151 Administrative Assistants jobs in Chicago

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.
**Working at Abbott**
At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You'll also have access to:
+ Career development with an international company where you can grow the career you dream of.
+ Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
+ An excellent retirement savings plan with a high employer contribution
+ Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree.
+ A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
+ A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.
**The Opportunity**
This position works out in our Abbott Park IL facility.
**What You'll Work On**
**Primary Function:**
Provides advanced administrative support to the Divisional Vice President Compliance and Quality Operations. May provide back up support to higher-level management as needed.
**Core Job Responsibilities:**
+ Responsible for implementing and maintaining the effectiveness of the quality system.
+ Responsibilities include all administrative functions of the department: answering phones; calendar management; scheduling travel; managing correspondence and scheduling couriers; processing expense reports; meeting/event planning; creating or modifying business documents; preparing presentations from source materials; handling teleconference and mobile phones set up and acting as a liaison for remote access issues.
+ May include some support for tracking budget expenditures.
+ Coordinates and maintains departmental files; as assigned; in compliance with corporate and government regulations.
+ Follows purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Orders business cards and stationery.
+ Uses intermediate to advanced software skills to perform work assigned. Uses and understands Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site (CTE) and employee performance management systems (as applicable).
+ Coordinates new employee office and working tools set-ups and onboarding.
+ May train/coordinate work for new administrative assistants.
+ Uses intermediate to advanced software skills: SAP
**Position Accountability & Scope:**
+ Consistently interacts with high-level executives.
+ Intermediate to advanced knowledge and understanding of business processes and requirements.
+ Frequently handles confidential or business-sensitive information.
+ Maintains and manages calendars; including meeting and travel scheduling and domestic and international travel arrangements and expense reporting.
+ Proactively identifies and resolves scheduling conflicts.
+ Primary point of contact for manager's schedule.
**Required Qualifications**
+ **Education** : High School diploma or equivalent.
+ **Experience: 5** + years previous administrative experience supporting executive level positions.
+ Operates with general instruction and some supervision.
+ Highly organized & proactive.
+ Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Outlook, Travel booking sites (CTE knowledge preferred).
**Preferred Qualification**
+ College degree is preferred.
**Apply Now**
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at on Facebook at and on Twitter @AbbottNews.
The base pay for this position is $22.05 - $44.15 per hour. In specific locations, the pay range may vary from the range posted.
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call or email

