7 Administrative Assistants jobs in Crown Point
Administrative Assistant
46409 Gary, Indiana
Adecco US, Inc.
Posted today
Job Viewed
Job Description
**Administrative Assistant**
Looking for a new Administrative Assistant role? Adecco is seeking motivated individuals for an Administrative Assistant position in Gary, IN. We are looking for candidates who excel in an office setting. Take the next step in your career-apply today!
What's in it for you?
· Competitive benefits with options such as medical, dental, vision, and 401(k)
· Weekly pay starting at 24.78/hr.
· Generous referral bonuses
These administrative jobs will allow you to enhance your career while gaining valuable experience in an office setting.
**Job Responsibilities:**
+ Answering and directing phone calls
+ Managing and organizing files
+ Preparing and distributing correspondence
+ Assisting with data entry and record keeping
+ Performing general office duties such as photocopying, faxing, and scanning
+ Assisting with scheduling and coordinating appointments and meetings
+ Providing support to other staff members as needed
**Job Requirements:**
+ High school diploma or equivalent
+ 1-2 years of experience in an administrative or clerical role
+ Proficient in Microsoft Office Suite
+ Excellent organizational and time management skills
+ Strong attention to detail
+ Ability to multitask and prioritize tasks effectively
+ Excellent communication and interpersonal skills
For instant consideration for this Administrative Assistant job, click on Apply Now!
**Pay Details:** $24.78 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
Looking for a new Administrative Assistant role? Adecco is seeking motivated individuals for an Administrative Assistant position in Gary, IN. We are looking for candidates who excel in an office setting. Take the next step in your career-apply today!
What's in it for you?
· Competitive benefits with options such as medical, dental, vision, and 401(k)
· Weekly pay starting at 24.78/hr.
· Generous referral bonuses
These administrative jobs will allow you to enhance your career while gaining valuable experience in an office setting.
**Job Responsibilities:**
+ Answering and directing phone calls
+ Managing and organizing files
+ Preparing and distributing correspondence
+ Assisting with data entry and record keeping
+ Performing general office duties such as photocopying, faxing, and scanning
+ Assisting with scheduling and coordinating appointments and meetings
+ Providing support to other staff members as needed
**Job Requirements:**
+ High school diploma or equivalent
+ 1-2 years of experience in an administrative or clerical role
+ Proficient in Microsoft Office Suite
+ Excellent organizational and time management skills
+ Strong attention to detail
+ Ability to multitask and prioritize tasks effectively
+ Excellent communication and interpersonal skills
For instant consideration for this Administrative Assistant job, click on Apply Now!
**Pay Details:** $24.78 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
View Now
0
Administrative Assistant 1
46409 Gary, Indiana
Sodexo
Posted today
Job Viewed
Job Description
**Role Overview**
**Facilities/Maintenance careers are challenging! But you get results. Bring us your drive and dedication, and we'll provide the growth opportunities you've been searching for.**
Sodexo is seeking an **Administrative Assistant 1** for a great SodexoMagic two-hospital health system, Methodist Hospitals, Northlake & Southlake campuses, located in Gary, and Merrillville IN to support the day-to-day operations. Under the direction of the Facilities Director and Sr. Office Manager, the Facilities Administrative Assistant will support and coordinate all administrative matters relating to the Facilities Department supporting a Monday-Friday schedule on day shift. The successful candidate will assist the department's purchasing activities, follow-up with vendors, support operations and department Computerized Maintenance Management System (CMMS) system. Responsibilities include logistical reports, compile & update weekly status charts, and financial reporting. It is preferred that the candidate have specific healthcare knowledge and experience with Life Safety, Department of Health Inspections, Joint Commission Audit Preparation, and Tracking Data, but not required.
