50 Administrative Assistants jobs in Fontana

Description We are looking for a detail-oriented Administrative Assistant to join our team in Rialto, California. This contract position requires a meticulous individual who can handle sensitive information with a high degree of confidentiality while maintaining a fast-paced and efficient workflow.
Responsibilities:
- Organize and maintain evaluation and personnel files to ensure accuracy and compliance.
- Provide exceptional customer service to internal and external stakeholders.
- Handle incoming calls professionally, demonstrating excellent phone etiquette.
- Manage email communications using Microsoft Outlook, ensuring timely and accurate responses.
- Support daily administrative tasks to streamline office operations.
- Process payments or transactions as needed, demonstrating cashier skills in a fast-paced environment.
- Uphold confidentiality standards when handling sensitive information.
- Prioritize and complete tasks efficiently to meet deadlines. Requirements - Proven experience in an administrative role, preferably in a detail-oriented and fast-paced environment.
- Strong customer service skills with the ability to interact effectively with individuals from various backgrounds.
- Excellent phone etiquette and communication skills.
- Proficiency in Microsoft Outlook for managing schedules and emails.
- Ability to handle sensitive information with discretion and confidentiality.
- Organizational skills to manage files and complete administrative tasks efficiently.
- Familiarity with cashier or transaction processing duties is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**JOB RESPONSIBILITIES**
+ Schedules meetings
+ Makes travel arrangements
+ Plans events
+ Completes management expense reports
+ Responds to inquiries in writing and or verbally
+ Pulls monthly reports
+ Enters contract details into information system and maintains other related documents
+ Orders and checks memorial to ensure accuracy
+ Processes annual funeral home and cemetery license renewals
+ Codes and scans invoices
+ Processes accounts payable and other accounting support transactions
+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
+ Schedules call-in appointments for Sales
+ Files and maintains customer information
+ Maintains office and facility supplies as well as fax machines, copiers and network printers
+ Prepares daily schedules
+ Administers HR processes including new hire paperwork, background checks and bonus processing
+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
+ Trains others on policies, procedures and new company initiatives
+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
**Experience**
+ 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
+ Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
+ Ability to handle confidential and sensitive information with discretion
+ Effective communication skills, both orally and in writing
+ High level of compassion and integrity
+ Ability to follow instructions and work with minimal supervision
+ Bilingual preferred
**Compensation:**
Salary: $17.00/Hr - $19.00/Hr
**Benefits:**
Medical*Dental*Vision*Flexible Spending Accounts (health care and dependent care) *Health Savings Account with Company Contribution*Sick Leave*Short-Term Disability*Long-Term Disability*Life Insurance*Voluntary Accidental Death or Dismemberment Insurance*Dependent Life Insurance*SCI 401(k) Retirement Savings Plan with Company match*Employee Assistance Program
Postal Code: 91762
Category (Portal Searching): Administration and Clerical
Job Location: US-CA - Ontario
Job Profile ID: F00200
Time Type: Full time
Location Name: Draper Mortuary

ABOUT THE COMPANY JDI Distribution is an industry leading manufacturer, distributor, exporter and wholesaler of premium food brands and consumer products supported by award winning customer support. We provide individuals (B2C) and companies (B2B) with products and services they want. We believe that all of our customers deserve the highest level of service, and we are committed to providing just that.Since 2016, JDI Distribution has built new brands, launched new food products, on-boarded new distribution partners and connected our products with new wholesalers, retailers, distributors, buyers, and sellers - and still searching for more! Collectively, our group of global brands have shipped over 5,000,000+ products worldwide.ABOUT THE JOBWe are seeking a detail-oriented and highly organized Administrative Assistant to support our Finance Department and COO. This entry-level role is perfect for someone eager to learn and grow within a financial setting while gaining valuable administrative and bookkeeping experience. You’ll assist with organizing ledgers, updating spreadsheets, and maintaining financial records. You may also assist with internal purchasing documents and cross-functional communications.This position offers the opportunity to work closely with our Junior Accountant, Staff Accountant, and Purchasing Department, while building foundational skills in finance and office administration.*** This is an ON-SITE position ONLY! NO REMOTE WORK. ***RESPONSIBILITIES:- Assist with general bookkeeping and entry-level accounting tasks- Organize and maintain ledgers, invoices, receipts, and internal finance files- Create, edit, and update Excel spreadsheets for financial tracking- Support the COO with administrative tasks and documentation- Maintain digital and physical files with accuracy and confidentiality- Help with internal purchasing forms and invoice organization- Assist in preparing documents for audits or vendor reporting- Communicate professionally with cross-departmental teams as needed- Perform data entry and record keeping tasks related to finance and operationsRequirements- High school diploma or equivalent required - Associate’s or Bachelor’s degree in Business, Accounting, or related field is a plus- Proficiency in Microsoft Office, especially Excel and Word- Experience or familiarity with QuickBooks is a plus- Strong attention to detail and ability to stay organized- Ability to maintain confidentiality when handling sensitive documents- Excellent verbal and written communication skills- Ability to multitask and manage time efficiently- Self-motivated with a willingness to learn and grow- MUST BE ABLE TO COMMUTE TO REDLANDS, CABenefits- Health Insurance - Dental Insurance- Vision Insurance- Life Insurance- 401K- Holiday Pay

