230 Administrative Assistants jobs in Ashland

**JOB REQUISITION**
Talent Manager (Administrative & Customer Support)
**LOCATION**
CA WOODLAND HILLS
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
The typical salary range for this position is 68,640 to $70,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi‐call, multi‐decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
CA WOODLAND HILLS

**JOB REQUISITION**
Talent Manager (Administrative & Customer Support)
**LOCATION**
CA WESTLAKE VILLAGE
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
The typical salary range for this position is 68,640 to $70,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi‐call, multi‐decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
CA WESTLAKE VILLAGE

Become an integral part of Commercial & Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Commercial & Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or above
+ College degree is a plus
**FEDERAL DEPOSIT INSURANCE ACT:**
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
San Francisco,CA $36.54 - $48.56 / hour

Our client seeks a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their San Francisco-based operations. This hybrid role requires a professional with exceptional attention to detail, superior communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for a wide range of administrative tasks, ensuring the smooth and efficient operation of the executive office. This includes managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders.

Key Responsibilities:

• Manage and maintain executive calendars, scheduling meetings, appointments, and calls with precision and foresight.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents as needed.
• Organize and manage meeting logistics, including booking rooms, preparing agendas, taking minutes, and distributing action items.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a liaison between executives and other employees, clients, and external partners.
• Manage expense reports and invoice processing accurately and efficiently.
• Assist with special projects and event planning as required.
• Anticipate needs and proactively address potential issues to ensure seamless executive workflow.
• Maintain organized filing systems, both physical and digital.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field, or equivalent practical experience.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Slack, Zoom).
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Discretion and the ability to handle sensitive information.
• Proactive mindset and problem-solving abilities.
• Experience in a tech or fast-paced industry is preferred.
• Ability to work independently and as part of a team in a hybrid work model.

This is an excellent opportunity to contribute to a leading organization and grow your career in a supportive, hybrid work environment located in the heart of San Francisco, California .

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to C-suite executives. This role is crucial for ensuring the smooth and efficient operation of executive functions within a globally distributed team. You will manage complex calendars, coordinate travel, prepare essential documents, and act as a primary point of contact, all while working from your home office. The ideal candidate possesses exceptional communication skills, meticulous attention to detail, and the ability to anticipate needs and solve problems independently.

Responsibilities:

• Manage and optimize complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and execute virtual meetings, including preparing agendas, distributing materials, and managing logistics.
• Screen and prioritize incoming communications, responding to inquiries or directing them to the appropriate personnel.
• Manage expense reporting and process invoices in a timely manner.
• Conduct research and compile data as requested by executives.
• Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
• Proactively identify and resolve potential issues before they arise, ensuring executive efficiency.
• Maintain organized digital filing systems and records.
• Support special projects and initiatives as assigned.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar executive support role, preferably supporting C-suite executives.
• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Discretion and a strong understanding of confidentiality.
• Ability to work independently with minimal supervision in a remote setting.
• Experience with virtual meeting platforms (Zoom, Teams, Google Meet).
• Familiarity with expense reporting systems.
• A proactive and resourceful approach to problem-solving.
• Demonstrated ability to handle sensitive information with integrity.

This remote position offers a competitive salary, benefits package, and the opportunity to be an integral part of a forward-thinking organization.

Our client is searching for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This position is fully remote, allowing you to manage your work efficiently from your home office. You will be a critical point of contact and a key facilitator for executive operations, ensuring seamless day-to-day functioning. The ideal candidate possesses exceptional communication skills, advanced technical proficiency, and the ability to anticipate needs and manage complex schedules with discretion and professionalism.

Responsibilities:

• Manage complex and dynamic calendars for multiple executives, coordinating meetings, appointments, and travel arrangements across different time zones.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper when necessary.
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and detailed itineraries.
• Organize and prepare materials for meetings, including agendas, background documents, and follow-up actions.
• Conduct research and gather information as needed for various projects and initiatives.
• Handle confidential information with the utmost discretion and maintain strict privacy.
• Manage expense reporting and processing for assigned executives.
• Assist with project management tasks, tracking deadlines and ensuring timely completion of deliverables.
• Develop and maintain effective filing systems, both digital and physical (if applicable).
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Provide general administrative support, including preparing meeting minutes and managing action items.
• Troubleshoot and resolve basic IT issues encountered by executives in their remote setup.
• Proactively identify areas for process improvement and implement efficient solutions.

