135 Administrative Assistants jobs in Bainbridge Island
On Call Administrative Support
98194 Seattle, Washington
DESC
Posted 3 days ago
Job Viewed
Job Description
On Call Administrative Support
Seattle, WA ( -DEAC
Apply
Job Type
Part-time, Temporary
Description
**Shift:** Office Day, variable hours
**Benefits:** Employee Assistance Program (EAP), Safe & Sick Time, Retirement Plan
**About DESC:**
DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness.
As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness.
**JOB DEFINITION:**
On-Call Administrative Support staff fill staffing gaps on the administrative team when full-time staff are taking PTO, need to be away from their work site for meetings and trainings, during job transitions, when there is a need for additional help for special projects, or for other staff capacity needs. Shift locations vary across DESC's downtown Seattle offices at 515 3rd Ave and 216 James St. Shifts are sometimes split between locations. On-Call Admin Support prioritize open administrative shifts but may also pick up open shifts at DESC's housing projects, after approval and training.
This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients to provide smooth communication between the client and their care team. This position is in addition to a 7-person full-time Admin Support team (including supervisor) which reports to the Senior Program Manager of Drop-in, Employment Services, Administrative Support Services and Client Engagement Services (DEAC).
**On-Call Administrative Support staff must pick up a least 4 shifts per month.**
**MAJOR DUTIES AND RESPONSIBILITIES:**
**Front Desk & Lobby - Client Interactions:**
+ Arrive promptly and complete pre-opening tasks, including populating schedules, preparing print outs, gathering intake information, and preparing the office for visitors.
+ Provide Front desk coverage from 9 am - 5pm.
+ Maintain a polite, convivial, and welcoming presence in DESC lobby spaces.
+ Greet clients and visitors who enter the office, learn why they are visiting, and inform appropriate staff of their arrival.
+ Aid and provide information to people experiencing homelessness and others who are experiencing crises and looking for help.
+ Orient visitors to available services, DESC resources, and resources in the community as appropriate.
+ Assist in maintaining a comfortable and clean lobby area, office area, and conference rooms, while being tolerant of unusual and bizarre client behavior. Intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors.
+ Assist with providing front desk coverage to relieve teammates for breaks (Each staff working a full shift receives two 15-minute breaks and one 1-hour lunch break).
+ Engage with people experiencing a variety of behavioral health conditions whose behaviors may be bizarre, unpleasant, or uncooperative. Engage in de-escalation as needed in accordance with agency values and training.
**Phones/Mail/Office Supplies:**
+ Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers calls to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone.
+ Process mail for clients and staff: Accept and document mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database.
+ Order, maintain and dispense office supplies and forms needed by staff.
**Paperwork:**
+ Assist program staff to update and maintain current resource lists, information manuals, and client service records accurately and in coordination with behavioral health program staff.
+ Assist with daily documentation including writing logs, tracking attendance and supplies distributed, and end of day summary reports.
+ Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed.
+ Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents.
**Special Projects and other duties:**
+ Complete other tasks as needed for special projects such as doing inventory, filing, copying, or other organization projects.
+ Participate in staff meetings and in-service trainings, as appropriate.
+ Other duties as assigned.
Requirements
**MINIMUM QUALIFICATIONS:**
+ Excellent typing and keyboard skills and clerical skills/experience.
+ Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly.
+ Ability to work independently with a minimum of direct supervision.
+ Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team.
+ Initiative and creativity in problem solving and system development.
+ Careful attention to detail.
+ Ability to communicate and work effectively with staff from various backgrounds and disciplines.
+ Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors.
+ Subscribe to philosophy of cooperation / collaboration and continuity across programs, and of consideration and respect for clients.
+ Ability to support people's self-determination with impartiality by honoring strengths.
+ Ability to provide equitable services without bias.
**PHYSICAL DEMANDS:**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
**EQUAL OPPORTUNITY EMPLOYER:**
DESC is committed to diversity in the workplace and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply.