**_SodexoMagic is the joint venture partnership between NBA Hall of Famer, Earvin "Magic" Johnson and Sodexo. This strategic alliance enables us to deliver creative solutions to our clients along with our local partners throughout the communities we serve. For almost 20 years, we have provided top-level food, facilities management and integrated services to corporations, healthcare facilities, K-12 schools, colleges, universities and aviation lounges._**
**What You'll Do**
+ Have excellent organization, communication and project management skills.
+ Answer and direct incoming phone calls in a courteous and professional manner.
+ Assist the department's purchasing activities, follow-up with vendors, support operations and department Computerized Maintenance Management System (CMMS) system.
+ Create logistical reports, compile & update weekly status charts, and financial reporting.
+ Support general administrative tasks to ensure smooth department operations.
+ Work as a team player and also work independently.
+ Demonstrate the initiative to seek solutions, resolve issues and have a hunger to grow and develop in this role.
**What We Offer**
Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:
+ Medical, Dental, Vision Care and Wellness Programs
+ 401(k) Plan with Matching Contributions
+ Paid Time Off and Company Holidays
+ Career Growth Opportunities and Tuition Reimbursement
More extensive information is provided to new employees upon hire.
**What You Bring**
+ Experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
+ Experience with handling expense reports and travel accommodations.
+ Experience with handling financial reports and purchase order systems.
+ Experience with CMMS systems - Work Order/Preventive Maintenance Systems.
+ Experience with managing PO Log and Vendor Management.
+ Great phone presence with focus on customer service.
+ Self-Starter - Ability to work autonomously and ability to multi-task and be task orientated, detail oriented, and flexible.
+ Previous C-Suite support experience strongly preferred.
**Who We Are**
At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.
Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you're happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please completethis form ( .
**Qualifications & Requirements**
Minimum Education Requirement - High School Diploma, GED or equivalent experience
**Location** _US-IN-GARY_
**System ID** _982674_
**Category** _Administrative_
**Employment Status** _Full-Time_
_Non-Exempt_
**Posted Range** _$14.81 to $22.37_
**Company : Segment Desc** _HOSPITALS_
_On-Site_
**Facilities/Maintenance careers are challenging! But you get results. Bring us your drive and dedication, and we'll provide the growth opportunities you've been searching for.**
Sodexo is seeking an **Administrative Assistant 1** for a great SodexoMagic two-hospital health system, Methodist Hospitals, Northlake & Southlake campuses, located in Gary, and Merrillville IN to support the day-to-day operations. Under the direction of the Facilities Director and Sr. Office Manager, the Facilities Administrative Assistant will support and coordinate all administrative matters relating to the Facilities Department supporting a Monday-Friday schedule on day shift. The successful candidate will assist the department's purchasing activities, follow-up with vendors, support operations and department Computerized Maintenance Management System (CMMS) system. Responsibilities include logistical reports, compile & update weekly status charts, and financial reporting. It is preferred that the candidate have specific healthcare knowledge and experience with Life Safety, Department of Health Inspections, Joint Commission Audit Preparation, and Tracking Data, but not required.
**_SodexoMagic is the joint venture partnership between NBA Hall of Famer, Earvin "Magic" Johnson and Sodexo. This strategic alliance enables us to deliver creative solutions to our clients along with our local partners throughout the communities we serve. For almost 20 years, we have provided top-level food, facilities management and integrated services to corporations, healthcare facilities, K-12 schools, colleges, universities and aviation lounges._**
**What You'll Do**
+ Have excellent organization, communication and project management skills.
+ Answer and direct incoming phone calls in a courteous and professional manner.
+ Assist the department's purchasing activities, follow-up with vendors, support operations and department Computerized Maintenance Management System (CMMS) system.
+ Create logistical reports, compile & update weekly status charts, and financial reporting.
+ Support general administrative tasks to ensure smooth department operations.
+ Work as a team player and also work independently.
+ Demonstrate the initiative to seek solutions, resolve issues and have a hunger to grow and develop in this role.
