule is Monday through Friday, 8:00 AM to 4:30 PM, including a 30-minute lunch break, totaling a 40-hour work week. There is an opportunity for conversion to a permanent employee.
Job Type & Location
This is a Contract to Hire position based out of Elkridge, Maryland
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Elkridge,MD.
Application Deadline
This position is anticipated to close on Oct 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
We are seeking a detail-oriented Administrative Assistant to coordinate activities throughout the company, ensuring efficiency and compliance with company policies. This role requires managing agendas, travel plans, and appointments for upper management, as well as supporting bookkeeping and budgeting procedures.
Responsibilities
+ Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.
+ Supervise members of the administrative staff, equally dividing responsibilities to improve performance.
+ Manage agendas, travel plans, and appointments for upper management.
+ Handle emails, letters, packages, phone calls, and other forms of correspondence.
+ Support bookkeeping and budgeting procedures for the company.
+ Create and update databases and records for financial information, personnel, and other data.
+ Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
+ Submit reports and prepare proposals and presentations as needed.
+ Assist colleagues whenever there is an opportunity to do so.
Essential Skills
+ 2 years of administrative experience.
+ Proficiency in Microsoft Suite, including Excel, Outlook, and Word.
+ Strong administrative support, data entry, and clerical skills.
Additional Skills & Qualifications
+ Customer service skills.
+ Experience with front desk operations and scanning.
Work Environment
The position is based in the Elkridge Office. The work schedule is Monday through Friday, 8:00 AM to 4:30 PM, including a 30-minute lunch break, totaling a 40-hour work week. There is an opportunity for conversion to a permanent employee.
Job Type & Location
This is a Contract to Hire position based out of Elkridge, Maryland
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Elkridge,MD.
Application Deadline
This position is anticipated to close on Oct 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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8
Administrative Assistant
Baltimore, Maryland
BMC Services
Posted today
Job Viewed
Job Description
Performs administrative duties and office support activities for multiple supervisors in departments and/or other organizational units as assigned by the Manager-Office Administration. Primary Duties:
- Develops, implements and maintains processes and activities to assure an efficient, effective, compliant and responsive organization within a fast-paced environment
- Maintains records, files and other organizational data
- Develops and generates routine reports
- Coordinates meetings and presentations as assigned
- Completes word-processing, formatting, filing, and scheduling
- Performs duties such as meetings with employees; drafts and manages correspondence; answers phone; plans tasks and timelines; records and mailings; conducts research and works on special projects
- Ensures optimal clerical and administrative functions; timely preparation of internal and external reports
- Implements and organizes records management processes and procedures
- Coordinates with organizational functions of administrative support team
- Monitors and maintains supplies within budgetary parameters. Completes special order requests
- Other duties as assigned. Education: High School diploma, advanced degree preferred, business or related field. Experience: Must have knowledge of office procedures and compliance requirements. Familiarity with disabilities services office a plus. Proficiency required in customary computer software applications within a business environment. VersAbility Resources Inc. is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran
- Provides clerical/secretarial support
- Performs basic administrative procedures
- Performs basic, unit-specific tasks
- Maintains unit records/inventory
- Answers phones and runs front desk
- Schedules appointments and maintains calendars
- Distributes and sends mail
- Prepares and creates memos, emails, invoices, etc.
- Performs assigned duties
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9