147 Administrative Assistants jobs in Arvada
Administrative Support Lab Technician
80640 Eastlake, Colorado
Actalent
Posted 2 days ago
Job Viewed
Job Description
Lab Technician - Administrative Support
Responsibilities
+ Generate COAs using laboratory results
+ Maintain a current status for all training and certifications and prepare standards and reagents.
+ Perform lab housekeeping and sample management duties to ensure a clean and safe work area, dispose of lab waste per guidelines, and maintain chemical and supply inventory.
Essential Skills
+ Organizational skills
+ Administrative support and data entry
+ Familiarity with laboratory operations support and analytical chemistry.
+ Proficiency in data entry and using MS Office, including Excel and Google Sheets.
Additional Skills & Qualifications
+ Candidates must have a minimum of a GED or high school diploma; an AS degree in a science such as environmental science, biology, or chemistry is preferred.
+ High volume administrative support experience is required
+ Understanding and commitment to complying with safety and regulatory standards
+ Ability to lift 50-100 lbs, which are cylinders.
+ Soft skills: organized, detail-oriented, accurate, agile, and able to prioritize quickly, work with short deadlines, and have strong communication skills to support the team.
Pay and Benefits
The pay range for this position is $21.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Henderson,CO.
Application Deadline
This position is anticipated to close on Oct 16, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.
Responsibilities
+ Generate COAs using laboratory results
+ Maintain a current status for all training and certifications and prepare standards and reagents.
+ Perform lab housekeeping and sample management duties to ensure a clean and safe work area, dispose of lab waste per guidelines, and maintain chemical and supply inventory.
Essential Skills
+ Organizational skills
+ Administrative support and data entry
+ Familiarity with laboratory operations support and analytical chemistry.
+ Proficiency in data entry and using MS Office, including Excel and Google Sheets.
Additional Skills & Qualifications
+ Candidates must have a minimum of a GED or high school diploma; an AS degree in a science such as environmental science, biology, or chemistry is preferred.
+ High volume administrative support experience is required
+ Understanding and commitment to complying with safety and regulatory standards
+ Ability to lift 50-100 lbs, which are cylinders.
+ Soft skills: organized, detail-oriented, accurate, agile, and able to prioritize quickly, work with short deadlines, and have strong communication skills to support the team.
Pay and Benefits
The pay range for this position is $21.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Henderson,CO.
Application Deadline
This position is anticipated to close on Oct 16, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.
View Now
0
Administrative Lab Support Technician
80640 Eastlake, Colorado
Actalent
Posted 2 days ago
Job Viewed
Job Description
Lab Technician - Administrative Support
Responsibilities
+ Generate COAs using laboratory results
+ Maintain a current status for all training and certifications and prepare standards and reagents.
+ Perform lab housekeeping and sample management duties to ensure a clean and safe work area, dispose of lab waste per guidelines, and maintain chemical and supply inventory.
Essential Skills
+ Organizational skills
+ Administrative support and data entry
+ Familiarity with laboratory operations support and analytical chemistry.
+ Proficiency in data entry and using MS Office, including Excel and Google Sheets.
Additional Skills & Qualifications
+ Candidates must have a minimum of a GED or high school diploma; an AS degree in a science such as environmental science, biology, or chemistry is preferred.
+ High volume administrative support experience is required
+ Understanding and commitment to complying with safety and regulatory standards
+ Ability to lift 50-100 lbs, which are cylinders.
+ Soft skills: organized, detail-oriented, accurate, agile, and able to prioritize quickly, work with short deadlines, and have strong communication skills to support the team.
Pay and Benefits
The pay range for this position is $21.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Henderson,CO.
Application Deadline
This position is anticipated to close on Oct 16, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.
Responsibilities
+ Generate COAs using laboratory results
+ Maintain a current status for all training and certifications and prepare standards and reagents.
+ Perform lab housekeeping and sample management duties to ensure a clean and safe work area, dispose of lab waste per guidelines, and maintain chemical and supply inventory.
Essential Skills
+ Organizational skills
+ Administrative support and data entry
+ Familiarity with laboratory operations support and analytical chemistry.
+ Proficiency in data entry and using MS Office, including Excel and Google Sheets.
Additional Skills & Qualifications
+ Candidates must have a minimum of a GED or high school diploma; an AS degree in a science such as environmental science, biology, or chemistry is preferred.
