94 Administrative Assistants jobs in Altamonte Springs
Sr. Administrative Support Specialist, Auto Finance
32789 Winter Park, Florida
Huntington National Bank
Posted 1 day ago
Job Viewed
Job Description
Description
Summary:
The Sr. Administrative Support Specialist, Auto Finance position provides Simply the Best customer service at all times.
Duties & Responsibilities:
+ Provides administrative support, including typing, filing and answering telephones for a sales function for one or more account officers.
+ Responsible for the day-to-day activities and interaction between the client and Huntington, in terms of the establishment, documentation, and maintenance and servicing of the relationship.
+ Fosters and develops internal and external relationships including advising and counseling on bank products and services.
+ Responsible for identifying, researching, analyzing and resolving complex problems with accounts.
+ Assist the sales function or an officer by processing and maintaining complete and accurate documentation.
+ Compiles information, composes memos and prepares other correspondence that will be presented to clients, officers, attorneys, agencies and others.
+ Maintains up-to-date knowledge and may train others on products, services, departmental systems and related technology.
+ Makes routine decisions in the absence of an officer.
+ Performs other duties as assigned.
Basic Qualifications:
+ High School Diploma or GED required
+ 3 years in a clerical support role required
Preferred Qualifications:
+ Excellent in customer service, highly motivated, focused, and goal oriented
+ Must have excellent written and verbal (face-to-face and phone) communication skills including professional grammar and demeanor
+ Strong organizational skills with attention to detail, planning and follow-up
+ Ability to build and expand quality internal and external customer relationships
+ Ability to multi-task
+ PC and internet proficiency
Exempt Status: (Yes = not eligible for overtime pay) (No = eligible for overtime pay)
No
Workplace Type:
Office
Our Approach to Office Workplace Type
Certain positions outside our branch network may be eligible for a flexible work arrangement. We're combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.
Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.
Huntington is an Equal Opportunity Employer.
Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details.
Note to Agency Recruiters: Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.
Summary:
The Sr. Administrative Support Specialist, Auto Finance position provides Simply the Best customer service at all times.
Duties & Responsibilities:
+ Provides administrative support, including typing, filing and answering telephones for a sales function for one or more account officers.
+ Responsible for the day-to-day activities and interaction between the client and Huntington, in terms of the establishment, documentation, and maintenance and servicing of the relationship.
+ Fosters and develops internal and external relationships including advising and counseling on bank products and services.
+ Responsible for identifying, researching, analyzing and resolving complex problems with accounts.
+ Assist the sales function or an officer by processing and maintaining complete and accurate documentation.
+ Compiles information, composes memos and prepares other correspondence that will be presented to clients, officers, attorneys, agencies and others.
+ Maintains up-to-date knowledge and may train others on products, services, departmental systems and related technology.
+ Makes routine decisions in the absence of an officer.
+ Performs other duties as assigned.
Basic Qualifications:
+ High School Diploma or GED required
+ 3 years in a clerical support role required
Preferred Qualifications:
+ Excellent in customer service, highly motivated, focused, and goal oriented
+ Must have excellent written and verbal (face-to-face and phone) communication skills including professional grammar and demeanor
+ Strong organizational skills with attention to detail, planning and follow-up
+ Ability to build and expand quality internal and external customer relationships
+ Ability to multi-task
+ PC and internet proficiency
Exempt Status: (Yes = not eligible for overtime pay) (No = eligible for overtime pay)
No
Workplace Type:
Office
Our Approach to Office Workplace Type
Certain positions outside our branch network may be eligible for a flexible work arrangement. We're combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.
Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.
Huntington is an Equal Opportunity Employer.
Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details.
Note to Agency Recruiters: Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.
