66 Administrative Assistants jobs in Byron Center
Administrative Support Professional
49507 Grand Rapids, Michigan
Cintas
Posted 13 days ago
Job Viewed
Job Description
**Requisition Number:**
**Job Description**
Cintas is seeking an Administrative Support Professional to support a manager and/or department. Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and working on special projects, preparing reports, managing all incoming and outgoing mail, composing letters, memos and proposals, communicating with executives and creating presentations. This role interacts with diverse groups composed of internal and external customers at all levels. Independent judgment is required to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures.
**Skills/Qualifications**
Required
+ High School Diploma/GED
+ Minimum 2 years' administrative experience
+ Intermediate/advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet
+ Strong communication and customer service skills
+ Ability to work with a sense of urgency and manage multiple tasks at one time
+ Ability to keep confidential matters regarding our business and partners in full confidence
+ Ability to meet pending deadlines, prioritize work and emergency work requests
Benefits
Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.
Additionally, our employee-partners enjoy:
- Competitive Pay
- 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
- Disability, Life and AD&D Insurance, 100% Company Paid
- Paid Time Off and Holidays
- Skills Development, Training and Career Advancement Opportunities
Company Information
Cintas Corporation helps more than one million businesses of all types and sizes get Ready to open their doors with confidence every day by providing products and services that help keep their customers' facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor's 500 Index and Nasdaq-100 Index.
Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.
This job posting will remain open for at least five (5) days.
**Job Category:** Office Administration
**Organization:** Rental
**Employee Status:** Regular
**Schedule:** Full Time
**Shift:** 1st Shift
**Job Description**
Cintas is seeking an Administrative Support Professional to support a manager and/or department. Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and working on special projects, preparing reports, managing all incoming and outgoing mail, composing letters, memos and proposals, communicating with executives and creating presentations. This role interacts with diverse groups composed of internal and external customers at all levels. Independent judgment is required to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures.
**Skills/Qualifications**
Required
+ High School Diploma/GED
+ Minimum 2 years' administrative experience
+ Intermediate/advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet
+ Strong communication and customer service skills
+ Ability to work with a sense of urgency and manage multiple tasks at one time
+ Ability to keep confidential matters regarding our business and partners in full confidence
+ Ability to meet pending deadlines, prioritize work and emergency work requests
Benefits
Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.
Additionally, our employee-partners enjoy:
- Competitive Pay
- 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
- Disability, Life and AD&D Insurance, 100% Company Paid
- Paid Time Off and Holidays
- Skills Development, Training and Career Advancement Opportunities
Company Information
Cintas Corporation helps more than one million businesses of all types and sizes get Ready to open their doors with confidence every day by providing products and services that help keep their customers' facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor's 500 Index and Nasdaq-100 Index.
Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.
This job posting will remain open for at least five (5) days.
**Job Category:** Office Administration
**Organization:** Rental
**Employee Status:** Regular
**Schedule:** Full Time
**Shift:** 1st Shift
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0
Executive Administrative Assistant - C-Suite Support
49503 Grand Rapids, Michigan
$85000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is an exceptional, fully remote opportunity, allowing you to contribute your expertise from your home office within the US. You will be responsible for managing complex calendars, coordinating executive travel arrangements (domestic and international), preparing reports and presentations, and handling confidential information with the utmost discretion. Your duties will include managing communications, gatekeeping, prioritizing tasks, and ensuring the smooth day-to-day operation of the executive office.
The ideal candidate will have a minimum of 7 years of experience supporting senior executives, preferably within a fast-paced corporate environment. Exceptional organizational skills, attention to detail, and the ability to multitask effectively are paramount. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools are essential. Strong written and verbal communication skills, along with excellent interpersonal abilities, are required to interact professionally with internal and external stakeholders. You should be a self-starter, resourceful, and capable of anticipating needs and solving problems independently. Discretion and a high level of professionalism are non-negotiable. We are looking for an individual who can proactively manage support functions, enabling our executives to focus on strategic initiatives. This role is a key support function for our leadership team, operating entirely remotely, with conceptual ties to Grand Rapids, Michigan, US .
