32 Administrative Assistants jobs in Clermont

Our client is seeking a polished and highly organized Executive Administrative Assistant to provide comprehensive support to senior leadership in **Orlando, Florida, US**. This pivotal role demands exceptional discretion, proactive problem-solving, and the ability to manage complex calendars and logistics with precision. The successful candidate will be instrumental in ensuring the smooth and efficient operation of the executive office, acting as a primary point of contact for internal and external stakeholders. You will be responsible for managing travel arrangements, coordinating meetings and events, preparing reports and presentations, and handling sensitive correspondence. A strong command of office productivity software and outstanding communication skills are essential for success in this position.

Key responsibilities include:

• Managing complex calendars, scheduling meetings, and coordinating travel arrangements (flights, hotels, ground transportation) for executives.
• Preparing meeting agendas, taking minutes, and tracking action items.
• Composing, proofreading, and editing correspondence, reports, and presentations with a high degree of accuracy.
• Managing incoming and outgoing mail and prioritizing urgent communications.
• Coordinating internal and external meetings, including venue booking, catering, and AV setup.
• Maintaining and organizing physical and digital filing systems with utmost confidentiality.
• Assisting with budget tracking and expense report processing.
• Acting as a liaison between executives and other departments, clients, and partners.
• Handling special projects and ad-hoc administrative tasks as assigned.
• Providing a professional and welcoming first point of contact for visitors and callers.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 5 years of progressive experience supporting C-level executives or senior management.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities, with the capacity to multitask and prioritize effectively.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Experience with travel booking and expense management systems.
• Proactive attitude and a keen eye for detail.
• Ability to work independently and as part of a team.

This is an excellent opportunity for a dedicated administrative professional to contribute to a leading organization in **Orlando, Florida, US**.

Our client, a rapidly growing professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team in **Orlando, Florida, US**. This is a critical role that requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be adept at handling confidential information with discretion and possess a polished, professional demeanor. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating domestic and international travel arrangements, preparing reports and presentations, and acting as a gatekeeper for executive communications. You will also be responsible for managing expense reports, maintaining filing systems, and assisting with special projects as needed. Success in this role requires proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), excellent written and verbal communication, and a keen understanding of office management procedures. We are looking for someone who is a natural problem-solver, anticipates needs, and can work independently while also collaborating effectively with cross-functional teams. A bachelor's degree in Business Administration or a related field, coupled with at least 3-5 years of experience supporting C-level executives, is preferred. Experience in the professional services sector is a plus. This is an excellent opportunity to join a dynamic company and contribute to its continued success.

Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership in Orlando, Florida, US . This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a self-starter, capable of anticipating needs and providing comprehensive administrative support to ensure the smooth functioning of executive operations. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. This position involves liaising with internal and external stakeholders, screening calls and emails, and preparing correspondence. Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and potentially Google Workspace, is essential. The ability to manage projects, conduct research, and maintain organized filing systems, both physical and digital, is also crucial. A professional demeanor and a commitment to providing a high level of service are paramount. You will play a key role in ensuring that executive tasks are completed efficiently and effectively, allowing leadership to focus on strategic objectives. This is an excellent opportunity for an experienced administrative professional seeking to contribute to a dynamic organization. We are looking for someone who is adaptable, resourceful, and possesses a strong work ethic. Your ability to maintain confidentiality and handle sensitive information with the utmost integrity will be highly valued.

Responsibilities:

• Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and expense reporting.
• Schedule and coordinate meetings, conferences, and appointments, ensuring all logistical details are handled.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Manage and maintain electronic and physical filing systems, ensuring information is easily accessible.
• Screen incoming communications, prioritize urgent matters, and respond to inquiries as appropriate.
• Coordinate with internal departments and external parties to facilitate communication and resolve issues.
• Conduct research and compile data for reports and projects as needed.
• Handle confidential information with discretion and professionalism.
• Assist with event planning and coordination for executive-level meetings and functions.
• Proactively identify and address administrative needs to ensure executive efficiency.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and a high level of confidentiality.
• Experience with travel arrangements and expense reporting.

Our client, a prestigious firm operating in the hospitality sector, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their senior leadership team based in Orlando, Florida, US . This role demands a professional with exceptional communication skills, a strong sense of discretion, and the ability to manage multiple priorities with efficiency and poise. You will be the linchpin in ensuring the smooth daily operations of the executive office, handling a wide range of administrative tasks, and facilitating effective communication across the organization and with external stakeholders.

