98 Administrative Assistants jobs in Doral
Executive Administrative Assistant
33126 Flagami, Florida
Southern Glazer's Wine and Spirits
Posted today
Job Viewed
Job Description
**What You Need To Know**
**Overview**
The Executive Administrative Assistant of Office of Strategic Management provides critical administrative support to the SVP, Corporate Strategy, OSM, as well as supporting the OSM Team and day-to-day-operation of OSM. The EA will report to the SVP, Corporate Strategy, OSM, and daily activities will require work in a highly collaborative team environment, supporting OSM team members and project activities. Periodic performance evaluations (annual appraisals) will be provided to ensure the EA is meeting the expectations of OSM. The EA will have the unique opportunity to work with seasoned business professionals in a dynamic and exciting team and industry.
**Primary Responsibilities**
Coordinate and schedule meetings and conference calls (e.g., large steering committee meetings, cross-functional zooms, other 1:1 meetings); arrange for conference rooms; communicate information to all respective parties; send reminders; meeting preparation support; organize catering when necessary
Supervise reception area, welcoming visitors, guests and team members in a polite and professional manner
Review, proofread, and format all correspondence prepared for the Executive's signature to ensure accuracy and completeness, as well as consistency with organizational policy
Maintain an efficient flow of information between all levels of the OSM team
Submit expense reports, type meeting minutes and prepare internal communication, ensuring they are completed accurately and timely
Incorporate edits and changes and format PowerPoint presentations, and Word or Excel documents
Oversee logistics and agendas for meetings, and special events/off-site functions, as required
Organize and convey availability through close coordination of appointments and travel engagement
Arrange and schedule travel (car service, hotel, air, etc.), and prepare travel itineraries
Support with filing and scanning, as required
**Additional Primary Responsibilities**
**Minimum Qualifications**
+ High school diploma or equivalent, and 5+ years of executive, financial, legal or other professional administrative experience; or an equivalent combination of education and experience required
+ Bachelor's degree preferred
+ Computer skills: Must be highly proficient and experienced in Microsoft Office Suite, including PowerPoint, Excel, and Word
+ Ability to work independently and efficiently, organizing and prioritizing work to meet deadlines
+ Excellent written and verbal communication skills
+ Independently balance and manage multiple requests and accountabilities, ensuring clear communication and expectations
+ Adaptable and strong interpersonal skills
+ Collaborative work ethic and positive demeanor
+ Professional, quick to pivot, and very responsive to all requests by the team
**Physical Demands**
+ Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine
+ Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, stooping and walking up and down stairs
+ May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs
**EEO Statement**
Southern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees. Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges.
Southern Glazer's Wine and Spirits provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
**Overview**
The Executive Administrative Assistant of Office of Strategic Management provides critical administrative support to the SVP, Corporate Strategy, OSM, as well as supporting the OSM Team and day-to-day-operation of OSM. The EA will report to the SVP, Corporate Strategy, OSM, and daily activities will require work in a highly collaborative team environment, supporting OSM team members and project activities. Periodic performance evaluations (annual appraisals) will be provided to ensure the EA is meeting the expectations of OSM. The EA will have the unique opportunity to work with seasoned business professionals in a dynamic and exciting team and industry.
