28 Administrative Assistants jobs in Capitola

**Posting Title:** Administrative Assistant
**Reports To:** Executive Administrative Assistant
**Location:** San Jose, California / Hybrid
**Salary Range:** $25.00/hour to $30.00/hour
Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.
**WHO WE ARE**
For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.
**THE ENERGY TEAM**
Our Energy Group at CEI builds projects from the field to the grid. Whether it's a solar, battery storage, substation, EV charging, microgrid or converter station project, our skilled project managers, engineers and field employees deliver when it matters most. We work with customers on programs of all sizes-those spanning several smaller sites or spanning several thousand acres. Besides building some of the nation's largest utility-scale solar plants and installing more EV charging stations in California than any other contractor, we are dedicated to running a business that is environmentally responsible.
**ABOUT THE ROLE**
We are seeking an organized and dynamic Administrative Assistant to provide daily support to Energy Group. This key team player is vital in ensuring information flow between office, field, vendors, and general contractors.
As an Administrative Assistant, you'll assist in the coordination of job start and job close, contract routing, tracking PM schedule: set up meetings, travel, and catering, and maintaining job files and controlled forms/logs. Other support responsibilities may include copying, faxing, and scanning, handling important documentation such as proposals, bid presentations, pre-qualifications, and change orders, and submittals, RFI's and RFI's, and work orders.
**ABOUT YOU**
You have general administrative experience and bring a wide skillset that includes organizational, time management, and project manager skills. Working in a fast-paced environment and balancing different priorities is second nature to you. You are tech-savvy with experience in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
**WHAT YOU WILL GAIN**
As an Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network. You'll interact with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and general contractors.
**MINIMUM QUALIFICATIONS**
_Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying._
**Education:** High School Diploma or GED required.
**Licensure/Certifications:** None required.
**Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred.
_*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship._
#LI-VR1
**PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. ( is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at or 1-(877)-747-4CEI.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Adecco is currently assisting one of its clients in their search for an Executive Administrative Assistant in Cupertino, CA!
**Pay rate** : $ 31.78
**Hours/Schedule: Monday - Friday 8:30am - 5pm**
**Duration:** Long term Temporary
**For instant consideration for this role, click on Apply Now and don't forget to upload your resume!**
The Executive Assistant role will support multiple calendars, including one VP, as well as provide excellent, comprehensive administrative and operational support to the Manufacturing Design team.
**Key Responsibilities:**
+ General executive administrative tasks as well as some operational and project coordination activities
+ Assist in managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
+ Coordinating domestic and international travel arrangements for select team members.
+ Facilitating expense reporting processes.
+ Supporting all Facilities activities for the team.
**Qualifications:**
+ 2 plus years of Executive Assistant experience supporting VP level or above.
+ Ability and experience with calendar management, complex travel arrangements, expense reports, and facilities requests.
+ Excellent written and verbal communication skills and a strong sense of professionalism.
+ Ability to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion.
+ Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions.
+ Ability to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor.
+ Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
+ Strong interpersonal skills and ability to build relationships cross-functionally.
+ Possess a "can-do" attitude - no task is too big or too small.
+ Ability to handle conflict appropriately, and know when to escalate issues and when to apply common sense.
+ Experience on the Mac platform highly desired.
+ Bachelor's degree or equivalent plus relevant experience
As a reminder, this role is being recruited for by one of our National Recruitment Teams and not your local Branch. In order to be considered, please follow the steps included upon your application. If you are interested in the role **,** APPLY NOW for instant consideration!
**Pay Details:** $31.78 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance

Job Summary:

Independently plans and executes interrelated information maintenance and distribution by drafting moderately complex presentations, detailed correspondence, and reports. Executes interrelated workflow independently by assisting in the novel resolution of moderately complex requests from department managers on an ad-hoc basis. Contributes to event coordination by developing relationships with leaders assistants and an understanding of organizational hierarchy when coordinating and calendaring moderately complex meetings for multiple leaders, independently. Contributes to event execution by gathering materials, planning, and arrange medium-scale events independently. Plans several interrelated contributions to department budget by applying a variety of strategies to independently process moderately complex invoices and resolve intricate discrepancies. Coordinates vendor relations activities independently by communicating and resolving moderately complex information with vendors regarding member or internal goals or issues. Enacts data maintenance and management by integrating department data and documentation retention policies into all products.