Salary Description
$30.50 per hour
Seattle, WA ( -DEAC
Apply
Job Type
Part-time, Temporary
Description
**Shift:** Office Day, variable hours
**Benefits:** Employee Assistance Program (EAP), Safe & Sick Time, Retirement Plan
**About DESC:**
DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness.
As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness.
**JOB DEFINITION:**
On-Call Administrative Support staff fill staffing gaps on the administrative team when full-time staff are taking PTO, need to be away from their work site for meetings and trainings, during job transitions, when there is a need for additional help for special projects, or for other staff capacity needs. Shift locations vary across DESC's downtown Seattle offices at 515 3rd Ave and 216 James St. Shifts are sometimes split between locations. On-Call Admin Support prioritize open administrative shifts but may also pick up open shifts at DESC's housing projects, after approval and training.
This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients to provide smooth communication between the client and their care team. This position is in addition to a 7-person full-time Admin Support team (including supervisor) which reports to the Senior Program Manager of Drop-in, Employment Services, Administrative Support Services and Client Engagement Services (DEAC).
**On-Call Administrative Support staff must pick up a least 4 shifts per month.**
**MAJOR DUTIES AND RESPONSIBILITIES:**
**Front Desk & Lobby - Client Interactions:**
+ Arrive promptly and complete pre-opening tasks, including populating schedules, preparing print outs, gathering intake information, and preparing the office for visitors.
+ Provide Front desk coverage from 9 am - 5pm.
+ Maintain a polite, convivial, and welcoming presence in DESC lobby spaces.
+ Greet clients and visitors who enter the office, learn why they are visiting, and inform appropriate staff of their arrival.
+ Aid and provide information to people experiencing homelessness and others who are experiencing crises and looking for help.
+ Orient visitors to available services, DESC resources, and resources in the community as appropriate.
+ Assist in maintaining a comfortable and clean lobby area, office area, and conference rooms, while being tolerant of unusual and bizarre client behavior. Intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors.
+ Assist with providing front desk coverage to relieve teammates for breaks (Each staff working a full shift receives two 15-minute breaks and one 1-hour lunch break).
+ Engage with people experiencing a variety of behavioral health conditions whose behaviors may be bizarre, unpleasant, or uncooperative. Engage in de-escalation as needed in accordance with agency values and training.
**Phones/Mail/Office Supplies:**
+ Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers calls to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone.
+ Process mail for clients and staff: Accept and document mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database.
+ Order, maintain and dispense office supplies and forms needed by staff.
**Paperwork:**
+ Assist program staff to update and maintain current resource lists, information manuals, and client service records accurately and in coordination with behavioral health program staff.
+ Assist with daily documentation including writing logs, tracking attendance and supplies distributed, and end of day summary reports.
+ Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed.
+ Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents.
**Special Projects and other duties:**
+ Complete other tasks as needed for special projects such as doing inventory, filing, copying, or other organization projects.
+ Participate in staff meetings and in-service trainings, as appropriate.
+ Other duties as assigned.
Requirements
**MINIMUM QUALIFICATIONS:**
+ Excellent typing and keyboard skills and clerical skills/experience.
+ Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly.
+ Ability to work independently with a minimum of direct supervision.
+ Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team.
+ Initiative and creativity in problem solving and system development.
+ Careful attention to detail.
+ Ability to communicate and work effectively with staff from various backgrounds and disciplines.
+ Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors.
+ Subscribe to philosophy of cooperation / collaboration and continuity across programs, and of consideration and respect for clients.
+ Ability to support people's self-determination with impartiality by honoring strengths.
+ Ability to provide equitable services without bias.
**PHYSICAL DEMANDS:**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
**EQUAL OPPORTUNITY EMPLOYER:**
DESC is committed to diversity in the workplace and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply.