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0
Senior Administrative Manager - Executive Support
32801 Orlando, Florida
$85000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to provide comprehensive support to our executive team. This role is based in our Orlando, Florida, US office, with a hybrid work arrangement that balances in-office presence with remote flexibility. You will be instrumental in ensuring the smooth day-to-day operations of the executive suite, managing complex calendars, coordinating domestic and international travel arrangements, and preparing for executive meetings and events. Responsibilities include drafting correspondence, managing confidential information, prioritizing tasks, and acting as a liaison between executives and internal/external stakeholders. You will also oversee administrative processes, manage office supplies and equipment, and contribute to improving administrative efficiency. The ideal candidate will possess exceptional organizational and time management skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Strong communication and interpersonal skills are essential for interacting professionally with senior leadership, clients, and staff. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and travel booking platforms are required. A minimum of 5 years of experience in an executive administrative or office management role is necessary, preferably supporting C-level executives. Experience in Orlando, Florida, US , or a similar large metropolitan area is advantageous. This is a critical role that requires discretion, initiative, and a commitment to providing high-level support. Join our client and become an integral part of our executive operations, contributing to the success of our leadership team.
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1
Executive Administrative Assistant
32801 Orlando, Florida
$60000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This position is based in Orlando, Florida, US , and requires consistent on-site presence. As an Executive Administrative Assistant, you will be instrumental in ensuring the smooth and efficient operation of the executive office, managing a wide range of administrative tasks with professionalism and discretion. Your ability to anticipate needs, prioritize effectively, and maintain confidentiality will be critical to success.
Key responsibilities include managing complex calendars, scheduling meetings, and coordinating travel arrangements (domestic and international). You will prepare correspondence, reports, and presentations, often requiring independent research and data compilation. Acting as a primary point of contact for internal and external stakeholders, you will screen calls, manage inquiries, and facilitate communication. Maintaining organized filing systems, both physical and digital, and managing office supplies and equipment are also key duties. You will assist with event planning and coordination for executive meetings and company functions. The ideal candidate will possess exceptional communication, interpersonal, and organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is a strong understanding of modern office technology and virtual collaboration tools. Discretion, professionalism, and the ability to handle sensitive information with utmost confidentiality are paramount. A proactive approach to problem-solving and the ability to multitask effectively in a fast-paced environment are required.
Qualifications include an Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience. A minimum of 5 years of experience providing executive-level administrative support is required. Proven ability to manage complex scheduling, travel arrangements, and expense reporting is essential. Excellent written and verbal communication skills are necessary. Experience with CRM systems and project management tools is a plus. The ability to work independently, take initiative, and adapt to changing priorities is crucial. This role offers an excellent opportunity to support key leaders and contribute to the success of a thriving organization in Orlando, Florida, US . If you are a dedicated administrative professional looking for a challenging and rewarding role, we encourage you to apply.
Key responsibilities include managing complex calendars, scheduling meetings, and coordinating travel arrangements (domestic and international). You will prepare correspondence, reports, and presentations, often requiring independent research and data compilation. Acting as a primary point of contact for internal and external stakeholders, you will screen calls, manage inquiries, and facilitate communication. Maintaining organized filing systems, both physical and digital, and managing office supplies and equipment are also key duties. You will assist with event planning and coordination for executive meetings and company functions. The ideal candidate will possess exceptional communication, interpersonal, and organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is a strong understanding of modern office technology and virtual collaboration tools. Discretion, professionalism, and the ability to handle sensitive information with utmost confidentiality are paramount. A proactive approach to problem-solving and the ability to multitask effectively in a fast-paced environment are required.
Qualifications include an Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience. A minimum of 5 years of experience providing executive-level administrative support is required. Proven ability to manage complex scheduling, travel arrangements, and expense reporting is essential. Excellent written and verbal communication skills are necessary. Experience with CRM systems and project management tools is a plus. The ability to work independently, take initiative, and adapt to changing priorities is crucial. This role offers an excellent opportunity to support key leaders and contribute to the success of a thriving organization in Orlando, Florida, US . If you are a dedicated administrative professional looking for a challenging and rewarding role, we encourage you to apply.
