195 Administrative Assistant jobs in Yorba Linda

Description We are looking for a motivated Administrative Assistant to join our team in Ontario, California. This Contract-to-Permanent position requires an individual who excels in multitasking, demonstrates exceptional attention to detail, and is eager to grow in their career. The role combines front desk coordination with HR support responsibilities, offering a dynamic and rewarding work environment.
Responsibilities:
- Manage inbound calls efficiently using a multi-line phone system, ensuring prompt and effective communication.
- Serve as the first point of contact at the front desk, welcoming visitors and maintaining a positive atmosphere.
- Assist with administrative tasks related to human resources, such as onboarding and orientation preparation.
- Provide support during employee orientations, ensuring all necessary documentation and materials are organized.
- Maintain accurate records and documentation for HR processes and daily administrative activities.
- Collaborate with team members to address inquiries and resolve issues in a timely manner.
- Uphold confidentiality and handle sensitive information with discretion.
- Participate in ongoing training and development opportunities to enhance skills and knowledge.
- Offer bilingual support in Spanish to effectively communicate with diverse clients and staff. Requirements - Minimum of 2 years of experience in administrative or receptionist roles.
- Proficiency in managing multi-line phone systems and handling inbound calls.
- Strong organizational skills with a keen eye for detail.
- Ability to work independently and adapt to a fast-paced environment.
- Familiarity with human resources functions, including onboarding and documentation.
- Bilingual proficiency in Spanish is required.
- Excellent interpersonal and communication skills.
- Willingness to participate in a working interview as part of the selection process. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Beach, California. In this role, you will support rental operations by managing documentation, coordinating logistics, and maintaining accurate records. Your ability to communicate effectively and handle multiple tasks will play a vital role in ensuring smooth day-to-day operations.
Responsibilities:
- Prepare and manage rental contracts, extensions, returns, and associated documentation with accuracy.
- Schedule deliveries, pickups, and service calls for rental equipment to meet customer needs.
- Maintain up-to-date records of equipment availability, locations, and rental statuses.
- Collaborate with logistics, service teams, and rental managers to ensure timely execution of rental services.
- Verify customer insurance and credit terms before releasing rental equipment.
- Assist with invoicing and billing processes, ensuring rental charges and labor costs are correctly applied.
- Respond to customer inquiries, provide quotes, and address rental-related concerns.
- Update and monitor rental management software to track equipment usage and service intervals.
- Manage fuel usage, operational hours, and maintenance schedules for rental units. Requirements
- Proven experience in administrative assistance or a similar role.
- Proficiency in answering inbound calls and managing customer inquiries.
- Strong data entry skills with a focus on accuracy and attention to detail.
- Familiarity with administrative office functions and procedures.
- Ability to handle receptionist duties, including scheduling and communication.
- Experience in managing rental operations or similar industry preferred.
- Proficiency in using rental management software or similar tools.
- Strong organizational and multitasking abilities to manage varied responsibilities effectively.
- High school diploma or equivalent required; associate or bachelor's degree preferred. - Experience in a rental, construction, or equipment-related administrative role preferred. - Proficiency with Microsoft Outlook, Word, and Excel. - Strong organizational skills and attention to detail. - Excellent written and verbal communication skills. - Ability to multitask in a fast-paced environment. - Familiarity with rental equipment or power systems is a plus. Work Environment & Physical Requirements: - Primarily office-based with occasional visits to yard or shop areas. - Must be able to sit, stand, and use a computer for extended periods. - May occasionally lift office supplies or small equipment components (up to 25 lbs)
TalentMatch®
­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Be the Backbone of Our Field Service Team! PDS Tech Commercial is Hiring an Administrative Assistant for A Leading HVAC Manufacturer!**
**Location:** City of Industry, CA | **Pay Rate:** $32 - $4/hr | **Schedule:** Mon-Fri (7am - 4pm)
**Make a Bigger Impact Behind the Scenes.**
At PDS Tech Commercial, we don't just make things - we make things happen. We're seeking a detail-obsessed, process-driven Administrative Assistant to support our Field Service Team in the fast-paced world of manufacturing. If you're known for keeping chaos in check and love making systems run like clockwork, this is your moment.
**What You'll Be Doing:**
This role is equal parts admin wizard, operations coordinator, and communication liaison. You'll ensure our Field Service Team is fully equipped, properly certified, and in the right place at the right time - all while keeping the paperwork flowing and the calendars synced.
**Your daily mission will include:**
+ Managing incoming and outgoing calls, visitors, mail, and supplies - classic admin duties, expertly handled.
+ Generating weekly/monthly service reports and dashboards to track scheduling, invoicing, and technician training.
+ Monitoring field service issues and ensuring timely resolution.
+ Reviewing time and expense reports to calculate billable/non-billable hours for finance.
+ Coordinating customer communications and scheduling Field Service Engineers.
+ Keeping technician certifications current and ensuring equipment readiness.
+ Creating quotes, tracking estimates, and managing purchase orders.
+ Handling procurement and vendor payments, including fleet vehicle logistics.
+ Organizing team meetings, resolving field-related questions, and improving internal processes.
+ Supporting travel documentation for field teams and managing vendor invoicing.
**What You Bring to the Table:**
**Required:**
+ High School Diploma or GED.
+ Strong organizational and time management skills.
+ Confident communication skills (written and verbal).
+ Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.
+ Proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
**Preferred:**
+ Prior experience in a manufacturing or field service environment.
+ Familiarity with reporting tools, scheduling platforms, or service-related software.
+ Basic understanding of financial processes like invoicing and POs.
**Why Join PDS Tech Commercial?**
Because at PDS Tech Commercial, you're not just part of a company - you're part of a mission. We're an industry leader supporting some of the biggest names in manufacturing. We value precision, reliability, and people who can think three steps ahead. You'll be part of a team that celebrates proactive problem-solving, operational excellence, and people who make the impossible look easy.
We offer:
+ A collaborative, no-nonsense team environment.
+ Opportunities to grow your skills and advance your career.
+ A role where your organizational superpowers truly matter.
**Ready to Take Charge?**
Apply now and bring your A-game to the heart of our operations. If you're someone who thrives on structure, loves helping others succeed, and knows how to juggle (metaphorically, but hey, we're impressed either way) - we want to meet you. **PDS Tech Commercial is waiting for your talent. Let's build something great together.**
**Pay Details:** 32.00 to 34.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Additional Information Pay: $25.25/hour
Job Number 25115603
Job Category Administrative
Location The Ritz-Carlton Lake Tahoe, 13031 Ritz Carlton Highlands Court, Truckee, California, United States, 96161VIEW ON MAP
Schedule Full Time
Located Remotely? N
Position Type Non-Management

