48 Administrative Assistants jobs in Byron Center
Administrative Support Professional
49507 Grand Rapids, Michigan
Cintas
Posted 3 days ago
Job Viewed
Job Description
**Requisition Number:** 209037
**Job Description**
Cintas is seeking an Administrative Support Professional to support a manager and/or department. Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and working on special projects, preparing reports, managing all incoming and outgoing mail, composing letters, memos and proposals, communicating with executives and creating presentations. This role interacts with diverse groups composed of internal and external customers at all levels. Independent judgment is required to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures.
**Skills/Qualifications**
Required
+ High School Diploma/GED
+ Minimum 2 years' administrative experience
+ Intermediate/advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet
+ Strong communication and customer service skills
+ Ability to work with a sense of urgency and manage multiple tasks at one time
+ Ability to keep confidential matters regarding our business and partners in full confidence
+ Ability to meet pending deadlines, prioritize work and emergency work requests
Benefits
Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.
Additionally, our employee-partners enjoy:
- Competitive Pay
- 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
- Disability, Life and AD&D Insurance, 100% Company Paid
- Paid Time Off and Holidays
- Skills Development, Training and Career Advancement Opportunities
Company Information
Cintas Corporation helps more than one million businesses of all types and sizes get Ready to open their doors with confidence every day by providing products and services that help keep their customers' facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor's 500 Index and Nasdaq-100 Index.
Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.
This job posting will remain open for at least five (5) days.
**Job Category:** Office Administration
**Organization:** Rental
**Employee Status:** Regular
**Schedule:** Full Time
**Shift:** 1st Shift
**Job Description**
Cintas is seeking an Administrative Support Professional to support a manager and/or department. Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and working on special projects, preparing reports, managing all incoming and outgoing mail, composing letters, memos and proposals, communicating with executives and creating presentations. This role interacts with diverse groups composed of internal and external customers at all levels. Independent judgment is required to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures.
**Skills/Qualifications**
Required
+ High School Diploma/GED
+ Minimum 2 years' administrative experience
+ Intermediate/advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet
+ Strong communication and customer service skills
+ Ability to work with a sense of urgency and manage multiple tasks at one time
+ Ability to keep confidential matters regarding our business and partners in full confidence
+ Ability to meet pending deadlines, prioritize work and emergency work requests
Benefits
Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.
Additionally, our employee-partners enjoy:
- Competitive Pay
- 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
- Disability, Life and AD&D Insurance, 100% Company Paid
- Paid Time Off and Holidays
- Skills Development, Training and Career Advancement Opportunities
Company Information
Cintas Corporation helps more than one million businesses of all types and sizes get Ready to open their doors with confidence every day by providing products and services that help keep their customers' facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor's 500 Index and Nasdaq-100 Index.
Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.
This job posting will remain open for at least five (5) days.
**Job Category:** Office Administration
**Organization:** Rental
**Employee Status:** Regular
**Schedule:** Full Time
**Shift:** 1st Shift
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0
Executive Administrative Assistant - C-Suite Support
49503 Grand Rapids, Michigan
$60000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
A dynamic and rapidly expanding manufacturing company in Grand Rapids, Michigan is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to our C-suite executives. This critical role requires meticulous attention to detail, exceptional organizational skills, and the ability to manage complex schedules and confidential information with the utmost professionalism. You will be responsible for managing executive calendars, coordinating domestic and international travel arrangements, preparing and editing correspondence, reports, and presentations, and managing communication flow. The ideal candidate will anticipate needs, solve problems proactively, and serve as a primary point of contact for internal and external stakeholders. Responsibilities include arranging and coordinating meetings, preparing agendas, taking minutes, and following up on action items. You will also assist with event planning, manage office supplies, and handle special projects as assigned. A strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is proficiency in video conferencing tools and modern office technologies. The ability to multitask effectively, prioritize workload, and maintain a high level of confidentiality is paramount. This position offers a unique opportunity to work closely with senior leadership and gain valuable insights into business operations while contributing to the smooth functioning of executive operations.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars and meeting schedules.
- Arrange and book domestic and international travel, including flights, hotels, and ground transportation.
- Prepare and edit high-quality correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and coordinate meetings, conferences, and events.
- Prepare meeting agendas, take minutes, and track action items.
- Manage confidential information with the utmost discretion.
- Assist with special projects and administrative tasks as needed.
- High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum 5 years of experience providing executive-level administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with calendar management and travel coordination.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- High level of professionalism and discretion.
- Ability to multitask and prioritize effectively.
- Experience in a manufacturing or corporate environment is a plus.