Essential Responsibilities:

• Promotes learning in others by proactively providing and/or developing information, resources, advice, and expertise with coworkers and members; builds relationships with cross-functional/external stakeholders and customers. Listens to, seeks, and addresses performance feedback; proactively provides actionable feedback to others and to managers. Pursues self-development; creates and executes plans to capitalize on strengths and develop weaknesses; leads by influencing others through technical explanations and examples and provides options and recommendations. Adopts new responsibilities; adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; champions change and helps others adapt to new tasks and processes. Facilitates team collaboration to support a business outcome.

• Completes work assignments autonomously and supports business-specific projects by applying expertise in subject area and business knowledge to generate creative solutions; encourages team members to adapt to and follow all procedures and policies. Collaborates cross-functionally and/or externally to achieve effective business decisions; provides recommendations and solves complex problems; escalates high-priority issues or risks, as appropriate; monitors progress and results. Supports the development of work plans to meet business priorities and deadlines; identifies resources to accomplish priorities and deadlines . Identifies, speaks up, and capitalizes on improvement opportunities across teams; uses influence to guide others and engages stakeholders to achieve appropriate solutions.

• Independently plans and executes interrelated information dissemination projects by: drafting moderately complex presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables in support of leadership; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff, managers, and external members/providers, independently; labeling, sorting, and maintaining the integrity of department files, independently; utilizing a variety of software and databases to retrieve required information, to write moderately complex detailed reports; and updating department documents to ensure integrity as needed.

• Executes the interrelated work flow of the department independently by: assisting in the novel resolution of moderately complex requests from department managers on an ad-hoc basis; independently anticipating and offering assistance for moderately complex business needs (e.g., manager email requests) that require support; operating standard office equipment (e.g., email, fax, xerox); independently contributing to the infrastructure of and maintaining databases and websites; maintaining inventory control, stocking, and providing moderately complex solutions for department office inventory, equipment, and employee work environment resources (e.g., space assignment, computer) in alignment with budgetary policies and escalating inventory issues; receiving, screening, and referring moderately incoming and outgoing mails, calls, and visits to the appropriate staff member; investigate time card issues and provide recommendations to management; learning about new staffing onboarding activities and assisting in execution, when necessary; and leveraging the HR information system to independently maintain knowledge of the contract language, moderately complex pay practices (e.g., travel, shift differentials), and changes to job functions, job descriptions, and role goals.

• Contributes to event coordination by: efficiently developing relationships with leaders assistants and an understanding of organizational hierarchy to leverage when coordinating, calendaring, and facilitating meetings moderately complex meetings for multiple leaders, independently; may be independently conducting moderately complex meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate; finding and booking meeting rooms appropriate for moderately complex audiences and meeting objectives, with minimal oversight.

• Contributes to event execution by: gathering materials, planning, and arranging medium-scale events independently; organizing standard and nonstandard travel arrangements large, complex events for department head and/or multiple managers; organizing medium-sized group meetings and conferences with complex schedules; providing on-site coordination for moderately complex issues; nsuring coordination and execution of audio-visual equipment, conference rooms, and catering for events, independently; and distributing the agenda, taking meeting minutes, summarizing and finalizing meeting summaries, generating and ensuring action item follow through, and coordinating guest presentations in department meetings or large team meetings.

• Plans several interrelated contributions to department budget by: applying a variety strategies to independently processes moderately complex invoices and resolve intricate discrepancies; acts as a point of contact for vendors to reconcile expenses; and identifying, resolving, and reporting unresolved variance in moderately complex expense reports for management.

• Coordinates event vendor relations activities independently by: communicating and resolving moderately complex information with vendors regarding member or internal goals or issues; initiating support for proposals with vendors or sponsors on teams behalf; and gathers information in support of negotiating vendor agreements (e.g., caterers, hotels) to obtain best value.

• Enacts human-resources data maintenance and management independently by: integrating department data and documentation retention policies into all products; compiling and collecting information needed to complete project tasks and results; and formatting standard graphs, spreadsheets, and reports.

Minimum Qualifications:

• Minimum one (1) year of experience in a leadership role (e.g., mentoring or leading a project) with or without direct reports.

• High School Diploma or GED, or equivalent AND three (3) years of experience in administrative support or related field, OR Minimum four (4) years of experience in administrative support or related field.

