59 Administrative Assistants jobs in Bellevue
Executive Administrative Assistant
68101 Omaha, Nebraska
$60000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Omaha, Nebraska, US . This role is essential for ensuring the smooth and efficient operation of executive functions. You will manage complex calendars, coordinate intricate travel arrangements, and prepare detailed meeting materials and agendas. Key responsibilities include screening and prioritizing communications, managing correspondence, and acting as a primary point of contact for internal and external stakeholders. You will also be responsible for preparing reports, presentations, and other documents, ensuring accuracy and professionalism. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively solve problems. Strong interpersonal skills and a high degree of discretion are crucial, as you will handle confidential information regularly. Proficiency in office productivity software suites (e.g., Microsoft Office Suite, Google Workspace) is a must. This position requires excellent time management skills and the ability to multitask effectively in a dynamic environment. You will also assist with special projects and initiatives as assigned, often requiring research and analysis. The ability to adapt to changing priorities and maintain a positive attitude under pressure is vital. This role offers a hybrid work arrangement, combining remote flexibility with essential in-office collaboration. You will be a key player in supporting the executive team, contributing directly to the company's strategic initiatives and operational success.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments with precision.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy.
- Screen phone calls, emails, and visitors, redirecting inquiries as appropriate.
- Organize and manage meeting logistics, including room bookings, catering, and agenda preparation.
- Maintain organized filing systems, both physical and digital, for efficient record-keeping.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and gather information for special projects and executive assignments.
- Assist with event planning and coordination as needed.
- Serve as a liaison between executives and internal/external stakeholders.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- Discretion and confidentiality are paramount.
- Experience with travel booking and expense reporting systems.
- Professional demeanor and ability to interact with individuals at all levels.
Apply Now
0
Executive Administrative Assistant
68101 Omaha, Nebraska
$60000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a dynamic professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in Omaha, Nebraska, US . This role is essential in providing comprehensive administrative and operational support, ensuring the smooth functioning of executive operations. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and manage priorities effectively in a fast-paced environment. Key responsibilities include managing complex calendars and scheduling appointments, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling correspondence with a high degree of professionalism. You will also be responsible for managing office supplies, assisting with event planning, and serving as a primary point of contact for internal and external stakeholders. The Executive Administrative Assistant will play a crucial role in streamlining executive workflows and improving overall efficiency. Experience with various office software suites, including advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools, is required. This hybrid role offers a blend of in-office support and remote flexibility, allowing for effective work-life balance.
Qualifications:
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Discretion and confidentiality in handling sensitive information.
- Ability to multitask, prioritize, and manage time effectively.
- Experience in coordinating travel arrangements and managing complex calendars.
- Commitment to a hybrid work environment.
Apply Now
1
Executive Administrative Assistant
68104 Omaha, Nebraska
$70000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic organization in **Omaha, Nebraska, US**, is seeking a highly proficient and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is essential for ensuring the smooth and efficient operation of the executive office, requiring exceptional organizational skills, discretion, and the ability to anticipate needs and manage complex schedules. Responsibilities include managing calendars, coordinating domestic and international travel arrangements, preparing correspondence and reports, screening calls and visitors, organizing meetings and events, and handling confidential information with the utmost care. The ideal candidate will have extensive experience supporting C-level executives, a strong command of office software, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
Qualifications:
This hybrid role offers a blend of in-office responsibilities and remote flexibility, allowing for effective management of executive support functions. The primary work location is **Omaha, Nebraska, US**. Our client values professionalism, efficiency, and a commitment to supporting leadership excellence, offering a rewarding career path in a collaborative environment.
Key Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread correspondence, reports, and presentations.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and coordinate meetings, conferences, and special events.
- Manage and maintain confidential files and records.
- Prepare expense reports and manage departmental budgets as needed.
- Act as a liaison between executives and internal/external stakeholders.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with scheduling and travel management software.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Discretion and ability to handle confidential information appropriately.
- Professional demeanor and strong interpersonal skills.
This hybrid role offers a blend of in-office responsibilities and remote flexibility, allowing for effective management of executive support functions. The primary work location is **Omaha, Nebraska, US**. Our client values professionalism, efficiency, and a commitment to supporting leadership excellence, offering a rewarding career path in a collaborative environment.