+ High volume administrative support experience is required
+ Understanding and commitment to complying with safety and regulatory standards
+ Ability to lift 50-100 lbs, which are cylinders.
+ Soft skills: organized, detail-oriented, accurate, agile, and able to prioritize quickly, work with short deadlines, and have strong communication skills to support the team.
Pay and Benefits
The pay range for this position is $21.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Henderson,CO.
Application Deadline
This position is anticipated to close on Oct 16, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.
View Now
1
Administrative Assistant, Executive Support
80202 Denver, Colorado
$55000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide executive support to senior leadership. This role offers the flexibility of a fully remote work environment, enabling you to manage your responsibilities from anywhere in the US. You will be an integral part of the executive team, managing complex calendars, coordinating meetings, preparing correspondence, and handling sensitive information with discretion. The ideal candidate is proactive, possesses exceptional communication skills, and has a strong command of office productivity software and virtual collaboration tools.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a dedicated administrative professional to support key leaders in a dynamic organization. Enjoy the convenience and flexibility of this fully remote position, based out of Denver, Colorado, US .
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
- Maintain confidential files and records with utmost discretion.
- Assist with expense reporting and invoice processing.
- Conduct research and compile information as requested by executives.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Provide general administrative support to ensure smooth operations of the executive office.
Qualifications:
- High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support, preferably to senior executives.
- Proven experience managing complex calendars and coordinating executive travel.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills, with a high level of professionalism.
- Discretion and the ability to handle confidential information.
- Proactive attitude and ability to work independently with minimal supervision.
- Adaptability and willingness to take on new tasks.
This is an excellent opportunity for a dedicated administrative professional to support key leaders in a dynamic organization. Enjoy the convenience and flexibility of this fully remote position, based out of Denver, Colorado, US .
Apply Now
2
Senior Administrative Assistant - Executive Support
80202 Denver, Colorado
$65000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in Denver, Colorado . This pivotal role requires a meticulous professional adept at managing complex calendars, coordinating travel, preparing reports, and facilitating seamless operations for senior leadership. You will be an indispensable partner, anticipating needs, managing priorities, and ensuring the efficient workflow of executive functions. The ideal candidate possesses exceptional communication skills, a keen eye for detail, and a proven ability to handle confidential information with discretion.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa arrangements, preparing detailed itineraries.
- Prepare, edit, and proofread correspondence, presentations, reports, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, responding to inquiries and redirecting as appropriate.
- Coordinate logistics for meetings and events, including room reservations, catering, and AV setup.
- Maintain and organize electronic and physical filing systems, ensuring confidentiality and easy retrieval of information.
- Process expense reports and manage invoices and departmental budgets as required.
- Conduct research and compile data for various projects and reports.
- Serve as a liaison between executives, staff, clients, and external partners, fostering positive relationships.
- Anticipate the needs of executives and proactively address potential issues.
- Assist with special projects as assigned, demonstrating flexibility and adaptability.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Provide general administrative support, including answering phones, managing mail, and ordering supplies.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of proven experience providing administrative support, preferably to senior-level executives.
- Exceptional organizational and time management skills with the ability to prioritize multiple tasks effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and common virtual meeting platforms.
- Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
- High level of professionalism, discretion, and a commitment to confidentiality.
- Proactive approach, with strong problem-solving skills and the ability to work independently.
- Experience with travel arrangements and expense reporting systems.
- Adaptability and a willingness to take on new challenges.
- Adept at learning new software and systems quickly.
Apply Now
3
Senior Administrative Manager - Operations Support
80201 Denver, Colorado
$85000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and enhance operational support functions. This role is designed to be predominantly remote, allowing for significant flexibility while ensuring efficient management of administrative tasks and team coordination. You will be responsible for streamlining processes, managing vendor relationships, overseeing office operations (where applicable), and supporting executive leadership with a wide range of administrative duties. This position requires exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. Your leadership will ensure the smooth functioning of daily operations, contributing directly to the productivity and success of the organization.
Key Responsibilities:
Key Responsibilities:
- Develop, implement, and manage efficient administrative policies and procedures to support overall business operations.
- Oversee daily administrative functions, including correspondence, record-keeping, and information management systems.
- Manage and coordinate office logistics, including space planning, equipment procurement, and maintenance, for any necessary in-office support.
- Supervise and mentor administrative staff, providing guidance, performance feedback, and professional development opportunities.