**What We Offer**
Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:
+ Medical, Dental, Vision Care and Wellness Programs
+ 401(k) Plan with Matching Contributions
+ Paid Time Off and Company Holidays
+ Career Growth Opportunities and Tuition Reimbursement
More extensive information is provided to new employees upon hire.
**What You Bring**
+ Experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
+ Experience with handling expense reports and travel accommodations.
+ Experience with handling financial reports and purchase order systems.
+ Experience with CMMS systems - Work Order/Preventive Maintenance Systems.
+ Experience with managing PO Log and Vendor Management.
+ Great phone presence with focus on customer service.
+ Self-Starter - Ability to work autonomously and ability to multi-task and be task orientated, detail oriented, and flexible.
+ Previous C-Suite support experience strongly preferred.
**Who We Are**
At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.
Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you're happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please completethis form ( .
**Qualifications & Requirements**
Minimum Education Requirement - High School Diploma, GED or equivalent experience
**Location** _US-IN-GARY_
**System ID** _982674_
**Category** _Administrative_
**Employment Status** _Full-Time_
_Non-Exempt_
**Posted Range** _$14.81 to $22.37_
**Company : Segment Desc** _HOSPITALS_
_On-Site_
View Now
1
Bilingual Administrative Assistant - JOR
46312 East Chicago, Indiana
National Youth Advocate Program
Posted today
Job Viewed
Job Description
**Working At NYAP **
+ NYAP's commitment to doing what is best for children, youth, and their families is a core value and one that we look for in our newest team members.
+ 33 Paid days off each year! (11 holidays + 22 days PTO)
+ Healthcare Benefits for you and your family.
+ Pet insurance that provides discounts and reimbursements.
+ Competitive salaries and benefits, including a 401(k), Summer Hours Off (Half-day Fridays and Work Anniversary Trips!)
+ Mileage Reimbursement, Phone Allowance, Student Loan Repayment Assistance, CEU's and ongoing trainings/education.
+ Why Work with Us? Exciting Benefits and Opportunities at NYAP!
The Administrative Assistant position for La Jornada provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies. Incumbents must be well organized and able to effectively interact with agency staff and the public.
** **
** RESPONSIBILITIES **
The Administrative Assistant will perform administrative duties including, but not limited to:
+ Perform all work in a manner consistent with the National Youth Advocate Program's mission, values, and philosophies.
+ Flexible hours.
+ Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
+ Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
+ Provide quarterly and annual reports on all children served by the agency.
+ Coordinate newspaper advertisements for the program, advocates, and agency employees.
+ Collaborate and provide support to the designated manager, team, and/or other administrative staff as needed.
+ Provide appropriate documentation for the payment of all expenses incurred by the agency and maintain an ongoing log of agency bills and expenditures if required.
+ Attend meetings and record and distribute meeting minutes as assigned by the Director or designee.
+ Provide any statistical data as required.
+ Maintain adequate office supplies.
+ Coordinate office equipment purchases, maintenance, and maintenance contracts.
+ Provide notary public services for the agency.
+ Provide general administrative support services for the assigned office.
+ Perform other additional responsibilities as required.
**MINIMUM QUALIFICATIONS **
+ High School Diploma or GED equivalent.
+ Previous experience and proficiency in the use of various office machines, including computers.
+ Basic bookkeeping skills and experience.
+ Proficiency with Microsoft Office, including Excel and Word.
+ Proficient use of desktop and laptop computers, internet search, people management programs, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.
+ Bilingual (English/Spanish). Fluency in Spanish is required.
+ Minimum automobile insurance coverage of $100,000/300,000 bodily liability coverage.
+ 21 years of age, valid state driver's license, a reliable personal vehicle, and a good driving record.
**OTHER SKILLS **
+ Excellent customer service and communication skills.
+ Sensitivity to cultural diversity.
+ Enthusiastic self-starter.
+ Excellent oral and written communication skills.
