40 Administrative Assistants jobs in Castleton

At CVS Health, we're building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care.
As the nation's leading health solutions company, we reach millions of Americans through our local presence, digital channels and more than 300,000 purpose-driven colleagues - caring for people where, when and how they choose in a way that is uniquely more connected, more convenient and more compassionate. And we do it all with heart, each and every day.
**Position Summary**
+ Fully remote; The schedule is Monday-Friday 9:00am-5:30pm EST.
+ Facilitates key administrative support and consultation for the EAP On-Site Counseling Program, ensuring customer satisfaction and successful utilization of the EAP On-Site product, services, and solutions.
+ Manages research, collection, analysis, and compilation of data and information for various EAP On-Site reports. Prepares complex and comprehensive records and reports.
+ Provides timely and effective support to EAP On-Site Program management and customers, escalating more complex concerns or issues to leaders for review and swift resolution.
+ Builds and maintains strong relationships with customers, serving as their primary point of contact for administrative support by understanding customer needs, objectives, and challenges to provide tailored support and consultation.
+ Helps optimize utilization of company products, including EAP On-Site services, and solutions to achieve customers' specific mental wellbeing needs and requirements.
+ Identifies opportunities for upselling or cross-selling additional products or services based on customer needs and expectations.
+ Handles complex customer needs and administrative office coordination assuring smooth, timely, and efficient office operations.
+ Assists with consulting-related reporting needs, including performance and utilization metrics to measure program progress against organizational targets and objectives.
+ Investigates and resolves complex customer problems, collaborating with internal teams to ensure customer satisfaction.
+ Provides guidance, support, and mentorship to junior client service support consultants by assisting with training initiatives, knowledge sharing, and performance evaluations to develop and enhance the skills and competencies of the team.
+ Handles files, reports, and records, and manages department record retention.
+ Ensures efficient workflow and office operations of the department by following established policies and procedures.
**Required Qualifications**
+ 2-3 years of Administrative and Customer Support work experience in healthcare and/or behavioral health field.
+ Advanced proficiency with technology including Microsoft Office Applications.
**Preferred Qualifications**
+ Bachelor's Degree.
+ Certified Billing and Coding Specialist (CBCS).
+ Strong organizational and communication skills.
+ Must be detail-oriented with the ability to manage multiple tasks effectively.
+ Adept at problem solving and decision making skills.
**Education**
+ Associate's Degree or equivalent work experience.
**Anticipated Weekly Hours**
40
**Time Type**
Full time
**Pay Range**
The typical pay range for this role is:
$18.50 - $42.35
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
**Great benefits for great people**
We take pride in our comprehensive and competitive mix of pay and benefits - investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:
+ **Affordable medical plan options,** a **401(k) plan** (including matching company contributions), and an **employee stock purchase plan** .
+ **No-cost programs for all colleagues** including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.
+ **Benefit solutions that address the different needs and preferences of our colleagues** including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.
For more information, visit anticipate the application window for this opening will close on: 08/22/2025
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.
We are an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Our client is looking for a proactive and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Indianapolis, Indiana, US . This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be the primary point of contact for internal and external communications, manage complex calendars, arrange travel, and prepare reports and presentations. The ideal candidate is a master of efficiency, anticipates needs, and possesses a polished professional demeanor. This position offers the opportunity to work closely with executives, gaining valuable insights into strategic decision-making and company operations. You will be responsible for coordinating meetings, including logistics, agenda preparation, and minute-taking. Furthermore, you will manage correspondence, filter inquiries, and ensure smooth communication flow. A key responsibility will involve managing executive travel arrangements, including flights, accommodations, and detailed itineraries.
Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings and appointments with accuracy and foresight.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Arrange and coordinate domestic and international travel, including flights, accommodations, and ground transportation.
• Screen and prioritize incoming calls and emails, responding to routine inquiries or escalating them as needed.
• Organize and manage corporate events, meetings, and conferences, ensuring all logistical details are covered.
• Conduct research and compile data for reports and special projects as requested.
• Maintain confidential files and records with the utmost discretion.
• Act as a liaison between executives and internal/external stakeholders.
• Process expense reports and manage budgets for executive support.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field preferred.
• Minimum of 3 years of experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• High level of discretion and ability to handle confidential information.
• Proactive approach to problem-solving and task management.
• Ability to multitask and prioritize effectively in a dynamic environment.