Description
North America Surface Transportation (NAST) Process Engineering Amazon Customer Excellence System (ACES) is seeking a highly skilled and motivated Program Administrator to assist in supporting NAST Cx (Customer Excellence) teams with project alignment, tracking and deep dives. This is an exciting opportunity to join an established team within NAST and drive standardization of workflows within TOM (Transportation Operations Management) and Amazon Transportation Service (ATS). The person in this role will work autonomously in an ambiguous environment. The NAST Program Administrator will drive alignment across all transportation stakeholder groups connecting to TOM. The person in this role will deep dive complex problems, is passionate about creation of and standardization of processes and ensuring accuracy of data and reporting.
Key job responsibilities
- Manage the successful completion of key deliverables throughout project life cycle for NAST Cx
- Consistently review existing projects to identify gaps, streamline and improve results
- Monitor and track intake reporting to communicate tasks to internal and external stakeholders
- Manage multiple work streams simultaneously across both internal and external stakeholder groups
- Identify key stakeholder dependencies and create value propositions to drive engagement, alignment and on-time completion of tasks
Basic Qualifications
- Experience within Microsoft Office programs with a focus on Excel
- Proven work experience & strong background as an administrative support or project / data management
- Experience developing, implementing, and/or auditing standard work
- Experience creating content such as standard work or project updates for communication to large organizations and leadership
- Experience with performance metrics and process improvement
Preferred Qualifications
- Bachelor's degree
- Proficiency with query tools (SQL, etc.)
- Experience in operations, supply chain, procurement, logistics, or transportation organizations
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company's reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $37,000/year in our lowest geographic market up to $66,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit . This position will remain posted until filled. Applicants should apply via our internal or external career site.

PURPOSE AND SCOPE:

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

   Under general supervision, follows established company policies and procedures and applies acquired job skills to:

 Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:

• Answering telephone & routing calls to the appropriate person
• Professionally greet all patients and guests.
• Maintain a professional environment at all times. Monitors the reception and waiting areas.
• Distributing incoming mail.
• Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies  and procedures.
• Ensure all aspects of patient confidentiality are maintained at all times

 Scheduling and Registration - Responsibilities may include the following based on location and business need:

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
  • Organizes travel for patients by contacting and providing requested medical records.
  • Coordinates with transient patient paperwork.
  • Coordinates transfer placements and confirmations along with Clinical Manager.
  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
  • Assist with medical appointment referrals and scheduling.
  • Assist with transportation coordination and referrals.

• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:

• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Maintaining inventory of the necessary office supplies
• Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
• Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
• Assemble, file and maintain patient medical records
• Print patient schedule and pull patient charts daily.
• Arrange for package pickup and delivery.
• Assists with month-end reporting requirements.
• Participate in collaboration sessions such as center/team huddles and staff meetings.
• Attend education and training sessions as appropriate and apply key learnings.

SKILLS:

• Knowledge of office procedures required.
• Proficient in Microsoft office applications
• Ability to adapt to supporting software applications.
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Strong organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS :

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:

• None

  EDUCATION :

• High School Diploma or GED required

EXPERIENCE AND REQUIRED SKILLS :

• Minimum 6 months relevant experience without a degree.
• 1-2 years related experience preferred.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

“The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $XX - $XX

Non-Bonus Eligible Positions: include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.

Bonus Eligible Positions – include language below. 
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance.”
 