**Primary Responsibilities**
Coordinate and schedule meetings and conference calls (e.g., large steering committee meetings, cross-functional zooms, other 1:1 meetings); arrange for conference rooms; communicate information to all respective parties; send reminders; meeting preparation support; organize catering when necessary
Supervise reception area, welcoming visitors, guests and team members in a polite and professional manner
Review, proofread, and format all correspondence prepared for the Executive's signature to ensure accuracy and completeness, as well as consistency with organizational policy
Maintain an efficient flow of information between all levels of the OSM team
Submit expense reports, type meeting minutes and prepare internal communication, ensuring they are completed accurately and timely
Incorporate edits and changes and format PowerPoint presentations, and Word or Excel documents
Oversee logistics and agendas for meetings, and special events/off-site functions, as required
Organize and convey availability through close coordination of appointments and travel engagement
Arrange and schedule travel (car service, hotel, air, etc.), and prepare travel itineraries
Support with filing and scanning, as required
**Additional Primary Responsibilities**
**Minimum Qualifications**
+ High school diploma or equivalent, and 5+ years of executive, financial, legal or other professional administrative experience; or an equivalent combination of education and experience required
+ Bachelor's degree preferred
+ Computer skills: Must be highly proficient and experienced in Microsoft Office Suite, including PowerPoint, Excel, and Word
+ Ability to work independently and efficiently, organizing and prioritizing work to meet deadlines
+ Excellent written and verbal communication skills
+ Independently balance and manage multiple requests and accountabilities, ensuring clear communication and expectations
+ Adaptable and strong interpersonal skills
+ Collaborative work ethic and positive demeanor
+ Professional, quick to pivot, and very responsive to all requests by the team
**Physical Demands**
+ Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine
+ Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, stooping and walking up and down stairs
+ May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs
**EEO Statement**
Southern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees. Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges.
Southern Glazer's Wine and Spirits provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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0
Executive Administrative Assistant
33130 Miami, Florida
$55000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership within their dynamic Miami office. This pivotal role involves managing complex calendars, coordinating domestic and international travel arrangements, preparing executive-level correspondence and reports, and overseeing the efficient flow of information within the executive suite. The ideal candidate will possess exceptional communication and interpersonal skills, a keen eye for detail, and the ability to anticipate needs and solve problems independently. Responsibilities will include preparing meeting agendas, taking minutes, and tracking action items; managing expense reports and reimbursements; and serving as a primary point of contact for internal and external stakeholders. You will also be responsible for organizing and coordinating executive meetings, conferences, and events, ensuring all logistical aspects are handled seamlessly. A strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is proficiency with virtual collaboration tools. This position requires a high degree of professionalism, discretion, and the ability to handle confidential information with utmost integrity. The ability to multitask and prioritize effectively in a fast-paced environment is critical. The successful candidate will be adept at managing competing demands and maintaining a positive attitude under pressure. Prior experience supporting C-suite executives is highly desirable. Our client values individuals who are resourceful, possess a strong work ethic, and are committed to contributing to a high-performing team. Join our client's esteemed organization in the vibrant city of Miami, Florida and play an integral role in supporting their executive operations. This is an excellent opportunity for a seasoned administrative professional to make a significant impact.
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1
Executive Administrative Assistant
33130 Miami, Florida
$65000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-growing consulting firm in Miami, Florida, US , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is an excellent opportunity for an individual who thrives in a professional environment and is adept at managing complex schedules, coordinating meetings, and handling sensitive information with discretion. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and a strong command of office productivity software.
Key responsibilities include managing and maintaining executive calendars, scheduling internal and external meetings, and coordinating travel arrangements, including flights, accommodations, and ground transportation. You will be responsible for preparing agendas, taking minutes, and distributing action items for various leadership meetings. This role also involves preparing reports, presentations, and correspondence, often requiring advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and potentially other specialized software. You will act as a gatekeeper and first point of contact for executives, screening calls and visitors, and redirecting inquiries as appropriate. Additional duties may include managing office supplies, assisting with event planning and logistics, and conducting research as needed. The ability to prioritize tasks effectively, manage multiple projects simultaneously, and meet deadlines in a fast-paced setting is crucial. Confidentiality and a professional demeanor are paramount, as you will be privy to sensitive company information. This role offers a blend of independent work and collaborative interaction, contributing significantly to the smooth operation of the executive office.
Qualifications: Proven experience as an Executive Administrative Assistant or in a similar senior support role. High school diploma or equivalent required; Associate's or Bachelor's degree preferred. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time-management skills. Ability to multitask and work under pressure. Discretion and a high level of confidentiality are essential. Experience with calendar management tools and travel booking platforms. A proactive approach to problem-solving and a positive attitude are highly valued. Join our team and contribute to a thriving business environment in the heart of Miami, Florida, US .