Additional Requirements:

• Knowledge, Skills, and Abilities (KSAs): Project Management; Customer Experience; Computer Literacy; Strategic Alignment; Data Entry; Data Integrity; Interpersonal Skills

COMPANY: KAISER

TITLE: Administrative Specialist IV

LOCATION: San Jose, California

REQNUMBER: 1374377

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

Job Summary:
Independently plans and executes interrelated information maintenance and distribution by drafting moderately complex presentations, detailed correspondence, and reports. Executes interrelated workflow independently by assisting in the novel resolution of moderately complex requests from department managers on an ad-hoc basis. Contributes to event coordination by developing relationships with leaders assistants and an understanding of organizational hierarchy when coordinating and calendaring moderately complex meetings for multiple leaders, independently. Contributes to event execution by gathering materials, planning, and arrange medium-scale events independently. Plans several interrelated contributions to department budget by applying a variety of strategies to independently process moderately complex invoices and resolve intricate discrepancies. Coordinates vendor relations activities independently by communicating and resolving moderately complex information with vendors regarding member or internal goals or issues. Enacts data maintenance and management by integrating department data and documentation retention policies into all products.
Essential Responsibilities:
+ Promotes learning in others by proactively providing and/or developing information, resources, advice, and expertise with coworkers and members; builds relationships with cross-functional/external stakeholders and customers. Listens to, seeks, and addresses performance feedback; proactively provides actionable feedback to others and to managers. Pursues self-development; creates and executes plans to capitalize on strengths and develop weaknesses; leads by influencing others through technical explanations and examples and provides options and recommendations. Adopts new responsibilities; adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; champions change and helps others adapt to new tasks and processes. Facilitates team collaboration to support a business outcome.
+ Completes work assignments autonomously and supports business-specific projects by applying expertise in subject area and business knowledge to generate creative solutions; encourages team members to adapt to and follow all procedures and policies. Collaborates cross-functionally and/or externally to achieve effective business decisions; provides recommendations and solves complex problems; escalates high-priority issues or risks, as appropriate; monitors progress and results. Supports the development of work plans to meet business priorities and deadlines; identifies resources to accomplish priorities and deadlines . Identifies, speaks up, and capitalizes on improvement opportunities across teams; uses influence to guide others and engages stakeholders to achieve appropriate solutions.
+ Independently plans and executes interrelated information dissemination projects by: drafting moderately complex presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables in support of leadership; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff, managers, and external members/providers, independently; labeling, sorting, and maintaining the integrity of department files, independently; utilizing a variety of software and databases to retrieve required information, to write moderately complex detailed reports; and updating department documents to ensure integrity as needed.
+ Executes the interrelated work flow of the department independently by: assisting in the novel resolution of moderately complex requests from department managers on an ad-hoc basis; independently anticipating and offering assistance for moderately complex business needs (e.g., manager email requests) that require support; operating standard office equipment (e.g., email, fax, xerox); independently contributing to the infrastructure of and maintaining databases and websites; maintaining inventory control, stocking, and providing moderately complex solutions for department office inventory, equipment, and employee work environment resources (e.g., space assignment, computer) in alignment with budgetary policies and escalating inventory issues; receiving, screening, and referring moderately incoming and outgoing mails, calls, and visits to the appropriate staff member; investigate time card issues and provide recommendations to management; learning about new staffing onboarding activities and assisting in execution, when necessary; and leveraging the HR information system to independently maintain knowledge of the contract language, moderately complex pay practices (e.g., travel, shift differentials), and changes to job functions, job descriptions, and role goals.
+ Contributes to event coordination by: efficiently developing relationships with leaders assistants and an understanding of organizational hierarchy to leverage when coordinating, calendaring, and facilitating meetings moderately complex meetings for multiple leaders, independently; may be independently conducting moderately complex meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate; finding and booking meeting rooms appropriate for moderately complex audiences and meeting objectives, with minimal oversight.
+ Contributes to event execution by: gathering materials, planning, and arranging medium-scale events independently; organizing standard and nonstandard travel arrangements large, complex events for department head and/or multiple managers; organizing medium-sized group meetings and conferences with complex schedules; providing on-site coordination for moderately complex issues; nsuring coordination and execution of audio-visual equipment, conference rooms, and catering for events, independently; and distributing the agenda, taking meeting minutes, summarizing and finalizing meeting summaries, generating and ensuring action item follow through, and coordinating guest presentations in department meetings or large team meetings.
+ Plans several interrelated contributions to department budget by: applying a variety strategies to independently processes moderately complex invoices and resolve intricate discrepancies; acts as a point of contact for vendors to reconcile expenses; and identifying, resolving, and reporting unresolved variance in moderately complex expense reports for management.
+ Coordinates event vendor relations activities independently by: communicating and resolving moderately complex information with vendors regarding member or internal goals or issues; initiating support for proposals with vendors or sponsors on teams behalf; and gathers information in support of negotiating vendor agreements (e.g., caterers, hotels) to obtain best value.
+ Enacts human-resources data maintenance and management independently by: integrating department data and documentation retention policies into all products; compiling and collecting information needed to complete project tasks and results; and formatting standard graphs, spreadsheets, and reports.
Minimum Qualifications:
+ Minimum one (1) year of experience in a leadership role (e.g., mentoring or leading a project) with or without direct reports.
+ High School Diploma or GED, or equivalent AND three (3) years of experience in administrative support or related field, OR Minimum four (4) years of experience in administrative support or related field.
Additional Requirements:
+ Knowledge, Skills, and Abilities (KSAs): Project Management; Customer Experience; Computer Literacy; Strategic Alignment; Data Entry; Data Integrity; Interpersonal Skills
COMPANY: KAISER
TITLE: Administrative Specialist IV
LOCATION: San Jose, California
REQNUMBER: 1374377
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