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans

Salary: $21.18 - $26.45 Hourly
Location : Ontario, CA
Job Type: Part-Time
Job Number: 051225 Admin Intern
Department: Fire - Non-Sworn
Opening Date: 06/13/2025
Closing Date: Continuous
FLSA: Non-Exempt
Bargaining Unit: PT

The Position
Administrative Intern - Fire

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. This recruitment may close at any time without notice. Qualified applicants are encouraged to apply early. The first review of applications will be conducted on June 30, 2025.
REVISED 6/16/2025: This job bulletin was revised to include additional Supplemental Questions.
Are you interested in making a positive impact on your community while gaining valuable hands-on experience? Are you looking for an internship where you will learn skills and gain expertise to take the next step in your career? The Ontario Fire Department is currently seeking an Administrative Intern in the Emergency Management Division and an Administrative Intern in the Fire Technology Division . The ideal candidate will be a team player, have exceptional communication and interpersonal skills; outstanding analytical, writing, and organizational skills; and be knowledgeable about public safety and local government structure.
The Administrative Intern in the Emergency Management Division will support the Ontario Fire Department's emergency management programs including the Community Emergency Response Team (CERT), Listos training, emergency plan development, training and exercise development, and maintaining the City's Emergency Operations Center.
The Administrative Intern (Business Analyst Intern) in the Fire Technology Division will support the Ontario Fire Department with technological assessments, data analysis, research and exploration of automation tools, and ensuring day-to-day systems and devices are maintained and in a constant 'ready' state.

The Administrative Intern is a part-time/temporary position, scheduled to work no more than 29 hours per week, and is not eligible to participate in the City's health insurance or retirement plans.

The following procedures will apply:

• The City of Ontario reserves the right, if necessary, to accept only the first one hundred (100) applications from applicants that meet the qualification guidelines below.
• Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be invited to participate further in the selection process.

The Ontario Fire Department

The Ontario Fire Department is a team committed to professional and compassionate public service. The Department responds to more than 23,000 calls per year serving and protecting a population well over 180,000 residents, covering nearly 50 square miles. There are eleven (11) fire stations that house ten (10) engine companies, four (4) truck companies, Aircraft Rescue & Firefighting (ARFF) resources, and two (2) battalion chiefs.

The Administrative Services Bureau consists of four (4) divisions - Fire Administration, Fire Technology, Community Engagement, and Emergency Management. The Bureau has over 30 employees which support the mission of the Ontario Fire Department.

Ontario is an all-risk department providing fire/rescue services; medical services through the department's paramedic program; safety education; fire inspections; plan review; and various specialty teams such as SWAT medics, bomb squad, hazmat, and urban search and rescue. The Ontario Fire Department is proud to serve the residents, businesses, and visitors of the City of Ontario with a high degree of professionalism. The members of the Ontario Fire Department realize the value of each team member and consistently strive to improve service to the community by living up to the department's core values: Integrity - Accountability - Service - Respect - Honor.

The City of Ontario

The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including: Police, Fire, Management Services, Community Life & Culture, Community Development, Public Works and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,500 full-time and 300 part-time diverse and talented employees who work to support a common goal of providing excellent service to the community.
The City's vision for the future is very exciting and we foresee tremendous growth within the year(s) to come. We welcome you to view the City of Ontario's 2025 State of the City video by clicking on the link below as well as other links to learn more about the City.
State of the City The Ontario Plan
Smart Ontario Downtown Ontario
Examples of Essential Functions
The general functions typically performed by the Administrative Intern include the following:

• Composes and edits correspondence, memorandums, reports, presentations, and other special assignments.
• Assists with the implementation and testing of fire and emergency management related software.
• Assists members of management, professional, and technical staff by performing basic administrative and technical assignments.
• Operates personal computers, printers, and other office equipment.
• Gathers and tabulates data.
• Responds to requests for information and general questions from the public.
• Prepares files for storage.
• Assists with special projects and events.
• Performs other related duties as assigned.

In addition to the above general functions, the essential functions typically performed by the Administrative Intern assigned to the Emergency Management Division may include the following:

• Assists staff in Emergency Management with project development, program support, and technology research.
• Assists with developing, delivering, and administering community based public education, outreach, and training programs, including CERT program outreach, training courses, and related activities.
• Performs research and preliminary administrative analysis regarding potential grant opportunities and funding partnerships.
• Reviews and summarizes publications, documents, and disaster mandates for staff.
• Assists in the preparation for City-wide disaster training drills.
• Assists with the maintenance of the Emergency Operation Center (EOC).

• Assists with the management and maintenance of the volunteer based CERT program including but not limited to, monthly evening meetings and annual trainings.