Apply Now
2
Executive Administrative Assistant
32801 Orlando, Florida
$75000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to our senior leadership team. This is a fully remote position, offering a fantastic opportunity to manage executive schedules and communications from the convenience of your home office. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and taking meeting minutes. Your role will involve acting as a gatekeeper and liaison between executives and internal/external stakeholders, ensuring efficient communication flow. You will also manage expense reporting, prepare presentations, and handle sensitive information with the utmost discretion and confidentiality. The ideal candidate possesses exceptional multitasking abilities, a keen eye for detail, and a professional demeanor. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual collaboration tools are essential. You should be proactive in anticipating needs, adept at problem-solving, and able to work independently with minimal supervision. Excellent written and verbal communication skills are a must. This position requires a high level of professionalism, reliability, and a commitment to providing top-tier support to executives.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare meeting agendas, materials, and take accurate minutes.
- Screen and prioritize incoming communications, acting as a liaison for executives.
- Prepare expense reports and manage budget-related administrative tasks.
- Draft correspondence, presentations, and other documents.
- Handle confidential information with discretion and professionalism.
- Anticipate executive needs and proactively address potential issues.
- Organize and manage electronic and physical filing systems.
- High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience supporting C-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with calendar management and travel coordination.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to handle confidential information with discretion.
- Proactive, detail-oriented, and able to work independently.
- Familiarity with virtual meeting platforms (Zoom, Teams, etc.).
Apply Now
3
Executive Administrative Assistant
32801 Orlando, Florida
$65000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing organization, is seeking an exceptional Executive Administrative Assistant to provide comprehensive support to senior leadership in a fully remote capacity. This is a critical role that demands meticulous attention to detail, impeccable organizational skills, and the ability to anticipate needs and manage complex schedules proactively. The ideal candidate will be a proactive, tech-savvy professional with a proven track record of supporting C-level executives in a remote-first environment. You will serve as a key liaison, manage communications, and ensure the smooth operation of executive functions, all from the convenience of your home office.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate virtual meetings, including setting up video conferencing, preparing agendas, and distributing materials.
- Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper when necessary.
- Conduct research and compile information for executive projects and initiatives.
- Manage expense reporting and other administrative tasks with a high degree of accuracy.
- Maintain confidential files and records with discretion.
- Assist with event planning and coordination for virtual executive retreats and team-building activities.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Serve as a primary point of contact for internal and external stakeholders interacting with the executive team.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience as an Executive Administrative Assistant or similar role, supporting senior-level management.
- Exceptional proficiency in calendar management, travel coordination, and virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills, with a strong command of grammar and proofreading.
- Outstanding organizational and time management skills, with the ability to prioritize tasks effectively in a remote setting.
- High level of professionalism, discretion, and ability to handle confidential information.
- Proactive and resourceful with a keen ability to anticipate needs and problem-solve independently.
- Experience working in a remote or hybrid work environment is essential.
Apply Now
4
Executive Administrative Assistant
32801 Orlando, Florida
$60000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prominent leader in the hospitality industry, is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to a C-level executive. This fully remote position requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules and logistics with utmost discretion. The ideal candidate will be a master of organization, capable of anticipating needs and efficiently managing a wide range of administrative tasks to ensure the executive's productivity.
You will be responsible for managing the executive's calendar, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential correspondence. This role requires a proactive approach to problem-solving, excellent time management, and the ability to multitask effectively in a fast-paced, remote environment. You will serve as a primary point of contact, requiring professionalism and diplomacy in all interactions. Proficiency in office software and a keen understanding of business etiquette are essential.
Key Responsibilities:
Qualifications:
You will be responsible for managing the executive's calendar, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential correspondence. This role requires a proactive approach to problem-solving, excellent time management, and the ability to multitask effectively in a fast-paced, remote environment. You will serve as a primary point of contact, requiring professionalism and diplomacy in all interactions. Proficiency in office software and a keen understanding of business etiquette are essential.