Description
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week
- Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence
- Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering
- Answer phones, take and relay messages
- Coordinate and schedule travel
- Prepare and submit expense reports and reconcile credit card transactions
- Assist with submitting conflict checks and opening new matters
- Enter time charges
- Assist with onboarding tasks for new hires
- Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository
- Actively contribute to team meetings and other team related activities
- Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues
- Perform other related duties and projects as assigned
Requirements
- 5-year minimum experience in a professional services environment
- Must possess excellent communication skills
- Advanced skills in Microsoft Office Suite required
- Strong organizational skills coupled with ability to prioritize efficiently
- Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff, and clients
- Ability to perform duties with a high level of detail and accuracy
- Familiarity with Concur, PracticeLink, iManage, iTimekeep, or other similar applications is a plus
- Demonstrated ability to maintain high level of professionalism, confidentiality, discretion, and judgement while being personable
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Description**
Hourly Wage Estimate: $30.00 - $4.82 / hour
Learn more about the benefits offered ( ) for this job.
The estimate displayed represents the typical wage range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. The typical candidate is hired below midpoint of the range.
**Introduction**
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below: Clerical Administrative II Good Samaritan Hospital
**Benefits**
Good Samaritan Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._
We are seeking a Clerical Administrative II for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!
**Job Summary and Qualifications**
Seeking an experienced HIM Clerk II to join our dynamic team of healthcare professionals. In this role you will assume responsibility for health and medical record information. Our team is amazing, we consider ourselves a family that works hard to support each other and we are looking for someone who feels that patient care is as meaningful as we do. If that is you, come be a part of what makes us great and apply today!
+ You will interview maternity patients and review medical records to prepare and submit Certificates of Live Birth within legally required time period
+ You will enter/edit newborn names in master patient index for neonatal wellness and tracking programs
+ You will process inpatient, outpatient and emergency records and collect and organize records of discharged patients
+ You will file and retrieve medical records in response to individual requests, routine or special pull requests or as assigned primary task and communicate status of request to requestor and any associated problems to Lead
+ You will deliver records to various locations within the hospital as necessary. File loose documents such as lab reports, x-ray reports, and physician dictation into appropriate location within correct patient record
+ You will answer telephones and act as department receptionist
+ You will prep, scan and index medical records into our electronic medical record system
Qualifications:
+ High School diploma or GED
+ One semester or equivalent experience in use of computers
+ One (1) year of full-time equivalent or more prior experience
+ 2 years' experience in a hospital medical record department preferred, one of which included progressive acquaintance with record contents
Good Samaritan Hospital ( has been serving Silicon Valley since 1965, giving patient's access to highly-trained physicians and advanced technology. Our 470+ bed facility is a recognizedleader in advanced cardiology services and provides a full array of diagnostic and interventional coronary peripheral services. Other specialized programs include echocardiography, Vascular Sonograph and EKG services. Good Samaritan is a Joint Commission Accredited comprehensive stroke center. We are also one of 3 hospitals in the US to receive a5th consecutive Outstanding Achievement Awardfrom the American College of Surgeon's Commission on Cancer. Among these accomplishments, our facility is a Bay Area Parent Magazine Hall of Fame recipient for "Best Place to Have a Baby", complete with a CCS certified Level III neonatal ICU with pediatric surgery specialization.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $ .7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you find this opportunity compelling, we encourage you to apply for our Clerical Administrative II opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team.We are interviewing apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

