68 Administrative Assistants jobs in Bellevue
Administrative Assistant - Executive Support
68101 Omaha, Nebraska
$50000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in their Omaha office. This role is crucial in ensuring the smooth operation of daily administrative functions and supporting senior leadership with their diverse needs. You will manage schedules, coordinate meetings, handle correspondence, and prepare reports, ensuring efficiency and accuracy.
Key responsibilities include managing complex calendars, scheduling appointments, and arranging travel logistics (flights, hotels, itineraries). You will prepare meeting agendas, take minutes, and track action items. Handling sensitive and confidential information with discretion is paramount. The ideal candidate will possess excellent communication skills, both written and verbal, and have a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience using video conferencing tools and other office management software.
This position offers a hybrid work arrangement, allowing for a blend of in-office and remote work. We are looking for individuals with at least 3-5 years of experience in an administrative support role, preferably supporting senior executives. Strong organizational skills, the ability to multitask, and problem-solving capabilities are necessary. A professional demeanor and a proactive, can-do attitude are highly valued. If you are a reliable and detail-oriented professional looking to make a significant contribution to a dynamic team, we encourage you to apply.
Responsibilities:
Key responsibilities include managing complex calendars, scheduling appointments, and arranging travel logistics (flights, hotels, itineraries). You will prepare meeting agendas, take minutes, and track action items. Handling sensitive and confidential information with discretion is paramount. The ideal candidate will possess excellent communication skills, both written and verbal, and have a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience using video conferencing tools and other office management software.
This position offers a hybrid work arrangement, allowing for a blend of in-office and remote work. We are looking for individuals with at least 3-5 years of experience in an administrative support role, preferably supporting senior executives. Strong organizational skills, the ability to multitask, and problem-solving capabilities are necessary. A professional demeanor and a proactive, can-do attitude are highly valued. If you are a reliable and detail-oriented professional looking to make a significant contribution to a dynamic team, we encourage you to apply.
Responsibilities:
- Manage and maintain executive calendars and schedules.
- Coordinate and schedule meetings, appointments, and conference calls.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare correspondence, reports, presentations, and other documents.
- Screen and direct incoming calls and emails.
- Handle confidential information with discretion and professionalism.
- Assist with special projects as assigned.
- Maintain office supplies and manage vendor relationships.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3-5 years of experience as an Administrative Assistant or Executive Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Experience with calendar management and travel arrangements.
- Ability to multitask and prioritize effectively.
- Discretion and professionalism in handling confidential information.
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0
Senior Administrative Assistant - Executive Support
68102 Omaha, Nebraska
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of executive-level activities, managing complex schedules, and facilitating seamless communication. As a key member of our remote-first organization, you will leverage your exceptional organizational skills, discretion, and proactive problem-solving abilities to support senior leadership. This is an ideal opportunity for an experienced administrative professional who thrives in a virtual environment and is dedicated to providing outstanding support.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate domestic and international travel, including flights, accommodations, and ground transportation, ensuring all logistics are managed efficiently.
- Prepare and edit correspondence, presentations, reports, and other documents, ensuring accuracy and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately or direct them to the correct personnel.
- Organize and prepare materials for meetings, including agendas, background information, and minutes.
- Conduct research and gather information on various topics as requested by executives.
- Maintain confidential files and records with the utmost discretion.
- Serve as a liaison between executives and internal/external stakeholders, building and maintaining positive relationships.
- Anticipate the needs of executives and proactively address potential issues before they arise.
- Support special projects and ad-hoc administrative tasks as assigned.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field, or equivalent work experience.
- 5+ years of experience providing high-level administrative and executive support, preferably in a remote setting.
- Proven experience managing complex calendars and coordinating intricate travel arrangements.
- Exceptional organizational, time management, and multitasking skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual collaboration tools.
- Excellent written and verbal communication skills, with a strong command of grammar and punctuation.
- High level of professionalism, discretion, and confidentiality.
- Proactive approach to problem-solving and ability to work independently with minimal supervision.
- Adaptability and flexibility to manage changing priorities in a dynamic remote environment.
- Experience supporting C-suite executives is highly desirable.
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1
Executive Administrative Assistant - C-Suite Support
68101 Omaha, Nebraska
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prominent firm in the financial services sector, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a crucial on-site position based in our corporate headquarters in Omaha, Nebraska, US . The ideal candidate will possess exceptional organizational skills, discretion, and the ability to manage complex schedules and administrative tasks with efficiency and professionalism.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports, ensuring accuracy and adherence to company standards.
- Act as a primary point of contact for internal and external stakeholders, screening calls and visitors with professionalism.
- Coordinate and prepare materials for board meetings, executive committee meetings, and other critical engagements.
- Manage travel logistics, including booking flights, accommodations, and transportation, and preparing detailed itineraries.