Description
We're seeking a detail-oriented Administrative Assistant to support daily documentation tasks and assist in transitioning to a new ERP system, NetSuite. This role is ideal for someone with strong organizational skills, intermediate computer proficiency, and a proactive mindset.
Review and verify paperwork against internal logs
Enter data into SharePoint accurately
Scan and save documents into designated folders
Support the transition from the current system to NetSuite ERP
Learn NetSuite and help create training materials for internal use
Analyze how the current and new systems interact to identify and reduce redundancy
Collaborate with existing office staff to improve documentation workflows
Minimum hours a week will be 25. They could work upwards of 40 hours a week if the person wants the hours and the workload is there.
Skills
Administrative support, Microsoft office, scanning
Additional Skills & Qualifications
Must Have:
Strong administrative skills and attention to detail
Intermediate computer skills (SharePoint, Excel - basic data entry, no formulas)
Ability to learn new software and document processes clearly
Comfortable working independently and with a team
Pay and Benefits
The pay range for this position is $20.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Indianapolis,IN.
Application Deadline
This position is anticipated to close on Aug 14, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

**Details**
+ **Department:** Primary Care Center
+ **Schedule:** Monday - Friday 8am - 4:30pm, Flexibility required
+ **Facility:** Joshua Max Primary Care Center
+ **Location:** Indianapolis, IN
**_This role is a leadership administrative assistant and project coordinator for a myriad of regular tasks and special projects._**
Working at the Primary Care Center, you become a part of something very special. It is extremely rewarding to care for all persons - rich, poor, vulnerable, immigrant, refugee, coworker. In this work, you will be joining others with a similar mission and vision. Enjoy a balance of work and life with no nights and no weekends, set and reasonable work days.
**Benefits**
Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community
_Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer._
**Responsibilities**
Provide administrative support for assigned area(s) or program.
Responsibilities:
+ Prepare and distribute correspondence, forms, reports, presentation materials and other written communications as required.
+ Schedule and support preparation for meetings, conferences, programs and/or special events.
+ May compile and enter information from a variety of sources into computer database(s), verify data, identify issues and research or correct as appropriate.
+ Receive and screen visitors and telephone calls, and handle general inquiries.
+ Establishe and maintain filing systems. Order and stock supplies.
**Requirements**
Education:
+ High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
**Additional Preferences**
No additional preferences.
**Why Join Our Team**
Ascension St. Vincent in Indiana has been providing rewarding careers in healthcare for over 148 years. With 24 hospitals throughout the greater Indianapolis and Evansville areas, Ascension St. Vincent offers careers in a wide range of services including acute and long-term care, bariatrics, cancer care, cardiovascular services, emergency services, neuroscience, orthopedics, pediatric services, primary and urgent care, women's health services and more.
Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.
Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.
**Equal Employment Opportunity Employer**
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.
For further information, view the EEO Know Your Rights (English) ( poster or EEO Know Your Rights (Spanish) ( poster.
As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.
Pay Non-Discrimination Notice ( note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.
**E-Verify Statement**
This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.
E-Verify (