Key Responsibilities:
- Manage and optimize the executive's complex and demanding calendar.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and meeting materials.
- Screen and prioritize incoming communications, acting as a gatekeeper.
- Organize and manage logistics for meetings, conferences, and special events.
- Conduct research and compile information for various projects and requests.
- Handle confidential information with the utmost discretion and professionalism.
- Process expense reports and manage related documentation.
- Maintain organized digital and physical filing systems.
- Act as a liaison between the executive and internal/external stakeholders.
- Anticipate needs and proactively address potential issues.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with all levels of staff, clients, and visitors.
- Demonstrated ability to handle confidential information with discretion.
- Proactive problem-solving skills and the ability to work independently.
- Experience with calendar management and travel coordination.
- Ability to thrive in a fully remote work environment.
Apply Now
5
Executive Administrative Assistant
32801 Orlando, Florida
$55000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a rapidly expanding hospitality group in Orlando, Florida, US , is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership. This role is pivotal in ensuring the smooth operation of the executive office, requiring exceptional organizational skills, discretion, and a professional demeanor. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports, and acting as a key liaison between executives and internal/external stakeholders. The ideal candidate thrives in a fast-paced environment and demonstrates a strong ability to anticipate needs and solve problems efficiently.
Key Responsibilities:
Qualifications:
This is an excellent opportunity to be an integral part of a dynamic executive team in the vibrant city of Orlando, Florida, US .
Key Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate domestic and international travel, including flights, accommodations, and ground transportation, preparing detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, acting as a first point of contact for executives.
- Organize and maintain filing systems, both physical and electronic, ensuring easy retrieval of information.
- Assist with meeting logistics, including room booking, catering, and preparing meeting materials.
- Process expense reports and manage departmental budgets in coordination with finance.
- Conduct research and gather information as requested by executives.
- Handle confidential information with the utmost discretion and professionalism.
- Provide general administrative support, including managing office supplies and assisting with ad-hoc projects.
- Serve as a liaison between executives and other departments, clients, and external partners.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a dynamic environment.
- High level of discretion and professionalism when handling confidential information.
- Experience in the hospitality or service industry is a plus.
- Proactive attitude with strong problem-solving capabilities.
This is an excellent opportunity to be an integral part of a dynamic executive team in the vibrant city of Orlando, Florida, US .
Apply Now
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6
Executive Administrative Assistant
32801 Orlando, Florida
$55000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prominent leader in the hospitality industry, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in Orlando, Florida, US . This is an integral, full-time role requiring a polished professional to manage a wide range of administrative and operational tasks with efficiency and discretion. The ideal candidate will be adept at multitasking, possess exceptional communication skills, and maintain a high level of professionalism at all times.
Key responsibilities include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements (domestic and international). You will be responsible for preparing correspondence, reports, presentations, and other documents, often requiring a keen eye for detail and accuracy. This role involves acting as a gatekeeper, screening calls and emails, and prioritizing urgent matters. You will also manage office supplies, coordinate meeting logistics, and assist with event planning as needed. Maintaining confidential information with the utmost integrity is critical. The Executive Administrative Assistant will serve as a key point of contact for internal departments and external stakeholders, requiring excellent interpersonal skills and a service-oriented approach.
We are looking for a candidate with at least 5 years of experience providing high-level administrative support, preferably to C-suite executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, and experience with other business software is a plus. Excellent written and verbal communication skills are mandatory. Strong organizational and time-management skills, with the ability to prioritize effectively and manage multiple tasks simultaneously, are crucial. A professional demeanor, a positive attitude, and the ability to work independently as well as part of a team are vital. Discretion and sound judgment in handling sensitive information are paramount. A Bachelor's degree or equivalent experience is preferred. Join a dynamic company and play a vital role in supporting its leadership.
