12 Administrative Assistant jobs in Waterville

Job Description

The Harvest Administrative Support role provides essential clerical and organizational assistance to the beef slaughter production department. This position requires regular presence on the production floor, including areas where blood, animal carcasses, and specific odors are present. Candidates must be comfortable working in this environment while supporting production operations.

• Track and report attendance and absenteeism.

• Create and maintain production reports, logs, and spreadsheets.

• Serve as a guide for new employees and visitors in the facility.

• Receive and distribute emergency messages promptly.

• Ensure employee time records are entered and maintained accurately.

• Communicate effectively through active listening, timely updates, and maintaining confidentiality.

• Walk the production floor regularly to identify safety concerns and address communication needs.

• Deliver messages and gather information quickly from production areas.

• High School Diploma or GED required.

• Minimum of 2 years of clerical or administrative experience required.

1. Strong communication skills (verbal and written) with a focus on professionalism and customer service.

2. Proficiency in Microsoft Excel, Word, and PowerPoint (Intermediate to Advanced level).

3. Self-motivated with strong organizational skills.

4. Bilingual in English/Spanish, English/French, or English/Swahili preferred.

• None.

This position description is intended to outline the general responsibilities and requirements of the role. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position.

* About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at Location Augusta University Our Health Sciences Campus: th Street, Augusta, GA 30912 Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 College/Department Information The Medical College of Georgia is one of the nation¿s largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG¿s expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America¿s children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide. Job Summary The Administrative Assistant 2 provides direct specialized administrative support to the Department of Obstetrics. Responsibilities The responsibilities include, but are not limited to: Schedules meetings, Calendar Management Schedules meetings and various appointments, manages calendar; maximizes the time of the Chair. Coordinates travel arrangements and processes reimbursements and invoices for the Chair. Compare Chairs schedule with Outlook schedule to ensure schedules are correct. Supports and coordinates faculty meetings, clinical leadership and research/education leadership meetings, prepare agenda, take minutes; Draft MAS time sheet for Chair. Assist in planning and coordinating Plans, manages, and maintains detailed records and documentation of special projects and submits regular correspondence to the Deans and CMOs Office as assigned. Daily office operations Maintain faculty/staff professional dues and license renewals. Submit work orders to include business cards, keys, signage, carpentry, print shop, sign shop, paint shop, facility work orders, and IT work orders. Various Administrative Functions Manages various administrative functions in order to increase the time the Chair has available for executive level responsibilities including but not limited to: Being responsible for and empowered to use resources available to address a variety of complex and confidential situations in a timely manner. Email and track faculty with delinquent medical records or delinquent training. Oversee annual faculty evaluation and promotion & tenure applications for all OBGYN faculty. Collect and compile data and appropriate forms for annual evaluations. Work directly with faculty to compile P&T portfolios using the newly implemented Interfolio system. Responds effectively and confidentially to sensitive inquiries and requests from both internal and external constituents. Other Duties Perform all other related duties as assigned. Required Qualifications Educational Requirements Associates degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions or a high school diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions. Preferred Qualifications Additional Preferred Qualifications Exemplary interpersonal skills and the ability to maintain a professional work environment. Ability to manage multiple projects while supervising student employees, answering phone and business process. Preferred Experience Experience coordinating multiple events Office Management experience; Comfortable with technology solutions Experience setting up users in IDX, Powerchart, and other AU Health Systems a plus Experience in academic medical faculty appointments, credentialing, recruitment, promotion and tenure highly desirable Knowledge, Skills, & Abilities ABILITIES Commitment to the development of a student-centered residential campus environment Depth of understanding to communicate and action our AU values with all populations Ability to respond to sensitive inquiries Demonstrated project management skills Demonstrated team experience Exhibits professional code of ethics Proficient in the MS Office Suite Punctual in all job duties Shift/Salary/Benefits Shift: Days/M-F Pay Band: 5 Salary Minimum: $17.88/hour - $21.92/hour Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position) Recruitment Period: 5/20/25 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today! Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive (patient, student, employee, financial, business, etc.) information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply Consider applying with us today! Select University Faculty & Staff > External Applicants if you are a candidate from outside the university Select University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at

* About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at Location Augusta University Our Health Sciences Campus: th Street, Augusta, GA 30912 Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 College/Department Information The Medical College of Georgia is one of the nation¿s largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG¿s expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America¿s children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide. Job Summary This position will assist the MCG Campus Associate Dean SW and the Assistant Dean for Curriculum: SW with day-to-day operations. Responsibilities The duties include, but are not limited to:

• Assist in the day-to-day operations and ongoing programming of the MCG Campus Associate Dean SW and the Assistant Dean for Curriculum: SW.
• Maintain SW campus web pages (design, create and edit).
• Develop and distribute publicity materials (e.g., flyers, posters, email announcements and newsletters).
• Maintain outcomes database on SW campus students.
• Complete documentation related to requests including travel, purchase orders, reimbursement for staff and faculty.
• Coordinate ongoing programming (e.g., workshops, fellowships), events (e.g., visiting professors), and recruitment efforts including planning, publicity, housing and travel arrangement, A/V arrangements, room scheduling, food and all other logistics; monitor and route contracts for venue rentals, service level agreements through Department Administrator.
• Serve as backup for MCG Academic Affairs administrative personnel and perform all other related duties as assigned.

* About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at Location Augusta University Our Health Sciences Campus: th Street, Augusta, GA 30912 Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 Job Summary This position performs administrative and operational functions with independent judgement and discretion, carrying significant responsibility in supporting executive-level board meetings, high-profile donor events, and special occasions. It provides direct administrative support, including routine communications with AU leadership and alumni association board members, and engagement with high-level donors and constituents. Discretion, sound judgement, and confidentiality are essential. The role demands strong multitasking skills in a deadline-driven environment. Additionally, the individual will assist with the budget tracking for a dynamic uniting managing numerous high-profile projects and events, ensuring seamless execution with meticulous attention to detail and a commitment to the highest quality possible. Responsibilities The responsibilities include but are not limited to: Administrative Support Provides overall administrative support to the Assistant Vice President for Alumni Engagement and Annual Giving including arranging travel and processing expenses, scheduling and planning meetings, assisting with donor proposals and visits, facilitating and documenting donor communications, processing administrative paperwork, and assisting with administrative tasks related to AVP's team including processing and tracking leave. Attends and documents meeting follow up, as needed. Support to AVP Team Provides support to AVP's team inclusive of, but not limited to: Schedules appointments, assists with travel arrangements and authorizations and expense reports, submits check requests, and handles conference registrations. Prepares and processes requisitions, purchase orders, and other office forms and documents. Manages supply and equipment inventory. Prepares agendas for Executive level board meetings, takes minutes, schedules meetings, and coordinates correspondence. Maintains calendars and communicates the activities. Site Visits Schedules site visits and handles logistics for site visits by foundation, corporate and individual donors. Outreach Assists with outreach to AU alumni and donor prospects to include making phone calls and sending emails to obtain updated contact information and to help facilitate one-on-one meetings for philanthropy personnel through the U.S. Includes helping with donor visit preparation and materials. High-Level Correspondence Helps with high-level correspondence and assists with sending notes and cards to donors. Proofs correspondence and other communications. Researches information required to complete these tasks. Database Works with CRM database in support of Philanthropy and Alumni Engagement donor documentation and contact information accuracy. PAE Administrative Support Provides occasional front desk coverage and serves as a backup receptionist for in person and telephone inquiries with Philanthropy and Alumni Engagement. Communication Provides accurate and timely responses to a variety of constituents (i.e. board members, major donors, President's Cabinet members, etc.) and discerns when queries should be appropriately resourced to others. Other Other duties as assigned. Required Qualifications Associate's degree from an accredited college or university in a related field and four years progressively responsible experience in administrative support positions. OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions. Preferred Qualifications Advanced degree in related field. Self-Motivated, self-directed, collegial, results-oriented. A team player and able to work non-traditional hours (mornings, nights, weekends) in support of events. Knowledge, Skills, & Abilities Ability to work independently to solve problems, handle confidential information, and navigate sensitive situations. Requires adaptability, good judgement and initiative. Excellent oral, written, and grammatical communications skills. Highly developed computer skills to include Word, Excel, PowerPoint and constituent related software. Ability to multi-task, think creatively and handle a heavy workload. Excellent interpersonal, organizational skills, attention to detail, analytical abilities. A high energy level, integrity and sincerity. Strong organizational and time management skills. Shift/Salary/Benefits Shift: Days/M-F Pay Band: B5 Salary Minimum: $17.88/hourly - $21.92/hourly Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 7/15/25 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today! Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive (patient, student, employee, financial, business, etc.) information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply Consider applying with us today! Select University Faculty & Staff > External Applicants if you are a candidate from outside the university Select University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at