**Administrative Support Level I**
**Category:** Administration
**Main location:** United States, Illinois, Chicago
**Position ID:** J
**Employment Type:** Full Time
**Position Description:**
At the direction of the Agency and/or Center Director, perform a variety of administrative and secretarial functions for the DOS/PPT Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence and faxes.
Due to the nature of the government contract requirements and/or clearance requirements, U.S. Citizenship is required.
**Your future duties and responsibilities:**
Under the guidance of the onsite Government management team, the Administrative Assistant shall perform a variety of administrative and secretarial functions for the Director or Assistant Directors. The Administrative Assistant Level I is responsible for coordinating the large volume of information coming into the office to insure formats and deadlines are being met (i.e. schedules, memoranda, briefing papers, taskers, etc.).
The Administrative Assistant maintains confidential information (employee lists, management contact info, etc.) and at a minimum, shall perform the following functions:
- Answer incoming calls (external and internal to the office in a highly professional manner and forward calls, take messages or resolve calls as warranted on an individual basis.
- Organize, type, collate and file sensitive material.
- Maintain Agency/Center and Director Calendar of upcoming events, guest log, appointments, and other activities.
- Review incoming documents and take appropriate action/distribution.
- Track and monitor the status of memoranda, correspondence and taskers.
- Inform Agency/Center personnel of overdue items, upcoming deadlines, and format and Department procedures for processing documentation.
- Assist with travel arrangements using online Travel Manager System.
- Prepare briefing materials and compile reports.
- Prepare written communications using a variety of office software, specifically: MS Word, MS Power Point, MS Publisher, MS Excel, and SharePoint.
- Provide support to other projects or tasks as required.
- Receive deliveries and arrange for pick-up of outgoing shipments.
- Be responsible for stocking the photocopy and facsimile machines and supplies as well as maintaining their operational status and taking the requested readings.
- Receive and sort incoming /outgoing administrative mail.
- Maintain constant awareness of all aspects of internal security including adherence to the restricted area policies, logging off computer terminals when not in use and securing work at the end of the business day.
- Admit and welcome visitors into facility and maintains visitor login files.
- Process employees for DS badges through the MDIS/DOS enrollment system, PIN resets and unlock badges.
- Liaise with building management to report and resolve maintenance issues.
- Operate office equipment, including but not limited to: document scanners, telephones, intercoms, A-phones, label printers, and cameras.
- Assist with ordering, tracking, receiving, inventorying office supplies through various methods (GSA, CA internal, etc.)
**Required qualifications to be successful in this role:**
Required qualifications to be successful in this role
- Types 50 words per minute (WPM) with no errors
- Ability to adapt to changes in procedures and assignments.
- Ability to establish working relationships at all organizational levels.
- Strong organizational skills, time management, and attention to detail.
- Can simultaneously manage and maintain multiple MS Outlook calendars for personnel, leave, training and/or conference rooms.
- Excellent written and oral communication skills to draft memoranda and reports.
- Demonstrated capability to analyze facts, evaluate information, and draw conclusions.
- Ability to interpret and apply regulatory material, such as federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)
- HS Diploma (2 year college degree preferred), and;
- Three (3) years of experience utilizing a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook, including;
- Two (2) years of experience as an Administrative Assistant in an office environment, including;
- One (1) year of experience supporting at an executive level, including;
- Demonstrated experience with document management, preferably for a legal department of other office, and;
- Demonstrated ability to prioritize and organize simultaneous work flow duties.
Due to the nature of the government contracts this position requires US Citizenship.
As a Federal Contractor, all members of CGI Federal, regardless of role or work location are required to be fully vaccinated, with the exception of those with approved medical or religious accommodations.
Hourly Rate: $ $23.29/hour
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level; experience and training; and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
At CGI Federal we call our professionals "members" to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal's benefits include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
401(k) Plan and Profit Participation for eligible members
Additional benefits determined by your Service Contract Act:
- Paid Time Off (PTO)
- Paid Federal Holidays
- Health & Welfare Benefits
#CGIFederalJob
#productioncareers
#PassportUS
#IAF
**Skills:**
+ Customer Service & Support
+ Data Entry
+ Detail-oriented
**What you can expect from us:**
**Together, as owners, let's turn meaningful insights into action.**
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because.
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. **Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.**
We make it easy to translate military experience and skills! Clickhere ( to be directed to our site that is dedicated to veterans and transitioning service members.
All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.

ABOUT

Partner offers full-service engineering, environmental, and energy consulting and design services throughout the Americas, Europe, and around the globe. As a leading firm in the CRE industry, we have 1400+ employees in more than 40 offices. We want to be the best home for talented professionals in our field! We know that if we hire the best and the brightest, the clients will come, and we will continue to build our company. Our internally focused mission has led to Partner being recognized on ENR's Top 500 Design Firms List, LABJ's 100 Fastest Growing List, Inc. 5000's Fastest-Growing Private Companies in America, and Zweig's Best Firms to Work For. Our entrepreneurial environment is one where each person can have an impact. Join our team of talented people!