+ Strong organizational and administrative skills.
+ Effective problem-solving and decision-making skills.
+ Works well independently and as a team member.
**PHYSICAL DEMANDS**
+ Use of manual dexterity, tactile, visual, and audio acuity.
+ Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.
+ Occasional lifting (up to 25 pounds), bending, pulling, and carrying.
+ Ability to travel frequently and drive a vehicle while sitting for extended periods, with frequency varying based on program demands.
+ Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
We are an Equal Opportunity Employer who celebrates diversity and is committed to creating an inclusive environment for all employees by prohibiting discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
**Qualifications**
**Who we are **
**National Youth Advocate Program has been serving communities and clients since 1978, and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement, and Reunification/Permanency. **
**We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth and families. **
An Equal Opportunity Employer, including disability/veterans.
+ NYAP's commitment to doing what is best for children, youth, and their families is a core value and one that we look for in our newest team members.
+ 33 Paid days off each year! (11 holidays + 22 days PTO)
+ Healthcare Benefits for you and your family.
+ Pet insurance that provides discounts and reimbursements.
+ Competitive salaries and benefits, including a 401(k), Summer Hours Off (Half-day Fridays and Work Anniversary Trips!)
+ Mileage Reimbursement, Phone Allowance, Student Loan Repayment Assistance, CEU's and ongoing trainings/education.
+ Why Work with Us? Exciting Benefits and Opportunities at NYAP!
The Administrative Assistant position for La Jornada provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies. Incumbents must be well organized and able to effectively interact with agency staff and the public.
** **
** RESPONSIBILITIES **
The Administrative Assistant will perform administrative duties including, but not limited to:
+ Perform all work in a manner consistent with the National Youth Advocate Program's mission, values, and philosophies.
+ Flexible hours.
+ Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
+ Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
+ Provide quarterly and annual reports on all children served by the agency.
+ Coordinate newspaper advertisements for the program, advocates, and agency employees.
+ Collaborate and provide support to the designated manager, team, and/or other administrative staff as needed.
+ Provide appropriate documentation for the payment of all expenses incurred by the agency and maintain an ongoing log of agency bills and expenditures if required.
+ Attend meetings and record and distribute meeting minutes as assigned by the Director or designee.
+ Provide any statistical data as required.
+ Maintain adequate office supplies.
+ Coordinate office equipment purchases, maintenance, and maintenance contracts.
+ Provide notary public services for the agency.
+ Provide general administrative support services for the assigned office.
+ Perform other additional responsibilities as required.
**MINIMUM QUALIFICATIONS **
+ High School Diploma or GED equivalent.
+ Previous experience and proficiency in the use of various office machines, including computers.
+ Basic bookkeeping skills and experience.
+ Proficiency with Microsoft Office, including Excel and Word.
+ Proficient use of desktop and laptop computers, internet search, people management programs, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.
+ Bilingual (English/Spanish). Fluency in Spanish is required.
+ Minimum automobile insurance coverage of $100,000/300,000 bodily liability coverage.
+ 21 years of age, valid state driver's license, a reliable personal vehicle, and a good driving record.
**OTHER SKILLS **
+ Excellent customer service and communication skills.
+ Sensitivity to cultural diversity.
+ Enthusiastic self-starter.
+ Excellent oral and written communication skills.
+ Strong organizational and administrative skills.
+ Effective problem-solving and decision-making skills.
+ Works well independently and as a team member.
**PHYSICAL DEMANDS**
+ Use of manual dexterity, tactile, visual, and audio acuity.
+ Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.
+ Occasional lifting (up to 25 pounds), bending, pulling, and carrying.
+ Ability to travel frequently and drive a vehicle while sitting for extended periods, with frequency varying based on program demands.
+ Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
We are an Equal Opportunity Employer who celebrates diversity and is committed to creating an inclusive environment for all employees by prohibiting discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
**Qualifications**
**Who we are **
**National Youth Advocate Program has been serving communities and clients since 1978, and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement, and Reunification/Permanency. **
**We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth and families. **
An Equal Opportunity Employer, including disability/veterans.
View Now
2
Permanent Receptionist Non-Clinical - Administrative
46321 Munster, Indiana
Aya Healthcare
Posted 9 days ago
Job Viewed
Job Description
Non-Clinical - Administrative
Settle down without settling. Whether you have your eye set on a specific hospital or found a place you'd love to call home, we can help. As the nation's largest healthcare staffing agency, we'll get you in the door faster through our strong, established relationships with top hospitals in the U.S.
View Now
3
Legal Administrative Clerk - US Attorneys Office - Hammond Indiana
46320 Hammond, Indiana
Calloway & Associates, Inc
Posted 21 days ago
Job Viewed
Job Description
Description
USAttorneys Office
Hammond IN 46320
Job Description:
Full-Time/Part-Time
Full-Time
Compensation
21.20 per hour
Position
Legal Administrative Clerk - US Attorneys Office - Hammond Indiana
Number of Openings
1
Exempt/Non-Exempt
Non-Exempt
Open Date
7/1/2025
Location
Calloway & Associates, Inc. - USAO (Hammond, IN)
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
This position is currently accepting applications.
USAttorneys Office
Hammond IN 46320
Job Description:
- Provide witness management assistance prior to, during, and after trial. Typical assignments include: work directly with witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
- Receive visitors, field phone calls, questions and other inquiries from witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
- Initiate contact/notify witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of witnesses.
- Confer with AUSA concerning witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
- Prior to witness' appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for witness travel and lodging according to Department of Justice and USAO policies and procedures.
- Meet with witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for witness reimbursement documents.
- Prepare and submit documentation for witness reimbursement, i.e. witness vouchers and other required documentation for witnesses. Furnish requested information concerning pending and completed witness vouchers. Gather required documentation and reconcile Government Travel Accounts,
- Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
- Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to witness laws and regulations.
- Perform general office procedures, including, but not limited to: establish and maintain a variety of files, documents and databases; assemble documents and other information for file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical management related duties as required/assigned.
- Must have 2 to 3 years experiance in Legal Administration.
- Must have 2 to 3 years experiance in Fact Witness Management.
- Must successfully pass a Federal Background Check.
Full-Time/Part-Time
Full-Time
Compensation
21.20 per hour
Position
Legal Administrative Clerk - US Attorneys Office - Hammond Indiana
Number of Openings
1
Exempt/Non-Exempt
Non-Exempt
Open Date
7/1/2025
Location
Calloway & Associates, Inc. - USAO (Hammond, IN)
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
This position is currently accepting applications.
View Now
4
Accounting Office Assistant
46411 Lake County, Indiana
Webb Hyundai Merrillville
Posted 4 days ago
Job Viewed
Job Description
Accounting Office Assistant - Full Time
The mission of the Accounting Office Assistant is to support the Office Manager with the smooth operation of the dealership's Business Office by assisting with financial, operational, and administrative tasks. This role ensures efficiency, accuracy, and high customer and employee satisfaction while contributing to the dealership's overall success.
About Us
Webb Automotive is a family-owned and operated dealership group serving the Chicagoland and Northwest Indiana areas for over 50 years. We are committed to delivering exceptional service, quality vehicles, and fostering a supportive workplace culture. Built on a strong foundation of integrity, customer satisfaction, and teamwork, we are eager to continue to grow and expand our team. Our employees are the driving force behind our success, and we offer opportunities for career development, stability, and a welcoming, team-oriented environment. If you're looking to join a company that treats you like family and invests in your future, we'd love to have you on board!
Benefits
The mission of the Accounting Office Assistant is to support the Office Manager with the smooth operation of the dealership's Business Office by assisting with financial, operational, and administrative tasks. This role ensures efficiency, accuracy, and high customer and employee satisfaction while contributing to the dealership's overall success.