**Hungry, Humble, Honest, with Heart.**
**The Opportunity**
We're seeking a dynamic, tech-savvy, and inspirational Manager of Administrative Assistants to lead and develop a high-performing team that supports our fast-paced, innovation-driven environment. This role is pivotal in ensuring seamless administrative operations across all functions and executive teams. The ideal candidate is a proactive and strategic leader with a passion for optimizing workflows, leveraging technology, and cultivating a culture of excellence, growth, and collaboration. This is a working manager position, responsible for directly supporting 2-3 executives while driving team leadership and development.
**About the Team**
At Nutanix, you'll be part of the Administrative Services team, a dynamic and collaborative group located in San Jose. With a focus on agility and fast-paced decision-making, our team works closely together to support the organization's essential functions and ensure operational excellence. You'll find a culture that emphasizes open communication, innovative thinking, and a shared commitment to achieving our common goals.
You will report to the SVP, Chief People Officer, who fosters a supportive and empowering work environment. This position operates on a hybrid work model, which requires you to be in the office three days a week, allowing for a balance between in-person collaboration and the flexibility of remote work.
**Your Role**
+ Lead, mentor, and inspire a distributed team of administrative professionals supporting cross-functional teams across the United States.
+ Foster a positive, inclusive, and high-performance culture that emphasizes agility, collaboration, accountability, and continuous improvement.
+ Champion talent and development by providing regular coaching, performance feedback, and personalized career growth plans. Includes regular alignment with executive leaders on support and feedback, maintaining across the board JDs and leveling structures to align with company best practices.
+ Identify and nurture high-potential team members, creating succession plans and development opportunities to build future leaders.
+ Design and implement scalable administrative strategy plans and processes using modern tools, automation, and best practices to drive efficiency and consistency.
+ Oversee complex calendar management, travel coordination, and event planning for assigned executives with precision and discretion.
+ Partner with IT, People, and Real Estate & Workplace teams and other stakeholders to ensure administrative systems and tools are optimized for productivity and user experience.
+ Lead change management initiatives to streamline workflows, reduce manual tasks, and enhance team agility.
+ Deliver onboarding experiences that align with company culture, tools, and expectations.
+ Active participation as an Advisory Board Member representing Nutanix for the SF/Silicon Valley Admin Awards.
+ Uphold the highest standards of confidentiality and data security in handling sensitive company and personnel information.
**What You Will Bring**
+ Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
+ Proven experience in leading and developing high-performing administrative or operational teams.
+ Strong interpersonal and communication skills, with the ability to influence and inspire across all levels of the organization.
+ Demonstrated ability to drive process improvement, manage change, and implement scalable solutions.
+ Proficiency in modern workplace tools (e.g., Microsoft 365, Google Workspace, Slack, Zoom, project management platforms).
+ Exceptional organizational skills, attention to detail, and a proactive, solution-oriented mindset.
**Work Arrangement**
Hybrid: This role operates in a hybrid capacity, blending the benefits of remote work with the advantages of in-person collaboration. For most roles, that will mean coming into an office a minimum of 3 days per week, however certain roles and/or teams may require more frequent in-office presence. Additional team-specific guidance and norms will be provided by your manager.
The pay range for this position at commencement of employment is expected to be between USD $ 106,240 and USD $ 212,879 per year.
However, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
If hired, employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. Our application deadline is 40 days from the date of posting. In good faith, the posting may be removed prior to this date if the position is filled or extended in good faith.
We're an Equal Opportunity Employer Nutanix is an Equal Employment Opportunity and (in the U.S.) an Affirmative Action employer. Qualified applicants are considered for employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, protected veteran status, disability status or any other category protected by applicable law. We hire and promote individuals solely on the basis of qualifications for the job to be filled. We strive to foster an inclusive working environment that enables all our Nutants to be themselves and to do great work in a safe and welcoming environment, free of unlawful discrimination, intimidation or harassment. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If you need a reasonable accommodation, please let us know by contacting

