56 Administrative Assistants jobs in Johnston
Senior Administrative Coordinator, Operations Support
50301 Des Moines, Iowa
$55000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Coordinator to provide essential operations support in Des Moines, Iowa, US . This role is critical for ensuring the smooth and efficient functioning of daily business operations through comprehensive administrative assistance and project coordination. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment. You will be responsible for managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and maintaining records and databases. Key responsibilities include supporting executive staff, managing office supplies and equipment, handling correspondence, and liaising with internal departments and external vendors. The Senior Administrative Coordinator will also assist with special projects, event planning, and process improvement initiatives to enhance operational efficiency. We are looking for a professional with strong communication and interpersonal skills, who can effectively interact with colleagues at all levels. A proactive approach to identifying needs and solving problems before they arise is highly valued. This position offers the opportunity to contribute to a dynamic team and gain exposure to various aspects of business operations. The successful candidate will be adept at utilizing office productivity software and eager to learn new systems and processes. Discretion and confidentiality are paramount due to the sensitive nature of the information handled. This role requires a commitment to providing excellent administrative support and fostering a positive and productive work environment.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars, schedule appointments, and coordinate meetings.
- Arrange travel logistics, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Maintain organized filing systems, both physical and digital.
- Manage office supplies, equipment, and vendor relationships.
- Handle incoming and outgoing mail and correspondence.
- Provide first-level support for internal inquiries and direct them to the appropriate resources.
- Assist with the planning and execution of company events and meetings.
- Support special projects and ad-hoc administrative tasks as needed.
- Ensure a high level of professionalism and confidentiality in all duties.
- High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in an administrative or executive assistant role.
- Proven experience in calendar management, travel coordination, and document preparation.
- Exceptional organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Discretion and ability to handle confidential information.
- Proactive attitude and strong problem-solving capabilities.
- Ability to multitask and prioritize effectively in a dynamic environment.
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0
Executive Administrative Assistant
50309 Des Moines, Iowa
$50000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Des Moines, Iowa, US . This role is crucial for ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, strong communication abilities, a high level of professionalism, and the capacity to manage multiple priorities with discretion and efficiency. This is an on-site position.
Responsibilities include:
Responsibilities include:
- Manage and maintain complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel, including flights, accommodations, and ground transportation, preparing detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with accuracy and a high degree of polish.
- Screen and prioritize incoming communications, including emails and phone calls, and take appropriate action.
- Organize and manage highly confidential information with utmost discretion.
- Prepare expense reports and manage reimbursements accurately and in a timely manner.
- Arrange and coordinate logistics for internal and external meetings, including venue booking, catering, and material preparation.
- Manage office supplies and equipment, ensuring the executive suite is well-maintained.
- Conduct research and compile information for various projects and initiatives as requested.
- Act as a liaison between executives and internal/external stakeholders, representing the company professionally.
- Handle incoming and outgoing mail and deliveries.
- Proactively anticipate the needs of the executives and offer solutions.
- Maintain and organize filing systems, both physical and digital.
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 5 years of experience providing administrative support at the executive level.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills, with strong proofreading and editing abilities.
- High level of organization, attention to detail, and ability to multitask effectively.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Strong problem-solving skills and a proactive, resourceful approach.
- Ability to work independently and as part of a team, demonstrating initiative.
- Professional demeanor and a positive attitude.
- Experience in a fast-paced corporate environment is essential.
- Must be based in or willing to commute to Des Moines, Iowa, US .
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1
Executive Administrative Assistant
50309 Des Moines, Iowa
$60000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, professional, and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Des Moines, Iowa, US . This crucial role demands exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing correspondence and reports, screening phone calls, and managing office logistics. A key aspect of this role involves acting as a primary point of contact for internal and external stakeholders, requiring excellent interpersonal and communication skills. The ideal candidate will possess a Bachelor's degree or equivalent experience, with a minimum of 5 years of experience supporting C-level executives or senior management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms are essential. You should be a strategic thinker, capable of anticipating needs and proactively resolving issues. Excellent judgment, discretion, and a commitment to confidentiality are paramount. This position is based at our Des Moines office, requiring consistent on-site presence to effectively manage executive support functions and contribute to the efficient operation of the administrative team. Join a reputable organization that values dedication, efficiency, and professional excellence.
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2
Executive Administrative Assistant
50309 Des Moines, Iowa
$58000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Des Moines, Iowa, US . This role is crucial for ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. Key duties include gatekeeping communications, screening calls and emails, and proactively addressing the needs of executives. This position requires excellent communication and interpersonal skills, enabling effective interaction with internal departments and external clients. You will also be responsible for making logistical arrangements for meetings and events, both internal and external, and ensuring all participants have the necessary information and resources. The Executive Administrative Assistant will often be the first point of contact for visitors and will need to present a professional and welcoming demeanor at all times. Maintaining a high level of professionalism and confidentiality is paramount. We are looking for an individual who is a self-starter, possesses strong problem-solving abilities, and can anticipate the needs of the executives they support. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software is essential. This role offers a unique opportunity to work closely with leadership and gain valuable insights into strategic decision-making within the organization. Join our client and contribute to their continued success by providing unparalleled administrative support.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate executive calendars, appointments, and travel arrangements.