- Handle confidential information with the utmost discretion and integrity.
- Assist with expense report preparation and tracking.
- Conduct research and gather information as needed to support executive initiatives.
- Manage office supplies and maintain an organized and efficient executive office environment.
- Anticipate the needs of executives and proactively address potential issues.
- Liaise with other departments and external contacts to ensure smooth communication and execution of tasks.
- Provide support for special projects as assigned by the executives.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in the financial services industry.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
- Exceptional organizational and time management skills, with the ability to prioritize multiple tasks effectively.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact with individuals at all levels, both internally and externally.
- Demonstrated ability to maintain confidentiality and exercise sound judgment.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently with minimal supervision.
- Professional demeanor and presentation.
- Must be able to work on-site in Omaha, Nebraska.
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2
Executive Administrative Assistant - C-Suite Support
68102 Omaha, Nebraska
$75000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a rapidly growing corporation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This position is critical to the smooth operation of the executive office and is located in Omaha, Nebraska . The ideal candidate will be exceptionally detail-oriented, possess outstanding communication skills, and demonstrate a high degree of professionalism and discretion. You will manage complex calendars, coordinate executive travel arrangements (domestic and international), prepare meeting materials, and take minutes during important board and leadership meetings. This role also involves managing correspondence, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders. Discretion and confidentiality are paramount, as you will be privy to sensitive company information. We are looking for an individual who can anticipate needs, manage priorities effectively, and work autonomously while maintaining strong working relationships across all levels of the organization. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling software are essential. The ability to multitask, adapt to changing priorities, and maintain composure under pressure is vital. This is an excellent opportunity for a seasoned administrative professional to support top-tier leadership and contribute to the strategic initiatives of a dynamic company. A positive attitude and a commitment to excellence are highly valued.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for multiple C-suite executives.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and organize meeting agendas, materials, and presentations.
- Record and distribute meeting minutes accurately and efficiently.
- Screen and prioritize incoming communications, including emails and phone calls.
- Draft and proofread correspondence, reports, and other documents.
- Serve as a liaison between executives and internal/external stakeholders.
- Handle confidential and sensitive information with the utmost discretion.
- Manage expense reporting and reconcile corporate credit cards.
- Assist with event planning and logistics for executive-level meetings and functions.
- Associate's or Bachelor's degree preferred.
- Minimum of 7 years of experience providing high-level administrative support, preferably to C-suite executives.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- High degree of professionalism, discretion, and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with travel booking and expense management systems.
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3
Executive Administrative Assistant
68101 Omaha, Nebraska
$55000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Omaha, Nebraska, US . The ideal candidate will be a master of time management, possess excellent communication skills, and demonstrate a high level of professionalism and discretion. This role requires the ability to anticipate needs, manage multiple priorities, and maintain a calm demeanor under pressure.
Key responsibilities include:
Key responsibilities include:
- Managing complex calendars, scheduling appointments, and coordinating meetings for executives.
- Making domestic and international travel arrangements, including flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Screening and prioritizing incoming communications, including emails, phone calls, and mail, and responding as appropriate.
- Preparing, editing, and proofreading documents, presentations, and reports.
- Organizing and maintaining confidential files and records.
- Coordinating logistics for executive events, meetings, and offsites.
- Acting as a liaison between executives and internal/external stakeholders.
- Processing expense reports and managing departmental budgets.
- Handling ad-hoc administrative tasks and special projects as assigned.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to C-suite executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and the ability to maintain confidentiality.
- Proactive problem-solving abilities and a high degree of initiative.
- Professional demeanor and the ability to represent executives effectively.
- Experience in a corporate or professional services environment is a plus.
Apply Now
4
Executive Administrative Assistant
68101 Omaha, Nebraska
$55000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a thriving enterprise in Omaha, Nebraska, US , is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role demands exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment. The ideal candidate will be a polished professional with outstanding communication and interpersonal skills, capable of representing the executive team with professionalism and efficiency. Responsibilities include managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives. You will be responsible for preparing reports, presentations, and correspondence, ensuring accuracy and timeliness. Maintaining confidential files and records, and managing office supplies and equipment are also key duties. This role requires excellent organizational skills to coordinate internal and external meetings, including venue selection, catering, and logistics. You will act as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries with tact and diplomacy. Assisting with project management tasks, tracking deadlines, and ensuring follow-up on action items will be essential. The Executive Administrative Assistant will also be involved in event planning and coordination for company functions and off-site meetings. A strong proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint, is required. Familiarity with video conferencing tools and other standard office technologies is also expected. The ability to anticipate needs and proactively address potential issues is highly valued. This position offers a hybrid work model, allowing for a blend of in-office collaboration and remote flexibility. You will be a vital support system, enabling our executives to focus on strategic initiatives. The successful candidate will embody a service-oriented attitude and a commitment to excellence, contributing significantly to the smooth operation of the executive office. This is a superb career advancement opportunity.