POSITION SUMMARY

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

The pay range for this position is $5.25 to 25.25 per hour and offers health care benefits, flexible spending accounts, 401(k) plan, earned paid time off and/or sick leave, life insurance, disability coverage, and other life and work wellness benefits.  Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions. 

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law.
 

At more than 100 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. Attracting the world’s top hospitality professionals who curate lifelong memories, we believe that everyone succeeds when they are empowered to be creative, thoughtful and compassionate.

 
Every day, we set the standard for rare and special luxury service the world over and pride ourselves on delivering excellence in the care and comfort of our guests.

 
Your role will be to ensure that the “Gold Standards” of The Ritz-Carlton are delivered graciously and thoughtfully every day. The Gold Standards are the foundation of The Ritz-Carlton and are what guides us each day to be better than the next. It is this foundation and our belief that our culture drives success by which The Ritz Carlton has earned the reputation as a global brand leader in luxury hospitality. As part of our team, you will learn and exemplify the Gold Standards, such as our Employee Promise, Credo and our Service Values. And our promise to you is that we offer the chance to be proud of the work you do and who you work with.

 
In joining The Ritz-Carlton, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

Additional Information Pay: $25.25/hour
Job Number 25115603
Job Category Administrative
Location The Ritz-Carlton Lake Tahoe, 13031 Ritz Carlton Highlands Court, Truckee, California, United States, 96161VIEW ON MAP
Schedule Full Time
Located Remotely? N
Position Type Non-Management

POSITION SUMMARY

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

The pay range for this position is $5.25 to 25.25 per hour and offers health care benefits, flexible spending accounts, 401(k) plan, earned paid time off and/or sick leave, life insurance, disability coverage, and other life and work wellness benefits.  Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions. 

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law.
 

At more than 100 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. Attracting the world’s top hospitality professionals who curate lifelong memories, we believe that everyone succeeds when they are empowered to be creative, thoughtful and compassionate.

 
Every day, we set the standard for rare and special luxury service the world over and pride ourselves on delivering excellence in the care and comfort of our guests.