Key responsibilities include managing and maintaining executive calendars, scheduling internal and external meetings, and coordinating travel arrangements, including flights, accommodations, and ground transportation. You will be responsible for preparing agendas, taking minutes, and distributing action items for various leadership meetings. This role also involves preparing reports, presentations, and correspondence, often requiring advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and potentially other specialized software. You will act as a gatekeeper and first point of contact for executives, screening calls and visitors, and redirecting inquiries as appropriate. Additional duties may include managing office supplies, assisting with event planning and logistics, and conducting research as needed. The ability to prioritize tasks effectively, manage multiple projects simultaneously, and meet deadlines in a fast-paced setting is crucial. Confidentiality and a professional demeanor are paramount, as you will be privy to sensitive company information. This role offers a blend of independent work and collaborative interaction, contributing significantly to the smooth operation of the executive office.
Qualifications: Proven experience as an Executive Administrative Assistant or in a similar senior support role. High school diploma or equivalent required; Associate's or Bachelor's degree preferred. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time-management skills. Ability to multitask and work under pressure. Discretion and a high level of confidentiality are essential. Experience with calendar management tools and travel booking platforms. A proactive approach to problem-solving and a positive attitude are highly valued. Join our team and contribute to a thriving business environment in the heart of Miami, Florida, US .
Apply Now
2
Executive Administrative Assistant
33133 Miami, Florida
$55000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is looking for a polished and highly organized Executive Administrative Assistant to support senior leadership in their Miami, Florida, US office. This role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be responsible for complex calendar management, coordinating domestic and international travel arrangements, preparing reports and presentations, and managing correspondence. The ideal candidate will be proactive in anticipating the needs of executives, ensuring smooth day-to-day operations. Key duties include screening phone calls, managing email inboxes, making reservations, and handling expense reporting. This position requires a high degree of professionalism, discretion, and the ability to handle confidential information with utmost sensitivity. You will also be involved in event planning for internal and external meetings, including logistics and coordination. A Bachelor's degree or equivalent experience is preferred, along with a minimum of 3-5 years of experience providing high-level administrative support to executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, and familiarity with cloud-based collaboration tools is a plus. Excellent written and verbal communication skills, strong problem-solving abilities, and a positive, can-do attitude are critical for success in this role. The ability to work independently and as part of a team, while maintaining composure under pressure, is highly valued. This is an excellent opportunity to contribute to a thriving organization and grow your career in a supportive setting.
Apply Now
3
Executive Administrative Assistant
33101 Miami, Florida
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
A prestigious financial services firm in the heart of Miami, Florida, US is seeking a highly organized and proactive Executive Administrative Assistant to support its senior leadership team. This role is essential for ensuring the smooth and efficient operation of executive offices. You will be responsible for managing complex schedules, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a professional demeanor. Key responsibilities include managing calendars, scheduling meetings and appointments, making domestic and international travel arrangements, processing expense reports, preparing meeting agendas and minutes, and acting as a gatekeeper for executive communications. You will also assist with special projects, event planning, and office management tasks as needed. This position requires a high level of professionalism, the ability to multitask effectively, and strong communication skills. You will be a critical liaison between executives and internal/external stakeholders.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and visas.
- Prepare and edit correspondence, reports, presentations, and spreadsheets.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage meetings, including preparing agendas, taking minutes, and coordinating logistics.
- Process expense reports and manage departmental budgets as needed.
- Handle confidential information with discretion and professionalism.
- Assist with special projects and event planning as assigned.
- Serve as a primary point of contact for internal and external stakeholders.
- Maintain office supplies and manage vendor relationships.
- Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience as an Administrative Assistant or Executive Assistant supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- Ability to multitask and work effectively in a fast-paced environment.
- Discretion and a high level of professionalism in handling confidential matters.