- Prepare reports, presentations, and correspondence for executive review.
- Screen and prioritize communications, including emails and phone calls.
- Organize and manage meetings, conferences, and special events.
- Handle confidential and sensitive information with utmost discretion.
- Assist with expense reporting and budget tracking.
- Serve as a liaison between executives and internal/external stakeholders.
- Maintain organized filing systems and manage office supplies.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field.
- 3-5 years of experience as an Executive Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication abilities.
- Discretion and ability to handle confidential information.
- Proactive problem-solving skills and attention to detail.
Apply Now
3
Executive Administrative Assistant
50309 Des Moines, Iowa
$60000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is looking for a detail-oriented and proactive Executive Administrative Assistant to support a busy executive team in Des Moines, Iowa . This pivotal role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be instrumental in ensuring the smooth day-to-day operations of the executive office, managing schedules, coordinating meetings, preparing documents, and facilitating communication.
Key responsibilities include:
The ideal candidate will possess:
This position offers a unique opportunity to contribute to a leading organization while developing your administrative career. If you are a polished professional eager to make a significant impact, we invite you to apply.
Key responsibilities include:
- Managing complex calendars for executives, scheduling internal and external meetings, and coordinating travel arrangements (flights, hotels, ground transportation).
- Preparing and editing correspondence, reports, presentations, and meeting minutes with a high degree of accuracy.
- Screening and prioritizing incoming communications, including emails and phone calls, acting as a gatekeeper.
- Organizing and executing company events, conferences, and off-site meetings, including logistics, catering, and attendee coordination.
- Handling confidential information with the utmost discretion and professionalism.
- Maintaining organized electronic and physical filing systems.
- Conducting research and compiling data for various projects and reports.
- Assisting with expense report preparation and management.
- Liaising with internal departments and external stakeholders on behalf of the executives.
- Proactively identifying opportunities to improve administrative processes and office efficiency.
The ideal candidate will possess:
- Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
- Exceptional written and verbal communication skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong organizational and time management skills, with the ability to multitask effectively.
- A high level of professionalism, integrity, and discretion.
- The ability to work independently and as part of a team.
- Experience with calendar management and travel booking systems.
- A keen eye for detail and a commitment to accuracy.
- Adaptability and a positive attitude when faced with changing priorities.
- Prior experience in a hybrid work model is a plus.
This position offers a unique opportunity to contribute to a leading organization while developing your administrative career. If you are a polished professional eager to make a significant impact, we invite you to apply.
Apply Now
4
Executive Administrative Assistant
50301 Des Moines, Iowa
$65000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a prominent financial services firm, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in Des Moines, Iowa . This role requires exceptional attention to detail, discretion, and the ability to manage complex schedules and diverse administrative tasks efficiently. You will be a key point of contact, ensuring smooth operations for the executives and contributing to the overall productivity of the management office.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Organize and maintain physical and digital filing systems, ensuring confidentiality and accessibility.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, prioritizing and responding as appropriate.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare meeting materials, agendas, and minutes, and follow up on action items.
- Coordinate logistics for internal and external meetings and events.
- Conduct research and gather information as needed for various projects and initiatives.
- Manage office supplies and equipment, ensuring a well-organized and functional workspace.
- Provide a high level of professional support and anticipate the needs of the executives.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field, or equivalent experience.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Exceptional organizational and time-management skills, with the ability to prioritize effectively.
- Strong written and verbal communication skills, with excellent proofreading abilities.
- High level of discretion and confidentiality.
- Proactive and resourceful, with the ability to work independently and anticipate needs.
- Experience with travel booking and expense reporting.
- Ability to adapt to changing priorities and handle multiple tasks simultaneously.
- A professional demeanor and strong interpersonal skills.
Apply Now
5
Executive Administrative Assistant
50309 Des Moines, Iowa
$65000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
A dynamic and fast-growing organization in Des Moines, Iowa, US is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is pivotal in ensuring the smooth operation of the executive office, managing complex schedules, and facilitating effective communication across the organization. The ideal candidate will be a discreet, detail-oriented professional with exceptional multitasking abilities and a strong work ethic. Responsibilities include managing executive calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, handling correspondence, and organizing meetings and events. You will be the primary point of contact for internal and external stakeholders, requiring polished professional demeanor and excellent communication skills. Proactive problem-solving and the ability to anticipate needs are crucial. This position offers the opportunity to work in a stimulating environment and make a tangible impact on the company's success. Key qualifications include a High School diploma or equivalent; an Associate's or Bachelor's degree is preferred. A minimum of 5 years of experience supporting C-level executives or senior management is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools is essential. Strong written and verbal communication skills, impeccable organizational skills, and a high level of discretion are paramount. If you are a self-starter with a passion for providing top-tier administrative support, we encourage you to apply and join our client's vibrant team.