Primary responsibilities include:

• Managing and maintaining complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinating domestic and international travel logistics, including flights, accommodations, visas, and itinerary planning.
• Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screening and prioritizing incoming communications, including emails and phone calls, and responding appropriately.
• Organizing and managing executive meetings, including preparing agendas, distributing materials, taking minutes, and tracking action items.
• Handling confidential information with the utmost discretion and professionalism.
• Liaising with internal departments and external clients, partners, and vendors on behalf of the executives.
• Managing and maintaining filing systems, both physical and digital.
• Assisting with expense report preparation and submission.
• Conducting research and compiling data for various projects and reports.
• Proactively identifying and addressing potential issues or conflicts to ensure seamless workflow.
• Greeting visitors and managing the reception area when necessary.
• Assisting with event planning and coordination.
• Providing general administrative support as needed.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to senior-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• Discretion and the ability to handle sensitive information with confidentiality.
• Proactive approach to problem-solving and anticipating needs.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team in a professional environment.
• Experience in the hospitality industry is a plus.

This is an outstanding opportunity to contribute to a leading company and play a vital role in supporting executive leadership in sunny Orlando, Florida, US .

**We Put the World on Vacation**
Travel + Leisure Co. is the world's leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
Travel + Leisure Co. currently seeks an **Administrative Assistant II** to support our Owner Services Department; directly supporting two Vice Presidents
**How You'll Shine:**
+ Creating, organizing and fine-tuning reports.
+ Make travel arrangements, prepare expense reports and arrange meetings.
+ Daily calendar management
+ Handle all incoming requests from a variety of internal and external sources (i.e. phone calls, visitors, executives),
+ Preparing and maintaining Word and Excel documents, proofreading and drafting correspondence while ensuring accuracy of grammar and spelling.
+ May be required to track projects and/or expenses by using Excel.
+ Prepare and maintain files for department documents as well as taking minutes during weekly meetings.
+ General office support including processing department incoming and outgoing mail, copying of documents, monitoring and stocking department office supplies, creating new files, faxing, and answering the phone.
+ Planning and coordination of events on behalf of Owner Services
+ Support leadership in the employee on-boarding process and creating welcome packets
+ Provide staff support by coordinating facilities maintenance requests
+ Provide support for the Owner Services leadership team in scheduling meetings and conference rooms
+ Assist in supporting ACH/Wire transactions for vendor funds disbursement.
+ Must have the ability to handle confidential information
+ May be assigned special projects and miscellaneous tasks.
**What You'll Bring:**
+ 5 years of Administrative Assistant experience
+ High School diploma or equivalent, college preferred.
+ Exceptional Microsoft Office experience (Outlook, Word, Excel and PowerPoint)
+ Visio experience is highly desired
+ Ability to handle multiple assignments and projects effectively
+ Helpful attitude and team-first mindset.
+ Strong verbal and written communication skills.
+ Ability to multi-task.
+ Accurate and expedient proofreading ability.
+ Self-starter who takes initiative and works independently
**How You'll Be Rewarded:**
We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Travel + Leisure Co. benefits include:
**_Note: Temporary and/or seasonal associates are ineligible for Paid Time Off._**
+ Medical
+ Dental
+ Vision
+ Flexible spending accounts
+ Life and accident coverage
+ Disability
+ Depending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information)
+ Wish day paid time to volunteer at an approved organization of your choice
+ 401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information)
+ Legal and identify theft plan
+ Voluntary income protection benefits
+ Wellness program (subject to provider availability)
+ Employee Assistance Program
**Where Memories Start with You**
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you'll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what's next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to , including the title and location of the position for which you are applying.

HR Administrative Assistant Position at Thriving Construction Company in Apopka, Florida

Our client in Apopka, Florida is currently seeking a meticulous HR Administrative Assistant to join their dynamic Human Resources team. This pivotal role offers an excellent opportunity for professional development within the construction industry and involves providing crucial support for HR operations to ensure seamless administrative functions on a day-to-day basis.

Our client is a well-established player in the construction sector known for their unwavering dedication to excellence, safety, and employee growth. With a strong foothold in the industry and a firm commitment to continuous improvement, they foster a collaborative and fast-paced work environment that encourages professional advancement. The company is highly respected for its promotion of innovation, growth, and operational excellence throughout all levels of the organization.

