103 Administrative Assistants jobs in Castleton

**JOB REQUISITION**
Talent Manager (Administrative & Customer Support)
**LOCATION**
IN INDIANAPOLIS
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi‐call, multi‐decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
IN INDIANAPOLIS

**Job Description**
The Administrative Support Worker Lead is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker Lead will be required to interact with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
High School Diploma or equivalent; some college preferred. 2+ years administrative support experience.
Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word.
Ability to optimally connect with employees.
Ability to work quickly and efficiently.
Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

Our client is seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive executive support in Indianapolis, Indiana, US . This critical role involves managing complex calendars, coordinating travel, preparing reports, and serving as a key point of contact for executives and external stakeholders. The ideal candidate will possess exceptional communication skills, a professional demeanor, and the ability to anticipate needs and manage priorities effectively.

Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate all aspects of executive travel arrangements, including flights, accommodations, ground transportation, and itinerary preparation.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional formatting.
• Screen and prioritize incoming communications, including emails and phone calls, and act as a gatekeeper for executives.
• Organize and manage executive files and records, both physical and digital, ensuring efficient retrieval.
• Prepare agendas for meetings and take minutes, tracking action items and ensuring follow-up.
• Assist with the preparation of financial reports, expense reconciliations, and invoice processing.
• Greet visitors, manage reception areas, and ensure a professional and welcoming environment.
• Conduct research and gather information as requested by executives.
• Anticipate the needs of executives and proactively address potential issues.
• Liaise with internal departments and external contacts on behalf of the executives.
• Manage special projects and assist with event planning as needed.
• Maintain confidentiality and discretion in all matters.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level administrative support, preferably to senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, with a strong command of grammar and proofreading.
• High degree of professionalism, discretion, and ethical conduct.
• Ability to work independently and anticipate needs with minimal supervision.
• Experience in calendar management, travel coordination, and expense reporting.
• Strong problem-solving abilities and resourcefulness.
• A positive attitude and a willingness to adapt to changing priorities.

This is an excellent opportunity for an experienced administrative professional to make a significant impact supporting key leadership. Our client values dedication and meticulous attention to detail.

Our client, a dynamic and growing corporation headquartered in Indianapolis, Indiana, US , is seeking a highly organized, proactive, and exceptionally detail-oriented Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This demanding role requires a polished professional with a proven ability to manage complex schedules, coordinate high-level meetings, and handle confidential information with discretion. You will be the gatekeeper and primary point of contact for the executives you support, managing all aspects of their daily administrative needs. This includes expertly handling calendar management, travel arrangements (domestic and international), expense reporting, and preparing correspondence and presentations. Exceptional communication skills are vital, as you will interact with internal departments, external clients, vendors, and board members. The ability to anticipate needs, multitask efficiently, and maintain composure under pressure is crucial for success in this fast-paced environment. A strong command of office productivity software and a keen eye for detail are non-negotiable. This is a unique opportunity to be an integral part of the executive team and contribute to the smooth operation of a leading organization.

Responsibilities:

• Provide high-level administrative support to Chief Executive Officer (CEO) and other C-suite executives.
• Manage complex and dynamic calendars, scheduling meetings, appointments, and conference calls.
• Coordinate all aspects of executive travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Process expense reports and manage corporate credit card reconciliation.
• Organize and prepare materials for board meetings and other high-level executive functions.
• Maintain confidential files and records with utmost discretion.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle ad-hoc administrative projects as assigned.

Qualifications:

• Associate's or Bachelor's degree preferred.
• Minimum of 7 years of experience providing executive administrative support, preferably to C-suite executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Discretion and a high level of professionalism.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with travel booking and expense management systems.
• Proactive problem-solving skills and attention to detail.

Our client, a Fortune 500 company with a significant presence in **Indianapolis, Indiana, US**, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to members of their C-suite. This role demands exceptional professionalism, discretion, and the ability to manage a wide range of complex administrative tasks with efficiency and accuracy. You will serve as a key point of contact for internal and external stakeholders, manage executive calendars, coordinate domestic and international travel arrangements, and prepare and edit correspondence, reports, and presentations. Responsibilities include screening and prioritizing communications, organizing and maintaining electronic and physical files, processing expense reports, and assisting with meeting logistics, including room booking, catering, and technology setup. You will also be responsible for handling confidential information with the utmost discretion and anticipating the needs of the executives you support. Proactive problem-solving and the ability to anticipate potential issues before they arise are critical. The ideal candidate will possess a Bachelor's degree or equivalent work experience. A minimum of 5 years of progressive experience providing high-level administrative support to senior executives, preferably in a corporate environment, is required. Exceptional organizational, time management, and multitasking skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is a must. Outstanding written and verbal communication skills, coupled with strong interpersonal skills and a polished demeanor, are crucial for success in this demanding role.

