Administrative Support Worker Lead - University of Washington

98194 Seattle, Washington ARAMARK

Posted 15 days ago

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Job Description

**Job Description**
The Office Support Assistant is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Office Support Assistant will be required to interact with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.
**Long Description**
COMPENSATION: The Hourly rate for this position is $26.00 to $28.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
High School Diploma or equivalent; some college preferred. 2+ years administrative support experience.
Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word.
Ability to optimally connect with employees.
Ability to work quickly and efficiently.
Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
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Administrative Assistant/ Operations Support

Seattle, Washington University of Washington

Posted today

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The OFFICE OF THE CHIEF POPULATION HEALTH OFFICER UW MEDICINE has an outstanding opportunity for a FULL-TIME (40 hours per week) ADMINISTRATIVE ASSISTANT .

Provide comprehensive program operational support to the Chief Population Health Officer and team in the Office of the Chief Medical Officer/Vice President for Medical Affairs, University of Washington

Provide complex scheduling support and high-level independent management of programs, committees, communications, and general operations of the office

Provide administrative support for the Chief Population Health Officer and key initiatives supported by the CPHO team

Complex scheduling and office operations coordination

Independently organize and manage committees of significant complexity and importance in support of the Office of the CPHO

Proactive planning, independent preparation of materials, skilled day-of-meeting execution, and post-meeting follow-up

High School/ GED AND three years of office or administrative support experience OR equivalent education/ experience.

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.



Join our mission to make life healthier for everyone in our community

Shift

First Shift (United States of America)

Temporary or Regular?

FTE (Full-Time Equivalent)

Union/Bargaining Unit

SEIU Local 925 Nonsupervisory

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at or
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Senior Administrative Assistant - Executive Support

98101 Seattle, Washington $70000 Annually WhatJobs

Posted 7 days ago

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full-time
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in Seattle, Washington, US . This hybrid role requires a polished professional who can expertly manage complex schedules, coordinate travel arrangements, and handle sensitive information with discretion. You will be instrumental in ensuring the smooth operation of the executive office, acting as a key liaison between executives and internal/external stakeholders. Responsibilities include managing calendars, scheduling meetings, preparing meeting materials, and taking minutes. You will also be responsible for managing correspondence, drafting communications, and preparing reports and presentations. The ideal candidate will possess exceptional attention to detail, strong multitasking abilities, and a proactive approach to anticipating the needs of the executives they support. Experience with event planning and coordination for team meetings or company events is highly desirable. This role demands a high degree of professionalism, integrity, and the ability to work effectively in a fast-paced environment. You will need to be proficient in a range of office software and comfortable adapting to new technologies. The ability to maintain confidentiality and exercise sound judgment in handling sensitive matters is paramount. This is an excellent opportunity to contribute significantly to the success of top-level executives within a respected organization. The hybrid nature of this role offers flexibility, requiring a portion of your work week to be performed remotely and the remainder in our Seattle, Washington, US office.

Responsibilities:
  • Manage complex calendars and schedule appointments for senior executives.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
  • Prepare meeting agendas, materials, and take detailed minutes.
  • Handle incoming and outgoing correspondence, emails, and phone calls.
  • Prepare reports, presentations, and other documents as required.
  • Maintain organized filing systems, both physical and digital.
  • Assist with event planning and coordination for executive meetings and company functions.
  • Conduct research and gather information as needed.
  • Act as a gatekeeper, managing access to executives and prioritizing requests.
  • Handle confidential information with the utmost discretion.
Qualifications:
  • High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Minimum of 5 years of experience providing administrative support to senior executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize effectively.
  • Discretion and confidentiality are essential.
  • Experience with travel booking and expense reporting systems.
  • Proactive and resourceful problem-solving abilities.
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Senior Administrative Assistant, Executive Support