* About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at Location Augusta University - Our Health Sciences Campus: th Street, Augusta, GA 30912 Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 College/Department Information The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia. Job Summary To provide administrative and office support activities for the Dental College of Georgia's Associate Dean for Students, Admissions and Alumni. Knows the formal and informal college / departmental goals, standards, policies, and procedures which include some familiarity of other departments within the college. Responsibilities The duties include, but are not limited to: EVENT PLANNING: Handles event planning for student events ' Hooding Ceremony ' White Coat Ceremony ' Welcome Back Assembly- Senior Recognition Program ' Graduation Picnic ' Quarterly Class meetings with the Deans of the DCG. And any other events sponsored by the Office of Student Affairs. Plan numerous events for students throughout the year. Submit proper facility/venue request forms and reservation requests for appropriate spaces. Evaluate venues for appropriate space. Work with local venders, caterers, service needs, etc. as appropriate for each event. Notify Faculty, staff, students, and guests of event schedules and activities. Reserve and/or purchase supplies as needed. Prepare and reproduce event programs, schedules, etc. Welcome and assist guests with any needs that they may have while they are in attendance. Event planning includes assisting students in making room reservations, completing facility forms, and contacting campus services as needed. It also includes assisting students in notification of events to attendees. This position also ensures students acquire proper location, vendors and supplies, and campus service, etc. as needed. Hooding Ceremony- Coordinate schedule with university administration, graduates, and guests. Secure event site. Coordinate with venues staff. Select and approve menu for reception. Pick up regalia hoods from bookstore to prepare for ceremony. Deliver hoods, programs, etc. to venue before ceremony. Ongoing notifications to graduates and family on events progress. Schedule a practice run of events with class officers. Coordinate movement on event participants, graduates, faculty, and guests. Advise school and university participants of schedule, etc. Prepare and order event programs. Prepare programs for distribution to event guests and participants. Organize students for processional. White Coat Ceremony- Coordinate schedule with university administration and state dental guests. Secure event site and coordinate ceremony with venue staff. Communicate with guest speakers, guest presenters and guest services. Select and approve menu for reception. Coordinate with campus bookstore to have students sized for white coats. Once received, verify white coats for proper size and correct name embroidery. Plan for white coats to be pressed and returned. Deliver white coats to the venue along with program and other event supplies. Greet and guide guests, faculty, and students to proper seating. Scholarship Ceremony- Coordinate schedule with university administration and Philanthropy Office. Secure event site and coordinate ceremony with venue staff. Communicate with guest speakers, guest presenters and guest services. Select and approve menu for reception. Create, print, and set up event programs. Create and decorate table signs. Create a seating chart. Create power point to reflect the program. Greet students, faculty, and guests. Greet and guide guests, faculty, and students to proper seating. Hinman Toast- Coordinate schedule with university administration, Philanthropy Office, and Hinman organization. Secure event site and coordinate ceremony with venue staff. Communicate with guest speakers, guest presenters and guest services. Select and approve menu for reception. Coordinate toast. Purchase cups. Late Reception- Coordinate schedule with university administration. Secure event site and coordinate ceremony with venue staff. Communicate with guest speakers, guest presenters, and guest services. Select and approve menu for reception. Senior Awards ceremony and luncheon- Coordinate schedule with university administration and Georgia Board of Dentistry. Secure event site and coordinate ceremony with venue staff. Communicate with guest speakers, guest presenters, and guest services. Select and approve menu for reception. Create and distribute order of business. Print and maintain student certificates. Raft Debate- Coordinate schedule with university administration and Philanthropy Office. Secure event site and coordinate ceremony with venue staff. Communicate with guest speakers, guest presenters, and guest services. Poverty Simulation- Coordinate schedule with university administration. Secure event site and coordinate ceremony with venue staff. Communicate with guest speakers, guest presenters, and guest services. Attend and participate in class simulation. Student Organization Fair- Coordinate schedule with university administration. Secure event site and coordinate ceremony with venue staff. Communicate with guest speakers, guest presenters, and guest services. Coffee and Cases- Coordinate schedule with university administration. Secure event sites and coordinate ceremony with venue staff. Communicate with guest speakers, guest presenters, and guest service. Supply coffee. ADMINISTRATIVE SUPPORT: Provide administrative and office support for the DCG Student Affairs Office . Stay informed of the formal and informal