In addition to the above general functions, the essential functions typically performed by the Administrative Intern (Business Analyst Intern) assigned to the Fire Technology Division may include the following:

• Assists in research of potential new software tools.
• Provides technological support in partnership with the IT department (troubleshooting issues, updating Department devices, etc).
• Assists in data analysis using Excel, SQL, or other analytics tools.
• Supports continuous improvement efforts by helping to lead or assisting in business process improvements.
• Collaborates with cross-functional teams to ensure alignment of data and identified initiatives.

Qualification Guidelines
Education
Equivalent to the completion of two (2) years of college course work related to the area of assignment; or currently enrolled in a bachelor's program with major course work in Emergency Management, Disaster Management, Public Administration, Business Administration, Information Technology or a closely related field.
Proof of successful completion of two (2) years of college in the specified major course work listed above must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications.
NOTE: Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.
Licenses
Valid California Class C driver's license and an acceptable driving record at the time of appointment and throughout employment.
Desirable

• Currently enrolled in a Bachelor's degree program in Emergency Management, Disaster Management, Public or Business Administration, Information Technology, Data Science or a closely related field.
• Possession of CERT Train-the-Trainer certification.
• Completion of ICS-100, ICS-200, and NIMS-700 training courses.
• Experience with business analytic tools (Power BI, SQL, Excel, etc).
• Knowledge of Microsoft Office Suite (including 365 platforms such as Power Automate, Power Apps, Sharepoint, etc).
• Experience using ArcGIS.

Supplemental Information
How to Apply
Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account; otherwise, log in with your username and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

A resume may be attached to your application but will NOT substitute for the proper completion of your application. Applications that are not properly completed may be rejected.
NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
Application Process

Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function found on the City's online application to attach copies of the requested certification(s) or other documentation. Failure to attach required documentation may result in the rejection of your application. Please contact the Human Resources/Risk Management Agency if you have any questions regarding the application process.

Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. Failure to complete these sections may result in the rejection of your application.

Supplemental Questions

To complete your application for this position, you may be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.

Incomplete responses, false statements, omission, partial information, or AI-generated responses may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.

Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.

Email Notices Email is the primary way that the Human Resources/Risk Management Agency or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application, please visit governmentjobs.com and update your profile.
Frequently Asked Questions
If you have any additional questions regarding the application process, please refer to our page.
The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here

Employees in this classification are under the Part-Time Compensation and Benefits Profile. For a list of benefits for part-time employees please click here:
01

INSTRUCTIONS: The information on your application and the following supplemental questionnaire will be a primary tool in the evaluation of your qualifications for this position. The information you provide will be reviewed and used to determine your eligibility and to further identify those applicants who are best qualified to continue in the selection process for this position. Incomplete responses, false statements, omissions, partial information or AI-generated responses may result in disqualification from the selection process. Resumes may be attached, but they will not be accepted in lieu of completing the job experience section of the application or the supplemental questions. Responses to the supplemental questions that indicate "see resume" are considered incomplete. By checking the 'Yes' response below, I indicate that I have read the job bulletin and these instructions for completing the supplemental questionnaire. Additionally, I certify that my application and supplemental answers accurately reflect my training, education and experience; and I understand that my responses are subject to verification.

• Yes, I understand the above statement.

02

Which of the following best describes your highest related level of education completed?Note: Please make sure to provide your education information in the Education section of your application. Information provided in this section will be used for qualification purposes, please make sure to fill out all line items.

• High School Diploma or Equivalent
• Some College Coursework, No Degree
• Associate's Degree
• Associate's Degree and additional coursework
• Bachelor's Degree
• Bachelor's Degree and additional coursework
• Master's Degree
• Master's Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

03

Have you completed two (2) years of major college course work in Emergency Management, Disaster Management, Public Administration, Business Administration, Information Technology or a closely related field?Note: Please be sure to include your education information in the Education section of your application including attachments that indicate enrollment or completed college units. Please see requirements listed in the Education section that displays what is acceptable.

• Yes
• No

04

Are you currently enrolled in a bachelor's degree program at an accredited college or university with major course work in Emergency Management, Disaster Management, Public Administration, Business Administration, Information Technology or a closely related field?Note: Please be sure to include your education information in the Education section of your application.

• Yes
• No

05

Do you currently possess a California Class C Driver's License and an acceptable driving record?

• Yes
• No

06

Do you possess CERT Train-the-Trainer certification?

