73 Administrative Assistant jobs in Sayreville

As an Executive Administrative Assistant, you are expected to be a partner to the executives and teams you will support. You should be flexible, proactive, efficient, and a highly resourceful team player. You should possess strong administrative and organizational skills, along with the ability to maintain a realistic balance among multiple priorities. Exercising sound judgment in diverse situations and ensuring confidentiality are essential for your role.

Job responsibilities:

• Efficiently manage and coordinate active calendars for executives and team members, ensuring optimal scheduling and prioritization of meetings and appointments
• Effectively manage internal related activities such as meetings and communications with a high degree of professionalism, accuracy and confidentiality
• Exhibit effective communication by clearly articulating ideas in conversations and crafting concise, well-structured emails that convey information accurately and professionally.
• Arrange and manage intricate domestic and international travels, ensuring seamless logistics and adherence to company policies
• Process invoices and expense claims, ensuring compliance to the firm's guidelines.
• Organize and coordinate internal and external events, including meetings, conferences, and team-building activities.
• Prepare high-quality reports, presentations, and internal communications, utilizing advanced Microsoft Office skills (PowerPoint, Excel)
• Foster strong relationships with key partners, including other administrative assistants, to create a collaborative and supportive work environment

• Minimum of 3 years in a client facing role, if not an administrative or executive assistant role
• Strong proficiency in Microsoft Office Suite, exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment, can adeptly handle ambiguity
• Strong team orientation and the ability to build and maintain relationships with internal and external stakeholders, enthusiastic, self-motivated, calm and effective under pressure
• Excellent written and verbal communication skills, with a keen attention to detail
• Demonstrated discretion and good judgment in handling confidential information and executive-level matters, a forward thinker who anticipates stakeholder needs

• Highly comfortable with learning and adapting to new technologies and productivity tools;
• Willingness to work flexible hours as dictated by the needs of the business
• Experience in client-facing roles within a multinational firm

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

Base Pay/Salary
Jersey City,NJ $36.54 - $48.56 / hour

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at

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Job Description:

We are searching for the best talent for an Executive Administrative Assistant to support the Vice President MedTech Supply Chain Digital in New Brunswick, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

About MedTech

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Your unique talents will help patients on their journey to wellness. Learn more at

are the MedTech Supply Chain Center team. In our impactful Supply Chain Center, we enable best-in-class capabilities at the sector level where it gives us a competitive advantage, generating significant value for our business and customers. We are comprised of MedTech Supply Chain Deliver, MedTech Supply Chain Digital, MedTech Supply Chain Procurement, Strategy & Competitiveness, and Integrated Business Management.

Join our MedTech Supply Chain Digital team, we are focused on making the MedTech supply chain smarter, faster, and more connected.

The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support to the Vice President, MedTech Supply Chain Digital and other team members as needed.

Key Responsibilities:

• Performing project coordination duties and administrative support for the Vice President, MedTech Supply Chain Digital:
  • complex and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners
  • preparing documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, and expense reports
  • closely partnering with internal teams to create and distribute pre-reads and training materials
  • complex domestic and international travel arrangements
  • executive meeting support and large meeting coordination
  • leadership team meeting support, including scheduling, preparation and sharing of the agenda and pre-read, and notetaking
• Mastery at utilizing and innovating on current technology platforms, including Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Viva Engage, Zoom, MS Teams, Workday, Our Source, eMarketplace, selecting apps for meetings, getting apps approval through Apple Store, and leveraging tablet and phone device capabilities.
• Coordinating and administering MedTech Supply Chain Digital organization engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; developing periodic reporting and communicating purchase order status reports
• Fostering positive relationships while interacting with staff and various levels of management from within and outside of Johnson & Johnson to provide or gather information often of a sensitive nature.
• Building strong relationships with Executive Assistants within the MedTech Supply Chain Organization to ensure efficient and effective collaboration fostering an atmosphere of engagement as well as with EAs of other management team members
• Achieving results in the absence of day-to-day guidance
• Maintaining strict confidentiality and exercising independent discretion and judgment to solve complex problems
• Ability to support the MedTech Supply Chain Digital organization’s Talent Strategy by supporting the leadership team with confidential/sensitive tasks and communications
• Full understanding of the organization, practices, procedures, and operational policies of Johnson & Johnson.
• Participate and contribute to key team meetings
• Experience with coordinating/managing in hybrid environment
• Ability to understand cross-regional cultural aspects and lead (or operate) effectively

Qualifications

Education:

• A minimum of a high school diploma required, and an Associate's or Bachelor’s Degree is preferred

Experience and Skills:

Required:

• A minimum of six (6 ) years of experience supporting senior management  
• Ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment
• Excellent oral and written communication skills

Preferred:

• Ability to anticipate executive needs and collect or prepare information for executive review and action, with strong organizational skills and attention to detail
• Experience with Workday, eMarketplace, Aravo, Concur, Totality, Sharepoint, MS Teams
• Computer and systems savvy
• Experience supporting global organizations
• Strong leadership, interpersonal, collaboration, analytical and problem-solving skills
• Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises
• Model for positive, “can-do” attitude and Credo values
• Challenges the status quo, looks for and adopts best practices, embraces change
• Demonstrates efficiency and comfort in a fast-paced environment

Other:

• May require up to 10% domestic and/ or international travel to other sites and locations

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via , internal employees contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

The anticipated base pay range for this position is :

Additional Description for Pay Transparency:

The Administrative Assistant is responsible for providing administrative support to ensure the efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication. The ideal candidate is familiar with a wide range of concepts, practices, and procedures in the field and is capable of handling confidential and time-sensitive material.