Learn more about Partner Engineering and Science, Inc. at

SUMMARY

Partner is seeking a full-time Construction Support Specialist. Our Construction Support Specialists are placed on a Team to provide administrative and project support to a group of Relationship Managers, Directors, and Project Managers. Daily tasks include, but are not limited to the following:

ESSENTIAL DUTIES & TASKS:

• Data entry into firm database
• Compile Draft or Final reports (checking for consistency with addresses, project numbers, dates etc.) and deliver based on client requirements/instructions.
• Act as the primary point of contact with administrative issues and communication between the project Team
• Work with our Partner Associates and provide them with the appropriate engagement letters, report templates, and documentation, as needed
• Maintain project files on the company server and FTP site.
• Ability to work OT (including weekends), if needed
• Ability to handle heavy communication via email and phone.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong attention to detail and organizational skills a must
• Previous construction office/financial experience is a plus
• Excellent time management skills with the ability to multi-task and prioritize multiple requests
• Excellent communication skills both written and verbal
• Ability to work independently and within a team environment
• Proficient in Word, Excel, and Adobe Acrobat
• Experience with construction accounting and construction documents is a plus

QUALIFICATIONS

• High School Diploma or equivalent. Higher education is a plus.
• Minimum 2 years of experience in an office environment

PHYSICAL REQUIREMENTS

• Must be able to read, write, speak & comprehend English
• Must be able to communicate clearly in person and over the telephone
• Visual acuity adequate to perform job duties, including reading information from printed sources and computer screen
• Must be able to perform fieldwork and have a valid driver's license.
• Requires frequent bending, reaching, and standing, walking, sitting, pushing, and pulling exerted regularly throughout the work shift.

COMPENSATION

Positions pays an hourly rate of $19/hr. - $24/hr. (based on education, licensing, location, and professional experience)

The pay scale for this role considers a wide range of factors when making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, and other business and organizational needs. Please note, the disclosed pay scale estimate has not been adjusted for the applicable geographic location where the position may be filled.

You may also be eligible to participate in a discretionary incentive bonus program which is dependent on various factors, including, but not limited to individual and organizational performance.

BENEFITS

Competitive benefits package including health insurance, dental insurance, vision insurance, vacation and sick time, and a 401(k) plan with a company match.

Equal Employment Opportunity

It is Partner Engineering and Science, Inc's (The Company) policy is to provide equal employment opportunity for all applicants and employees. The company maintains a work environment that is free of harassment, discrimination, or retaliation based on an individual's race (including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender (including gender identity and gender expression), age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), reproductive health decision making, domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws.

We will consider qualified applicants who have criminal histories in a manner consistent with the law.

California Consumer Privacy Act

We collect personal information from you in connection with your application for employment with Partner Engineering and Science, Inc. For details on what personal information we collect and the purposes for which we collect it, please visit:



Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Case Administrator (Legal Services/Administrative Support)

Location: Chicago, IL, United States

Date Posted:Aug 29, 2025

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

If you are unable to complete your application, you may request a disability accommodation and submit your information through an alternative method by contacting the Human Resources Department via email- (email protected) .

Description

Case Administrator

Overview

You will work with a dedicated group of professionals and will be responsible for providing administrative support on arbitration and mediation cases in accordance with the rules and procedures of the AAA and applicable law. This is an exciting opportunity for an individual seeking a legal career who prides themselves on professionalism, client service, communications abilities, and problem-solving skills.

This position's starting annual salary range is based upon location, with quarterly incentive opportunities.

• San Antonio, TX | Charlotte, NC | Miami, FL - $48,000 - $1,000

• Atlanta, GA | Dallas, TX | Fresno, CA - 51,000 - 54,000

• Johnston, RI | Houston, TX | Minneapolis, MN - 51,000 - 55,000

• New York, NY | San Francisco, CA - 60,000 - 63,000

• Chicago, IL | Voorhees, NJ | San Diego, CA - 54,000 - 57,500

• Boston, MA | Piscataway, NJ - 56,000 - 59,000

The American Arbitration Association (AAA) is the leading provider of arbitration and mediation dispute resolution services, and has consistently been named one of the 50 best non-profits to work for by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. We offer a competitive compensation package, including incentives. Eligible employees also participate in a comprehensive benefits program that includes medical, dental, orthodontia, vision coverage, student loan repayment, 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid-time-off benefits.

RESPONSIBILITIES:

• Assists in administering arbitration and mediation cases; communicates regularly with parties, party representatives, and arbitrators and mediators by telephone, email, video conferencing, and letter; performs scheduling and other administrative tasks.