Qualifications:

• High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to senior-level executives, preferably in a remote capacity.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with video conferencing tools (Zoom, Microsoft Teams, Google Meet) and calendar management software.
• Strong written and verbal communication skills, with excellent grammar and attention to detail.
• Proven ability to handle confidential information with discretion.
• Proactive mindset with strong problem-solving capabilities.
• Adaptable and able to thrive in a fast-paced, fully remote work environment.
• Experience with project management tools (e.g., Asana, Trello) is a plus.
• Familiarity with HR and finance processes is beneficial.

This is an excellent opportunity to play a vital role in supporting executive leadership within a dynamic organization, all while enjoying the flexibility of a fully remote position. Join our dedicated team and contribute your expertise to ensure smooth and efficient operations.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is critical in ensuring the smooth operation of executive functions and requires a meticulous attention to detail, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be adept at handling confidential information with discretion and possess a professional demeanor.

Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare correspondence, reports, presentations, and other documents.
• Screen and direct phone calls, visitors, and incoming correspondence.
• Conduct research and compile data for various projects.
• Organize and maintain physical and electronic filing systems.
• Assist with event planning and coordination for internal and external meetings.
• Handle expense reports and budget tracking for the executive office.
• Anticipate the needs of executives and proactively solve problems.
• Liaise with internal departments and external stakeholders.
• Maintain a high level of professionalism and confidentiality at all times.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• High degree of accuracy and attention to detail.
• Ability to work independently and as part of a team.
• Discretion and experience handling confidential information.
• Bachelor's degree or equivalent experience preferred.

This is an excellent opportunity to join a dynamic team in San Francisco, California, US and contribute to the success of our organization. We offer competitive compensation and benefits.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support our senior leadership team in San Francisco, California, US . This is an essential on-site role where you will provide comprehensive administrative support to ensure the smooth and efficient operation of the executive office. You will be the primary point of contact for internal and external stakeholders, managing complex calendars, coordinating travel arrangements, and preparing essential documentation.

The ideal candidate will possess a proven track record of providing high-level administrative support to executives, demonstrating exceptional organizational skills and discretion. A Bachelor's degree or equivalent experience is preferred. Your responsibilities will include managing executive calendars, scheduling meetings and appointments, arranging domestic and international travel, processing expense reports, and preparing correspondence and presentations. You will handle confidential information with the utmost discretion and professionalism. Strong communication and interpersonal skills are critical, as you will interact with a wide range of individuals, including employees, clients, investors, and partners. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is familiarity with virtual meeting platforms (Zoom, Teams). Experience with database management and office administration systems is a plus. You must be adept at prioritizing tasks, anticipating needs, and proactively resolving issues to ensure maximum efficiency for the executives you support. A positive attitude, a strong work ethic, and the ability to thrive in a fast-paced environment are key to success in this role.

Key Responsibilities:

• Manage complex executive calendars, scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare expense reports and process invoices.
• Draft and proofread correspondence, reports, and presentations.
• Act as a liaison between executives and internal/external stakeholders.
• Organize and maintain confidential files and records.
• Prepare meeting materials and take minutes when required.
• Screen and direct phone calls and manage email correspondence.
• Handle ad-hoc administrative projects as assigned.

Qualifications:

• Proven experience as an Executive Administrative Assistant or similar role.
• High school diploma required; Bachelor's degree preferred.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite and virtual meeting tools.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and able to work independently.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in **San Francisco, California, US**. This hybrid role offers a blend of remote flexibility and essential in-office presence for key collaborative activities. You will provide comprehensive administrative support, including managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a polished professional demeanor. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with project management tools are essential. Responsibilities include liaising with internal and external stakeholders, managing office operations, and anticipating the needs of the executives you support. Strong communication and interpersonal skills are paramount, as you will be a key point of contact for various individuals and departments. A minimum of 5 years of experience supporting C-level executives in a fast-paced environment is required. We are looking for a resourceful individual who can work independently, prioritize effectively, and maintain discretion at all times. This is an excellent opportunity to contribute to a dynamic organization and play a vital role in ensuring the smooth operation of executive functions within our **San Francisco, California, US** hub.