14,209 Administrative Assistants jobs in the United States

Job Title: Customer Service and Order Management SpecialistJob Description
This role is responsible for handling all customer and agent product pricing inquiries and orders, as well as following up with customers in a prompt and professional manner. The ideal candidate will have a high school diploma with a minimum of 2 years of experience working in a similar role, preferably in a manufacturing or electrical customer service environment.
Responsibilities
+ Process orders, quotes, credits, returns applications, and other requests.
+ Communicate directly with customers or sales representatives via telephone, electronically, or face-to-face.
+ Obtain and evaluate all relevant information to handle inquiries and complaints promptly.
+ Answer basic technical inquiries.
+ Direct advanced technical requests and other unresolved issues to the appropriate resource.
+ Manage customer accounts.
+ Promptly respond to and assist customers with damaged shipments and/or mis-shipments.
+ Maintain accurate records of customer interactions and transactions.
+ Communicate and coordinate with internal departments and outside vendors.
+ Monitor product stocking levels and inventory turns.
+ Review all product requirements and compile them into efficient manufacturing schedules that optimize cost, customer service, and machine utilization.
+ Perform other related duties as assigned.
Essential Skills
+ Experience in data entry.
+ Proficiency in Microsoft Office, particularly Microsoft Excel.
+ Customer relationship management and customer service skills.
+ Administrative support and clerical skills.
Additional Skills & Qualifications
+ Experience with ERP systems.
+ Excel experience is vital, including VLOOKUP and pivot tables.
+ Ability to communicate effectively with agents, shipping, and production departments to orchestrate orders.
Work Environment
The work environment includes communicating with various departments such as shipping and production to efficiently manage orders. Technologies used include ERP systems and Microsoft Office suite, emphasizing Excel for data management and analysis.
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Weatherford,TX.
Application Deadline
This position is anticipated to close on Aug 25, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

**Additional Information**
**Job Number** 25128602
**Job Category** Administrative
**Location** Gaithersburg Marriott Washingtonian Center, 9751 Washingtonian Blvd., Gaithersburg, Maryland, United States, 20878VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel.
No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.
The pay range for this position is $21.39 to $23.00 per hour, and offers health care benefits, earned paid time off and/or sick leave, life insurance, disability coverage, and other life and work wellness benefits. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions?
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated?Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work,? **begin** your purpose, **belong** to an amazing global? team, and **become** the best version of you.

Salary: Depends on Qualifications
Location : Tallahassee, Florida
Job Type: Salaried Full-Time
Job Number: 202500023
Office: H Budget Committee
Opening Date: 08/07/2025
Closing Date: Continuous

General Summary
This position coordinates administrative tasks and assignments on a variety of administrative matters.

Financial Disclosure

Pursuant to sections 112.3144 and 112.3145, Florida Statutes, this position is required to electronically file a Form 1 - Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Examples of Work Performed

• Performs special assignments, research, and report preparation.
• Reviews records and reports that require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Performs general office management duties.
• Assists in planning full committee and/or subcommittee meetings and workshops.
• Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, as well as recording and reporting out meetings.
• Serves as the official custodian of bills referred to committee.
• Drafts amendments and bills.
• Performs other related duties as required.

Knowledge, Skills, and Abilities

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.

Minimum Qualifications
A bachelor's degree from an accredited college or university. Administrative experience can substitute on a year-for-year basis for the required college education.

Salary

Salary commensurate with experience. The Legislature offers a competitive benefits package.

Submission of Application

Interested parties may apply to

are available through the Florida Legislature Website Online Sunshine.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at ( .
Working for the Florida Legislature includes a lucrative benefits package, including affordable health insurance options, free dental, long-term disability and employee life insurance, as well as competitive retirement. Employees have access to a college tuition waiver program, an employee assistance program, paid annual and sick leave, and paid holidays. Learn more below!

Health and Dental Insurance

Employees have a choice of participating in the State Self Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full-time employees pay $30 per month for family coverage or $.34 per month for individual coverage. Part-time employees pay premiums based on the total hours of work. For dental insurance, the Legislature offers a PPO plan that offers choice of dentist and pays from 50 to 100 percent of usual, customary, and reasonable charges. There is a 1500 maximum benefit per plan year. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work.

Leave Accrual Benefits

Annual Leave accrues as follows based on creditable state service:

Up to 5 years - 11 hours per month 5 to 10 years - 13 hours per month Over 10 years - 15 hours per month

Sick Leave accrues at 9 hours per month for all full-time employees.

Life and Disability Insurance

Group Term life Insurance with an accidental death and dismemberment benefit provides 25,000 coverage. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work. For disability insurance, the Legislature offers a Group Long Term Disability Insurance Plan that provides a monthly benefit of 60 percent of covered monthly earnings after an elimination period of 360 days. The Legislature pays the total premium.

