4 Administrative Assistants jobs in Kittanning

Job Description

Responsible for providing executive support in a one-on-one working relationship and serves to advance the efficiency and effectiveness of the office. Facilitate smooth communications between the President to internal and external stakeholders with a high degree of professionalism and approachability.

Executive Support:

• Completes a broad variety of administrative tasks for the CEO and COB including managing calendar of appointments and coordinating the day-to-day activities

• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides a "gatekeeper" role

• Communicates, on behalf of the President and CEO, with Board members, growers, internal team, and others, on matters related to CEO's initiatives

• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior leaders

• Coordinates complex and detailed travel plans (international & domestic), itineraries, agendas, Visa’s/passports preparations and completes detailed expense reports

• Drafts written communications, including email messages, meeting agendas and minutes, membership communications and other memos

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows

through on projects to successful completion, often with deadline pressures

• Completes requested deliverables with a leadership and a hands-on doer approach.

• Increase office efficiencies, review and evolve files, processes, and systems

Board Support and Liaison:

• Serves as the President's administrative liaison to board of directors, growers and industry organizations

• Leads board communications, outreach, scheduling and meeting materials, and maintains board directories and records

• Manages the scheduling of all meetings, coordinates all arrangements and prepares all materials needed

• Coordinate board members travel arrangements, lodging, and meal planning as needed processes expenses. Maintains discretion and confidentiality in relationships with all board members

• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings

in electronic/paper format

Event Manager:

• Plan and execute all board and growers meetings; coordinate flights, local transportation, hotels, event planners, catering, and various vendors

• Plan and coordinate Executive team offsite’s and staff special events

• Manage and process all invoices and expenses

Executive Team Support and Liaison

• Support selected senior executives with administration activities as requested

• Support the Executive Team including assisting in scheduling meetings

• Facilitates cross-divisional coordination of travel and outreach plans

Additional:

• Cross-train and support other administrative coordinators within the business

• Lead and/or contribute to special project initiatives as needed

• Assist in the planning and execution of office wide events such as employee celebrations, team-building initiatives, etc.

• Coordinate onsite lunches for various teams

• Participate in culture-building, team member inclusion, and bringing ideas to different parts of our work to help us improve as an organization

• Other Duties as assigned

Minimum Qualifications (Education, Certifications/Licenses, and Experience:

• Minimum five to 10 years of experience supporting executives and board members
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
• High school diploma required
• Highly organized and meticulous with ability to manage multiple priorities with ease and strength
• Independent, resourceful self-starter who can own and drive work
• Flexible mindset to pivot in an organization with changing priorities
• Ability to anticipate the needs of the President and Executives with minimal guidance
• An easygoing, approachable, and calm personality
• Emotional intelligence and even keeled temperament on chaotic days
• Tactical minded, excellent judgment and resourcefulness
• Technically competent to learn new software systems
• Excellent interpersonal skills; embodies a positive attitude
• Ability to build relationships, within the company and external partners, with diverse backgrounds and personalities
• Proactive contributor to uplevel the office effectiveness and efficiency
• Ability to handle sensitive or confidential information with discretion
• Innate commitment and drive to service
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Strong written and verbal communication skills
• Available for occasional after hour support
• Demonstrated commitment to advancing the mission of the organization and the President; desire to contribute to their success

Well, what is this job really about?

We are looking for an individual who values hard work, fresh ideas and a commitment to excellence. At Sunkist, we value trust, respect for each other, communication and sharing information, generating ideas and creative solutions, working in teams and developing people to add value.

Behind our history of innovation and commitment to market leadership is a company devoted to providing continued education, excellent benefits and good working conditions. We provide all the resources you need to support your professional development, including:

• A variety of choices for Medical, Dental, Vision, Life and Disability insurance
• Health Care and Dependent Care Spending Accounts.
• 401K retirement savings plan, Match+
• Paid holiday and vacation benefits
• Internal and external training
• Educational assistance
• An open job posting system

DISCLAIMER

This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification. The duties described are not to be interpreted as being all-inclusive to any specific employee. Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this job description changes the at-will employment relationship existing between Sunkist and its employees.

Sunkist is an equal opportunity employer. Employment opportunities are open to all qualified applicants without regard to race, color, creed, sex, gender identity, sexual orientation, religion, marital status, age, national origin or ancestry, citizenship status, immigration status, military or veteran status, physical or mental disability, pregnancy, genetic characteristics, or any other characteristic protected by federal, state, or local laws. AAP/M/F/V/D

Job Description

Position/Title : Executive Assistant

Department : Administration

Supervisor: CEO/VP of Sales/VP of Business Operations

FLSA Status: Non-Exempt

About the Company: Valencia Technologies is a neuromodulation company transforming the standard of care for urgency urinary incontinence with the development of our revolutionary eCoin technology. Valencia Technologies is ramping up all aspects of business to deliver effective therapy and impact the lives of millions. Join our mission to become the market leader in overactive bladder care as we bring patients and physicians a better therapy now and beyond, put patients first, and be a place of respect, excellence, and honesty for our employees and clients.

Job Summary: The Executive Assistant provides top-level support to the Chief Executive Officer (CEO), Vice President of Business Operations, and Vice President of Sales. This individual will play a vital role in maintaining efficiency and focus across the executive team by managing schedules, coordinating meetings, supporting strategic initiatives, and ensuring seamless day-to-day operations. The ideal candidate thrives in a fast-paced, high-growth environment and is confident working with confidential information and cross-functional teams.

Responsibilities/Tasks: As Executive Assistant, you will be responsible for:

• Manage complex calendars, prioritize meetings, and coordinate travel arrangements for the CEO, VP of Business Operations, and VP of Sales
• Schedule and prepare materials for internal and external meetings, presentations, and board communications
• Support project tracking, follow-ups, and execution of strategic initiatives across departments
• Serve as a liaison between executives and internal/external stakeholders, demonstrating excellent communication and professionalism
• Handle expense reports, invoice processing, and budget tracking as needed
• Maintain confidential files, documents, agreements, and records with discretion and accuracy
• Coordinate company events, offsites, team meetings, and conference participation as directed
• Assist with drafting correspondence, reports, and other executive communications
• Manage executive communications and requests, verbal and electronic, following up as necessary to ensure delivery
• Anticipate needs and proactively manage logistics to ensure executive readiness
• Provide occasional after-hours or weekend support as needed based on executive schedules and business demands
• Accompany executives on travel as required for meetings, events, or conferences

Qualifications:

• Bachelor’s degree preferred; equivalent experience considered
• 5+ years of executive-level administrative support, preferably in the medical device, biotech, or healthcare industry
• Exceptional organizational skills and attention to detail
• Strong proficiency in Microsoft Office Suite, and calendaring tools (e.g., Outlook, Teams, Zoom)
• Ability to handle confidential information with the utmost integrity
• Excellent written and verbal communication skills
• Proven ability to manage multiple priorities and deadlines with grace under pressure
• Experience supporting multiple executives simultaneously

Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401K with Employer Matching
• Paid Time Off
• Paid Holidays
• Professional Development Reimbursement
• Annual Bonus Eligibility

Valencia Technologies is proud to be an equal opportunity workplace and is an affirmative action employer