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1
Executive Administrative Assistant - C-Suite Support
49503 Grand Rapids, Michigan
$70000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a dynamic and growing corporation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive C-suite support in Grand Rapids, Michigan, US . This is a demanding role requiring exceptional attention to detail, discretion, and the ability to anticipate the needs of senior executives. The ideal candidate will be adept at managing complex schedules, coordinating meetings and travel, and handling confidential information with the utmost professionalism. You will be the primary point of contact for internal and external stakeholders, representing the executives and the company with a polished and efficient demeanor.
Key responsibilities include managing multiple calendars, prioritizing appointments, and resolving scheduling conflicts. You will coordinate all aspects of executive travel, including flights, accommodations, ground transportation, and detailed itineraries. Preparing reports, presentations, and correspondence, often involving sensitive or confidential information, will be a core function. This includes proofreading, editing, and formatting documents to ensure accuracy and clarity. You will also manage expense reporting, process invoices, and assist with budget tracking. Organizing and preparing materials for board meetings, leadership team sessions, and other key events is vital, often requiring proactive research and compilation of information. Acting as a gatekeeper, screening calls and emails, and managing incoming communication flow to ensure executives can focus on strategic priorities will be essential. Maintaining organized filing systems, both physical and digital, and ensuring efficient information retrieval is also a key duty.
Qualifications:
Key responsibilities include managing multiple calendars, prioritizing appointments, and resolving scheduling conflicts. You will coordinate all aspects of executive travel, including flights, accommodations, ground transportation, and detailed itineraries. Preparing reports, presentations, and correspondence, often involving sensitive or confidential information, will be a core function. This includes proofreading, editing, and formatting documents to ensure accuracy and clarity. You will also manage expense reporting, process invoices, and assist with budget tracking. Organizing and preparing materials for board meetings, leadership team sessions, and other key events is vital, often requiring proactive research and compilation of information. Acting as a gatekeeper, screening calls and emails, and managing incoming communication flow to ensure executives can focus on strategic priorities will be essential. Maintaining organized filing systems, both physical and digital, and ensuring efficient information retrieval is also a key duty.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing high-level administrative support to senior executives or C-level management.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (e.g., Zoom, Teams).
- Excellent written and verbal communication skills, with strong proofreading and editing abilities.
- High level of discretion and confidentiality in handling sensitive information.
- Proactive approach to problem-solving and resourcefulness in anticipating needs.
- Professional demeanor and strong interpersonal skills, with the ability to build rapport with internal and external contacts.
- Experience with expense management systems and travel booking platforms.
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2
Executive Administrative Assistant
49503 Grand Rapids, Michigan
$60000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support our senior leadership team in Grand Rapids, Michigan, US . This role requires a professional with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for providing comprehensive administrative support, including calendar management, travel arrangements, expense reporting, and preparing presentations and reports. The Executive Administrative Assistant will also assist with event planning, meeting coordination, and maintaining confidential records. This position offers a hybrid work arrangement, balancing in-office collaboration with remote flexibility. The ideal candidate will be proficient in office software suites, possess excellent time management skills, and have a polished, professional demeanor. You will serve as a key point of contact for both internal and external stakeholders, requiring a high level of discretion and professionalism. We are looking for someone who can anticipate needs, take initiative, and effectively manage administrative tasks to ensure the smooth operation of executive functions. This role is crucial in supporting our leadership's productivity and effectiveness.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage executive calendars and schedule appointments.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Handle confidential information with discretion.
- Organize and manage meetings, including logistics and minutes.
- Process expense reports and manage departmental budgets.
- Act as a liaison between executives and internal/external contacts.
Qualifications:
- Associate's or Bachelor's degree preferred.
- 3+ years of experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
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3
Executive Administrative Assistant
49502 Grand Rapids, Michigan
$60000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership, working remotely. This role is crucial for ensuring the smooth and efficient operation of executive functions. The ideal candidate will be a master of discretion, possess exceptional organizational skills, and have a keen ability to anticipate needs and manage complex schedules. You will be responsible for managing calendars, coordinating meetings, preparing reports, and handling sensitive correspondence with professionalism and accuracy. This position demands a high level of autonomy and the ability to thrive in a fast-paced, virtual environment.
Key responsibilities include managing travel arrangements, preparing meeting agendas and minutes, and conducting research for executive projects. You will act as a gatekeeper, screening calls and emails, and prioritizing communications to ensure executive focus remains on strategic priorities. The Executive Administrative Assistant will also be responsible for expense reporting, maintaining confidential files, and assisting with special projects as needed. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Slack, Teams) are essential. Exceptional written and verbal communication skills, along with strong proofreading abilities, are a must. We are looking for an individual with a minimum of 5 years of experience supporting C-level executives, preferably in a remote capacity. A Bachelor's degree or equivalent experience is preferred. The ability to multitask effectively, manage priorities, and maintain a high level of accuracy under pressure is critical for success in this demanding role. Your support will be invaluable in enabling our executives to perform at their highest level, contributing to the overall efficiency and success of the organization.