98101 Seattle, Washington $75000 Annually WhatJobs

Posted 7 days ago

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full-time
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is crucial in ensuring the smooth operation of executive functions, managing complex schedules, and facilitating seamless communication across the organization. The ideal candidate will possess exceptional attention to detail, superior time management skills, and a strong understanding of professional etiquette, all while thriving in a virtual work environment. You will be responsible for managing calendars for multiple senior leaders, including scheduling meetings, calls, and travel arrangements, often with complex and competing priorities. This includes coordinating with internal teams and external stakeholders to find optimal times. Another key responsibility is preparing and editing correspondence, reports, presentations, and other documents. This requires proficiency in various office software suites and the ability to distill information into clear, concise formats. You will also handle confidential information with the utmost discretion and security. Furthermore, the role involves making domestic and international travel arrangements, including flights, accommodations, and ground transportation, and preparing detailed itineraries. You will serve as a primary point of contact for internal and external inquiries directed at the executives you support, screening calls and messages, and redirecting them as appropriate. Expense report preparation and submission will also be a part of your duties, requiring meticulous record-keeping. Proactive identification and resolution of administrative issues before they escalate is highly valued. We are looking for someone who can anticipate needs and offer solutions. The ability to adapt to changing priorities and maintain a high level of professionalism under pressure is essential. This position requires excellent communication skills, both written and verbal, to interact effectively with a diverse range of individuals. A dedicated home office setup with reliable internet connectivity is mandatory for this remote position. While this role is fully remote, occasional virtual team meetings and collaborative sessions will require active participation and engagement. The successful candidate will embody a results-oriented approach and contribute to a positive and efficient remote work culture. Our client values individuals who are self-starters and can work independently with minimal supervision, demonstrating a commitment to excellence in every task undertaken. The scope of support extends to managing key projects and initiatives, tracking progress, and ensuring deadlines are met. You will play an integral part in the daily success of our executive team.
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Senior Administrative Assistant - Executive Support

98101 Seattle, Washington $70000 Annually WhatJobs

Posted 7 days ago

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full-time
Our client, a prominent technology firm, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This role is essential for ensuring the smooth and efficient operation of the executive office, managing schedules, coordinating meetings, and handling various administrative tasks. You will be the primary point of contact for internal and external stakeholders, demonstrating professionalism, discretion, and exceptional interpersonal skills. The ideal candidate possesses a keen eye for detail, excellent time management abilities, and a strong command of office technologies. Responsibilities include managing complex calendars, arranging travel, preparing correspondence and reports, organizing events, and supporting ad-hoc projects. This position requires your dedicated presence at our **Seattle, Washington, US** office to effectively manage the daily operations and provide in-person support to executives. We are seeking a highly motivated and detail-oriented individual who thrives in a fast-paced environment and can anticipate the needs of senior leadership. A Bachelor's degree in Business Administration or a related field is preferred, though extensive relevant experience will be strongly considered. Proven experience supporting C-level executives is mandatory. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms are essential. Strong communication, organizational, and problem-solving skills are critical for this role. This is an excellent opportunity for an experienced administrative professional to contribute to a leading organization and grow their career.

Responsibilities:
  • Manage complex executive calendars and schedules.
  • Coordinate domestic and international travel arrangements.
  • Prepare correspondence, reports, and presentations.
  • Organize and manage meetings and conference calls.
  • Handle confidential information with discretion.
  • Act as a liaison between executives and internal/external stakeholders.
  • Manage office supplies and administrative support for the executive team.

Qualifications:
  • 5+ years of experience as an Administrative Assistant, with at least 3 years supporting senior executives.
  • Proven ability to manage complex schedules and travel.
  • Exceptional organizational and time management skills.
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Excellent written and verbal communication skills.
  • Professional demeanor and high level of discretion.
  • Bachelor's degree preferred; equivalent experience considered.
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Executive Administrative Assistant