- Manage vendor relationships, negotiate contracts, and ensure cost-effectiveness for services such as office supplies, IT support, and facility management.
- Support executive leadership with scheduling, travel arrangements, expense reporting, and meeting preparation.
- Develop and manage departmental budgets, tracking expenditures and identifying areas for cost savings.
- Coordinate company-wide events, meetings, and initiatives, ensuring seamless execution.
- Act as a key point of contact for internal and external stakeholders, addressing inquiries and resolving issues professionally.
- Implement and manage systems to improve operational efficiency and streamline workflows, leveraging technology solutions.
- Ensure compliance with company policies and relevant regulations.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5-7 years of experience in administrative management, operations management, or a related field, with a proven track record of success.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong leadership and team management capabilities.
- Proficiency in office management software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools.
- Excellent communication, interpersonal, and problem-solving skills.
- Experience in budget management and vendor negotiation.
- Ability to work independently and manage responsibilities effectively in a remote or hybrid work environment.
- Experience with facilities management and/or event planning is a plus.
- Proactive approach to identifying and resolving operational challenges.
Apply Now
4
Executive Administrative Assistant, C-Suite Support
80202 Denver, Colorado
$75000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is a dynamic and forward-thinking organization seeking a highly organized, proactive, and exceptionally detail-oriented Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, enabling you to manage executive schedules and facilitate seamless operations from anywhere. You will be the gatekeeper and right hand to senior leadership, ensuring their time is maximized and their professional needs are met with utmost discretion and efficiency.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex and dynamic calendars for C-suite executives, scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and pre-reads.
- Handle all forms of executive communication, including drafting correspondence, emails, and internal memos.
- Arrange domestic and international travel logistics, including flights, accommodations, visas, and detailed itineraries.
- Process expense reports and manage executive-related budgets.
- Organize and maintain confidential files and records with meticulous attention to detail.
- Act as a liaison between executives and internal/external stakeholders, ensuring professional and timely communication.
- Anticipate the needs of the executives and proactively address potential issues.
- Conduct research and compile information for special projects as assigned.
- Provide general administrative support, such as managing correspondence and handling incoming calls with professionalism.
- Maintain a high level of confidentiality and discretion in all matters.
Qualifications:
- Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to C-suite executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent calendar management and travel coordination skills.
- Strong written and verbal communication abilities.
- Ability to handle confidential information with discretion.
Apply Now
5
Executive Administrative Assistant - C-Suite Support
80202 Denver, Colorado
$65000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization in the heart of Denver, Colorado , is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a critical role requiring exceptional discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a master of logistics, possess outstanding communication skills, and anticipate the needs of busy executives. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and acting as a gatekeeper to ensure executive efficiency. Your ability to maintain confidentiality and build strong working relationships across all levels of the organization will be paramount.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a dedicated administrative professional to play a vital role within a highly respected company. Our client offers a competitive salary, comprehensive benefits, and a professional atmosphere that values support staff.
Key Responsibilities:
- Manage and maintain complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and managing conflicts.
- Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa processing.
- Prepare and edit correspondence, communications, presentations, and other documents as needed.
- Screen and prioritize incoming communications, ensuring that urgent matters are addressed promptly.
- Coordinate and plan meetings, including preparing agendas, distributing materials, taking minutes, and arranging catering.
- Manage expense reports and reconcile corporate credit card statements.
- Conduct research and gather information for various projects and reports.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and integrity.
- Manage office supplies and maintain an organized and efficient executive office environment.
- Assist with special projects and event planning as required.
Qualifications:
- Associate's or Bachelor's degree preferred, or equivalent work experience.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and emotional intelligence.
- Proactive problem-solving abilities and a strong sense of initiative.
- Experience with travel booking platforms and expense management systems.
- Ability to thrive in a fast-paced, demanding environment.
This is an excellent opportunity for a dedicated administrative professional to play a vital role within a highly respected company. Our client offers a competitive salary, comprehensive benefits, and a professional atmosphere that values support staff.
Apply Now
Be The First To Know
About the latest Administrative assistants Jobs in Arvada !
6
Executive Administrative Assistant
80017 Aurora, Colorado
Aston Carter
Posted 12 days ago
Job Viewed
Job Description
Executive Administrative Assistant
Job Description
The role of an Executive Administrative Assistant involves providing high-level administrative support by conducting research, handling information requests, and performing clerical functions. The position acts as an information and communication manager for the office, ensuring efficient operations and high-level executive support.