- Experience with calendar management and travel coordination software.
Apply Now
4
Executive Administrative Assistant
33101 Miami, Florida
$65000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to senior leadership in Miami, Florida, US . This is a critical role requiring exceptional discretion, communication skills, and the ability to anticipate needs and manage complex schedules with precision. The ideal candidate will be adept at handling a wide range of administrative tasks, including managing calendars, coordinating travel arrangements, preparing correspondence, and organizing meetings and events. You will be the primary point of contact for internal and external stakeholders interacting with the executives you support.
The Executive Administrative Assistant will be responsible for preparing reports, presentations, and agendas, ensuring all materials are accurate and professionally presented. Confidentiality and a high level of professionalism are paramount. You will also be tasked with managing office operations, including supply inventory, vendor relations, and ensuring a smooth and efficient work environment. The ability to multitask, prioritize effectively, and maintain a calm and professional demeanor under pressure is essential. Strong technological proficiency, including advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms, is required. This role offers an excellent opportunity to work closely with influential leaders and contribute to the success of a dynamic organization.
Key Responsibilities:
Qualifications:
The Executive Administrative Assistant will be responsible for preparing reports, presentations, and agendas, ensuring all materials are accurate and professionally presented. Confidentiality and a high level of professionalism are paramount. You will also be tasked with managing office operations, including supply inventory, vendor relations, and ensuring a smooth and efficient work environment. The ability to multitask, prioritize effectively, and maintain a calm and professional demeanor under pressure is essential. Strong technological proficiency, including advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms, is required. This role offers an excellent opportunity to work closely with influential leaders and contribute to the success of a dynamic organization.
Key Responsibilities:
- Manage and organize executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding to inquiries as appropriate.
- Organize and manage office supplies and equipment inventory.
- Handle confidential information with the utmost discretion.
- Serve as a liaison between executives and internal/external stakeholders.
- Assist with the planning and execution of company events and meetings.
- Maintain organized filing systems, both physical and digital.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- 3-5 years of experience as an Executive Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- High level of professionalism, discretion, and attention to detail.
- Ability to work independently and proactively problem-solve.
Apply Now
5
Executive Administrative Assistant
33130 Miami, Florida
$70000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client, a rapidly growing enterprise based in vibrant Miami, Florida, US , is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant. This is a key support role, providing comprehensive administrative and operational assistance to senior leadership. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and demonstrate a high level of professionalism and discretion. Responsibilities include managing complex calendars, scheduling meetings and appointments, making travel arrangements (domestic and international), preparing correspondence and reports, and coordinating meetings and events. You will also be responsible for managing office supplies, handling confidential information with utmost discretion, and serving as a primary point of contact for internal and external stakeholders. A strong proficiency in office software, excellent problem-solving abilities, and a proactive approach to anticipating needs are essential. The ability to thrive in a fast-paced environment and adapt to changing priorities is crucial. This role offers the opportunity to be an integral part of a dynamic team and contribute to the efficient operation of the executive office.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, ensuring optimal scheduling and conflict resolution.
- Arrange and coordinate domestic and international travel, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Organize and manage meetings, including room booking, catering, and minute-taking.
- Handle incoming and outgoing communications, including phone calls and emails, with professionalism.
- Manage and organize files, both physical and digital, ensuring confidentiality.
- Process expense reports and invoices accurately and in a timely manner.
- Assist with special projects and event planning as needed.
- Maintain office supplies and manage vendor relationships.
- Provide general administrative support to the executive team.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant supporting C-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Discretion and ability to handle confidential information.
- Proactive attitude and ability to anticipate needs.
- Experience with travel booking and expense reporting systems.
- Ability to multitask and prioritize effectively in a fast-paced environment.