Retirement

Participation in the Florida Retirement System is compulsory for all salaried staff, except certain re-employed retirees. New employees have until the end of the eighth month following their first month of employment to select a retirement plan, from the traditional pension plan or the investment plan. New employees will receive an informational packet approximately two months after the hire date. Members and staff contribute 3% of their salary towards retirement and the Legislature pays the remainder of the premium

Florida Pre-Tax Plan and Deferred Compensation Plan

This state sponsored program includes Supplemental Insurance Plans, Health Savings Account (when enrolled with an Investor Health Plan), and a Flexible Spending Program on a pretax basis. The Supplemental Insurance Plans include hospitalization, cancer/intensive care, dental, vision, and accidental/disability. The Flexible Spending Program includes healthcare and dependent care accounts. A competitive Deferred Compensation Plan is also offered. The State of Florida Deferred Compensation Plan offers a number of investment options including variable annuities, mutual funds, and a bank, with a variety of contract providers.

Paid Holidays

New Year's Day - Martin Luther King Day - Memorial Day - Independence Day - Labor Day - Veteran's Day - Thanksgiving Day - Friday After Thanksgiving - Christmas Day - Personal Holiday

Total Compensation Statement

The Total Compensation Statement provides a monetary value of each benefit listed below as well as a total annual compensation estimate. The annual salary amount used in this example is 35,000. Note: All values are based on individual plans.

Do not click the Apply button. Submit an application here at GovernmentJobs.com

The Florida Legislature
Florida House of Representatives

Job Title

Administrative Assistant (Administrative Support)

Office

Judiciary Committee

General Summary

This position coordinates administrative tasks and assignments on a variety of administrative matters.

Financial Disclosure

Pursuant to sections 112.3144 and 112.3145, Florida Statutes, this position is required to electronically file a Form 1 - Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Examples of Work Performed

• Performs special assignments, research, and report preparation.
• Reviews records and reports that require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Performs general office management duties.
• Assists in planning full committee and/or subcommittee meetings and workshops.
• Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, as well as recording and reporting out meetings.
• Serves as the official custodian of bills referred to committee.
• Drafts amendments and bills at direction of other committee staff.
• Performs other related duties as required.

Knowledge, Skills and Abilities

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.

Minimum Qualifications

A bachelor's degree from an accredited college or university. Administrative experience can substitute on a year-for-year basis for the required college education.

Salary

Salary commensurate with experience. The Legislature offers a competitive benefits package.

Submission of Application

Interested parties may apply to GovernmentJobs.com

Applications are available through the Florida Legislature Website Online Sunshine.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at ( .

Do not click the Apply button. Submit an application here at GovernmentJobs.com

Location:

Salary: Depends on Qualifications
Location : Tallahassee, Florida
Job Type: Salaried Full-Time
Job Number: 202500027
Office: H Judiciary Committee
Opening Date: 08/11/2025
Closing Date: Continuous

General Summary
This position coordinates administrative tasks and assignments on a variety of administrative matters.

Financial Disclosure

Pursuant to sections 112.3144 and 112.3145, Florida Statutes, this position is required to electronically file a Form 1 - Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Examples of Work Performed

• Performs special assignments, research, and report preparation.
• Reviews records and reports that require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Performs general office management duties.
• Assists in planning full committee and/or subcommittee meetings and workshops.
• Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, as well as recording and reporting out meetings.
• Serves as the official custodian of bills referred to committee.
• Drafts amendments and bills at direction of other committee staff.
• Performs other related duties as required.

Knowledge, Skills, and Abilities

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.

Minimum Qualifications
A bachelor's degree from an accredited college or university. Administrative experience can substitute on a year-for-year basis for the required college education.

Salary

Salary commensurate with experience. The Legislature offers a competitive benefits package.

Submission of Application

Interested parties may apply to

are available through the Florida Legislature Website Online Sunshine.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at ( .
Working for the Florida Legislature includes a lucrative benefits package, including affordable health insurance options, free dental, long-term disability and employee life insurance, as well as competitive retirement. Employees have access to a college tuition waiver program, an employee assistance program, paid annual and sick leave, and paid holidays. Learn more below!

Health and Dental Insurance

Employees have a choice of participating in the State Self Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full-time employees pay $30 per month for family coverage or $.34 per month for individual coverage. Part-time employees pay premiums based on the total hours of work. For dental insurance, the Legislature offers a PPO plan that offers choice of dentist and pays from 50 to 100 percent of usual, customary, and reasonable charges. There is a 1500 maximum benefit per plan year. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work.

