168 Administrative Assistant jobs in Yorba Linda
Executive Administrative Assistant
91764 Ontario, California
Educated Solutions Corp
Posted today
Job Viewed
Job Description
Our client, a leader in commercial real estate, is seeking an Executive Assistant to support a high-performing broker team and senior leadership in Ontario, CA . This is a full-time, on-site position operating 8:00am-5:00pm . This position starts as a 3-month contract to hire opportunity and pays $ per hour based on experience. The ideal candidate will bring 3–5 years of paralegal or executive-level support experience in commercial real estate law and will play a critical role in managing transaction-related tasks, legal documentation, and client communications.
This position is best suited for someone with exceptional organizational skills, strong real estate transaction knowledge, and the ability to thrive in a fast-paced, deadline-driven environment.
Key Responsibilities
• Draft, review, and manage real estate documents, including purchase and sale agreements, leases, amendments, and closing documents
• Coordinate and manage all aspects of real estate transactions from inception through closing
• Conduct title and survey review; identify and resolve issues
• Assist with due diligence activities, including reviewing leases, contracts, and corporate documents
• Maintain organized files and track critical dates and deliverables
• Provide day-to-day support to senior brokers, including document preparation, scheduling, and internal/external communication
• Liaise with attorneys, clients, lenders, title companies, and other stakeholders
• Ensure compliance with company policies and applicable laws
• Manage emails and calendars with a high degree of accuracy and confidentiality
Qualifications
• 3–5 years of experience in a paralegal or executive support role within commercial real estate
• Bachelor’s degree or equivalent experience required
• Paralegal certification preferred
• Strong knowledge of real estate transaction processes, including title and survey review
• Proficiency in Microsoft Office Suite and document management systems
• Excellent organizational and time-management skills
• Ability to manage multiple priorities independently in a fast-paced environment
• Proven collaboration skills with attorneys, brokers, and clients
• Experience working closely with brokers or legal teams in commercial transactions
• Familiarity with compliance processes in real estate law
• Ability to anticipate and proactively address the needs of senior stakeholders
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0
Executive Administrative Assistant
90001 Los Angeles, California
$70000 Annually
WhatJobs
Posted today
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Job Description
Our client is looking for a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to senior leadership within their dynamic organization. This role is crucial for ensuring the smooth and efficient operation of executive functions, managing schedules, coordinating meetings, and handling confidential information with utmost discretion. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and solve problems independently. Responsibilities include managing complex calendars, making travel arrangements, preparing reports and presentations, screening calls and emails, and acting as a gatekeeper for executives. You will also be responsible for coordinating company events, managing office supplies, and assisting with special projects as assigned. This position offers a hybrid work model, combining in-office collaboration with the flexibility of remote work. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools are essential. A strong understanding of business etiquette and professional communication is required. The ability to multitask effectively in a fast-paced environment and maintain a high level of professionalism at all times is paramount. This is an excellent opportunity for a motivated administrative professional to play a key role in supporting high-level executives in Los Angeles, California, US .
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1
Executive Administrative Assistant
90001 Los Angeles, California
$75000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Assistant to support senior leadership at their corporate office in Los Angeles, California, US . This role is critical in ensuring the smooth and efficient operation of the executive office, managing complex schedules, coordinating high-level meetings, and handling sensitive information with utmost discretion. The ideal candidate will be a master of communication, possess exceptional organizational skills, and have a keen eye for detail. You will serve as a primary point of contact for internal and external stakeholders, managing correspondence, travel arrangements, and special projects as needed. This is an opportunity to work in a fast-paced environment, contributing directly to the success of executive decision-making.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars and meeting schedules for multiple executives, anticipating conflicts and proactively resolving them.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, often on short notice.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and coordinate executive meetings, preparing agendas, taking minutes, and following up on action items.
- Serve as a gatekeeper and liaison between executives and internal/external contacts.
- Handle expense reporting and budget tracking for executive office activities.
- Manage and maintain confidential files and records with strict adherence to privacy protocols.
- Assist with the planning and execution of special projects and events.
- Proactively identify and address potential issues or needs within the executive office.
- Conduct research and compile information as requested by executives.
- Associate's or Bachelor's degree preferred, or equivalent practical experience.
- Minimum of 7 years of experience providing administrative support to C-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
- Exceptional organizational and time management skills with the ability to multitask effectively.
- Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
- High level of professionalism, discretion, and judgment.
- Experience with travel booking and expense reporting systems.
- Ability to work independently and as part of a team, with a proactive and resourceful approach.
- Adaptability and flexibility to manage changing priorities in a dynamic environment.
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2
Executive Administrative Assistant
90001 Los Angeles, California
$65000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a prominent organization in the entertainment industry, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is fully remote, offering the flexibility to work from home while managing complex schedules, coordinating high-level meetings, and ensuring seamless operations. You will be the gatekeeper and right hand to executives, anticipating needs and executing tasks with precision and discretion.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate and prepare materials for meetings, including agendas, presentations, and pre-reads.