• Yes
• No

07

Do you possess experience using ArcGIS? Note: If yes, please be sure to include your experience in the Work Experience section of your application.

• Yes
• No

08

Please indicate which Administrative Intern position you are most interested in being considered for.

• Emergency Management Division
• Fire Technology Division

Required Question

Our client, a dynamic and rapidly growing firm, is seeking a highly organized and proactive Senior Administrative Coordinator to join their team in Los Angeles, California, US . This pivotal role is essential for ensuring the smooth operation of daily administrative functions and providing comprehensive support to senior management and various departments. The ideal candidate will be a detail-oriented professional with excellent communication skills and a proven ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage complex calendars, schedule meetings, and arrange travel logistics for executives and senior staff.
• Prepare and edit correspondence, reports, presentations, and other documents with meticulous attention to detail and accuracy.
• Organize and maintain physical and electronic filing systems, ensuring efficient retrieval of information.
• Coordinate office supplies inventory, place orders, and manage vendor relationships to ensure office efficiency.
• Serve as the primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately.
• Assist with special projects and events, including planning, execution, and follow-up.
• Process expense reports, invoices, and other financial documentation in compliance with company policies.
• Oversee general office operations, including mail distribution, equipment maintenance, and workspace organization.
• Provide support for new employee onboarding, including preparing workstations and necessary documentation.
• Facilitate inter-departmental communication and collaboration to ensure seamless information flow.
• Develop and implement new administrative processes to improve efficiency and reduce operational costs.
• Handle confidential information with the utmost discretion and professionalism.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Minimum of 5-7 years of progressive administrative experience, preferably supporting senior-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and experience with office management software.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, including a professional phone demeanor.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Demonstrated problem-solving abilities and a proactive approach to anticipating needs.
• High level of integrity and ability to handle sensitive information confidentially.
• Experience with virtual meeting platforms and remote collaboration tools.
• A positive attitude and a strong commitment to providing excellent administrative support.
• Understanding of basic accounting principles for expense reporting.
• Flexibility to adapt to changing priorities and deadlines.

Our client offers a competitive salary, comprehensive benefits package, and opportunities for professional development and growth within a supportive work environment. This hybrid role allows for a blend of in-office collaboration and remote work flexibility. Join a team where your administrative expertise will be valued and contribute directly to the company's success.

Job Type

Full-time

Description

About New World Medical

Founded in 1990, New World Medical is a mission-driven company focused on preserving and enhancing vision through innovative ophthalmic surgical devices, including the Ahmed Glaucoma Valve and Kahook Dual Blade. We partner closely with eye care professionals to deliver tools that improve clinical outcomes and patient care. Guided by our core values - Integrity, Accountability and Innovation, we strive to make a meaningful impact in eye health worldwide. In support of our global mission, we proudly donate surgical equipment to charitable organizations to expand access to quality eye care.

Benefits starting Day One:

• Medical, Dental, and Vision Insurance
• 401(k) with Profit Share
• Bonus Opportunities
• Flexible Work Schedules
• Free Onsite Daily Lunches to foster team connection
• Career Development Program
• Tuition Assistance (after 1 year of service)
• Cell Phone & Home Office Stipends
• Wellness & Employee Assistance Programs
• Company Events & Recognition
• And more!

Be part of something meaningful-join the team at New World Medical.

JOB SUMMARY:

The Office & HR Administrative Assistant plays a key role in supporting smooth daily operations across the organization by providing high-quality administrative and clerical assistance. This position supports both Human Resources and general office functions, ensuring efficient workflows, prompt employee support, and a welcoming workplace environment. Responsibilities include managing office supplies and safety materials, coordinating lunch and snack programs, supporting employee wellness and recognition initiatives, event coordination, vendor communication, and general administrative tasks.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Manage front desk operations for the organization, including welcoming visitors, assisting employees, and responding to routine inquiries in a professional and timely manner.
• Draft, proofread, and edit correspondence, memos, announcements, and other written materials.
• Perform general administrative tasks such as filing, photocopying, scanning, sorting, and mail distribution.
• Maintain accurate records of company merchandise and HR-related inventory.
• Support workplace safety efforts by ensuring safety supplies are stocked across all company buildings and assisting with the management of the company's mass communication tool for emergency and safety-related notifications.
• Respond to employee questions, directing them to the appropriate contact when needed, and ensure timely follow-up.
• Manage and order office supplies, snacks, and company merchandise.
• Create and distribute weekly menus and coordinate daily lunch delivery and snack programs.
• Support the planning and coordination of employee wellness and volunteer programs.
• Assist in the organization and scheduling of meetings, events, and other employee activities.
• Contribute to the execution of employee recognition and reward initiatives.
• Communicate with vendors and research new vendor options as needed.
• Support and help execute HR projects by managing task tracking, follow-ups, and completing assigned administrative work as needed.
• Coordinate external communications and support logistical planning for office-related matters.
• Make travel arrangements for office staff and support related logistics.
• Submit and reconcile purchase orders and expense reports.
• Perform additional administrative tasks and special projects as assigned.