The ideal candidate will have a minimum of 7 years of experience supporting senior executives, preferably within a fast-paced corporate environment. Exceptional organizational skills, attention to detail, and the ability to multitask effectively are paramount. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools are essential. Strong written and verbal communication skills, along with excellent interpersonal abilities, are required to interact professionally with internal and external stakeholders. You should be a self-starter, resourceful, and capable of anticipating needs and solving problems independently. Discretion and a high level of professionalism are non-negotiable. We are looking for an individual who can proactively manage support functions, enabling our executives to focus on strategic initiatives. This role is a key support function for our leadership team, operating entirely remotely, with conceptual ties to Grand Rapids, Michigan, US .
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1
Executive Administrative Assistant
49503 Grand Rapids, Michigan
$60000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a respected organization in Grand Rapids, Michigan, US , is looking for a highly organized and proactive Executive Administrative Assistant. This role provides comprehensive support to senior leadership, ensuring smooth and efficient operations. The ideal candidate is exceptionally detail-oriented, possesses excellent communication skills, and has a strong ability to manage multiple tasks and priorities. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a liaison between executives and internal/external stakeholders. This is a remote position, allowing for flexibility while maintaining a high level of professionalism and effectiveness. Key responsibilities include:
- Managing and coordinating executive calendars, including scheduling meetings and appointments.
- Arranging domestic and international travel, including flights, accommodation, and itineraries.
- Preparing, editing, and proofreading documents, reports, and presentations.
- Handling confidential information with the utmost discretion.
- Serving as the primary point of contact for internal and external inquiries.
- Coordinating and preparing for board meetings and other executive events.
- Managing correspondence, including emails and phone calls.
- Conducting research and compiling information as needed.
- Implementing and maintaining efficient office systems and procedures.
- Providing general administrative support to the executive team.
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2
Executive Administrative Assistant
49503 Grand Rapids, Michigan
$55000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a growing organization in Grand Rapids, Michigan, US , is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role operates on a hybrid schedule, offering a balance between in-office collaboration and remote flexibility. The ideal candidate is a master of logistics, possesses impeccable communication skills, and maintains a high degree of professionalism and discretion. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, and preparing detailed meeting agendas and minutes. Expense report processing, document management, and preparing presentations are also key duties. This position requires the ability to anticipate needs, solve problems proactively, and handle confidential information with utmost care. You will act as a key liaison between executives, employees, and external clients, ensuring smooth communication flows. Proficiency in office productivity software, including advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with project management tools, is essential. The Executive Administrative Assistant will also assist with special projects and events as needed. The ability to multitask effectively, prioritize tasks, and meet deadlines in a fast-paced environment is critical. A keen attention to detail and a commitment to accuracy are paramount. This role offers an excellent opportunity to support key decision-makers and contribute to the overall efficiency of the executive office.
Qualifications: Associate's or Bachelor's degree in Business Administration, Management, or a related field, or equivalent experience. Minimum of 5 years of experience providing high-level administrative support to executives. Proven ability to manage complex calendars, travel, and meeting logistics. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills. Strong organizational and time-management abilities. Experience handling confidential information with discretion. Familiarity with CRM software and virtual collaboration tools is a plus. Proactive problem-solving skills and the ability to work independently. Professional demeanor and strong interpersonal skills. Ability to adapt to changing priorities and demands. Experience in event planning is beneficial.
Qualifications: Associate's or Bachelor's degree in Business Administration, Management, or a related field, or equivalent experience. Minimum of 5 years of experience providing high-level administrative support to executives. Proven ability to manage complex calendars, travel, and meeting logistics. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills. Strong organizational and time-management abilities. Experience handling confidential information with discretion. Familiarity with CRM software and virtual collaboration tools is a plus. Proactive problem-solving skills and the ability to work independently. Professional demeanor and strong interpersonal skills. Ability to adapt to changing priorities and demands. Experience in event planning is beneficial.