- Handle all aspects of executive travel arrangements, including flights, accommodation, and transportation, often with complex itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, making judgment calls on importance and urgency.
- Manage and maintain confidential files and records with a high degree of discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Handle expense reporting and manage departmental budgets.
- Conduct research and gather information as needed for various projects and initiatives.
- Anticipate potential issues and proactively seek solutions to ensure smooth workflow.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a remote setting.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in all Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint) and familiarity with virtual collaboration tools (Zoom, Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Proactive and resourceful, with a strong problem-solving aptitude.
- Ability to work independently and demonstrate initiative in a remote environment.
- Experience managing complex travel arrangements and international itineraries is a plus.
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3
Executive Administrative Assistant
90001 Los Angeles, California
$70000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly professional, organized, and proactive Executive Administrative Assistant to support senior leadership in Los Angeles, California, US . This role requires exceptional attention to detail, discretion, and the ability to manage complex schedules and confidential information. The ideal candidate will be a master of organization, possess excellent communication skills, and thrive in a fast-paced executive environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
- Handle confidential and sensitive information with the utmost discretion.
- Assist with expense reporting and budget tracking for executive support.
- Liaise with internal departments and external contacts on behalf of the executives.
- Conduct research and gather information as needed for projects and meetings.
- Manage office supplies and maintain an organized and efficient office environment.
- Anticipate the needs of the executives and proactively address potential issues.
- Provide administrative support for special projects and events.
- Maintain organized filing systems, both physical and digital.
- Act as a gatekeeper, managing access and priorities for executives.
- Ensure seamless execution of administrative tasks to allow executives to focus on strategic initiatives.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 5 years of experience providing high-level administrative support to executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with calendar management and travel coordination software.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
- High level of professionalism, discretion, and confidentiality.
- Ability to multitask and prioritize effectively in a demanding environment.
- Proactive problem-solving abilities and a resourceful approach.
- Familiarity with various office technologies and equipment.
- Experience in a corporate or fast-paced environment is essential.
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4
Executive Administrative Assistant
90017 Los Angeles, California
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prestigious entertainment production company, is seeking an exceptionally organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a critical on-site role, vital for maintaining the smooth and efficient operation of executive offices located in the heart of Los Angeles, California . The ideal candidate will be a master of multitasking, possessing impeccable attention to detail and the ability to anticipate needs. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting agendas and minutes, and handling confidential correspondence. Your duties will extend to managing office supplies, liaising with various departments, and acting as a primary point of contact for internal and external stakeholders. This position demands a high level of professionalism, discretion, and the ability to thrive in a fast-paced, demanding environment. You will be adept at handling diverse administrative tasks, from expense report processing to event planning support. A strong command of modern office technology, including Microsoft Office Suite and various project management tools, is essential. The ability to communicate effectively and diplomatically across all levels of the organization is crucial. This role requires someone who can take initiative, solve problems independently, and maintain composure under pressure. Experience supporting C-suite executives in the entertainment or media industry is highly desirable. You will be expected to proactively identify potential issues and propose solutions before they escalate. Confidentiality is paramount, and a strong ethical compass is required. The successful candidate will be a reliable and dedicated professional, committed to ensuring the productivity and efficiency of the executives they support. This includes organizing and maintaining physical and digital filing systems for easy retrieval of information. You will also be responsible for preparing presentations and reports, often under tight deadlines, requiring accuracy and a keen eye for detail. Your role will be pivotal in ensuring that the executives can focus on strategic initiatives by expertly handling their day-to-day administrative needs.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and coordinate complex executive calendars and schedules.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare meeting agendas, materials, and take minutes for executive meetings.
- Handle confidential correspondence and communications with discretion.
- Manage expense reports and reimbursements accurately.
- Serve as a primary point of contact for internal and external communications.
- Coordinate office supplies and manage vendor relationships.
- Assist with event planning and logistics for executive functions.
- Maintain organized physical and digital filing systems.
- Anticipate executive needs and proactively offer solutions.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting senior executives.
- Proven experience in the entertainment or media industry is a plus.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently and proactively in a demanding environment.
- Experience with calendar management and travel booking systems.