• Understands and applies respective rules and procedures for administering arbitration and mediation cases, including fee and billing policies; interprets and determines their appropriate application to assigned cases.

• Maintains and updates case files, records, and documents in the online case management system (PRISM).

• Ensures confidentiality of case information and case records; adheres to the AAA's information security and data privacy policies, procedures, and practices.

• Assists in coordinating, initiating, and administering conference calls and video conferences.

• Applies correct case fee schedules; accurately calculates and allocates billings/cancellations based on fee schedules and contractual agreements; explains fee calculations and billing processes to customers.

• Prepares and sends electronic and written communications to parties, party attorneys, and arbitrators and mediators.

• Proactively identifies case management issues and informs management; takes appropriate action to resolve them as appropriate.

• Responds to inquiries from clients, client representatives, and panelists in a timely and courteous manner; assists managers with informing and educating clients and client representatives on ADR processes.

• Provides feedback to management regarding interaction with arbitrators and mediators.

• Demonstrates regular, reliable, and predictable job attendance.

• Attends on-site and in-person meetings and training sessions.

EDUCATION AND EXPERIENCE

Associate's degree in business or related discipline; three years of relevant work experience (e.g. customer service, case administration, legal environment); or an equivalent combination of education and work experience.

KNOWLEDGE, SKILLS, & ABILITIES

• Proficiency in reading and interpreting various documents, including legal files, business correspondence, and procedure manuals.

• Demonstrates strong written communication skills for reports and correspondence.

• Communicates effectively verbally, both in person and via telephone, with diverse stakeholders such as customers, attorneys, arbitrators, mediators, and colleagues.

• Intermediate proficiency with Microsoft Outlook, Word and web-based case management systems.

• Intermediate proficiency in Microsoft Excel, including functions such as pivot tables, formulas, and data analysis tools to maintain, interpret and present complex data effectively.

• Experienced in data management, with the ability to organize and maintain large datasets, ensuring accuracy and efficiency in reporting and decision-making processes.

• Ability to maintain composure and professionalism when dealing with challenging situations or difficult individuals.

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

Description
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
+ Process incoming and outgoing vendor documentation utilizing S&L and client documentation software and tracking systems.
+ Process S&L design deliverables to client keeping with project schedules and utilizing documentation systems.
+ Work with project partner documentation control staff
+ Coordinate lunches for internal and external meetings
+ Edit, review and assemble specifications and other project related documents in accordance to Sargent & Lundy's and/or client requirements
+ Gather the appropriate information to generate weekly reports for the projects you have been assigned
+ Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
+ Attending weekly project meetings
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
+ This position requires a high school diploma (or equivalent).
+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
+ Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
+ Some college level education in fields such as English, Writing or Journalism.
+ Experience working in the Engineering and/or power industry field.
+ Hold a Notary License
Award-Winning Benefits
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & Wellness Financial Benefits Work-Life Balance
+ Health Plans: Medical, Dental, Vision
+ Life & Accident Insurance
+ Disability Coverage
+ Employee Assistance Program (EAP)
+ Back-Up Daycare
+ FSA & HSA
+ 401(k)
+ Pre-Tax Commuter Account
+ Merit Scholarship Program
+ Employee Discount Program
+ Corporate Charitable Giving Program
+ Tuition Assistance
+ First Professional Licensure Bonus
+ Employee Referral Bonus
+ Paid Annual Personal/Sick Time (PST)
+ Paid Vacation
+ Paid Holidays
+ Paid Parental Leave
+ Paid Bereavement Leave
+ Flexible Work Arrangements
Compensation Range
$37,850.00 - $55,770.00
Transparency Statement
Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.
Awards & Recognition
Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
CityChicago
StateIL
CountryUnited States
Area of InterestAdministrative
TypeFull Time - Regular
Job ID
Business GroupChief Operations Officer Group
DepartmentEnergy & Industrial Support