98005 Bellevue, Washington GE HealthCare

Posted 5 days ago

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**Job Description Summary**
**Job Description**
Job Summary
This position will be responsible for providing executive support to multiple senior leaders in the Digital Product & Engineering organization. This role requires the ability to maintain confidentiality, exercise diplomacy and tact when working with internal and external customers/vendors and the capability to manage complex administrative projects while demonstrating initiative and sound judgment. The individual should possess excellent organizational skills, have the ability to prioritize workload based on urgency and importance, have exceptional attention to detail and accuracy, strong communication skills (written & verbal), proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and be able to interact effectively with all levels within the organization.
Responsibilities
- Schedule appointments, meetings, conferences and arrange travel plans
- Manage calendar schedule and agenda for executives
- Create and prepare presentation materials
- Coordinate activities across departments and locations
- Handle confidential matters with discretion
- Maintain accurate records and files
- Develop and update spreadsheets and databases as needed
- Manage expense reports
- Order office supplies and equipment
- Organize and maintain computer files and email accounts
Qualifications
- Associates degree required; Bachelor's degree preferred
- Three to five years' experience supporting senior management
- Experience working in a large corporation or professional services firm
- Excellent interpersonal, customer service and written and verbal communications skills
- Ability to multi-task and work independently
- Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
- Demonstrated problem solving and analytical skills
- Strong time management skills
- Detail oriented
- Able to handle sensitive situations with confidentiality
We will not sponsor individuals for employment visas, now or in the future, for this job opening.
For U.S. based positions only, the pay range for this position is $60,800.00-$91,200.00 Annual. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location. In addition, this position may also be eligible to earn performance based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). GE HealthCare offers a competitive benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, and tuition reimbursement.
**Additional Information**
GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer ( . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.
**Relocation Assistance Provided:** No
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Executive Administrative Assistant

98101 Seattle, Washington $65000 Annually WhatJobs

Posted today

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full-time
Our client, a prestigious firm in Seattle, Washington, US , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication, multitasking, and problem-solving abilities, coupled with a keen eye for detail and a professional demeanor. You will be an integral part of the team, managing complex schedules, coordinating meetings, preparing reports, and handling sensitive information with the utmost discretion.

Responsibilities:
  • Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate domestic and international travel logistics, including flights, accommodations, and ground transportation.
  • Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
  • Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
  • Handle incoming and outgoing communications, screening calls and emails, and prioritizing urgent matters.
  • Maintain confidential files and records, ensuring accuracy and accessibility.
  • Assist with expense reporting and budget tracking for the executive office.
  • Serve as a liaison between executives and internal/external stakeholders.
  • Manage office supplies and equipment, ensuring the executive suite is well-equipped and organized.
  • Undertake special projects and initiatives as assigned by executives.
  • Anticipate needs and proactively address potential issues before they arise.
  • Ensure all tasks are completed accurately, efficiently, and within deadlines.
Qualifications:
  • Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Excellent organizational and time management skills, with the ability to prioritize multiple tasks.
  • Strong written and verbal communication skills, with impeccable grammar and attention to detail.
  • Discretion and the ability to handle confidential information with professionalism.
  • Experience in calendar management, travel arrangements, and event coordination.
  • Proactive attitude with strong problem-solving abilities and resourcefulness.
  • Ability to work effectively under pressure and meet tight deadlines.
  • Professional and polished demeanor, with strong interpersonal skills.
  • High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
  • Familiarity with project management tools is a plus.
This is an excellent opportunity to join a leading organization and contribute to the success of its executive team. If you are a highly motivated and detail-oriented administrative professional, we encourage you to apply.
Apply Now
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About the latest Administrative assistants Jobs in Bainbridge Island !

Executive Administrative Assistant

98101 Seattle, Washington $75000 Annually WhatJobs

Posted today

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Job Description

full-time
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in Seattle, Washington . This is a vital on-site role requiring meticulous attention to detail and the ability to manage a wide range of administrative tasks efficiently. The ideal candidate will be a master of professional communication, calendar management, travel arrangements, and event coordination. You will serve as a key point of contact, embodying professionalism and efficiency in all interactions. This position demands a high level of trust, integrity, and the capacity to anticipate the needs of busy executives.