Leave Accrual Benefits

Annual Leave accrues as follows based on creditable state service:

Up to 5 years - 11 hours per month 5 to 10 years - 13 hours per month Over 10 years - 15 hours per month

Sick Leave accrues at 9 hours per month for all full-time employees.

Life and Disability Insurance

Group Term life Insurance with an accidental death and dismemberment benefit provides 25,000 coverage. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work. For disability insurance, the Legislature offers a Group Long Term Disability Insurance Plan that provides a monthly benefit of 60 percent of covered monthly earnings after an elimination period of 360 days. The Legislature pays the total premium.

Retirement

Participation in the Florida Retirement System is compulsory for all salaried staff, except certain re-employed retirees. New employees have until the end of the eighth month following their first month of employment to select a retirement plan, from the traditional pension plan or the investment plan. New employees will receive an informational packet approximately two months after the hire date. Members and staff contribute 3% of their salary towards retirement and the Legislature pays the remainder of the premium

Florida Pre-Tax Plan and Deferred Compensation Plan

This state sponsored program includes Supplemental Insurance Plans, Health Savings Account (when enrolled with an Investor Health Plan), and a Flexible Spending Program on a pretax basis. The Supplemental Insurance Plans include hospitalization, cancer/intensive care, dental, vision, and accidental/disability. The Flexible Spending Program includes healthcare and dependent care accounts. A competitive Deferred Compensation Plan is also offered. The State of Florida Deferred Compensation Plan offers a number of investment options including variable annuities, mutual funds, and a bank, with a variety of contract providers.

Paid Holidays

New Year's Day - Martin Luther King Day - Memorial Day - Independence Day - Labor Day - Veteran's Day - Thanksgiving Day - Friday After Thanksgiving - Christmas Day - Personal Holiday

Total Compensation Statement

The Total Compensation Statement provides a monetary value of each benefit listed below as well as a total annual compensation estimate. The annual salary amount used in this example is 35,000. Note: All values are based on individual plans.

Do not click the Apply button. Submit an application here at GovernmentJobs.com

The Florida Legislature

Florida House of Representatives

Job Title

Administrative Assistant (Administrative Support)

Office

Judiciary Committee

General Summary

This position coordinates administrative tasks and assignments on a variety of administrative matters.

Financial Disclosure

Pursuant to sections 112.3144 and 112.3145, Florida Statutes, this position is required to electronically file a Form 1 - Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Examples of Work Performed

* Performs special assignments, research, and report preparation.
* Reviews records and reports that require action and recommends solutions or courses of action.
* Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
* Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
* Processes a variety of correspondence, investigates subject matter, and prepares replies.
* Performs general office management duties.
* Assists in planning full committee and/or subcommittee meetings and workshops.
* Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, as well as recording and reporting out meetings.
* Serves as the official custodian of bills referred to committee.
* Drafts amendments and bills at direction of other committee staff.
* Performs other related duties as required.

Knowledge, Skills and Abilities

* Knowledge of administrative principles and practices.
* Knowledge of research techniques.
* Ability to pay attention to detail and review work for accuracy and quality of content.
* Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
* Ability to collect, analyze, and interpret data.
* Ability to plan, organize, and coordinate work assignments.
* Ability to communicate effectively verbally and in writing.
* Ability to deal tactfully and courteously with the demands of the public.
* Ability to handle confidential information.
* Ability to understand and apply rules, regulations, policies, and procedures.
* Ability to prepare reports, correspondence, and maintain records.
* Ability to utilize problem-solving techniques.

Minimum Qualifications

A bachelor's degree from an accredited college or university. Administrative experience can substitute on a year-for-year basis for the required college education.

Salary

Salary commensurate with experience. The Legislature offers a competitive benefits package.

Submission of Application

Interested parties may apply to GovernmentJobs.com

Applications are available through the Florida Legislature Website Online Sunshine.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at ( .

Do not click the Apply button. Submit an application here at GovernmentJobs.com

Location:

TALLAHASSEE, FL, US, 32399

Summary

Southwest General Health Center is a 352-bed community hospital located in Middleburg Heights, Ohio. One of the last standing community hospitals in Northeast Ohio, we partner with University Hospitals and other local community organizations to provide a full range of services to all who need us. We are certified as a Level III Trauma Center and a Primary Stroke Center, and have been serving our community for over 100 years!

Why work at SWGHC? In addition to the outstanding culture, we offer great benefits, no rotating shifts, free parking and are close to the turnpike and I71. Come join our team! #loveajobthatlovesyouback

ADMINISTRATIVE SUPPORT ASSISTANT 4E MEDICAL TELEMETRY

4E is a 32 bed medical telemetry unit that serves an adult population of stable patients with a variety of diagnoses including cellulitis, chest pain, shortness of breath, COVID, low blood pressure, COPD, etc. 4E is a busy unit that is a great place for new grad nurses to build and solidify their skills. Friendly, upbeat staff provide excellent patient care while focusing on teamwork to help the unit run smoothly. No call or rotating shifts.