Apply Now
5
Executive Administrative Assistant
68101 Omaha, Nebraska
$55000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership. This position offers a hybrid work arrangement, balancing in-office collaboration with remote flexibility. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. Your responsibilities will include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing reports and presentations. You will act as a liaison between executives, employees, and external stakeholders, ensuring seamless communication flow. Essential duties also involve handling correspondence, screening calls, and maintaining confidential records. You will be responsible for office management tasks, including ordering supplies, maintaining office equipment, and ensuring a tidy and functional workspace. A strong understanding of office procedures and proficiency in various software suites, particularly Microsoft Office (Word, Excel, PowerPoint, Outlook), is required. Experience with project management tools and database management is a plus. You will anticipate the needs of executives and proactively address them, demonstrating initiative and resourcefulness. The ability to work independently, exercise good judgment, and maintain a high level of professionalism at all times is crucial. This role requires discretion and the ability to handle sensitive information with confidentiality. You will be a key support to our executive team, enabling them to focus on strategic initiatives. Contribute to a positive and efficient work environment. This role is based in **Omaha, Nebraska, US**.
Location: Omaha, Nebraska, US
Location: Omaha, Nebraska, US
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6
Executive Administrative Assistant
68101 Omaha, Nebraska
$65000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in **Omaha, Nebraska, US**. This is a critical role requiring meticulous attention to detail, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for providing comprehensive administrative support, including managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will be proficient in a range of office productivity software and possess excellent interpersonal skills to interact effectively with internal and external stakeholders.
Key responsibilities include:
Key responsibilities include:
- Manage and maintain executive schedules, including prioritizing appointments and proactively resolving conflicts.
- Arrange complex domestic and international travel, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Organize and manage logistics for meetings, including room bookings, catering, and material preparation.
- Handle incoming and outgoing communications, including screening calls and managing mail.
- Maintain organized and up-to-date electronic and physical filing systems.
- Process expense reports and manage departmental budgets in coordination with the finance team.
- Conduct research and compile data for various projects and reports.
- Act as a liaison between executives and other departments, as well as external contacts.
- Provide general administrative support, such as managing office supplies and coordinating equipment maintenance.
- Maintain a high level of confidentiality and professionalism at all times.
Apply Now
7
Executive Administrative Assistant
68101 Omaha, Nebraska
$55000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior management in **Omaha, Nebraska, US**. This critical role demands exceptional attention to detail, superior communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (domestic and international), and preparing reports and presentations. The ideal candidate will be adept at anticipating needs, proactively problem-solving, and maintaining a high level of confidentiality. Your duties will include managing correspondence, screening calls, organizing and maintaining files, and handling sensitive information with discretion. You will also assist with event planning, budget tracking, and liaising with internal and external stakeholders. A strong command of office software, particularly Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is essential. This position requires a professional demeanor, a commitment to excellence, and the ability to work independently while being a reliable team player. This is an on-site position, offering a fantastic opportunity to contribute directly to the operational efficiency of executive functions.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate executive calendars, ensuring efficient scheduling and conflict resolution.
- Arrange and manage complex domestic and international travel logistics, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain physical and digital filing systems.
- Assist with the preparation and tracking of departmental budgets and expenses.
- Plan and coordinate meetings, conferences, and events, including logistics and materials.
- Conduct research and gather information for reports and projects as needed.
- Handle sensitive and confidential information with the utmost discretion.
- Serve as a primary point of contact for internal and external stakeholders.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of professionalism, discretion, and integrity.
- Ability to multitask and prioritize effectively in a demanding environment.
- Proactive and resourceful with strong problem-solving capabilities.
Apply Now
8
Executive Administrative Assistant
68102 Omaha, Nebraska
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is based in Omaha, Nebraska, US , and offers a hybrid work model, blending in-office collaboration with remote flexibility. The ideal candidate possesses exceptional communication skills, impeccable attention to detail, and the ability to manage complex schedules, coordinate travel arrangements, and handle confidential information with discretion. You will be the right-hand person to executives, ensuring smooth daily operations and contributing to the overall efficiency of the leadership team.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and calls across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, preparing detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate and prepare for executive meetings, including distributing agendas, taking minutes, and tracking action items.
- Process expense reports and manage invoices.
- Conduct research and compile information for various projects as needed.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential issues.
- Assist with special projects and other administrative tasks as assigned.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience supporting C-level executives or senior management.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage time effectively.
- Discretion and a high level of confidentiality.
- Proactive problem-solving abilities and a resourceful approach.
- Professional demeanor and interpersonal skills.
Apply Now
9