 
Your role will be to ensure that the “Gold Standards” of The Ritz-Carlton are delivered graciously and thoughtfully every day. The Gold Standards are the foundation of The Ritz-Carlton and are what guides us each day to be better than the next. It is this foundation and our belief that our culture drives success by which The Ritz Carlton has earned the reputation as a global brand leader in luxury hospitality. As part of our team, you will learn and exemplify the Gold Standards, such as our Employee Promise, Credo and our Service Values. And our promise to you is that we offer the chance to be proud of the work you do and who you work with.

 
In joining The Ritz-Carlton, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

Description We are looking for a Medical Administrative Assistant to join our team on a contract basis in Folsom, California. In this role, you will play a vital part in ensuring the smooth operation of our medical office by coordinating appointments, assisting patients, and verifying insurance information. If you are meticulous and thrive in a dynamic healthcare environment, we encourage you to apply.
Responsibilities:
- Schedule patient appointments efficiently and accurately to optimize office workflow.
- Make outgoing calls to patients and healthcare providers to confirm or update appointments.
- Welcome and assist patients during check-in, ensuring their information is correctly recorded.
- Verify and update insurance details to ensure coverage and eligibility.
- Respond to inbound calls, addressing inquiries and resolving scheduling conflicts.
- Maintain an organized and well-managed front desk area.
- Collaborate with healthcare staff to ensure seamless communication and operations.
- Handle receptionist duties, including greeting visitors and managing correspondence. Requirements - Proven experience in medical administrative support or a similar role.
- Proficiency in managing inbound and outbound calls with attention to detail.
- Strong skills in scheduling appointments and coordinating calendars.
- Familiarity with insurance verification processes and healthcare protocols.
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented with a strong commitment to accuracy.
- Experience with receptionist duties and front office operations. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work!
Support the At-Need Administration departments with various tasks including but not limited to providing finalization and follow up for funeral and cemetery arrangements. Provide thorough and compassionate customer service to grieving families throughout the Arrangements process to ensure service excellence.
**Essential Job Functions:** Must be able to perform the essential functions of the job with or without reasonable accommodations.
+ Daily phone and text support for incoming calls and/or texts
+ Accept payments for upcoming services
+ Obtain required signatures on compliance documents
+ Update HMIS system records
+ Assist with email and voicemail follow ups
+ Process and follow up with Military honors requests and flag applications
+ DocuSign completion and uploading
+ Manage Death certificate approval distribution list
+ Perform precalls for Arrangement appointment preparation, as needed
+ Finalization of marker orders, as needed
+ Take requests from At-Need Arrangements Counselors and assist with case management follow up activities to ensure high level of customer service and minimal customer wait time.
+ Must demonstrate in-depth knowledge in company products and services, company policies and procedures, and state and federal regulations.
+ Maintain positive, professional working relationships with coworkers and cross functional departments.
+ Demonstrate a high level of compassion, empathy, integrity, and willingness to help others.
+ Abide by the Company dress code and any department requests regarding work attire.
+ Keep immediate supervisors promptly and fully informed of all problems and matters of significance and take prompt corrective action where necessary.
+ Understand and achieve annual SMART goals.
+ Participate in training and skill development opportunities to improve competency and customer service.
+ Adhere to Company policies, procedures, rules, and controls.
+ Adhere to safety rules and regulations, and report unsafe practices to management.
+ Act on customer complaints to provide satisfactory resolution.
+ Adhere to the attendance policy and report to work on time.
+ As an At-Need Arrangements Administrator, this position is responsible for ensuring that funeral arrangement details are finalized with a high level of accuracy and in a highly professional, compassionate, and courteous manner, and that they comply with company policy and with state and federal regulations.
**Knowledge, Skills & Abilities:**
+ Three years' experience in the mortuary/cemetery industry, with knowledge of funeral ceremonies and practices,
+ Must pass CFDA Arrangers Test or equivalent, and if necessary, complete an CFDA Funeral Arrangers Course or equivalent, and successfully pass the accompanying examination by a score of 75% or higher
+ Strong written and verbal communication skills
+ High level of professionalism, customer service, and willingness to help others
+ Professional sales and/or strong customer service background
+ Bilingual Chinese, Korean, and/or Spanish preferred
+ Detail oriented
+ Problem solving skills
+ Self-motivated and flexible
+ Warmth, compassion, empathy
+ Diplomacy under pressure
+ Ability to multi-task, prioritize tasks, and differentiate level of importance
+ High level of communication and listening skill
+ Cultural sensitivity to the diverse community that Rose Hills serves
+ Advanced PC skill with MSWord, Excel, and Outlook
**Compensation:**
$21.50/hr - $28.00/hr
Exact compensation may vary based on skills, experience, and location.
**Benefits (dependent upon eligibility):**
Medical*Dental*Vision*Flexible Spending Accounts (health care and dependent care)*Health Savings Account with Company Contribution*Sick Leave*Short-Term Disability*Long-Term Disability*Life Insurance*Voluntary Accidental Death or Dismemberment Insurance*Dependent Life Insurance*SCI 401(k) Retirement Savings Plan with Company match*Employee Assistance Program
**_Rose Hills is an Equal Opportunity Employer. The company's hiring procedures do not discriminate against any person on the basis of race, color, national origin, religion, ethnicity, age, sex, sexual-orientation, veteran's status or disability, or any other legally protected status._**
**_SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities._**
**_As part of your pre-employment background check, your criminal conviction history will be verified given that this role requires the following material job duties: Working with or around client families, colleagues, and working with confidential information. Convictions creating a direct, adverse, and negative relationship with the identified job duties may result in withdrawal of a conditional job offer._**
Postal Code: 90601
Category (Portal Searching): Administration and Clerical
Job Location: US-CA - Whittier
Job Profile ID: R00106
Time Type: Full time
Location Name: Rose Hills Company