Key Responsibilities:
  • Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Screen and prioritize incoming communications, including emails and phone calls.
  • Organize and manage logistics for meetings, conferences, and company events.
  • Process expense reports and manage departmental budgets as assigned.
  • Conduct research and compile information for various projects and reports.
  • Maintain confidential files and records with the utmost discretion.
  • Act as a liaison between executives and internal/external stakeholders.
  • Assist with onboarding new team members and managing office supplies.
  • Proactively identify and resolve administrative issues to ensure smooth operations.
The qualifications for this role include a High School Diploma or equivalent; an Associate's or Bachelor's degree is preferred. A minimum of 5 years of experience providing administrative support to senior executives is required. Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential. Strong organizational, time management, and multitasking skills are mandatory. Excellent written and verbal communication abilities, coupled with strong interpersonal skills, are critical. The ability to handle sensitive information with confidentiality and discretion is paramount. Experience with scheduling software and virtual meeting platforms is a plus. This is an excellent opportunity to support influential leaders and contribute to the efficient functioning of a dynamic organization.
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Executive Administrative Assistant

98101 Seattle, Washington $65000 Annually WhatJobs

Posted 2 days ago

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Job Description

full-time
Our client, a dynamic and fast-paced organization in **Seattle, Washington, US**, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This role is integral to the smooth operation of the executive office, providing comprehensive administrative support to ensure efficiency and effectiveness.

Responsibilities:
  • Manage complex calendars, including scheduling meetings, appointments, and travel arrangements for executives, with a focus on optimizing time and minimizing conflicts.
  • Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
  • Coordinate and manage logistics for executive meetings, including room bookings, catering, and technology setup.
  • Handle confidential information with the utmost discretion and professionalism.
  • Act as a liaison between executives and internal/external stakeholders, managing communication flow effectively.
  • Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of information.
  • Conduct research and compile data for various projects and reports as requested by executives.
  • Process expense reports and manage invoices related to executive travel and office supplies.
  • Assist with special projects as assigned by the executive team, demonstrating flexibility and adaptability.
  • Provide general administrative support, including answering phones, managing mail, and maintaining office supplies.
Qualifications:
  • Proven experience as an Executive Administrative Assistant or in a similar high-level administrative role.
  • Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
  • Excellent written and verbal communication skills, with a keen eye for detail.
  • Discretion and a high level of professionalism in handling sensitive information.
  • Ability to work independently and as part of a team, anticipating needs and proactively seeking solutions.
  • Strong problem-solving skills and a resourceful approach to challenges.
  • Experience in a corporate or professional services environment is highly preferred.
  • High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
This is an exciting opportunity to join a reputable organization and contribute to its success. The ideal candidate will be a reliable, detail-oriented individual with a positive attitude and a commitment to excellence.
Apply Now

Executive Administrative Assistant

98104 Seattle, Washington $60000 Annually WhatJobs

Posted 2 days ago

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Job Description

full-time
Our client is seeking a highly professional and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Seattle, Washington, US . This role is crucial for ensuring the smooth and efficient operation of executive functions, requiring exceptional organizational skills, discretion, and a keen eye for detail. The ideal candidate will have a proven track record of supporting C-suite executives, managing complex calendars, coordinating travel arrangements, preparing reports, and handling confidential information with the utmost care. You will act as a gatekeeper, liaison, and facilitator, enabling executives to focus on strategic initiatives. This position demands excellent communication skills, proficiency in office software, and the ability to anticipate needs and resolve issues proactively.

Responsibilities:
  • Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Screen and prioritize incoming communications, including emails, calls, and mail.
  • Serve as the primary point of contact for internal and external stakeholders, representing the executive office professionally.
  • Organize and manage meeting logistics, including room bookings, agendas, and minutes.
  • Conduct research and gather information for reports and presentations as needed.
  • Manage and maintain filing systems, both physical and digital.
  • Process expense reports and manage office supplies for the executive suite.
  • Handle confidential information with the utmost discretion and professionalism.
  • Assist with special projects and other administrative tasks as assigned.
  • Anticipate the needs of the executives and proactively address potential issues.
Qualifications:
  • Associate's or Bachelor's degree in Business Administration or a related field is preferred.
  • Minimum of 5 years of experience providing high-level administrative support to senior executives.
  • Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills and the ability to build rapport with diverse individuals.
  • Discretion and confidentiality in handling sensitive information.
  • Proactive problem-solving abilities and a resourceful approach.
  • Experience in a fast-paced corporate environment is essential.
  • A calm and professional demeanor under pressure.
This role is essential for supporting the strategic priorities of the executive team and requires a highly dependable and capable individual.
Apply Now
 

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