Key responsibilities include managing travel arrangements, preparing meeting agendas and minutes, and conducting research for executive projects. You will act as a gatekeeper, screening calls and emails, and prioritizing communications to ensure executive focus remains on strategic priorities. The Executive Administrative Assistant will also be responsible for expense reporting, maintaining confidential files, and assisting with special projects as needed. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Slack, Teams) are essential. Exceptional written and verbal communication skills, along with strong proofreading abilities, are a must. We are looking for an individual with a minimum of 5 years of experience supporting C-level executives, preferably in a remote capacity. A Bachelor's degree or equivalent experience is preferred. The ability to multitask effectively, manage priorities, and maintain a high level of accuracy under pressure is critical for success in this demanding role. Your support will be invaluable in enabling our executives to perform at their highest level, contributing to the overall efficiency and success of the organization.
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4
Executive Administrative Assistant
49503 Grand Rapids, Michigan
$25 Hourly
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership at their **Grand Rapids, Michigan, US** office. This pivotal role involves managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Responsibilities include screening and prioritizing correspondence, managing office supplies, processing expense reports, and assisting with event planning. You will also be responsible for maintaining confidential information with the utmost discretion. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. We are looking for someone who can anticipate needs, problem-solve independently, and maintain a professional demeanor at all times. This position offers a blend of in-office collaboration and remote flexibility, requiring availability in the **Grand Rapids, Michigan, US** office several days a week. The company is committed to fostering a supportive work environment and offers opportunities for professional growth. If you are a detail-oriented professional with a passion for supporting executive teams, we encourage you to apply. Key attributes include a positive attitude, strong work ethic, and a commitment to excellence. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of the executive office.
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5
Executive Administrative Assistant
49501 Grand Rapids, Michigan
$65000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Grand Rapids, Michigan, US . This pivotal role requires exceptional attention to detail, superior time management skills, and the ability to anticipate the needs of executives. You will be responsible for managing complex schedules, coordinating travel arrangements, preparing correspondence, and assisting with various administrative projects. The ideal candidate will possess excellent communication skills and a professional demeanor, acting as a key point of contact for internal and external stakeholders. Responsibilities include:
The ideal candidate will have an Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience. A minimum of 3-5 years of experience providing high-level administrative support to executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Outstanding organizational and multitasking abilities, along with excellent written and verbal communication skills, are critical. The ability to work independently, prioritize tasks, and meet deadlines is paramount. This is a fantastic opportunity to contribute to a dynamic team and support impactful leadership within our organization.
- Managing and maintaining complex calendars for executives, including scheduling meetings, appointments, and travel.
- Coordinating all aspects of domestic and international travel, including flights, accommodations, and ground transportation.
- Preparing, proofreading, and editing correspondence, reports, presentations, and other documents.
- Handling confidential information with the utmost discretion and professionalism.
- Organizing and managing files, both physical and digital, ensuring easy retrieval of information.
- Answering and screening phone calls, directing inquiries appropriately, and taking messages.
- Making arrangements for meetings, including booking rooms, preparing agendas, and taking minutes.
- Assisting with the preparation of expense reports and managing budgets for administrative functions.
- Coordinating and managing special projects as assigned by executives.
- Serving as a liaison between executives and other departments, clients, and external partners.
- Proactively identifying opportunities to improve administrative processes and efficiency.
- Greeting visitors and providing a professional first impression.
- Managing office supplies and maintaining office organization.
The ideal candidate will have an Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience. A minimum of 3-5 years of experience providing high-level administrative support to executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Outstanding organizational and multitasking abilities, along with excellent written and verbal communication skills, are critical. The ability to work independently, prioritize tasks, and meet deadlines is paramount. This is a fantastic opportunity to contribute to a dynamic team and support impactful leadership within our organization.
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6
Executive Administrative Assistant
49503 Grand Rapids, Michigan
$60000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in **Grand Rapids, Michigan, US**. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and professionalism. You will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing correspondence and reports, and handling confidential information with the utmost integrity. This position requires excellent communication and interpersonal skills, as well as a strong proficiency in office software and administrative procedures.
Responsibilities include acting as the primary point of contact for internal and external stakeholders, screening and directing communications, and managing incoming and outgoing mail and packages. You will also be responsible for coordinating meetings and events, preparing agendas and minutes, and following up on action items. The successful candidate will anticipate the needs of the executives they support and proactively address them. This role requires a high level of initiative, problem-solving ability, and the capacity to work effectively both independently and as part of a team. Qualifications include a High School Diploma or equivalent; an Associate's or Bachelor's degree is preferred. A minimum of 4-5 years of experience providing executive-level administrative support is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) are essential. Strong calendar management, travel planning, and expense reporting skills are critical. This is an excellent opportunity to support key executives in a growing organization within **Grand Rapids, Michigan, US**.
