92 Administrative Assistants jobs in Capitola
Talent Manager (Administrative & Customer Support)
95115 San Jose, California
Robert Half
Posted 3 days ago
Job Viewed
Job Description
**JOB REQUISITION**
Talent Manager (Administrative & Customer Support)
**LOCATION**
CA SAN JOSE
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi‐call, multi‐decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
Salary: The typical salary range for this position is $68,640 to $87,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
CA SAN JOSE
Talent Manager (Administrative & Customer Support)
**LOCATION**
CA SAN JOSE
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi‐call, multi‐decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
Salary: The typical salary range for this position is $68,640 to $87,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
CA SAN JOSE
View Now
0
Executive Administrative Assistant, C-Suite Support
95113 San Jose, California
$85000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-paced technology company, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to C-suite executives in San Jose, California . This is a demanding on-site role that requires exceptional attention to detail, superior time management skills, and the ability to anticipate needs and handle confidential information with the utmost discretion. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing and editing correspondence, reports, and presentations, and managing executive expenses. The ideal candidate will be a polished professional with excellent communication and interpersonal skills, capable of interacting effectively with internal teams, external partners, and clients at all levels. You will also assist with event planning, meeting coordination, and ad-hoc projects as required. A strong proficiency in Microsoft Office Suite and other relevant office productivity tools is essential. This role offers the opportunity to be an integral part of a high-performing executive team and contribute to the smooth operation of the organization.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Process and reconcile executive expense reports accurately and in a timely manner.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Assist with event planning and coordination for executive-level functions.
- Handle confidential and sensitive information with the utmost discretion.
- Provide general administrative support, such as managing office supplies and filing systems.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience supporting C-level executives in a fast-paced corporate environment.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong written and verbal communication skills.
- Excellent interpersonal skills and a professional demeanor.
- Experience with travel booking systems and expense reporting software.
- Ability to handle confidential information with discretion.
- Proactive approach and ability to anticipate needs.
- Adaptability and willingness to take on ad-hoc projects.
Apply Now
1
Executive Administrative Assistant - C-Suite Support
94043 San Jose, California
$95000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a rapidly growing technology firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to our C-suite executives in San Jose, California, US . This is a critical role that requires exceptional professionalism, discretion, and the ability to anticipate needs and manage complex schedules effectively. You will serve as a key point of contact for internal and external stakeholders, ensuring seamless communication and efficient workflow. The ideal candidate possesses extensive experience supporting senior leadership, a deep understanding of corporate etiquette, and proficiency with a wide range of administrative and productivity tools. Responsibilities include complex calendar management, coordinating domestic and international travel arrangements, preparing detailed meeting agendas and materials, taking minutes, and tracking action items. You will manage executive correspondence, screen communications, and handle confidential information with the utmost discretion. Proactive anticipation of executive needs, such as preparing briefing documents, managing expense reports, and coordinating special projects, is essential. This role requires a polished demeanor, excellent interpersonal skills, and the ability to build strong relationships across the organization. You must be adept at prioritizing tasks, managing multiple demands simultaneously, and maintaining composure under pressure. A commitment to accuracy, efficiency, and providing a high level of support is paramount. Experience in a fast-paced, high-tech environment is highly advantageous. The successful candidate will be a resourceful problem-solver, capable of independently managing tasks and contributing to the smooth operation of the executive office.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex calendars and scheduling for C-suite executives.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and visas.
- Prepare and edit correspondence, reports, presentations, and meeting materials.
- Take accurate minutes during meetings and track follow-up action items.
- Screen phone calls, emails, and visitors, prioritizing and redirecting as appropriate.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the highest level of discretion and integrity.
- Anticipate executive needs and proactively manage tasks and projects.
- Organize and coordinate executive meetings, offsites, and special events.
- Act as a liaison between executives and internal/external stakeholders.
- Maintain and organize executive files and records.
- Provide general administrative support to the executive team.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
- 5+ years of experience providing high-level administrative support to C-suite executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G Suite.
- Experience with calendar management tools and travel booking platforms.
- Exceptional organizational, time management, and prioritization skills.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Discretion and confidentiality are paramount.
- Ability to multitask and thrive in a fast-paced, demanding environment.
- Proactive, resourceful, and possesses strong problem-solving abilities.
- Experience in the technology industry is a significant plus.
Apply Now
2
Executive Administrative Assistant
94043 San Jose, California
$75000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a prominent technology firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in San Jose, California, US . This role demands exceptional attention to detail, discretion, and the ability to anticipate the needs of busy executives. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing executive correspondence and reports, and handling sensitive information with the utmost confidentiality. The ideal candidate possesses outstanding communication skills, proficiency in office productivity suites, and a polished professional demeanor. This is an on-site position requiring a strong presence in the office.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and conference calls.
- Arrange detailed domestic and international travel itineraries, including flights, accommodations, and ground transportation.
- Prepare, proofread, and edit executive correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, ensuring timely and appropriate responses.
- Coordinate and prepare materials for board meetings, executive committee meetings, and other key engagements.