Salary Description
$30.50 per hour
View Now
0
Logistics and Administrative Support Specialist
98056 Renton, Washington
ZipRecruiter
Posted 17 days ago
Job Viewed
Job Description
Job DescriptionJob DescriptionBenefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
WBE Technologies LLC, a leading global supplier of technology solutions and one of the fastest growing companies in America is seeking a self starter to handle our logistics and administrative support. Come be a part of our growing team.
Key Responsibilities:
Logistics
- Coordinate transportation and logistics for DOMESTIC AND INTERNATIONAL inbound and outbound shipments
- Schedule customer orders and work closely with sales, warehouse, and operations teams
- Communicate with vendors, freight carriers, and internal teams to resolve any logisticalneeds
- Monitor inventory and assist with order tracking and delivery timelines
- Ensure compliance with all shipping regulations and company policies
Administrative
- Generate and process customer invoices in coordination with the finance and sales teams
- Answer and route incoming phone calls and provide professional customer service
- Manage emails, and administrative correspondence
- Monitor office supplies and place orders as needed
- Monitor and update daily and weekly internal calendars
Qualifications:
- Minimum 5 years of relevant experience in administration, invoicing, logistics, or transportation coordination
- Strong understanding of supply chain, logistics, and order fulfillment processes
- Proficient in Microsoft Office Suite (Excel, Outlook, Word) and ERP/CRM systems (Zoho or Rubicon ERP experience a plus)
- Excellent organizational skills and attention to detail
- Ability to work independently and collaboratively in a fast-paced environment
- Strong communication skills, both written and verbal
Skills:
- Experience in a distribution or telecom-related environment
- Familiarity with freight carriers, LTL/FTL shipments, and drop-ship processes
- Working knowledge of international import and export compliance
Benefits:
- Competitive salary based on experience
- Health, dental, and vision insurance
- Paid time off and holidays
- Opportunities for career growth in a dynamic industry
View Now
1
Logistics and Administrative Support Specialist
98056 Renton, Washington
WBE TECHNOLOGIES LLC
Posted 24 days ago
Job Viewed
Job Description
Benefits:
401(k)
401(k) matching
Competitive salary
Health insurance
Opportunity for advancement
Paid time off
Vision insurance
WBE Technologies LLC, a leading global supplier of technology solutions and one of the fastest growing companies in America is seeking a self starter to handle our logistics and administrative support. Come be a part of our growing team.
Key Responsibilities:
Logistics
Coordinate transportation and logistics for DOMESTIC AND INTERNATIONAL inbound and outbound shipments
Schedule customer orders and work closely with sales, warehouse, and operations teams
Communicate with vendors, freight carriers, and internal teams to resolve any logistical needs
Monitor inventory and assist with order tracking and delivery timelines
Ensure compliance with all shipping regulations and company policies
Administrative
Generate and process customer invoices in coordination with the finance and sales teams
Answer and route incoming phone calls and provide professional customer service
Manage emails, and administrative correspondence
Monitor office supplies and place orders as needed
Monitor and update daily and weekly internal calendars
Qualifications:
Minimum 5 years of relevant experience in administration, invoicing, logistics, or transportation coordination
Strong understanding of supply chain, logistics, and order fulfillment processes
Proficient in Microsoft Office Suite (Excel, Outlook, Word) and ERP/CRM systems (Zoho or Rubicon ERP experience a plus)
Excellent organizational skills and attention to detail
Ability to work independently and collaboratively in a fast-paced environment
Strong communication skills, both written and verbal
Preferred Skills:
Experience in a distribution or telecom-related environment
Familiarity with freight carriers, LTL/FTL shipments, and drop-ship processes
Working knowledge of international import and export compliance
Benefits:
Competitive salary based on experience
Health, dental, and vision insurance
Paid time off and holidays
Opportunities for career growth in a dynamic industry
View Now
2
Talent Manager (Administrative & Customer Support)
98194 Seattle, Washington
Robert Half
Posted 5 days ago
Job Viewed
Job Description
**JOB REQUISITION**
Talent Manager (Administrative & Customer Support)
**LOCATION**
WA SEATTLE
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi‐call, multi‐decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
Salary: The typical salary range for this position is $77,969 to $85,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call 1. for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
WA SEATTLE
Talent Manager (Administrative & Customer Support)
**LOCATION**
WA SEATTLE
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi‐call, multi‐decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
Salary: The typical salary range for this position is $77,969 to $85,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call 1. for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
WA SEATTLE
View Now
3
Senior Administrative Assistant - Executive Support
98101 Seattle, Washington
$65000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client, a prominent technology firm, is seeking a highly efficient and proactive Senior Administrative Assistant to provide comprehensive executive support to senior leadership in Seattle, Washington . This role requires meticulous organization, discretion, and the ability to manage complex schedules and communications. The ideal candidate will be a polished professional capable of anticipating needs and ensuring seamless administrative operations.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage logistics for meetings, events, and conferences.