At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we're counting on your unique voice and perspective to help EY become even better. Join us and build an exceptional experience for yourself, and a better working world for all.
The exceptional EY experience. It's yours to build.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**Location:** Charlotte, Cleveland, Detroit, San Francisco, San Jose, San Mateo, Los Angeles
Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you'll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality service to our clients, win in the marketplace and support the firm's growth and profitability?
**The opportunity**
As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.
**Your key responsibilities**
+ Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
+ Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
+ Apply an in-depth understanding of the key drivers affecting the leader's role and business priorities to administrative and project coordination
+ Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
+ Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
+ Protect confidential/proprietary information and manage data and records securely
+ Demonstrate high level firm/service line knowledge of QRM policies
+ Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
+ Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
+ Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
+ Anticipate and apply knowledge of leaders' priorities to manage complex and constantly changing calendars
+ Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources
**Skills and attributes for success**
+ Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
+ Independent decision maker exercising discretion/judgment
+ Assimilate unfamiliar issues rapidly
+ Proactively escalate identified or potential issues
+ Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
+ Navigate organizational structures, changing environments and sensitive relationships
+ Prioritize and perform multiple tasks simultaneously
+ Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
+ Work independently
**To qualify for the role, you must have**
+ BA/BS degree or relevant experience
+ 8-10 plus years of experience
+ Typically, no less than 5 - 7 years relevant experience
+ Flexible for overtime as required. Vacation dependent on business needs and cycles.
+ Work primarily onsite in the EY office, client or meeting site as determined.
+ Must be flexible to travel
**Ideally, you'll also have**
+ 5+ yrs. exp supporting senior leadership level executives in large organization or firm
+ Project coordination experience
**What we offer**
We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $56,600 to $02,700. The salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 67,900 to 116,700. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options. Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year. Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
+ **Continuous learning:** You'll develop the mindset and skills to navigate whatever comes next.
+ **Success as defined by you:** We'll provide the tools and flexibility, so you can make a meaningful impact, your way.
+ **Transformative leadership:** We'll give you the insights, coaching and confidence to be the leader the world needs.
+ **Diverse and inclusive culture:** You'll be embraced for who you are and empowered to use your voice to help others find theirs.
EY accepts applications for this position on an on-going basis. **If you can demonstrate that you meet the criteria above, please contact us as soon as possible.**
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.
Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.
Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
For those living in California, please click here ( for additional information.
_EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law?_
_EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at_ _._

Job Description

PART-TIME

JOB DESCRIPTION : We are seeking a highly motivated and energetic Front Desk & Administration Assistant to manage reception duties and provide general administrative support. The ideal candidate should be hands-on, detail-oriented, friendly, enjoy interacting with people, capable of multitasking, and work effectively under pressure. Routine responsibilities include front lobby reception, office supply management, business travel planning and booking (including visa applications), reimbursement processing, vendor invoice review, corporate apartment management, occasional executive support, and coordination with Human Resources on events and administrative tasks.

QUALIFICATIONS:

EDUCATION: AA/BA degree

EXPERIENCE: Minimum of 1 year of administrative support experience preferred; suitable candidates without prior experience will also be considered.

LANGUAGE: Proficiency in English and Mandarin Chinese

SKILLS:

• Microsoft Office (Word, Excel, PowerPoint)
• Basic reading and typing in Mandarin Chinese
• Strong interpersonal and communication skills
• Attention to detail
• Organizational skills
• Multitasking and prioritization
• Initiative and problem-solving abilities

RESPONSIBILITIES:

• Order, receive, and dispatch office supplies and equipment
• Ensure the front lobby complies with all policies and procedures
• Manage office equipment inventory
• Greet and interact with guests, handle inquiries, and facilitate meetings
• Distribute incoming mail and prepare outgoing packages
• Arrange business travel, hotel reservations, airport pickups, and manage corporate housing
• Supervise housekeeping and janitorial services to maintain a clean and safe front office environment
• Operate with knowledge of company policies and departmental functions
• Communicate effectively with management, clients, suppliers, and staff
• Provide executive support as needed
• Assist HR with training records and benefits documentation

Our company is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status, in accordance with applicable laws.

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