**Company Description**
**Work with Us. Change the World.**
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description**
**AECOM** is seeking a highly talented **Administrative Assistant** located in **Orange, CA**
+ Work includes some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.
+ Familiar with a variety of the field's concepts, practices, and procedures.
+ Relies on experience and judgment to plan and accomplish more complicated goals. Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.
+ May direct and lead the work of others.
**Qualifications**
MINIMUM REQUIREMENTS:
+ High School Diploma + 8 Years of relevant experience or demonstrated equivalency of experience and/or education
PREFERRED QUALIFICATIONS:
+ Strong work ethic and the ability to work independently with minimal supervision as well as be able to work closely with and collaborate with a small team
+ 10+ years of related experience
+ Previous experience supporting construction projects.
**Additional Information**
+ This position does not include sponsorship for US Work Authorization and will not be offered with this position.
+ Relocation assistance is not offered for this position.
Offered compensation will be based on location and individual qualifications. The expected range is $32.00/hour - $4.00/hour.
**About AECOM**
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of 16.1 billion in fiscal year 2024. Learn more at aecom.com.
**What makes AECOM a great place to work**
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community-where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
**ReqID:** J10128364
**Business Line:** PPM
**Business Group:** DCS
**Strategic Business Unit:** West
**Career Area:** Administration
**Work Location Model:** On-Site
**Legal Entity:** AECOM Technical Services Inc

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in their bustling Los Angeles, California, US office. This pivotal role requires meticulous attention to detail, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be instrumental in ensuring the smooth operation of executive functions, including calendar management, travel arrangements, expense reporting, and meeting preparation. Responsibilities will encompass coordinating complex domestic and international travel itineraries, booking flights, hotels, and ground transportation, and managing detailed travel expense reports. You will also be responsible for screening and prioritizing incoming communications, including emails and phone calls, and drafting professional correspondence. Preparation of reports, presentations, and other critical documents, often requiring data compilation and formatting, will be a key aspect of this position. Maintaining confidential files and records with utmost discretion is paramount. You will also assist with event planning for executive meetings and company functions, liaising with vendors and internal departments. A proactive approach to problem-solving and anticipating the needs of the executives you support is essential. The ideal candidate will possess a minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role, demonstrating proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with project management software and CRM systems is a plus. A Bachelor's degree in Business Administration or a related field is preferred. Excellent interpersonal skills and a polished professional demeanor are crucial for interacting with internal stakeholders and external clients. This is an exciting opportunity to contribute to a dynamic organization and grow your career in a supportive environment.
Key Responsibilities:

• Manage complex calendars and schedule meetings for multiple executives.
• Arrange detailed travel plans and itineraries, including flights, accommodations, and local transport.
• Prepare and edit correspondence, reports, and presentations.
• Process expense reports and manage departmental budgets.
• Act as a gatekeeper for executive communications and information.
• Organize and coordinate executive meetings and off-site events.
• Maintain confidential files and databases.
• Conduct research and prepare background materials for meetings.
• Onboard new team members with administrative tasks.
• Serve as a liaison between executives and internal/external stakeholders.