- Process expense reports and manage invoices.
- Conduct research and prepare background materials for meetings.
- Maintain confidential files and records with utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential administrative issues.
- Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support, preferably to C-suite executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with all levels of staff and external contacts.
- Discretion and ability to handle confidential information.
- Proactive approach and ability to work independently with minimal supervision.
- Detail-oriented and possesses strong problem-solving abilities.
- Experience in the technology sector is a plus.
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4
Executive Administrative Assistant
98101 Seattle, Washington
$70000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Seattle, Washington, US . This critical role requires meticulous attention to detail, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Administrative Assistant will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting agendas and minutes, and handling confidential information with discretion. You will serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent interpersonal skills. Responsibilities include preparing reports and presentations, managing correspondence, organizing company events, and performing various administrative tasks to ensure the smooth and efficient operation of the executive office. The ideal candidate will be proficient in a range of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools. Strong organizational and time-management skills are essential, along with the ability to anticipate needs and proactively solve problems. This position offers the opportunity to work closely with key decision-makers and gain valuable insights into company strategy and operations. We are looking for a dedicated individual who is eager to contribute to a positive and productive work environment. A commitment to confidentiality and a professional demeanor are paramount. This role is based in our Seattle office and requires attendance on-site.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate all aspects of executive travel, including flights, accommodation, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, acting as a gatekeeper when necessary.
- Organize and manage company meetings, including venue booking, catering, and agenda preparation.
- Take accurate minutes during meetings and track action items.
- Handle confidential and sensitive information with the utmost discretion.
- Manage office supplies and maintain organized filing systems.
- Assist with special projects and event planning as needed.
- Serve as a liaison between executives and employees, clients, and other external parties.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
- Minimum of 5 years of experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and interpersonal skills.
- Ability to work independently and proactively identify and address needs.
- Experience in managing travel arrangements and expense reporting.
- Detail-oriented with a commitment to accuracy.
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5
Executive Administrative Assistant
98101 Seattle, Washington
$65000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a forward-thinking organization, is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This is a critical, fully remote position that demands exceptional organizational skills, meticulous attention to detail, and the ability to manage complex calendars, communications, and travel arrangements. You will be the central point of contact for executives, ensuring seamless daily operations and acting as a gatekeeper for their time and information. The ideal candidate is a master of time management, proficient in various office software, and possesses strong communication and interpersonal skills, capable of interacting professionally with stakeholders at all levels. This remote role requires self-discipline and the ability to maintain confidentiality in a demanding, fast-paced environment.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Screen and prioritize incoming communications, including emails and phone calls.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Conduct research and prepare reports or presentations as requested by executives.
- Manage expense reports and ensure timely submission and reimbursement.
- Maintain organized filing systems, both physical and digital.
- Handle confidential information with the utmost discretion and professionalism.
- Coordinate and plan company events, meetings, and conferences.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Anticipate the needs of executives and proactively address potential issues.