Responsibilities
+ Supervise general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping.
+ Review and approve invoices, reports, memos, letters, financial statements, and other documents.
+ Review and approve corporate documents, records, and reports.
+ Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
+ Prepare agendas and make arrangements for committee, board, and other meetings.
Essential Skills
+ Verbal and written communication skills.
+ Multi-tasking and customer service skills.
+ Interpersonal skills.
+ Ability to work independently and manage time effectively.
+ Ability to keep information organized and confidential.
+ Event planning and budgeting skills.
+ Leadership and mentoring skills.
+ Proficiency with Microsoft Word, Excel, and PowerPoint.
Additional Skills & Qualifications
+ Experience with office management and administrative support.
+ Proficiency in Microsoft Office Suite and Power BI.
+ Clerical work expertise.
+ MOS or MCSE certification is highly preferred.
+ High school diploma or GED.
+ 10 years of experience required.
+ Experience working with executives is required.
Work Environment
This role involves interacting with all levels of employees and executives, providing a unique opportunity to gain fascinating visibility into the daily operations and global impact of the organization. The work environment is dynamic, offering engagement with both internal and dealer executives.
Pay and Benefits
The pay range for this position is $20.00 - $37.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Aurora,CO.
Application Deadline
This position is anticipated to close on Sep 30, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
The role of an Executive Administrative Assistant involves providing high-level administrative support by conducting research, handling information requests, and performing clerical functions. The position acts as an information and communication manager for the office, ensuring efficient operations and high-level executive support.
Responsibilities
+ Supervise general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping.
+ Review and approve invoices, reports, memos, letters, financial statements, and other documents.
+ Review and approve corporate documents, records, and reports.
+ Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
+ Prepare agendas and make arrangements for committee, board, and other meetings.
Essential Skills
+ Verbal and written communication skills.
+ Multi-tasking and customer service skills.
+ Interpersonal skills.
+ Ability to work independently and manage time effectively.
+ Ability to keep information organized and confidential.
+ Event planning and budgeting skills.
+ Leadership and mentoring skills.
+ Proficiency with Microsoft Word, Excel, and PowerPoint.
Additional Skills & Qualifications
+ Experience with office management and administrative support.
+ Proficiency in Microsoft Office Suite and Power BI.
+ Clerical work expertise.
+ MOS or MCSE certification is highly preferred.
+ High school diploma or GED.
+ 10 years of experience required.
+ Experience working with executives is required.
Work Environment
This role involves interacting with all levels of employees and executives, providing a unique opportunity to gain fascinating visibility into the daily operations and global impact of the organization. The work environment is dynamic, offering engagement with both internal and dealer executives.
Pay and Benefits
The pay range for this position is $20.00 - $37.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Aurora,CO.
Application Deadline
This position is anticipated to close on Sep 30, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
View Now
7
Executive Administrative Assistant
80201 Denver, Colorado
$70000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a dynamic and growing corporation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in **Denver, Colorado, US**. This role requires impeccable attention to detail, exceptional communication skills, and the ability to manage complex schedules and logistics with utmost discretion and efficiency. The ideal candidate will be a master of multitasking and possess a professional demeanor, serving as a key liaison between executives and internal/external stakeholders.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, and ground transportation, preparing detailed itineraries.
- Prepare and edit correspondence, presentations, and reports; ensure all communications are accurate, professional, and timely.
- Screen and prioritize incoming communications, including emails and phone calls, responding on behalf of executives when appropriate.
- Organize and manage logistics for executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with the utmost discretion and maintain strict confidentiality.
- Assist with event planning and coordination for company gatherings, conferences, and executive functions.
- Conduct research and compile information for executive projects and initiatives.
- Manage office supplies, equipment, and vendor relationships as needed.
- Serve as a primary point of contact for internal departments and external contacts, building positive working relationships.
- Anticipate needs and proactively address potential issues before they arise.
- Support ad-hoc administrative projects as assigned by executives.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms (Zoom, Teams).
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with strong proofreading abilities.
- High level of professionalism, maturity, and discretion.
- Proven ability to handle multiple tasks simultaneously and work under pressure in a fast-paced environment.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Proactive mindset with a strong sense of initiative and problem-solving capabilities.
- Experience with travel booking systems and expense reporting.
- Adaptability and willingness to take on new responsibilities.
Apply Now
8