- Handle confidential information with discretion and maintain strict confidentiality.
- Process expense reports and manage departmental budgets as needed.
- Serve as a primary point of contact for internal and external stakeholders interacting with executives.
- Organize and maintain electronic and physical filing systems.
- Undertake special projects and ad-hoc assignments as directed by executives.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in the technology sector.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Google Workspace, Slack).
- Exceptional organizational and time management skills with the ability to multitask effectively.
- Strong written and verbal communication skills, with excellent proofreading abilities.
- High degree of professionalism, tact, and discretion.
- Experience with calendar management, travel arrangements, and expense reporting.
- Ability to work independently and proactively in a fast-paced environment.
Apply Now
3
Executive Administrative Assistant
95101 San Jose, California
$75000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a rapidly growing technology firm, is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to their senior leadership team in San Jose, California . This hybrid role requires a meticulous individual with exceptional multitasking abilities, discretion, and a strong work ethic. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare meeting agendas and minutes, and handle confidential information with the utmost care. The ideal candidate will possess outstanding communication and interpersonal skills, a keen eye for detail, and a proactive approach to problem-solving. You will serve as a key point of contact, ensuring smooth operations and efficient workflow within the executive office. This position demands a high degree of professionalism, adaptability, and the ability to anticipate needs. We are looking for a reliable and resourceful individual who can thrive in a fast-paced environment and contribute to the overall success of the executive team. The role involves a balance of in-office support for executive meetings and strategic planning, with remote flexibility for certain administrative tasks. Responsibilities include:
- Managing complex and dynamic executive calendars, scheduling meetings, and prioritizing appointments.
- Coordinating domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Organizing and managing logistics for executive meetings, including venue selection, catering, and attendee coordination.
- Taking accurate minutes during meetings and distributing them in a timely manner.
- Handling confidential information with discretion and professionalism.
- Serving as a primary point of contact for internal and external stakeholders.
- Managing expense reports and processing invoices.
- Conducting research and gathering information for special projects.
- Anticipating the needs of executives and proactively addressing them.
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
- Minimum of 5 years of experience providing high-level administrative support to executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with calendar management, travel coordination, and expense reporting.
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and collaboratively in a hybrid setting.
- Proactive, resourceful, and solution-oriented approach.
Apply Now
4
Executive Administrative Assistant
95101 Willow Glen, California
$70000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a leading technology firm renowned for its innovation and dynamic work environment, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in San Jose, California, US . This role is integral to ensuring the smooth and efficient operation of executive offices. The ideal candidate will possess exceptional organizational skills, impeccable attention to detail, a high degree of professionalism, and the ability to manage multiple priorities in a fast-paced setting. This hybrid position requires a blend of in-office presence and remote flexibility.
Key Responsibilities:
Qualifications:
This hybrid role offers an exciting opportunity to contribute to the success of top executives within a leading technology organization.
Key Responsibilities:
- Provide comprehensive administrative support to C-level executives, including calendar management, travel arrangements, and expense reporting.
- Schedule and coordinate complex meetings, conference calls, and internal/external events, ensuring all logistical details are handled.
- Prepare and edit correspondence, presentations, reports, and other documents with accuracy and professionalism.
- Manage and maintain confidential files and records, ensuring data integrity and security.
- Act as a gatekeeper, screening calls, emails, and visitors to prioritize executive attention.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
- Assist with the preparation of board meeting materials and follow-up actions.
- Conduct research and gather information as needed for various projects and executive initiatives.
- Handle ad-hoc administrative tasks and projects as assigned by executives.
- Proactively identify and anticipate the needs of the executives and their teams.
- Liaise effectively with internal departments and external stakeholders on behalf of the executives.
- Maintain a high level of professionalism and discretion at all times.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably within the technology sector.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Slack).
- Strong written and verbal communication skills.
- Excellent interpersonal skills and the ability to build rapport with diverse stakeholders.
- Demonstrated ability to handle confidential information with discretion.
- Proactive, resourceful, and possess a strong problem-solving aptitude.
- Ability to adapt to changing priorities and work effectively in a dynamic environment.
- Experience coordinating complex travel arrangements and managing executive calendars.
- Familiarity with Silicon Valley business culture is a plus.
This hybrid role offers an exciting opportunity to contribute to the success of top executives within a leading technology organization.
Apply Now
5
Executive Administrative Assistant
95101 Willow Glen, California
$70000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in San Jose, California, US . This critical role demands exceptional attention to detail, discretion, and the ability to manage multiple priorities efficiently. You will be responsible for a wide range of administrative tasks, ensuring the smooth operation of the executive office. The ideal candidate is a polished professional with excellent communication and time-management skills.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements (flights, accommodations, ground transportation).
- Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain confidential files and records.
- Coordinate meeting logistics, including room bookings, catering, and agendas.
- Process expense reports and manage departmental budgets.
- Act as a liaison between executives and internal/external stakeholders.
- Conduct research and gather information as needed for executive projects.
- Assist with event planning and coordination for team or company events.