college/ departmental goals, standards, policies, and procedures which includes some familiarity of other departments within the college. Act as a liaison for DCG with numerous outside professional contacts regarding students. For example, the Georgia Dental Association, American Student Dental Association, and many other private dental societies, fraternities, and private clinicians. The person in this position handles faculty appointment records for off-site faculty in public health clinics and the affiliation agreements with each of the clinics. The person tracks the 'life' of the affiliation agreement contracts and processes updated agreements when needed. Communicate to faculty, staff, and students information as needed. Assist students as needed with any concern/issues/problems as top priority. Provide customer service in the office to students and faculty, this involves a major part of every day. Coordinate tutors for students and maintain student tutor hours. Report tutor requests to faculty and leadership every semester. Process all hiring paperwork for student Teacher Assistance and maintain TA hours. Maintain and coordinate Student Affairs Dean¿s inbox and calendar and Student Affairs inbox. Process and distribute student org and office department mail. Create and maintain UPS and FED ex accounts used for shipping needs of the department. Notary Public- Notarize student's license applications and jury duty affidavits as well as other DCG requests. Mental Health First Aider - Certified to identify, understand, and respond to mental illness. RECORDS: Handles Record Keeping of Student Records. All student information is kept per FERPA guidelines to maintain confidential student files. This includes excused absence, medical, family, personal, or legal issues that may affect their attendance and education. This also includes confidential scores, GPA's class ranking, debt levels, code of conduct issues, academic information, etc. Purchase card annual training and record maintenance. Use the P-Card to make department purchases. Allocate and sign off on all purchases. Keep and submit records of purchases. Record and track all CE and Service to DCG/AU requirements for students milestone requirements. Prepare and submit all travel documents for students and Student Affairs Dean (Travel Auth, TES, OA-1). OTHER DUTIES: Perform all other job-related duties assigned. Required Qualifications Associate's degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions. OR High School diploma, GED or equivalent from a recognized State or Federal accredited organization and seven years' progressively responsible experience in administrative support positions. Preferred Qualifications Preferred Educational Qualifications Bachelor's degree from an accredited college or university. Preferred Experience Knowledge of an experience in PeopleSoft and Banner. Knowledge, Skills, & Abilities KNOWLEDGE Must be knowledgeable of office etiquette. SKILLS Organizational skills, effective communication skills (both written and oral), computer skills (Word, Excel, PowerPoint) telephone etiquette skills. Must have Attention to detail, reconciliation of budgets, schedule appointments and have networking skills. Excellent customer service skills. It is sensitive to the interrelationship of both people and functions within the college and on campus. The Office of Student Affairs has an open-door policy. The person in this position must be on hand to listen and/ or assist students with finding a solution to the situation. This position is based on customer service and is a liaison between the student body and the faculty, staff, and administration. In this position, one must be prepared to handle/take care of any needs that a student may have. This includes, but is not limited to, student absence notifications, requesting jury duty deferrals, tracking community service efforts, assist student organizations with events and the college-wide notifications of these events, and assists students with any issues that may affect the quality of their education. This office also requires customer service support for the faculty as it applies to the student body. The customer service goal of this office is to be approachable and accessible to students and their needs. This position requires working and corresponding with numerous people and organizations across the campus, city, state and nation for numerous events hosted throughout the year. ABILITIES Ability to learn PeopleSoft and other software needed. This position uses gradebooks (D2L) and spreadsheets to track community service performed, databases of statewide and national individuals and organizations that are dealt with on a regular basis. Must be able to multi-task and work independently. Ability to perform well under pressure, meet deadlines and maintain confidentiality. Ability to interact effectively and empathetically with various student population. Shift/Salary/Benefits Shift: Days/M-F Pay Grade: B5 Salary: Minimum: $17.88/hour Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today! Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive (patient, student, employee, financial, business, etc.) information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Credit Check This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment. Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply Consider applying with us today! Select University Faculty & Staff > External Applicants if you are a candidate from outside the university Select University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at