Our client, a rapidly expanding professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in **Indianapolis, Indiana, US**. This role is essential for ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, a strong sense of discretion, and the ability to anticipate needs and manage complex schedules. Responsibilities include managing and coordinating complex calendars, scheduling meetings and appointments, arranging travel logistics (flights, accommodations, ground transportation), preparing meeting agendas and materials, taking meeting minutes and tracking action items, screening and prioritizing incoming communications (emails, phone calls), drafting correspondence and reports, conducting research and compiling information as needed, managing expense reports and processing invoices, serving as a liaison between executives and other departments or external contacts, and handling confidential information with the utmost discretion. You will be the right hand to our executives, ensuring their time is managed effectively and their administrative needs are met with precision and professionalism. This position requires a proactive approach, excellent problem-solving skills, and the ability to multitask and prioritize effectively in a fast-paced environment. The successful candidate will possess superior communication and interpersonal skills, a professional demeanor, and a strong work ethic. Proficiency in Microsoft Office Suite and experience with calendar and travel management tools are essential. A commitment to confidentiality and maintaining a high level of accuracy is paramount. This is an excellent opportunity to support key leaders within a dynamic and growing organization.
Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field; equivalent work experience will be considered.
• Minimum of 5 years of experience as an Executive Assistant or in a senior administrative support role, preferably supporting C-suite executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with calendar management, travel arrangements, and expense reporting.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to multitask, prioritize, and work efficiently under pressure.
• Proactive and resourceful problem-solving skills.
• Experience in a professional services or corporate environment is a plus.

Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is critical in ensuring the smooth and efficient operation of the executive office. You will manage complex calendars, coordinate internal and external meetings, arrange travel logistics (flights, accommodation, visas), and prepare agendas and meeting materials. Responsibilities include drafting correspondence, preparing reports and presentations, managing expense reports, and maintaining confidential files and records. You will act as a primary point of contact for internal and external stakeholders, requiring excellent professional demeanor and communication skills. The ability to anticipate needs, prioritize tasks effectively, and manage multiple competing demands in a fast-paced environment is essential. You will also assist with special projects as assigned, requiring strong research and organizational abilities. The ideal candidate possesses exceptional attention to detail, superior organizational skills, and proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook). A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience supporting C-level executives is required. Excellent written and verbal communication skills, discretion, and a high level of professionalism are mandatory. This position is based at our corporate headquarters in Indianapolis, Indiana, US , and requires a dedicated presence to effectively manage executive support functions. You will be an integral part of the executive team, contributing to the overall success of the organization through dedicated and efficient administrative support.

Our client, a prestigious financial services firm, is seeking an exceptionally organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial for ensuring the smooth and efficient operation of executive functions. The position offers a hybrid work arrangement, combining remote flexibility with essential in-office presence. The ideal candidate will be a master of multitasking, possess impeccable attention to detail, and have a strong sense of discretion and professionalism. Responsibilities include managing complex calendars, scheduling meetings and appointments across multiple time zones, and coordinating travel arrangements (flights, accommodations, visas). You will be responsible for preparing reports, presentations, and correspondence, often requiring research and data compilation. Screening and prioritizing communications, acting as a gatekeeper, and liaising with internal departments and external stakeholders on behalf of executives will be key duties. Expense reporting, invoice processing, and maintaining organized digital and physical filing systems are also integral to the role. Anticipating needs, problem-solving proactively, and maintaining a high level of confidentiality are paramount. The ability to adapt to changing priorities and work effectively under pressure is essential. A polished demeanor, excellent communication skills (both written and verbal), and proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) are required. Experience supporting C-level executives in a fast-paced corporate environment is highly preferred. This is an excellent opportunity to work closely with influential leaders and gain exposure to high-level business operations within a reputable organization located in **Indianapolis, Indiana, US**.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Indianapolis, Indiana, US . This role is crucial for ensuring the smooth and efficient operation of executive functions. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare reports and presentations, and handle confidential information with discretion. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and collaboration tools are essential. You should be adept at anticipating needs, problem-solving, and prioritizing tasks effectively in a fast-paced environment. This position requires a professional demeanor and the ability to interact confidently with internal and external stakeholders at all levels. Responsibilities include screening and directing incoming communications, preparing meeting agendas, taking minutes, and following up on action items. A strong understanding of business etiquette and office management practices is required. This is an on-site role, offering an excellent opportunity to be an integral part of a dynamic corporate environment.