Key Responsibilities of the HR Administrative Assistant:

• Assist with onboarding and offboarding processes, including document collection and new hire orientation
• Maintain precise employee records in both physical and digital formats
• Support payroll preparation, timekeeping, and attendance monitoring
• Conduct accurate data entry with a keen eye for detail
• Generate HR reports utilizing Microsoft Excel
• Provide administrative assistance to HR and safety teams
• Address employee queries and escalate issues when necessary
• Coordinate training sessions, certifications, and compliance documentation
• Assist in the management of job postings, resume screening, and interview scheduling

Qualifications and Requirements for the Ideal Candidate:

• Minimum of 1 year of administrative or office experience required (experience in HR or the construction industry is preferred)
• High School Diploma or GED required; Associate degree or coursework in HR is a plus
• Bilingual proficiency in English/Spanish is advantageous
• Solid proficiency in Microsoft Excel (formulas, filters, sorting, basic pivot tables)
• Experience with HR systems; familiarity with UKG is a bonus
• Strong organizational skills and exceptional attention to detail
• Ability to handle sensitive information with discretion and professionalism

Company Perks and Benefits:

• Comprehensive medical, dental, and vision benefits
• Paid time off, holidays, and other leave programs
• Supportive, team-oriented culture
• Opportunities for career growth in HR and operations
• Exposure to a reputable and expanding construction organization

**Description:**
You will be the Senior Administrative Assistant for Lockheed Martin Missiles and Fire Control (MFC) in Orlando.
**What You Will Be Doing**
We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our three Production Operations Directors. The successful candidate will be a strategic partner responsible for handling a wide range of clerical and organizational tasks to ensure the smooth operation of their organizations. This is an excellent opportunity for a self-motivated, forward thinker and skilled administrative professional to join our team and contribute to the success of our production operations.
As the Senior Administrative Assistant, you will be responsible for:
- Manage calendars and coordinate meetings in Outlook
- Make travel arrangements and submit expense reports in Concur
- Prepare and edit documents, reports, and presentations as needed
- Provide general administrative support, including answering phone calls, responding to emails, and greeting visitors
- Assist with event planning, including coordinating logistics, arranging catering and accommodations, and sending invitations
- Manage office supplies, including ordering and maintaining inventory
- Develop and implement effective filing systems, both physical and digital, to ensure easy access and retrieval of information
- Provide exceptional customer service to internal and external stakeholders
- Perform other administrative tasks as needed to support the Production Operations Directors
**Why Join Us**
We're looking for a collaborative and forward-thinking Senior Administrative Assistant to join our team. As a highly organized and detail-oriented individual, you will have the opportunity to make a significant impact on our production operations and contribute to the success of our team. If you're a self-motivated and skilled administrative professional who is passionate about providing exceptional customer service, we encourage you to apply. This role offers a unique opportunity to work with a dynamic team and develop your skills in a fast-paced and supportive environment.
**Further Information About This Opportunity:**
This position is in Orlando. Discover more about our Orlando, Florida location.
**Basic Qualifications:**
- Experience providing administrative support to senior executives
- Strong communication, organizational, and technical skills
- Experience with document management and creating status reports
- Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Familiarity with calendar management and meeting support activities
- Familiarity with making travel arrangement and expense reporting
- Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines
- Excellent attention to detail and ability to maintain confidentiality
- Strong interpersonal skills and ability to work effectively with internal and external stakeholders
- Must be willing to work overtime as needed
**Desired Skills:**
- Experience working in a production or operations environment
- Knowledge of event planning and coordination principles
- Experience with digital document management through SharePoint, shared drives, MS Teams and Channels
- Experience setting up and running VTC meetings including solving technical challenges quickly
- Ability to solve problems under pressure
- Experience in Concur (Travel/Expense reporting)
**Clearance Level:** None
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** MISSILES AND FIRE CONTROL
**Relocation Available:** No
**Career Area:** Administrative
**Type:** Full-Time
**Shift:** First

Our client, a dynamic and growing professional services firm located in the bustling business district of Orlando, Florida, US , is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive support to senior management and ensure the smooth operation of the office. This role is critical in maintaining efficiency and professionalism.