Key responsibilities include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements (domestic and international). You will be responsible for preparing correspondence, reports, presentations, and other documents, often requiring a keen eye for detail and accuracy. This role involves acting as a gatekeeper, screening calls and emails, and prioritizing urgent matters. You will also manage office supplies, coordinate meeting logistics, and assist with event planning as needed. Maintaining confidential information with the utmost integrity is critical. The Executive Administrative Assistant will serve as a key point of contact for internal departments and external stakeholders, requiring excellent interpersonal skills and a service-oriented approach.
We are looking for a candidate with at least 5 years of experience providing high-level administrative support, preferably to C-suite executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, and experience with other business software is a plus. Excellent written and verbal communication skills are mandatory. Strong organizational and time-management skills, with the ability to prioritize effectively and manage multiple tasks simultaneously, are crucial. A professional demeanor, a positive attitude, and the ability to work independently as well as part of a team are vital. Discretion and sound judgment in handling sensitive information are paramount. A Bachelor's degree or equivalent experience is preferred. Join a dynamic company and play a vital role in supporting its leadership.
Apply Now
7
Executive Administrative Assistant
32801 Orlando, Florida
$55000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Orlando, Florida, US . This role is critical in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess excellent communication, interpersonal, and time-management skills, with a proven ability to handle sensitive information with discretion and professionalism. This position requires a dedicated individual who thrives in a fast-paced environment and is adept at multitasking.
As an Executive Administrative Assistant, your responsibilities will include managing complex calendars, coordinating travel arrangements (domestic and international), preparing correspondence, reports, and presentations, and organizing meetings and events. You will act as a primary point of contact for internal and external stakeholders, manage office supplies, and maintain organized filing systems. The ability to anticipate needs and proactively address potential issues is paramount.
Key responsibilities include:
As an Executive Administrative Assistant, your responsibilities will include managing complex calendars, coordinating travel arrangements (domestic and international), preparing correspondence, reports, and presentations, and organizing meetings and events. You will act as a primary point of contact for internal and external stakeholders, manage office supplies, and maintain organized filing systems. The ability to anticipate needs and proactively address potential issues is paramount.
Key responsibilities include:
- Managing and maintaining executives' schedules, appointments, and travel itineraries.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Preparing and editing documents, reports, and presentations with accuracy and attention to detail.
- Coordinating logistics for meetings, conferences, and other events, including room booking and catering.
- Making travel arrangements, including flights, accommodation, and transportation.
- Handling confidential information with the utmost discretion.
- Assisting with special projects and ad-hoc administrative tasks as needed.
- Maintaining efficient office operations, including managing supplies and equipment.
- Serving as a liaison between executives and internal/external parties.
Apply Now
8
Executive Administrative Assistant
32801 Orlando, Florida
$55000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-growing organization, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This role is pivotal in ensuring the smooth and efficient operation of the executive office, located in Orlando, Florida, US . The ideal candidate will possess exceptional communication, interpersonal, and time management skills, with a keen eye for detail and the ability to multitask effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
- Serve as the primary point of contact for internal and external stakeholders, screening calls and managing inquiries with discretion.
- Organize and manage executive travel, including booking flights, accommodations, and ground transportation, ensuring adherence to company policy and budget.
- Assist with the preparation of agendas, meeting materials, and follow-up minutes.
- Handle confidential information with the utmost integrity and discretion.
- Coordinate office logistics, including supplies, equipment, and vendor relations.
- Support special projects and initiatives as assigned by senior leadership.
- Provide general administrative support, including filing, data entry, and expense reporting.
- Act as a liaison between departments, facilitating communication and information flow.
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities, with the capacity to prioritize tasks and meet deadlines.
- Ability to work independently and as part of a team, with a proactive and solution-oriented approach.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Discretion and a professional demeanor are essential.
- Experience in (Industry relevant to Orlando, e.g., Hospitality, Tourism, or Technology) is a plus.
Apply Now
9