- Develop and maintain strong working relationships with key contacts.
- Provide administrative support for special projects as assigned.
- Stay updated on office technologies and best practices for remote administrative support.
- Associate's or Bachelor's degree in Business Administration or a related field.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and manage competing demands effectively.
- Proactive approach to problem-solving and anticipating needs.
- Experience supporting remote teams or executives is highly advantageous.
- Familiarity with project management principles is a plus.
- Adept at learning new software and technologies quickly.
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6
Executive Administrative Assistant
98104 Seattle, Washington
$70000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a dynamic technology firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role offers the flexibility of a fully remote work arrangement. The ideal candidate will be adept at managing complex calendars, coordinating domestic and international travel, preparing reports and presentations, and handling confidential information with discretion. Exceptional communication skills, meticulous attention to detail, and the ability to anticipate needs are paramount for success in this position.
Key Responsibilities:
Qualifications:
This is a fantastic opportunity to provide essential support to top-tier executives, working remotely to serve teams based in Seattle, Washington, US .
Key Responsibilities:
- Manage and maintain complex executive calendars, ensuring accurate scheduling and conflict resolution.
- Coordinate all aspects of executive travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and prepare for meetings, including preparing agendas, taking minutes, and tracking action items.
- Manage and process expense reports and invoices.
- Conduct research and gather information as needed for executive projects and meetings.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Maintain organized digital and physical filing systems.
- Assist with event planning and coordination for executive-level functions.
- Proactively identify and address potential issues or needs of the executives supported.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Discretion and a high level of professionalism when handling confidential information.
- Experience with calendar management and travel coordination for executives.
- Ability to work independently, with minimal supervision, in a remote environment.
- Proactive problem-solving skills and a can-do attitude.
- Familiarity with project management tools is a plus.
This is a fantastic opportunity to provide essential support to top-tier executives, working remotely to serve teams based in Seattle, Washington, US .
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7
Executive Administrative Assistant
98101 Seattle, Washington
$65000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership in Seattle, Washington, US . This role demands exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate will possess a polished demeanor, a high level of discretion, and a commitment to anticipating needs and exceeding expectations. This role will involve a mix of in-office and remote work to best support the executive team.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls with meticulous attention to detail.
- Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper and liaison.
- Organize and manage internal and external meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Assist with expense reporting and budget tracking as needed.
- Conduct research and gather information for special projects and presentations.
- Manage office supplies and maintain an organized and efficient workspace.
- Serve as a key point of contact for internal departments and external clients, demonstrating excellent customer service.
- Anticipate the needs of the executives and proactively address potential issues.
- Assist with event planning and coordination for team offsites or client gatherings.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Discretion and the ability to handle confidential information with professionalism.
- Proactive approach and the ability to work independently with minimal supervision.
- Strong interpersonal skills and the ability to build rapport with individuals at all levels.
- Experience with CRM software or other office management tools is a plus.
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8
Executive Administrative Assistant
98101 Seattle, Washington
$70000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and assisting with special projects. The ideal candidate will possess excellent communication skills, strong technical proficiency, and a polished professional demeanor.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls.
- Arrange domestic and international travel, including flights, accommodation, and transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding to inquiries as appropriate.
- Coordinate and plan meetings, including preparing agendas, distributing materials, and taking minutes.
- Manage expense reporting and processing for executives.
- Handle confidential and sensitive information with the utmost discretion.
- Assist with the organization and execution of special projects and events.
- Conduct research and gather information as needed for executive decision-making.
- Serve as a primary point of contact for internal and external stakeholders.
- Anticipate the needs of the executives and proactively address them.
- Maintain organized filing systems, both physical and digital.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities, with the capacity to manage multiple tasks simultaneously.
- High level of discretion and confidentiality.
- Exceptional interpersonal skills and the ability to build rapport with diverse individuals.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Experience with travel booking and expense management systems.
- Professional and positive attitude.
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