As a Senior Administrative Assistant, you will manage a wide range of administrative and executive support tasks, including complex calendar management, coordinating domestic and international travel arrangements, preparing meeting materials, and taking meeting minutes. You will be responsible for managing correspondence, screening calls, and acting as a gatekeeper for executives. Your duties will also include preparing reports, presentations, and financial documents, as well as managing office supplies and vendor relationships.

You will play a key role in organizing company events, meetings, and workshops, ensuring all logistics are handled seamlessly. A crucial aspect of this role involves anticipating the needs of the executives you support and proactively addressing them. You will handle confidential information with the utmost discretion and maintain effective communication across various departments and with external stakeholders. Maintaining organized filing systems, both physical and digital, will also be part of your responsibilities.

The ideal candidate will possess a Bachelor's degree or equivalent relevant experience, coupled with a minimum of 5-7 years of progressive experience providing high-level administrative support, preferably supporting C-suite executives. Exceptional organizational, time management, and multitasking abilities are essential. You must have excellent written and verbal communication skills, a strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and proficiency with modern office technology. Experience with project management tools or CRM systems is a plus. Discretion, professionalism, and a proactive approach to problem-solving are key attributes for success in this role.

We are looking for a detail-oriented, self-motivated individual who can thrive in a fast-paced environment and manage multiple priorities effectively. If you are a reliable, dedicated professional with a passion for providing outstanding administrative support and contributing to a team's success, we encourage you to apply for this rewarding opportunity.

Key Responsibilities:

• Provide comprehensive administrative and executive support.
• Manage complex calendars, scheduling, and travel arrangements.
• Prepare reports, presentations, and correspondence.
• Organize meetings, events, and workshops.
• Handle confidential information with discretion.
• Manage office supplies and maintain filing systems.
• Serve as a primary point of contact for internal and external stakeholders.
• Anticipate needs and proactively resolve issues.

Qualifications:

• Bachelor's degree or equivalent experience.
• 5+ years of experience in a senior administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Experience managing calendars and travel logistics.
• High level of discretion and professionalism.

Ardurra Group, Inc. has an opportunity for a full-time Administrative Assistant. The position includes serving as a front desk representative while providing administrative support to management staff and coworkers. The ideal candidate will possess the ability to work in an environment where responsibilities vary in scope, encompassing a wide variety of activities that sometimes require rapid shifts in priorities. This is primarily a task-focused job, requiring a somewhat authoritative style that encourages results-driven, task-oriented collaboration.

Essential Tasks

• Answer and screen incoming calls and redirect as appropriate
• Greet, communicate with, and welcome guests
• Receive letters and packages, and distribute them to recipients
• Prepare and manage outgoing mail and shipments
• Assist with the planning, organization, and management of the day-to-day operations
• Serve as a liaison between local Ardurra staff and other departments or practices
• Provide general clerical duties, such as drafting documents, generating reports, digital scanning, and electronic filing
• Provide scheduling assistance by setting up meetings and making reservations
• Monitor and maintain office supplies and order other materials on an as-needed basis
• Coordinate office equipment (printer, furniture, etc.) repair as needed
• Confirm printers are restocked and coordinate toner resupplies as needed
• Coordinate with Marketing staff and assist with proposal reproduction or any other general administrative support as needed by the Team
• Run errands and perform light housekeeping duties, while supporting the department with day-to-day operations
• Assist with generating, formatting, editing, and tracking revisions of project documents (specifications, technical memoranda, reports, letters, etc.).
• Coordinate with HR and the IT Team and assist with the new hire onboarding process
• Assist with professional license and certification tracking
• Assist with general office events coordination and organization

Preferred Qualifications

• High school diploma or equivalent required
• Eight or more years of prior practical experience; Experience working in the AEC or Construction industry is a plus
• Ability to read and interpret documents
• Working knowledge of Microsoft Office Word, Excel, Bluebeam or Adobe, and Outlook
• Excellent communication skills - written and verbal
• Highly adaptive/flexible to changing environments and priorities
• Good attention to detail
• Ability to incorporate feedback, adapt well to change, and apply problem-solving skills
• Demonstrate social perceptiveness, active listening, reading comprehension, a customer-oriented mindset, and excellent organizational and communication skills, both verbal and written
• Valid Driver’s License with a good driving record

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Administrative Support