HOURS:

POSITION SUMMARY:

This position is responsible for a variety of administrative support functions and customer service for an assigned patient care area which promote an organized, efficient delivery of care to patients. The position facilitates communication between physicians, nurses, patients and visitors and acts as a liaison with all other internal departments and external contacts.

MINIMUM QUALIFICATIONS:

Education:

High school diploma or GED required.

Medical Terminology preferred.

Required length of experience:

Recent healthcare experience preferred.

Computer, customer service, and organizational skills are essential for success in this role.

Additional Information

SEN

Salary: $18.23 - $22.65 Hourly
Location : Bartow, FL
Job Type: Full-Time
Job Number: 202500059
Department: Electric
Opening Date: 08/04/2025
Closing Date: 8/19/2025 8:00 AM Eastern

Job Summary

Performs difficult skilled clerical work assisting an executive with a variety of office assistance and administrative tasks. Work is performed under general supervision.
Essential Duties and Responsibilities
• Receiving, screening and processing telephone calls and serving as receptionist for department; scheduling appointments; handling complaints; assisting the public; word processing and data processing duties; maintaining records and files; preparing reports
• Receives calls and callers for the department and ascertains nature of business, directs to appropriate authority for disposition
• Maintains complex and detailed files and records; maintains database; prepares brochures, fliers, etc.
• Participates in projects
• Creates purchase orders, processes billings and receives payments
• Works under minimal supervision
• Trains others on customer service standards
• Assists with quality assurance
• Transcribes correspondence; composes routine correspondence; types a variety of complex reports and materials
• Answers questions and responds to inquiries or complaints on department and/or operations, policies and procedures; maintains calendar; schedules appointments; prepares office forms; orders office supplies
• Maintains employee and personnel records; reviews records for accuracy; maintains files; maintains and prepares payroll records for department; purchases supplies and equipment for department; processes payroll
• Undertakes special projects and supports project management as assigned by supervisor
• Maintains a variety of operational, bookkeeping, budget, grant management and program records
• Processes bills for service; ensures accuracy of bills
• Receives processes and enters a variety of information into computer system for internal departmental reporting
• Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures
• Initiates and completes daily work orders for completion of assignments for department
• Performs related tasks as required

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Supervisory Responsibilities:
None
Knowledge, Skills, and Abilities
• Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques
• Thorough knowledge of business English, spelling and arithmetic
• Thorough knowledge of the organization and functions of the department and of general administrative policies and practices
• Ability to keep office records and to prepare accurate reports from file sources
• Ability to perform and organize work independently
• Ability to type and transcribe dictation at a reasonable rate of speed
• Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor
• Skill in the operation of personal computer equipment and related office software
• Ability to establish and maintain effective working relationships with associates and the general public

Education and Experience:
High School diploma or equivalent; College preferred; 2 to 5 years of office assistance experience; or an equivalent combination of relevant education and experience which provides the necessary knowledge, skills, and abilities and other competencies necessary for the position.
Licenses, Certifications, Special Requirements:
• Valid Florida Driver's License required

Physical and Mental Demands:
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, as established in the Americans with Disabilities Act.

Essential Physical Skills:
• Prolonged periods of sitting at a desk and working on a computer

Mental Demands: • Required to use written and oral communication skills
• Read and interpret data, information and documents
• Work under deadlines with constant interruptions
Supplemental Information

Work Environment: The work environment characteristics described here are representative of those employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a sedentary position in an office environment.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Performs other related duties as assigned.
All City of Bartow employees are considered EOC essential in times of emergency. An e-role will be provided to each employee when an emergency is declared.
As a City of Bartow employee, you are a public servant of a local entity and are responsible to adhere to the Florida State Statute governing the Code of Ethics for Public Officers and Employees Florida State Statute Chapter 112. Additionally, all Bartow employees are subject to Chapter 119 of the Florida State Statutes which governs public records.
Benefits are for regular full-time employees.
Types of Benefits:
Insurance : Health, dental, vision, life and disability insurance
Retirement : Pension, 457(b) deferred compensation plan
Paid Time Off : Vacation, sick leave, holiday and personal time
Other : Educational assistance program and wellness programs

Job Description

Performs diversified clerical duties related to the operational needs of the office/department.

Job Responsibility

* Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office;
* Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Job Qualification

* High School Diploma or equivalent required.
* 1-3 years of relevant experience, required.
* Customer Service (Preferred)
* Travel (Preferred)
* Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).