This role requires the ability to communicate effectively via phone and email, ensuring all administrative duties are completed accurately, with high quality, and in a timely manner. The Administrative Assistant may lead and direct the work of others, relying on experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected. Typically reports to a manager or the head of a unit/department.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Research and create presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities

Administrative Assistant

Elizabeth, NJ (onsite)

• Pay: $20-22/hr.

We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision.

We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career.

A Successful Associate in this role…

• Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service.
• Heavy phone volume.
• Shines as our ambassador of cheer and positivity, spreading that throughout the organization
• Meticulously files and organizes documents with pinpoint precision and accuracy
• Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up
• Data entry
• Cash handling
• Daily bank deposits
• Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation

We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company.

WHAT WE REQUIRE:

• Superb attitude toward Customer Service
• Vehicle for daily bank deposits
• Excellent Communication, Organization, and People skills
• Strong Mathematical, Grammatical & Punctuation skills
• Fluency in Microsoft Office Suite: Word, Excel, Outlook
• Follow-Up and Follow-Through
• Common sense!
• Punctuality, Responsibility, and Positive Energy

This is a Full-time Position, Monday – Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program.

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req

Job Title

US Administrative Assistant- Temporary and Part Time Hours

Job Purpose

This role is expected to handle day-to-day administrative work, HR & Onboarding support, and ad hoc functions. You will act as the first point of contact for office administrative requests and queries. This position works with highly confidential information and the assistant must be a self-starter, dependable and disciplined employee who can multi-task and be a team player.

Duties and Responsibilities

• Main POC for all office management related queries/issues in coordination with Building Manager
• Answers phone calls, schedules meetings and supports visitors
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results
• Process expense report submissions and assist on coordination of expense management
• Coordinate and complete special projects for Operations, Compliance, Accounting and Human Resources departments
• Sensitivity to confidential matters
• Requires some accounting knowledge for tracking budgets and expenses
• Assist with development and submission of new business proposals
• Makes travel arrangements for senior staff and others as requested such as booking flights, cars, and hotel or restaurant reservations
• Exhibits polite and professional communication via phone, e-mail, and mail
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Main POC for all office management related queries/issues in coordination with Building Manager
• Responsible for logistical coordination with Hiring Manager, HR and IT of new hire setup or admin related issues of current employees
• Responsible for office program/event coordination, announcement & notifications

Qualifications

• High school diploma or equivalent education required
• Prior administrative experience required
• Experience supporting executive level positions preferred
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
• Must be comfortable speaking on the phone
• Exceptional communication and interpersonal skills
• Excellent analytical and assessment capability
• High level of attention to detail
• Ability to learn and utilize new skills and programs quickly
• Ability to multitask and meet tight deadlines

Additional Requirements:

• Must have basic understanding of travel logistics
• Possesses the understanding of customer service & coordination
• Has the ability to apply sense of urgency and verse in business acumen
• Excellent work ethic and able to work independently
• Valid driver’s license and current automobile insurance

Hours and Benefits:

This position requires an employee to work a schedule with a minimum of 3 days on site with flexibility should there be business need to modify.

25 hours a week, temporary, with potential to go full time.

Can look at the $20/hr range depending on experience.

IF/when full time - Mindlance offers its employees a comprehensive benefit package including, but not limited to: Major Healthcare insurance including medical, dental, vision, and pharmacy; Short Term Disability Insurance, Basic Life Insurance, Accident Insurance, Critical Illness Insurance, etc.

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

Job Summary:
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. Providing administrative support to ensure efficient operation of the bakery/kitchen.  Someone who is upbeat and pleasant who would be a good addition to our growing team.

Ideally, we are looking for a responsible long-term employee who can learn and take on more responsibilities over time. 

Duties:
Perform general clerical duties, including but not limited to:

• Make sales calls to potential new clients with appropriate follow up;
• Send and follow up on outstanding invoices;
• Filing necessary documents with entities in connection with food licenses, etc.;
• Answering and directing phone calls;
• Take and process new orders;
• Assist with project coordination; and
• Provide excellent customer service to clients and visitors.

Qualifications:
- Some experience as a secretary or administrative assistant;
- Proficient in Apple Software (Pages, Numbers) and other software applications;
- Strong organizational skills with the ability to prioritize tasks effectively;
- Excellent written and verbal communication skills;
- Attention to detail and problem-solving abilities;
- Ability to handle confidential information with discretion; and
- Experience with QuickBooks a plus.

If you are a motivated individual with strong administrative skills, we would love to hear from you.

Job Type: Part-time with flexible hours

Pay: $18.00 - $20.00 per hour

Work Location: In person