Apply Now
2
Executive Administrative Assistant
68101 Omaha, Nebraska
$70000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role offers a hybrid work arrangement, blending remote work with essential in-office presence. You will manage complex calendars, coordinate meetings and travel arrangements, prepare reports and presentations, and handle confidential information with discretion. Responsibilities include anticipating the needs of executives, managing correspondence, screening calls and visitors, and preparing agendas and minutes for meetings. You will also be responsible for light bookkeeping, expense reporting, and maintaining organized filing systems, both physical and digital. The ideal candidate will possess a Bachelor's degree or equivalent experience, coupled with at least 4 years of experience providing high-level administrative support to executives. Exceptional organizational skills, meticulous attention to detail, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) are essential. Strong communication and interpersonal skills, the ability to multitask effectively, and a proactive approach to problem-solving are crucial. Experience with project management tools and a solid understanding of office management procedures are highly desirable. Join our client and become an indispensable part of their executive team, ensuring smooth operations and efficient workflow.
Apply Now
3
Executive Administrative Assistant
68101 Omaha, Nebraska
$55000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is critical in ensuring the smooth and efficient operation of executive functions, all within a remote-first environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing detailed reports and presentations, and acting as a primary point of contact for internal and external stakeholders. Key responsibilities include anticipating needs, problem-solving proactively, and maintaining a high level of confidentiality. You will also be tasked with organizing virtual meetings, managing correspondence, and implementing efficient administrative systems. Strong communication skills, meticulous attention to detail, and the ability to multitask effectively are paramount. Experience with project management tools and advanced proficiency in office productivity suites (Microsoft Office 365, Google Workspace) are essential. The ideal candidate is a self-starter, possesses excellent time management skills, and thrives in a dynamic, remote setting, demonstrating adaptability and a commitment to excellence in all tasks. A professional demeanor and discretion are non-negotiable. This is an opportunity to be an integral part of a forward-thinking organization, contributing directly to the success of its leadership team.
Apply Now
4
Executive Administrative Assistant
68102 Omaha, Nebraska
$65000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a well-established corporation in Omaha, Nebraska , is actively recruiting for a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This is a crucial role requiring exceptional attention to detail, strong communication skills, and the ability to manage a wide range of administrative tasks with efficiency and discretion.
You will be responsible for providing comprehensive administrative support to executives, including managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence. This role also involves managing incoming communications, screening calls, and directing inquiries appropriately. The ideal candidate will be adept at preparing reports, presentations, and other documents, ensuring accuracy and professionalism. You will be expected to handle confidential information with the utmost integrity and maintain a high level of professionalism in all interactions.
Key Responsibilities:
Qualifications:
This role offers the opportunity to be an integral part of a successful organization and provide essential support to its leaders.
You will be responsible for providing comprehensive administrative support to executives, including managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence. This role also involves managing incoming communications, screening calls, and directing inquiries appropriately. The ideal candidate will be adept at preparing reports, presentations, and other documents, ensuring accuracy and professionalism. You will be expected to handle confidential information with the utmost integrity and maintain a high level of professionalism in all interactions.
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling internal and external meetings.
- Coordinate all aspects of executive travel, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls.
- Arrange and manage logistics for meetings, including room bookings, catering, and technology setup.
- Process expense reports and manage invoices for executive offices.
- Conduct research and gather information as needed for various projects and meetings.
- Maintain organized filing systems, both physical and digital, for easy retrieval of information.
- Serve as a primary point of contact for internal and external stakeholders, representing the executives with professionalism.
- Assist with special projects and ad-hoc administrative tasks as required.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 4-5 years of experience providing administrative support to senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Excellent interpersonal skills and a professional demeanor.
- Ability to handle confidential information with discretion and maintain a high level of integrity.
- Proactive approach to problem-solving and ability to anticipate needs.
- Experience in a corporate or professional services environment is advantageous.
This role offers the opportunity to be an integral part of a successful organization and provide essential support to its leaders.
Apply Now
5
Executive Administrative Assistant
68101 Omaha, Nebraska
$55000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a dynamic and growing corporation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Omaha, Nebraska, US . This role is critical in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing detailed meeting agendas, and taking accurate minutes. The Executive Administrative Assistant will also handle confidential information with the utmost discretion, manage correspondence, screen calls, and prepare reports and presentations. Excellent communication and interpersonal skills are essential for interacting with internal teams, external clients, and stakeholders at all levels. Proficiency in the full Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, is a must. Experience with virtual meeting platforms and project management tools is also highly valued. This is an excellent opportunity for a seasoned administrative professional to play a key role in supporting high-level executives and contributing to the overall success of the organization. We are looking for a reliable, adaptable, and professional individual who thrives in a fast-paced environment and is committed to providing top-tier administrative support.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage board meetings and executive team meetings, including logistics and minute-taking.