Description
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
+ Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
+ Clerical support including mailing, scanning, faxing and copying to management
+ Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
+ Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
+ Gather the appropriate information to generate reports for the projects you have been assigned
+ Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
+ Coordinate office space needs
+ Assist with time entry and prepare expense reports for approval
+ Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
+ Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
+ This position requires a high school diploma (or equivalent).
+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
+ Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
+ Some college level education in fields such as English, Writing or Journalism.
+ Experience working in the Engineering and/or power industry field.
+ Hold a Notary License
Award-Winning Benefits
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & Wellness Financial Benefits Work-Life Balance
+ Health Plans: Medical, Dental, Vision
+ Life & Accident Insurance
+ Disability Coverage
+ Employee Assistance Program (EAP)
+ Back-Up Daycare
+ FSA & HSA
+ 401(k)
+ Pre-Tax Commuter Account
+ Merit Scholarship Program
+ Employee Discount Program
+ Corporate Charitable Giving Program
+ Tuition Assistance
+ First Professional Licensure Bonus
+ Employee Referral Bonus
+ Paid Annual Personal/Sick Time (PST)
+ Paid Vacation
+ Paid Holidays
+ Paid Parental Leave
+ Paid Bereavement Leave
+ Flexible Work Arrangements
Compensation Range
$46,080.00 - $69,550.00
Transparency Statement
Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.
Awards & Recognition
Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
CityChicago
StateIL
CountryUnited States
Area of InterestAdministrative
TypeFull Time - Regular
Job ID
Business GroupChief Operations Officer Group
DepartmentEnergy & Industrial Support

Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This fully remote position is ideal for a detail-oriented professional who excels at managing schedules, coordinating communications, and handling a wide range of administrative tasks with efficiency and discretion. You will be an integral part of the executive team, ensuring smooth daily operations and facilitating effective communication across the organization. The successful candidate must be a self-starter, possess excellent time management skills, and be adept at using virtual collaboration tools. This role requires a strong commitment to professionalism and confidentiality in a remote work setting.

Responsibilities:

• Manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
• Prepare correspondence, reports, presentations, and other documents.
• Conduct research and compile information for various projects and initiatives.
• Organize and maintain electronic and physical filing systems.
• Coordinate virtual meetings, ensuring all participants have necessary information and access.
• Assist with expense reporting and budget tracking for executives.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Handle confidential information with the utmost discretion.
• Anticipate needs and proactively address potential issues to ensure executive efficiency.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience in an administrative support role, preferably supporting senior-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask, prioritize effectively, and meet deadlines in a remote environment.
• High level of professionalism, discretion, and attention to detail.
• Self-motivated with the ability to work independently and as part of a remote team.
• Reliable internet connection and a dedicated home office setup.

This is a remote, full-time opportunity offering a competitive salary and benefits. If you are an experienced administrative professional looking for a challenging and rewarding remote role, we encourage you to apply.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This hybrid role, based in **Chicago, Illinois**, offers the opportunity to work both remotely and in the office, supporting a dynamic leadership team. You will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing meeting materials, and handling confidential information with the utmost discretion. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, superior communication abilities, and a professional demeanor. Experience supporting multiple senior-level executives simultaneously is highly valued.

Key Responsibilities:

• Manage and maintain complex calendars for C-suite executives, including scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, ensuring efficiency and cost-effectiveness.
• Prepare agendas, presentations, and other meeting materials; attend meetings to take minutes and track action items.
• Screen and prioritize incoming communications, including emails and phone calls, responding or redirecting as appropriate.
• Handle confidential and sensitive information with the highest degree of discretion and professionalism.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Assist with expense report preparation and submission.
• Manage office supplies and coordinate with vendors as needed.
• Undertake special projects and research assignments as requested by executives.
• Contribute to a positive and productive work environment, embodying the company's values.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience.
• Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives in a corporate environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and sound judgment.
• Experience managing travel arrangements and complex scheduling.
• Ability to adapt to changing priorities and work effectively in a hybrid setting.
• Proactive and resourceful with a strong problem-solving attitude.

This is an excellent opportunity to be an integral part of our executive leadership team in **Chicago, Illinois**. Join us and provide essential support that drives our company's success.