Requirements

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong customer service skills with a friendly and professional demeanor.
• Proven ability to manage multiple tasks with accuracy and attention to detail.
• Excellent organizational and follow-through skills; able to prioritize competing demands effectively.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Team-oriented and collaborative, with the ability to build relationships across departments.
• Proactive, resourceful, and willing to take initiative on a variety of administrative needs.
• Demonstrates sound judgment, professionalism, and problem-solving skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

EDUCATION AND EXPERIENCE:

• High school diploma or GED required; Bachelor's degree preferred.
• Minimum of one year of experience in an administrative or HR support role, preferably in a professional office environment.
• Prior experience supporting HR functions or coordinating office operations is highly desirable.

PHYSICAL REQUIREMENTS:

• Must be able to remain in a stationary position at least 50% of the time.
• Occasionally move about inside the office and travel to and from office buildings to access file cabinets, employee offices, office machinery, etc. This may include, but is not limited to, bending and walking.
• Must be able to operate a computer and other office productivity machinery, such as a computer printer, computer keyboard, calculator, etc.
• Ability to listen and speak with employees and vendors. Must be able to exchange accurate information in these situations.
• Occasionally lift up to 25 pounds and transport to other offices. This may be performed with reasonable accommodation.
• View and type on computer screens for long periods of time.

This description reflects management's assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.

Salary Description

$20.00 - $23.00/hour

Administrative Assistant & HR Coordinator Job Locations US-CA-Rancho Cucamonga ID 2025-8425 Type Regular Employee Overview

Are you a multitasking pro with a passion for people and organization? Join our dynamic campus team as the Administrative Assistant & HR Coordinator ! In this hybrid role, you'll be the right hand to the Campus President and the go-to person for all things HR. From onboarding new hires to planning campus events and keeping us compliant, you'll help create a smooth, supportive, and spirited environment for staff and students alike.

What We Offer:

$26-$27 per hour
• Paid Training
• Tuition Waiver : Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
• Paid Time Off : Competitive paid time off programs for employees (Vacation, Sick, Flexible, Holiday)
• Retirement Matching : 50% match on the first 6% of your contributions after 90 days
• Paid Parental Leave : 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
• Competitive Insurance : Health, vision, and dental coverage for you and your dependents
• Pet Insurance : Competitive coverage for your furry family members through ASPCA
• Health Plan Enrollment : Eligibility starts first of the month following completing one full month of employment

Responsibilities

• HR Support & Onboarding : Process HR paperwork, conduct new hire orientations, and assist with benefits, leave, and performance evaluations.
• Recruitment Coordination : Support hiring managers, schedule interviews, manage background checks, and handle job offers and exits.
• Executive Assistance : Manage the Campus President's calendar, travel, communications, and campus-wide documentation.
• Compliance & Accreditation : Assist with licensing, accreditation renewals, and prepare for site visits from regulatory bodies.
• Payroll & Reporting : Coordinate payroll submissions, track student and employee incidents, and maintain required logs and postings.
• Campus Engagement : Organize local events, manage service awards, and act as a Campus Security Authority for safety reporting.

Qualifications

Education / Experience

• High School diploma or GED Required
• 3 - 5 years administrative experience
• Prior Human Resources experience preferred

Skills

• Computer Skills (Microsoft Office products)
• Customer Service Skills
• Organization Skills
• Communication Skills (verbal and written)
• Multi-Tasking and Time Management Skills; can adapt to a changing fast-paced environment

It's all about the reputation. 60 years of experience, trusted by 35+ industry leading brands, 16 campuses, 16 technical programs. But it's not all about the numbers. Here at Universal Technical Institute and its family of schools, we care about YOU. We care about making a change in the lives of our employees and our students. We're on a mission to expand our reach and increase our impact, one life at a time and that starts with yours.Come and be a part of our legacy!

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