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3
Executive Administrative Assistant
49503 Grand Rapids, Michigan
$55000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of daily business activities within a dynamic corporate environment. The successful candidate will manage a wide range of administrative tasks, from complex calendar management and travel arrangements to preparing reports and presentations. You will be the primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. Key responsibilities include coordinating meetings, managing correspondence, maintaining confidential files, processing expense reports, and assisting with special projects as assigned. A keen eye for detail, exceptional problem-solving abilities, and a commitment to confidentiality are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory. This is a hybrid position based in Grand Rapids, Michigan, US , requiring some in-office presence to foster team collaboration and strategic alignment, while offering flexibility for remote work on designated days. The ideal candidate will possess at least 3-5 years of experience in an executive support role, demonstrating a strong track record of reliability and efficiency. A bachelor's degree in Business Administration or a related field is preferred. You will be expected to anticipate needs, manage priorities effectively, and maintain a high level of professionalism at all times. This role offers an excellent opportunity for professional growth within a reputable organization. If you are a detail-oriented, self-motivated individual with a passion for providing top-tier administrative support, we encourage you to apply. We are committed to creating a diverse and inclusive workplace and welcome applications from all qualified individuals.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments with internal and external parties.
- Arrange domestic and international travel, including flights, accommodations, and transportation.
- Prepare, edit, and proofread documents, reports, and presentations.
- Handle incoming and outgoing correspondence, screening calls and emails.
- Maintain organized and confidential filing systems.
- Process expense reports and manage budget-related administrative tasks.
- Coordinate and prepare for meetings, including agendas, minutes, and follow-up actions.
- Serve as a liaison between executives and other departments or external contacts.
- Assist with special projects and ad-hoc assignments as needed.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills.
- Exceptional written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Bachelor's degree preferred.
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4
Executive Administrative Assistant
49503 Grand Rapids, Michigan
$65000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support a busy executive team. This hybrid role requires a professional who can manage complex schedules, coordinate travel, and handle various administrative tasks with a high degree of accuracy and discretion. The ideal candidate will be adept at multitasking, possess excellent communication skills, and maintain a professional demeanor at all times. You will play a crucial role in ensuring the smooth operation of the executive office, serving as a primary point of contact for internal and external stakeholders.
Key Responsibilities:
Key Responsibilities:
- Managing and coordinating complex calendars for multiple executives, including scheduling meetings, appointments, and conference calls across different time zones.
- Arranging domestic and international travel, including flights, accommodation, visas, and ground transportation, and preparing detailed itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Acting as a liaison between executives and internal/external clients, providing a high level of professionalism and responsiveness.
- Handling confidential information with utmost discretion and integrity.
- Coordinating meeting logistics, including room booking, catering, and preparing meeting materials.
- Processing expense reports and managing budget tracking for the executive office.
- Assisting with event planning and coordination for company-wide or department-specific events.
- Maintaining and organizing electronic and physical filing systems.
- Performing other administrative duties as assigned to support the executive team.
- Proven experience as an Executive Assistant or in a similar senior administrative role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build relationships at all levels.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Discretion and a strong sense of confidentiality.
- Experience with travel booking systems and expense management software.
- Bachelor's degree or equivalent experience preferred.
Apply Now
5
Executive Administrative Assistant
49503 Grand Rapids, Michigan
$65000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Grand Rapids, Michigan, US . This hybrid role combines the benefits of remote flexibility with essential in-office presence for key collaborative activities and responsibilities. The ideal candidate will be a master of logistics, possess impeccable attention to detail, and demonstrate exceptional discretion and professionalism. You will be responsible for managing complex calendars, coordinating high-level meetings and travel arrangements, preparing reports and presentations, and handling sensitive correspondence. This role requires a keen ability to anticipate needs, prioritize tasks effectively, and maintain seamless operations for the executives you support. You will act as a primary point of contact, liaising with internal departments and external stakeholders with diplomacy and efficiency. A thorough understanding of office management principles and proficiency with a variety of software suites, including Microsoft Office and collaboration tools, is essential. This position demands excellent communication skills, both written and verbal, and the ability to maintain confidentiality on all matters. You will also be involved in project coordination, event planning, and the streamlining of administrative processes to enhance overall productivity. The ability to adapt to changing priorities and work effectively under pressure is crucial. This is an excellent opportunity for a dedicated and resourceful administrative professional to contribute significantly to the success of our executive team. The hybrid nature of this role allows for a dynamic work environment where both focused individual work and essential team collaboration can thrive.