- Handle confidential information with discretion and professionalism.
- Conduct research and prepare background materials for meetings and projects.
- Manage office supplies and maintain organized filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects as assigned.
- Associate's or Bachelor's degree in Business Administration or a related field.
- 5+ years of experience providing executive-level administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with calendar management and travel coordination.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
Apply Now
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6
Executive Administrative Assistant
68101 Omaha, Nebraska
$60000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Omaha, Nebraska, US . This role requires a polished professional with exceptional communication skills, a strong ability to multitask, and a commitment to maintaining confidentiality. You will be instrumental in ensuring the smooth and efficient operation of the executive office.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements (domestic and international).
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, and handle them with professionalism and discretion.
- Organize and execute internal and external meetings, including preparing agendas, taking minutes, and coordinating logistics such as catering and room setup.
- Manage travel arrangements, including booking flights, hotels, and ground transportation, and preparing detailed itineraries.
- Handle expense reporting and reimbursements for executives.
- Conduct research and compile information for various projects and initiatives as requested.
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders, building and maintaining positive relationships.
- Anticipate the needs of executives and proactively address them to ensure optimal efficiency.
- Assist with event planning and coordination for company-wide or department-specific events.
- Manage office supplies and inventory, ensuring adequate stock levels.
- Uphold a high level of professionalism and confidentiality in all interactions and tasks.
- Provide general administrative support, such as preparing mailings, scanning documents, and managing office equipment.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Excellent written and verbal communication skills.
- Discretion and a strong understanding of confidentiality.
- Ability to work independently and as part of a team.
- Proactive problem-solving abilities and a strong attention to detail.
- Experience with travel booking and expense management systems.
Apply Now
7
Executive Administrative Assistant
68101 Omaha, Nebraska
$65000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Omaha, Nebraska, US . This role is crucial in ensuring the smooth and efficient operation of the executive office, facilitating effective communication, and managing complex schedules.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Coordinate domestic and international travel, including flights, accommodations, and ground transportation, ensuring all logistics are seamless.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls, responding appropriately or directing them to the relevant personnel.
- Organize and manage highly confidential and sensitive information with utmost discretion.
- Assist with meeting preparation, including agenda creation, minute-taking, and follow-up actions.
- Manage expense reports and invoice processing accurately and efficiently.
- Conduct research and gather information as needed to support executive decision-making.
- Proactively anticipate the needs of the executives and implement solutions before issues arise.
- Liaise with internal departments and external stakeholders to ensure smooth workflow and effective communication.
- Maintain organized filing systems, both physical and digital.
- Provide general administrative support, including mail handling, copying, and supply management.
- Proven experience as an Executive Administrative Assistant or in a similar high-level support role, preferably supporting C-suite executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
- Excellent written and verbal communication skills, with a strong command of grammar and professional etiquette.
- High level of discretion and confidentiality in handling sensitive information.
- Ability to work independently with minimal supervision and take initiative.
- Strong interpersonal skills and the ability to build rapport with colleagues and external contacts.
- Adaptability and a willingness to take on new challenges.
- Attention to detail is paramount.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
Apply Now
8
Executive Administrative Assistant
68101 Omaha, Nebraska
$58000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in **Omaha, Nebraska, US**. This critical role ensures the smooth and efficient operation of the executive office, requiring exceptional organizational skills, discretion, and the ability to multitask effectively in a fast-paced environment. The ideal candidate is a trusted partner, anticipating needs and proactively managing priorities.
Key Responsibilities include:
Key Responsibilities include:
- Managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives.
- Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screening and prioritizing communications, including emails, phone calls, and visitors.
- Coordinating logistics for meetings and events, including venue booking, catering, and material preparation.
- Maintaining organized filing systems, both physical and digital, ensuring easy retrieval of information.
- Conducting research and gathering information for special projects and reports.
- Handling confidential information with the utmost discretion and professionalism.
- Processing expense reports and managing departmental budgets.
- Assisting with onboarding new team members and supporting general office administration.
- Acting as a liaison between executives, employees, and external stakeholders.
Apply Now
9