Apply Now
5
Executive Administrative Assistant
90001 Los Angeles, California
$75000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role offers flexibility, with key responsibilities requiring presence in our **Los Angeles, California, US** office, balanced with remote work options. You will manage complex calendars, coordinate executive travel arrangements, prepare meeting agendas and minutes, and handle confidential correspondence. Your role will involve anticipating the needs of executives, proactively managing priorities, and ensuring the smooth day-to-day operation of the executive office. Responsibilities include screening calls and emails, managing information flow, conducting research, and assisting with special projects as needed. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and outstanding communication and interpersonal abilities. Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and experience with calendaring and travel management tools are essential. Proven experience supporting C-suite executives in a fast-paced environment is a must. You should be adept at multitasking, problem-solving, and maintaining a high level of professionalism and discretion. A proactive approach, excellent time management, and the ability to work independently while also collaborating effectively are key. We are looking for a dedicated individual who can act as a reliable gatekeeper and facilitator, ensuring that our executives can focus on strategic priorities. Join our client in supporting key decision-makers in the vibrant **Los Angeles, California, US** area.
Apply Now
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6
Executive Administrative Assistant
90001 Los Angeles, California
$70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to senior leadership. This fully remote role is essential for ensuring the smooth operation of executive functions, managing complex calendars, coordinating travel, and facilitating seamless communication. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, excellent communication abilities, and a high degree of professionalism. You will be a trusted partner to executives, anticipating needs and proactively managing tasks to allow them to focus on strategic initiatives.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, ensuring efficient itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate parties or handling them directly.
- Organize and plan executive meetings, including preparing agendas, distributing materials, and taking minutes.
- Manage expense reporting and reconciliation for executives.
- Conduct research on various topics as requested by executives.
- Maintain confidential files and records with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects and ad-hoc administrative tasks as required.
- Anticipate the needs of executives and proactively address potential issues.
- Ensure a high level of professionalism and discretion in all interactions.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field, or equivalent practical experience.
- A minimum of 5 years of experience providing high-level administrative support to C-suite executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- High level of discretion and confidentiality.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and calendar management tools.
- Proactive problem-solving abilities and a resourceful approach to challenges.
- Ability to work independently with minimal supervision in a remote environment.
Apply Now
7
Executive Administrative Assistant
90001 Los Angeles, California
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to support their senior leadership team in Los Angeles, California, US . This hybrid role requires a professional who can manage complex calendars, coordinate domestic and international travel, prepare meeting materials, and act as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and manage multiple priorities in a fast-paced environment. Confidentiality and discretion are paramount in this role.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and calls, resolving conflicts proactively.
- Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa arrangements.
- Prepare and edit correspondence, presentations, and reports; ensuring accuracy and professional formatting.
- Coordinate logistics for meetings and events, including room bookings, catering, and AV setup.
- Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate individuals.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders.
- Process expense reports and manage departmental budgets as assigned.
- Conduct research and gather information to support executive projects and initiatives.
- Maintain organized filing systems, both electronic and physical.
- Handle confidential and sensitive information with the utmost discretion.
- Anticipate the needs of the executives and proactively address potential issues.
- Assist with ad-hoc projects and other administrative tasks as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with video conferencing tools (e.g., Zoom, Teams).
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with impeccable grammar and attention to detail.
- Demonstrated ability to handle confidential information with professionalism and discretion.
- Proactive mindset with strong problem-solving abilities.
- Experience with travel booking and expense management systems.
- Ability to adapt to changing priorities and work effectively under pressure.
- Professional demeanor and interpersonal skills.
Apply Now
8
Executive Administrative Assistant
90012 Los Angeles, California
$70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in **Los Angeles, California, US**. This role operates on a hybrid schedule, blending in-office presence with the option for remote work, offering a dynamic work environment.
As an Executive Administrative Assistant, you will be the primary point of contact for executives, managing their calendars, coordinating complex travel arrangements, and preparing essential documents and presentations. You will handle confidential information with discretion and professionalism, acting as a gatekeeper and facilitator for executive operations. Your ability to anticipate needs and manage competing priorities will be crucial to the seamless functioning of the executive office.
Key Responsibilities:
As an Executive Administrative Assistant, you will be the primary point of contact for executives, managing their calendars, coordinating complex travel arrangements, and preparing essential documents and presentations. You will handle confidential information with discretion and professionalism, acting as a gatekeeper and facilitator for executive operations. Your ability to anticipate needs and manage competing priorities will be crucial to the seamless functioning of the executive office.
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and conference calls.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, screening calls and emails.
- Organize and coordinate internal and external meetings, including logistics and minute-taking.
- Maintain organized filing systems, both physical and digital.
- Process expense reports and manage departmental budgets.
- Conduct research and gather information as needed for executive projects.
- Act as a liaison between executives and internal/external stakeholders.
- Handle sensitive and confidential information with the utmost discretion.
- Provide general administrative support, including office supply management and equipment maintenance.
- Anticipate the needs of executives and proactively address potential issues.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with all levels of staff and external contacts.
- Discretion and ability to handle confidential information.
- Proactive attitude and problem-solving abilities.
- Experience managing complex travel arrangements and calendars.
- Ability to multitask and prioritize effectively in a fast-paced environment.
Apply Now
9