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6
Executive Administrative Assistant
49503 Grand Rapids, Michigan
$60000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in Grand Rapids, Michigan, US . This role requires impeccable attention to detail, exceptional communication skills, and the ability to manage complex calendars, coordinate meetings, and handle sensitive information with discretion. You will be an integral part of the executive office, ensuring smooth daily operations and providing critical administrative support.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports.
- Coordinate domestic and international travel arrangements, including flights, hotels, and itineraries.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage internal and external meetings, preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with the utmost discretion and professionalism.
- Manage office supplies, vendor relationships, and facility-related tasks.
- Assist with event planning and coordination for executive-level functions.
- Serve as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential issues or conflicts.
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7
Executive Administrative Assistant
49501 Grand Rapids, Michigan
$60000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a prominent manufacturing company in Grand Rapids, Michigan, US , is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is an excellent opportunity for a seasoned administrative professional to contribute to a thriving organization and play a key role in ensuring the smooth operation of executive functions. The ideal candidate will possess exceptional communication, multitasking, and time management skills, coupled with a professional demeanor and a strong work ethic.
Key responsibilities will include:
Key responsibilities will include:
- Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Preparing, editing, and proofreading correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinating domestic and international travel arrangements, including flights, accommodations, and itineraries, ensuring efficiency and cost-effectiveness.
- Acting as a primary point of contact for internal and external stakeholders, screening calls, and responding to inquiries professionally.
- Organizing and managing logistics for executive meetings, including room bookings, catering, and distributing materials.
- Maintaining confidential files and records with utmost discretion and efficiency.
- Assisting with expense report preparation and submission.
- Conducting research and preparing background materials for meetings and projects.
- Providing general administrative support, such as managing office supplies, coordinating mail, and handling basic IT troubleshooting.
- Anticipating the needs of executives and proactively addressing them to ensure seamless workflow.
- Serving as a gatekeeper and liaison between executives and other departments or external parties.
- Occasionally assisting with special projects and event coordination as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
- Discretion and a high level of professionalism in handling confidential information.
- Ability to work independently with minimal supervision and as part of a team.
- Proactive attitude and a keen eye for detail.
Apply Now
8
Executive Administrative Assistant
49503 Grand Rapids, Michigan
$65000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Grand Rapids, Michigan, US . This is an on-site position requiring a polished professional with exceptional attention to detail and a commitment to confidentiality. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare executive-level correspondence, and organize high-profile meetings and events. Your ability to anticipate needs, manage multiple priorities, and maintain a calm demeanor under pressure will be crucial for success. This role involves extensive interaction with internal departments and external stakeholders, making strong interpersonal and communication skills essential.
The Executive Administrative Assistant will be responsible for streamlining administrative processes, maintaining organized filing systems (both physical and digital), and handling confidential information with the utmost discretion. You will prepare reports, presentations, and other documents, ensuring accuracy and adherence to company standards. Assisting with special projects, conducting research, and providing general administrative support to the executive team are also key functions of this role. The ideal candidate will have a proven history of supporting C-suite executives, possess advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and be adept at using various office technologies. A strong work ethic, a professional attitude, and the ability to work independently while being a collaborative team player are highly valued. This is an excellent opportunity for a dedicated administrative professional to contribute to the efficiency and success of our executive team.
Responsibilities:
The Executive Administrative Assistant will be responsible for streamlining administrative processes, maintaining organized filing systems (both physical and digital), and handling confidential information with the utmost discretion. You will prepare reports, presentations, and other documents, ensuring accuracy and adherence to company standards. Assisting with special projects, conducting research, and providing general administrative support to the executive team are also key functions of this role. The ideal candidate will have a proven history of supporting C-suite executives, possess advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and be adept at using various office technologies. A strong work ethic, a professional attitude, and the ability to work independently while being a collaborative team player are highly valued. This is an excellent opportunity for a dedicated administrative professional to contribute to the efficiency and success of our executive team.
Responsibilities:
- Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle incoming and outgoing communications, screening calls and emails professionally.
- Maintain confidential files and records with meticulous attention to detail.
- Serve as a liaison between executives, employees, and external contacts.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Manage office supplies and coordinate with vendors.
- Provide general administrative support to ensure the smooth operation of the executive office.
Apply Now
9