- Anticipate the needs of the executives and proactively address them.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities with meticulous attention to detail.
- Discretion and ability to handle confidential information.
- Experience with calendar management and travel coordination.
- Ability to work independently and as part of a team in a fast-paced environment.
- Proactive problem-solving skills and resourcefulness.
- Professional demeanor and interpersonal skills.
- This position is based on-site in San Jose, California, US .
Apply Now
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6
Executive Administrative Assistant
95101 San Jose, California
$90000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a rapidly growing technology firm, is seeking a highly organized and proactive Executive Administrative Assistant to support their C-suite executives in San Jose, California, US . This role offers a hybrid work arrangement, providing a blend of in-office and remote work flexibility. You will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing confidential correspondence, and organizing high-level meetings and events. The ideal candidate is a master of logistics, possesses exceptional communication skills, and maintains the utmost discretion and professionalism. Key duties include gatekeeping, prioritizing requests, managing expense reports, and conducting research for executive projects. You will act as a liaison between executives and internal/external stakeholders, ensuring smooth communication flow. Proficiency in Microsoft Office Suite, Google Workspace, and experience with project management tools are essential. The ability to anticipate needs, work independently, and thrive in a fast-paced environment is crucial. A keen eye for detail, strong organizational abilities, and a proactive approach to problem-solving are paramount. This role requires exceptional interpersonal skills, the ability to handle sensitive information with confidentiality, and a commitment to providing top-tier support. You will be instrumental in ensuring the efficiency and effectiveness of the executive team. This is an outstanding opportunity for a seasoned administrative professional to contribute to a dynamic organization and make a significant impact. A Bachelor's degree or equivalent experience is preferred. Experience supporting multiple high-level executives simultaneously is a strong asset. You will be a key enabler of executive productivity.
Apply Now
7
Executive Administrative Assistant
95113 San Jose, California
$65000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This on-site position is crucial for ensuring the smooth and efficient operation of the executive office, requiring a dedicated individual who can manage multiple priorities with discretion and professionalism.
The ideal candidate will possess extensive experience in executive support, demonstrating exceptional organizational skills, attention to detail, and a strong command of office management practices. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing correspondence and reports, screening calls, and handling confidential information with utmost discretion. Excellent communication skills, proficiency in standard office software, and the ability to anticipate needs and take initiative are essential.
Key Responsibilities:
Qualifications:
This is a key on-site role supporting executives in San Jose, California, US . If you are a detail-oriented and highly efficient administrative professional looking for a challenging and rewarding position, we encourage you to apply.
The ideal candidate will possess extensive experience in executive support, demonstrating exceptional organizational skills, attention to detail, and a strong command of office management practices. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing correspondence and reports, screening calls, and handling confidential information with utmost discretion. Excellent communication skills, proficiency in standard office software, and the ability to anticipate needs and take initiative are essential.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain physical and digital filing systems, ensuring confidentiality.
- Prepare meeting agendas, take minutes, and track action items.
- Assist with event planning and coordination for executive meetings and off-sites.
- Conduct research and gather information as needed for special projects.
- Process expense reports and manage departmental budgets.
- Serve as a primary point of contact for internal and external stakeholders, representing the executive office professionally.
Qualifications:
- High School Diploma or GED required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other common office software.
- Exceptional organizational and time-management skills, with the ability to multitask effectively.
- Strong written and verbal communication skills.
- Ability to handle confidential information with the utmost discretion and professionalism.
- Proactive, self-motivated, and able to work independently with minimal supervision.
- Experience with travel booking systems and expense reporting software.
- A polished and professional demeanor.
- Ability to adapt to changing priorities and deadlines.
This is a key on-site role supporting executives in San Jose, California, US . If you are a detail-oriented and highly efficient administrative professional looking for a challenging and rewarding position, we encourage you to apply.
Apply Now
8
Executive Administrative Assistant
94040 San Jose, California
$70000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role requires meticulous attention to detail, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling confidential information with discretion. The ideal candidate will have a professional demeanor, strong problem-solving abilities, and a proven track record of supporting executives effectively. Key duties include liaising with internal departments and external stakeholders, organizing corporate events, managing office supplies, and assisting with special projects as assigned. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software is essential. A proactive approach to anticipating needs and identifying solutions is highly valued. This position requires excellent time management skills and the ability to maintain a high level of accuracy. You will be a key point of contact, representing the executive team with professionalism and efficiency. Experience in a similar role supporting C-level executives is strongly preferred.
Responsibilities:
Qualifications:
This position is based in San Jose, California, US and offers a hybrid work schedule.
Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications.
- Organize and manage meetings, including logistics and minute-taking.
- Handle confidential information with utmost discretion.
- Serve as a liaison between executives and internal/external contacts.
- Assist with special projects and event coordination.
- Manage office supplies and vendor relationships.
- Provide general administrative support to the executive team.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- High level of professionalism and discretion.
- Experience with calendar management and travel coordination.
- Proactive problem-solving abilities.
This position is based in San Jose, California, US and offers a hybrid work schedule.
Apply Now
9