Key duties involve managing schedules, coordinating meetings, and preparing documents. You will be the gatekeeper for executive communications, ensuring efficient workflow. The ability to maintain confidentiality and handle sensitive information with professionalism is paramount. This role offers a competitive salary and benefits package, with opportunities for professional development. Join a dynamic team and contribute to the success of executive operations.
Your proactive approach will ensure that executive priorities are managed effectively. You will be instrumental in facilitating seamless communication and logistical support. The ideal candidate is a highly motivated individual with a strong work ethic and a commitment to excellence in administrative support. This is a fantastic chance to contribute to a reputable organization and grow your career in a supportive environment.
Responsibilities include acting as the primary point of contact for internal and external stakeholders, screening and directing communications, and managing incoming and outgoing mail and packages. You will also be responsible for coordinating meetings and events, preparing agendas and minutes, and following up on action items. The successful candidate will anticipate the needs of the executives they support and proactively address them. This role requires a high level of initiative, problem-solving ability, and the capacity to work effectively both independently and as part of a team. Qualifications include a High School Diploma or equivalent; an Associate's or Bachelor's degree is preferred. A minimum of 4-5 years of experience providing executive-level administrative support is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) are essential. Strong calendar management, travel planning, and expense reporting skills are critical. This is an excellent opportunity to support key executives in a growing organization within **Grand Rapids, Michigan, US**.
Key duties involve managing schedules, coordinating meetings, and preparing documents. You will be the gatekeeper for executive communications, ensuring efficient workflow. The ability to maintain confidentiality and handle sensitive information with professionalism is paramount. This role offers a competitive salary and benefits package, with opportunities for professional development. Join a dynamic team and contribute to the success of executive operations.
Your proactive approach will ensure that executive priorities are managed effectively. You will be instrumental in facilitating seamless communication and logistical support. The ideal candidate is a highly motivated individual with a strong work ethic and a commitment to excellence in administrative support. This is a fantastic chance to contribute to a reputable organization and grow your career in a supportive environment.
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7
Executive Administrative Assistant
49504 Grand Rapids, Michigan
$58000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a well-established corporation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Grand Rapids, Michigan, US . This critical role requires meticulous attention to detail, exceptional communication skills, and the ability to manage a wide range of administrative tasks with efficiency and discretion. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence, and facilitating smooth day-to-day operations.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Organize and prepare for board meetings, executive meetings, and other important gatherings, including preparing agendas and taking minutes.
- Screen and prioritize incoming communications, including emails and phone calls.
- Manage expense reports and reconcile corporate credit card statements.
- Serve as a liaison between executives and internal/external stakeholders.
- Maintain confidential files and records with utmost discretion.
- Conduct research and prepare background materials for meetings and projects.
- Manage office supplies and equipment as needed.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience providing executive-level administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- Discretion and ability to handle confidential information.
- Proactive approach and problem-solving capabilities.
- Experience with travel booking and expense management systems.
- Professional demeanor and strong interpersonal skills.
- Ability to adapt to changing priorities in a fast-paced environment.
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8
Executive Administrative Assistant
49503 Grand Rapids, Michigan
$55000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a well-established professional services firm located in **Grand Rapids, Michigan, US**, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This pivotal role requires exceptional multitasking abilities, discretion, and a polished professional demeanor. You will be responsible for managing complex calendars, coordinating meetings and travel, preparing reports, and ensuring the smooth operation of the executive office. This is an ideal position for an experienced administrative professional looking to contribute to a dynamic business environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling internal and external meetings, appointments, and conference calls with meticulous attention to detail.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, preparing detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents using various software applications (Microsoft Office Suite).
- Screen and prioritize incoming communications, including emails and phone calls, responding independently when appropriate or directing inquiries to the correct personnel.
- Organize and manage meeting logistics, including room bookings, catering arrangements, and preparing meeting materials.
- Process expense reports and manage departmental budgets in coordination with the finance department.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Greet visitors, manage reception duties when necessary, and maintain a professional front office environment.
- Conduct research and compile data for reports and special projects as requested by executives.
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
- Anticipate the needs of executives and proactively address potential issues.
- Assist with event planning and coordination for team or client gatherings.
- Collaborate with other administrative staff to ensure efficient office operations.
- Handle personal errands for executives as required.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred.
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar high-level administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and judgment.
- Experience in coordinating complex travel arrangements and managing expense reports.
- Ability to work independently with minimal supervision and take initiative.
- Proactive problem-solving skills and a keen eye for detail.
- Experience working in a fast-paced, professional services environment is a significant advantage.
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9