Apply Now
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6
Executive Administrative Assistant
50309 Des Moines, Iowa
$65000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a dynamic organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Des Moines, Iowa, US . This role is crucial for ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential correspondence with discretion. Key duties include gatekeeping, prioritizing incoming communications, managing expense reports, and organizing meetings and events. You will also be responsible for conducting research, anticipating executive needs, and proactively addressing potential issues. The ideal candidate will possess a Bachelor's degree or an Associate's degree in Business Administration or a related field, with a minimum of 5 years of experience supporting C-level executives. Exceptional organizational skills, meticulous attention to detail, strong communication abilities, and a high level of professionalism are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms are required. The ability to multitask, prioritize effectively, and maintain confidentiality in a fast-paced environment is paramount. This is an excellent opportunity to be an integral part of a key team in Des Moines.
Apply Now
7
Executive Administrative Assistant
50309 Des Moines, Iowa
$55000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a rapidly growing technology firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our senior leadership team in Des Moines, Iowa, US . The ideal candidate will be a master of multitasking, possess exceptional communication skills, and demonstrate a high level of professionalism and discretion. This role requires a keen eye for detail and the ability to anticipate the needs of executives. You will manage complex calendars, coordinate internal and external meetings, and prepare agendas and minutes. Extensive travel arrangements, including flights, accommodations, and ground transportation, will be a key responsibility, ensuring seamless itineraries. You will also be responsible for managing expense reports, processing invoices, and maintaining confidential records. The Executive Administrative Assistant will act as a primary point of contact for stakeholders, screening calls and correspondence, and redirecting inquiries as appropriate. Proactive management of executive communications and correspondence will be expected. This position involves preparing presentations, reports, and other documents, requiring proficiency in Microsoft Office Suite, particularly PowerPoint and Word. You will also assist with event planning for company functions and client meetings. The ability to work independently, prioritize tasks effectively, and meet deadlines in a fast-paced environment is crucial. A minimum of 3-5 years of experience providing high-level administrative support to C-suite executives is required. Strong organizational skills, excellent written and verbal communication, and proficiency in office productivity software are essential. Discretion and a commitment to maintaining confidentiality are paramount.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, hotels, and transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Manage and reconcile executive expense reports and corporate credit card statements.
- Act as a primary point of contact for internal and external stakeholders, screening calls and emails.
- Organize and prepare materials for meetings, including agendas and minutes.
- Assist with event planning and coordination for company functions and executive engagements.
- Maintain confidential files and records with utmost discretion.
- Handle ad-hoc projects and assignments as needed to support executive functions.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- 3-5+ years of experience as an Executive Administrative Assistant or similar role.
- Proven experience supporting senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
Apply Now
8
Executive Administrative Assistant
50309 Des Moines, Iowa
$60000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a leading corporation within the professional services sector, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their senior leadership team in Des Moines, Iowa, US . This is a critical role that ensures the smooth and efficient operation of the executive office.
The ideal candidate will possess exceptional communication and interpersonal skills, a polished professional demeanor, and a proven ability to manage complex schedules, coordinate travel, and handle sensitive information with discretion. You will be responsible for managing calendars, scheduling meetings, preparing correspondence, organizing documents, and coordinating the logistics for executive travel and events. Your proactive approach to anticipating needs, solving problems, and managing multiple priorities simultaneously will be essential for success in this demanding role.
Key responsibilities include:
Qualifications:
The ideal candidate will possess exceptional communication and interpersonal skills, a polished professional demeanor, and a proven ability to manage complex schedules, coordinate travel, and handle sensitive information with discretion. You will be responsible for managing calendars, scheduling meetings, preparing correspondence, organizing documents, and coordinating the logistics for executive travel and events. Your proactive approach to anticipating needs, solving problems, and managing multiple priorities simultaneously will be essential for success in this demanding role.
Key responsibilities include:
- Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and conference calls.
- Arranging domestic and international travel, including flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Preparing, editing, and proofreading correspondence, reports, presentations, and other documents.
- Organizing and maintaining physical and digital filing systems for easy access to information.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Coordinating meeting logistics, including booking rooms, arranging catering, and preparing materials.
- Processing expense reports and managing office supplies and equipment.
- Assisting with the planning and execution of special projects and events.
- Acting as a liaison between executives and internal/external stakeholders.
- Handling confidential information with the utmost discretion and professionalism.
Qualifications:
- High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support, preferably in a corporate environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask, prioritize, and manage a high volume of work effectively.
- Discretion and the ability to handle sensitive information confidentially.
- Proactive attitude and strong problem-solving skills.
- Professional and adaptable demeanor.
Apply Now
9