About Us
Webb Automotive is a family-owned and operated dealership group serving the Chicagoland and Northwest Indiana areas for over 50 years. We are committed to delivering exceptional service, quality vehicles, and fostering a supportive workplace culture. Built on a strong foundation of integrity, customer satisfaction, and teamwork, we are eager to continue to grow and expand our team. Our employees are the driving force behind our success, and we offer opportunities for career development, stability, and a welcoming, team-oriented environment. If you're looking to join a company that treats you like family and invests in your future, we'd love to have you on board!
Benefits
- Competitive pay at $15-20/hr
- Health insurance- Company contributes a portion to cost
- Dental, Vision, Assurity, and LifeLock insurance options available
- Paid Life Insurance
- 401(k) with company matching
- Paid Time-Off
- Family owned and operated
- Positive work environment
- Assist with payroll and maintaining employee records, including vacation accruals
- Maintain high dealership customer satisfaction standards
- Review schedules, accounts, and work-in-process daily for accuracy
- Process accounts receivable/payable, reconcile vendor statements, schedules, and cash reports
- Ensure a proactive accounts payable system to optimize cash flow and compliance with invoice standards
- Prepare and submit tax reports, deposits, and returns timely
- File and scan documents into the Dealership Management System (DMS), maintaining accurate and organized records
- Manage daily and aged cancellations, communicating with banks and finance teams on inquiries
- Perform Repair Order Audits and assist with aftermarket cancellations, such as warranties and GAP
- Assist in automating systems, establishing controls, and maintaining monthly standard entries
- Support factory programs (e.g., incentives and rebates) to ensure prompt payments
- Maintain ethical practices, professional standards, and secure record-keeping systems
- Build strong relationships with factory personnel and upper management, ensuring open communication
- Control departmental expenses and support audits or special projects as needed
- Assist the Office Manager with any further duties as required
- Accounting Degree preferred
- High School Diploma or equivalent required
- Good verbal and written communication skills
- Highly motivated, organized, reliable and detail-oriented
- Can-do attitude with ability to work independently within a team environment
- Previous Dealership experience desirable
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5
Temporary HR/Office Assistant
60473 South Holland, Illinois
PeopleShare by PROMAN
Posted today
Job Viewed
Job Description
PeopleShare is seeking a detail-oriented and proactive Office Assistant! This role is essential in keeping the office running smoothly by providing administrative support, assisting with daily operations, and ensuring a professional and welcoming environment. If you enjoy staying organized, multitasking, and supporting a fast-paced team, we'd love to hear from you!
Office Assistant Job Details:
Schedule: Monday - Friday | 8:00 am - 5:00 pm
Pay Rate: $20.00 - $25.00
Temporary role | September 2025 - April 2026 (7-8 months)
Selling Points about Office Assistant:
- Stable and established company
- Team orientated environment
- Convenient location with easy access to major highways
- Assist with new hire onboarding, including preparing paperwork, scheduling orientations, and updating employee records.
- Maintain personnel files and ensure confidentiality of sensitive employee information.
- Support HR with timekeeping, attendance tracking, and payroll preparation.
- Assist with recruitment efforts by scheduling in person interviews.
- Provide administrative support such as answering phones, filing, scanning, and data entry.
- Order and maintain office supplies; ensure office equipment is properly stocked and functioning.
- Support coordination of meetings, training sessions, and company events.
- Respond to employee inquiries and direct them to the appropriate HR or management contact.
- Perform other duties as assigned to support HR and office operations.
- Maintain Office Calendar
- Coordinate monthly employee birthday celebrations.
- High school diploma or equivalent; some college or HR/Business coursework preferred.
- Previous experience in HR support, office administration, or clerical role preferred.
- Strong organizational and multitasking skills with attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Ability to handle confidential information with discretion.
PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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