* About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at Location Augusta University Our Health Sciences Campus: th Street, Augusta, GA 30912 Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 College/Department Information Pathology sits at the cusp of basic and clinical sciences. This unique position allows the Medical College of Georgia Department of Pathology to contribute in an important and meaningful manner to clinical care through the provision of timely and accurate diagnoses as well as laboratory testing results. At the same time, investigative approaches within the department seek to further define our understanding of disease processes, paving the way for therapeutic interventions. The Department embraces the tripartite mission of the Medical College of Georgia i.e. clinical service, education, and research. The Department of Pathology (Anatomic and Clinical Pathology) has 22 clinical faculty, including 2 members based at the Athens Campus, and 6 research faculty. Clinical services are delivered primarily to AU Medical Center's 478 bed adult hospital and the 154 bed Children¿s Hospital of Georgia. The Department also operates Georgia Esoteric Molecular Laboratory, an independently licensed and CLIA certified reference laboratory, which provides esoteric molecular testing and pathology consultation services for hospitals and physicians. Approximately 1.3 million clinical laboratory procedures and 13,500 surgical specimens are processed annually. With specialty trained experts in almost every area of anatomic and clinical pathology, we provide diagnostic and consultative services, facilitating key clinical decisions. Job Summary This position supports the Chairman of the Department of Pathology, Medical College of Georgia, Augusta University and is responsible for providing support to the Department Administration by planning, organizing and managing the administrative staffing resources supporting the faculty of the Augusta University Department of Pathology. Assists and supports the Department Administrator with reports and administrative tasks and procedures. Coordinates faculty and staff processes/functions. Responsibilities The duties include, but are not limited to: ASSISTANT TO THE CHAIRMAN Coordination and management of the dally activities of the Department Chairman's calendar, travel itineraries and schedule. Initiate and complete the Chairman's travel authorizations and reimbursement for local, national and international meetings/conferences. Schedule and manage meetings and meeting summary reports. Provide direct clerical/administrative support in accordance with directives and deadlines CHAIRMAN'S OFFICE OPERATIONS/ ADMINISTRATIVE Manage the day-to-day operations of the Department of Pathology Chairman's office. Provide administrative support to the Department Faculty ' Establish and maintain faculty, staff and departmental files Serve as back-up to the Residency Program Coordinator. Compose end type correspondence, reports, data spreadsheets and other directives in accordance with deadlines and procedures. Prioritize and resolve inquiries. Answer and direct Pathology phone calls. Manage conference room bookings. Initiate and prepare Faculty Change Position Forms (FPDs) and Position Classification Forms (PCFs). Ensure processes/procedures for approvals, OneUSG Input and finalization. Maintain updates and track FPDs and PCFs for the Department of Pathology. Work Interactively with the MCG Faculty Liaison, MCG Dean's Office and University Faculty Support Staff for reports and tasks requests. Coordinate, schedule and provide administrative assistance for department meetings and projects Coordinate office/depar1mentat events and activities for faculty and staff. Administrative coordinator for Department Grand Rounds Committee. Coordinate/facilitate guest travel lodging and reimbursement. Coordinate Grand Rounds set-up. guest itinerary/scheduling. FACULTY EVALUATIONS / PERSONNEL ACTIONS Manage and coordinate faculty actions, appointments, onboarding, retirement and Faculty Promotion and Tenure for the Department of Pathology. Serve as the Department of Pathology liaison for faculty support and work cohesively with the MCG Faculty Support Liaison and the AU Faculty Support Departments. Facilitate the departmental faculty evaluation process via PACT: OPPE processes. Coordinate and manage faculty recruitment efforts - place ads, schedule/coordinate Interviews for visiting faculty candidates, facilitate visiting faculty travel. coordinate faculty candidate itineraries, serve as administrative coordinator for Department Search Committees, maintain OneUSG processes and data input. Coordinate onboarding/out-processing processes for new/departing faculty. Coordinate with the International Postdoctoral Services Office for J-I, H-1B and Visa approvals for faculty. STAFF RECRUITMENT & PERSONNEL ACTIONS Coordinate and manage staff personnel actions for the Department of Pathology and Georgia Esoteric Lab. Coordinate onboarding for J-I, H-1 B and International Scholars / Post Docs with the International and Postdoctoral Services Office. ADMINISTRATIVE Departmental faculty time-off data input for OneUSG. Correct and review biweekly and exempt faculty/staff work hours/leave via the OneUSG system. Provide administrative/clerical support to the section for Clinical Pathology faculty. Maintain the operation of the Chairman's office. Departmental mail receipt and distribution. Initiate and complete faculty travel authorization and travel reimbursements for Clinical Pathology faculty. Maintain, update and distribute the Clinical Pathology faculty on-call schedules (3). Responsible for data input into the ONCall system/QGenda system. Input immediate changes and provide Immediate notifications. Greet visitors/customers within the Chairman's Office ' Facilitate telephone calls for the Chairman's office. Support the Department Administrator IV and Business Operations Specialist as needed. OTHER Perform other related duties as assigned. Required Qualifications Associate's degree from an accredited college or university in a related field and a minimum of four years' progressively responsible experience in administrative support positions OR High School Diploma, GED, or equivalent from a State or Federal accrediting organization and seven years' progressively responsible experience in administrative support positions. Preferred Qualifications Five to ten years' progressive executive office experience. Knowledge, Skills, & Abilities KNOWLEDGE Proficient in Microsoft Office and other computer software/databases. Knowledge of office operations and coordination. SKILLS Excellent interpersonal, written, and verbal communication skills. Excellent prioritization, organizational, detail-oriented, time-management and coordinating skills. ABILITIES Ability to maintain confidentiality. Ability to build and improve systems, policies, and procedures in a collaborative and constructive environment. This position requires personal tact, judgment, and deference to authority. Typical interactions are with professional faculty both within and outside of the department. Maintaining a professional image of the department is paramount. The position requires working with associates in other departments and accomplishing goals, therefore maintaining working relationships with colleagues is preeminent. Ability to work independently, meet deadlines, make sound and professional decisions in a fast-paced, multi-faceted environment. Shift/Salary/Benefits Shift: Days; Monday - Friday Salary Range: $17.88/hour - $21.92/hour Pay Band: B5 Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today! Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive (patient, student, employee, financial, business, etc.) information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply Consider applying with us today! Search for Job ID: Select University Faculty & Staff > External Applicants if you are a candidate from outside the university Select University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at