Description We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This long-term contract position offers an opportunity to support career exploration and self-discovery initiatives while utilizing your organizational and data management skills. The ideal candidate will be proactive, independent, and committed to delivering excellent customer service.
Responsibilities:
- Perform accurate data entry tasks and maintain organized records.
- Utilize Microsoft Excel to analyze and manage data effectively.
- Collaborate on email marketing campaigns using tools like Mailchimp.
- Provide exceptional customer service by addressing inquiries and resolving issues promptly.
- Work independently to complete assigned tasks and meet deadlines.
- Ensure all communications are clear, precise, and aligned with organizational standards.
- Assist with data analytics to support decision-making processes.
- Maintain attention to detail in all aspects of administrative work.
- Contribute to the continuous improvement of processes and workflows. Requirements - Proficiency in data entry with a high level of accuracy.
- Strong skills in Microsoft Excel, including data analysis and management.
- Experience with Mailchimp or similar email marketing platforms.
- Knowledge of data analytics and its application in administrative tasks.
- Proven ability to work autonomously and manage time effectively.
- Excellent communication skills, both written and verbal.
- Keen attention to detail and commitment to quality.
- Prior experience in customer service or administrative roles. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Position Summary:
We are seeking a motivated and detail-oriented Service Administrative Assistant to join our team. The ideal candidate will play a vital role in supporting administrative operations by managing job tracking, coordinating purchase orders, and maintaining organized records. They will also assist with dispatching, payroll preparation, invoice processing, and various administrative tasks to ensure efficiency and accuracy across service workflows.
Key Responsibilities:
Job Tracking and Document Management
+ Track hours for jobs, create check sheets, e-file them, and maintain stocked copies.
+ File and organize incoming paperwork to ensure accessibility and consistency.
Purchase Order and Vendor Coordination:
+ Pull specific purchase orders as needed for operations and technicians.
+ Call vendors to request invoice copies and research purchase orders (POs).
Invoice Processing:
+ Process incoming invoices from technicians and accounting.
Administrative Assistance:
+ Backup dispatching and payroll processes as needed.
+ Prep materials and labor transfers.
+ Process approved vacation requests.
+ Customer and Technician Support:
+ Send warranty letters to customers.
+ Pull purchase orders for technicians and create work orders.
+ Order parts for technicians on spot numbers.
Logistics and Document Handling:
+ Check mailboxes, manage packing slips, and e-file them for tracking.
+ Send out gas receipts for technicians.
+ Enter new equipment data into company software (e.g., AS400).
+ Track warehouse refrigerant disbursements via spreadsheets and AS400.
Requirements
Qualifications:
+ Strong organizational and time management skills.
+ Proficiency in Excel and database management software (e.g., AS400).
+ Excellent attention to detail and ability to follow established systems for recordkeeping.
+ Communication skills to work with vendors, technicians, and accounting teams efficiently.
+ Experience with administrative payroll preparation or dispatching tasks is a plus.
+ Ability to multitask and prioritize workload effectively under deadlines.
Preferred Skills and Certifications:
+ Experience with Microsoft 365.
+ Familiarity with inventory/warehouse management procedures.
+ Certifications such as Certified Administrative Professional (CAP) are a plus.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are seeking a highly detail-oriented Administrative Assistant to join our team in Carmel, Indiana. This Contract-to-Permanent role provides an exciting opportunity to support a fast-paced manufacturing environment by overseeing essential administrative tasks and ensuring seamless office operations. The ideal candidate will be proactive, solution-driven, and able to multitask effectively in a dynamic setting. This position is on-site and Monday- Friday 8:00am-5:00pm.
Responsibilities:
+ Welcome visitors and provide professional assistance, ensuring a positive and customer-centric experience.
+ Assist with vendor selection processes, ensuring compliance with internal policies and requirements.
+ Review and manage contract agreements, ensuring they align with company goals, legal standards, and overseeing renewals or adjustments as necessary.
+ Oversee the processing of incoming and outgoing mail, packages, and deliveries, ensuring accurate documentation and invoice handling.
+ Coordinate and fulfill sample requests based on customer orders, ensuring correct selection.
+ Track and manage office supplies, placing orders when necessary to maintain consistent availability and prevent shortages.
+ Monitor office equipment performance and arrange for timely repairs or maintenance as required.
+ Regularly assess the building and facility conditions, including lighting, plumbing, and cleanliness, coordinating necessary maintenance or repairs.
+ Maintain an organized, clean, and efficient office environment to foster productivity and collaboration.
+ Develop and nurture relationships with external vendors, negotiating contracts, reviewing terms, and managing service agreements to ensure optimal service quality and cost control.
+ Provide administrative assistance on various team projects and tasks, contributing to the achievement of departmental and organizational goals.
Requirements - At least 2 years of proven experience in an administrative or office management role.
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Strong verbal and written communication abilities.
- Exceptional organizational skills and the ability to prioritize tasks effectively.
- A positive and success-driven attitude with a commitment to excellent customer service.
- Willingness to take on new responsibilities and adapt to changing needs.
- Ability to multitask and maintain a high level of attention to detail in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work!
Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**JOB RESPONSIBILITIES**
+ Schedules meetings
+ Makes travel arrangements
+ Plans events
+ Completes management expense reports
+ Responds to inquiries in writing and or verbally
+ Pulls monthly reports
+ Enters contract details into information system and maintains other related documents
+ Orders and checks memorial to ensure accuracy
+ Processes annual funeral home and cemetery license renewals
+ Codes and scans invoices
+ Processes accounts payable and other accounting support transactions
+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
+ Schedules call-in appointments for Sales
+ Files and maintains customer information
+ Maintains office and facility supplies as well as fax machines, copiers and network printers
+ Prepares daily schedules
+ Administers HR processes including new hire paperwork, background checks and bonus processing
+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
+ Trains others on policies, procedures and new company initiatives
+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
**Experience**
+ 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
+ Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
+ Ability to handle confidential and sensitive information with discretion
+ Effective communication skills, both orally and in writing
+ High level of compassion and integrity
+ Ability to follow instructions and work with minimal supervision
Postal Code: 46208
Category (Portal Searching): Administration and Clerical
Job Location: US-IN - Indianapolis
Job Profile ID: F00200
Time Type: Full time
Location Name: Crown Hill Funeral Home & Cemetery and MGMT

Hourly Wage: **$23.95 - $8.45 per/hour**
*The actual hourly rate will equal or exceed the required minimum wage applicable to the job location.
Additional compensation includes annual or quarterly performance incentives.
Additional compensation in the form of premiums may be paid in amounts ranging from 0.35 per hour to 3.00 per hour in specific circumstances. Premiums may be based on schedule, facility, season, or specific work performed. Multiple premiums may apply if applicable criteria are met.
Employment Type: **Full-Time**
Available shifts: **Weekday - 1st**
Location
**Supply Chain Fulfillment #7520**
9360 ALLPOINTS PKWY, PLAINFIELD, IN, 46168, US
Job Overview
Career opportunities in Administration and Clerical roles include Service Shop and Maintenance Clerk, Quality Assurance, System Operator. Administration roles such as Human Resource Clerk and Office Assistant.
Benefits & perks
At Walmart, we offer competitive pay as well as performance-based incentive awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life insurance. Paid time off benefits include parental leave, family care leave, bereavement, jury duty, and voting. Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more.
You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable. For information about PTO, see Smart Guide page ( Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart.com.
Walmart is committed to maintaining a drug-free workplace and has a no tolerance policy regarding the use of illegal drugs and alcohol on the job. This policy applies to all employees and aims to create a safe and productive work environment.
Walmart, Inc. is an Equal Opportunity Employer- By Choice. We believe we are best equipped to help our associates, customers, and the communities we serve live better when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people.