Apply Now
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6
Executive Administrative Assistant
33130 Miami, Florida
$65000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Miami, Florida, US . This role is crucial in ensuring the smooth and efficient operation of executive functions, requiring a high degree of professionalism, discretion, and adaptability. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, and preparing meeting materials and agendas. Key responsibilities include screening and prioritizing communications, managing correspondence, and handling sensitive information with utmost confidentiality. You will also assist with expense reporting, invoice processing, and general office management tasks. This position requires anticipating the needs of the executives and proactively addressing them. Excellent communication and interpersonal skills are essential for liaising with internal departments and external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms are required. The ability to multitask, prioritize tasks effectively, and manage multiple projects simultaneously in a fast-paced environment is crucial. A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience providing executive-level administrative support is mandatory. Experience supporting C-suite executives in a corporate environment is highly desirable. Strong organizational skills, impeccable time management, and a keen eye for detail are essential. This is an excellent opportunity to become an integral part of a high-performing executive team and contribute to the overall success of the organization.
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7
Executive Administrative Assistant
33101 Miami, Florida
$65000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to our senior leadership team in Miami, Florida, US . This position demands exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be instrumental in ensuring the smooth operation of executive functions and facilitating efficient communication.
Key responsibilities include managing complex calendars, scheduling and coordinating internal and external meetings, and making travel arrangements. You will prepare correspondence, reports, and presentations, and manage confidential information with the utmost discretion. The Executive Administrative Assistant will also handle expense reporting, assist with event planning, and serve as a primary point of contact for internal and external stakeholders. Proactive identification of potential issues and the implementation of solutions to improve workflow efficiency are expected.
The ideal candidate will have an Associate's or Bachelor's degree and a minimum of 5-7 years of experience supporting C-level executives or senior management. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is mandatory. Excellent communication, interpersonal, and organizational skills are essential, along with a strong work ethic and the ability to work independently and as part of a team. Discretion, professionalism, and a commitment to confidentiality are paramount. This is an outstanding opportunity to contribute to the success of our executive team and grow your career in a dynamic and exciting industry.
Key responsibilities include managing complex calendars, scheduling and coordinating internal and external meetings, and making travel arrangements. You will prepare correspondence, reports, and presentations, and manage confidential information with the utmost discretion. The Executive Administrative Assistant will also handle expense reporting, assist with event planning, and serve as a primary point of contact for internal and external stakeholders. Proactive identification of potential issues and the implementation of solutions to improve workflow efficiency are expected.
The ideal candidate will have an Associate's or Bachelor's degree and a minimum of 5-7 years of experience supporting C-level executives or senior management. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is mandatory. Excellent communication, interpersonal, and organizational skills are essential, along with a strong work ethic and the ability to work independently and as part of a team. Discretion, professionalism, and a commitment to confidentiality are paramount. This is an outstanding opportunity to contribute to the success of our executive team and grow your career in a dynamic and exciting industry.
Apply Now
8
Executive Administrative Assistant
33101 Miami, Florida
$65000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client, a dynamic and growing corporation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This role is based in the vibrant city of Miami, Florida and requires a professional with exceptional communication skills, meticulous attention to detail, and the ability to manage a wide range of administrative tasks efficiently. The ideal candidate will be adept at multitasking, anticipating needs, and maintaining a high level of confidentiality.
Key Responsibilities include:
Key Responsibilities include:
- Managing and coordinating complex calendars, scheduling meetings, and making travel arrangements for executives.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Acting as a gatekeeper and point of contact for internal and external communications.
- Organizing and managing executive events, meetings, and conferences.
- Handling confidential information with discretion and professionalism.
- Conducting research and compiling information for various projects.
- Managing office supplies, equipment, and vendor relationships.
- Assisting with expense reporting and budget tracking.
- Providing general administrative support, including filing, copying, and data entry.
- Liaising with other departments and external stakeholders to ensure smooth operations.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- High level of discretion and ability to handle sensitive information.
- Ability to work independently and as part of a team.
- Professional demeanor and strong interpersonal skills.
- Experience in a fast-paced corporate environment.
- A degree in Business Administration or a related field is a plus.
Apply Now
9