* About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at Location Augusta University Our Health Sciences Campus: th Street, Augusta, GA 30912 Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 College/Department Information Within the Department of Ophthalmology at the Medical College of Georgia, our top priority is the provision of thorough and compassionate patient care. Within our department you will find doctors who are interested in matching your concerns with accurate diagnoses and treatments. We seek not only to provide the right treatment, but also to educate you regarding your condition so that you too may be involved in its management. Our educational mission is broadly focused. Upon completion of the 3-year course of instruction, our residents can enter comprehensive ophthalmic practice or pursue fellowship training. Through continuing medical education activities, the local ophthalmic community as well as our team of eye care providers are given opportunity to discuss and implement recent advances in the medical and surgical care of the eye. Job Summary Manage the department's student rotations including coordinating rotations, posting grades, and completing other duties required as part of the program. Provide administrative support for assigned faculty (no more than five and no less than two) which will include various duties including but not limited to coordinating travel, maintaining calendars, etc. Serve as receptionist for the department's front desk. Responsibilities Responsibilities to include, but are not limited to: Manage the department's student intern rotations including coordinating rotations, posting grades, and completing other duties required as part of the program. Coordinate travel and prepare travel expense statements for assigned faculty. Assist faculty by maintaining calendars by completing various tasks including but not limited to scheduling meetings and appointments, submitting leave requests, etc. Serve as receptionist for the MCG-Ophthalmology administrative suite by greeting guests, answering phones, monitoring fax machines for incoming documents, etc. Complete other duties assigned as necessary including but not limited to making copies for meetings, updating office signs, etc. Provide administrative support for assigned faculty (no more than five and no less than two) which will include various duties including but not limited to coordinating travel, maintaining calendars, etc. Required Qualifications Associate degree from an accredited college or university in a related field and a minimum of three years progressively responsible experience in administrative support positions. OR High school diploma/GED from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions. Knowledge, Skills, & Abilities KNOWLEDGE Proficient in Microsoft Office and other computer software/databases. SKILLS Excellent interpersonal, written, and verbal communication skills. Detail-oriented with strong organizational, prioritization and multi-tasking skills. ABILITIES Ability to maintain confidentiality. Shift/Salary/Benefits Shift: Days; Monday - Friday (Work outside of normal business hours may be required). Salary: $15.77-$18.89 per hour. Pay Band: B2 Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position. Recruitment Period: Until Filled. Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today! Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive (patient, student, employee, financial, business, etc.) information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply Consider applying with us today! Search for Job ID: . Select University Faculty & Staff > External Applicants if you are a candidate from outside the university. Select University Faculty & Staff > Internal Applicants if you are a current university employee. If you need further assistance, please contact us at .