32 Administrative Assistants jobs in La Plata

Administrative and Technical Support (Alexandria, VA)

Position Code 1575-20240603

Work Location Alexandria, VA

Security Clearance Secret

Performing the Administrative and Technical Support tasks as identified below. These tasks are extracted directly from the contract statement of work.

DUTIES AND RESPONSIBILITIES:

• All requirements and tasks assigned to Contractor personnel need to be completed in accordance with the schedule and timeframe provided by the assigned Division/Directorates task managers, as required.
• Records and File Management: Perform record and file management and maintenance. Responsible for setting up new files and preparing records for transfer or destruction in accordance with the following approved file plans, DCSA Manual 00-04, "Manual for Records Maintenance and Disposition, Volume 1, Responsibilities and Procedures" dated 23 Aug 2010 and DCSA Manual 00-04, Volume 2 "Manual for Records Maintenance and Disposition - Records Disposition Schedules," dated, Aug 23, 2010.
• Employee in and out processing: Assists the in and out processing official with civilian employee in and out processing. This is completed in accordance with DCSA Regulation 11-273: Civilian Personnel In and Out Processing, dated, Jul 28, 2009. Serve as the primary or back up POC for minor programs such as but not limited to travel cards, process building badges and credentials, Identification cards, maintaining working rosters of the telecom space utilization, copier programs, and training programs within the assigned Directorate/Division, as required.
• Office operational policies and procedures: Required to research and explain DoD, DCSA and internal office operational policies, procedures, and requirements referring to a variety of sources utilizing oral and written communication skills, as required.
• Support to Division Assistant Directors: Provides assistance, phone and desk coverage for the assigned Directorate/Division. Provides general administrative support to GG-15 Division Directors (and their Deputies, etc.), which requires coordination of calendar and schedules, preparation, formation, and/or finalization of official correspondence that includes letters, memoranda, interoffice communications, and staff summary sheets, sensitive or classified reports, as required.
• Time and Attendance Reports: Assists in the preparation of time and attendance reports for the office by means of an automated system. Resolves problems with this automated system, as well as responds to routine and nontechnical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions in the assigned Division/Directorate, status of actions, and similar information normally available from the files.
• Interact with other internal DCSA departments and sometimes outside Government agencies on a normal basis, as required. Trained and proficient with the Microsoft Office Suite Software and capable of creating a wide variety of documents such as reports, spreadsheets, plan of action and milestone project files, and presentations from data and information located in internal DCSA databases, as required. Responsible for the maintenance of data and information contained in DCSA internal databases that contain sensitive departmental and/or classified information, as required.
• Responds to requests from internal and external offices, distributes correspondence, circulates information, etc., to other staff (to include senior staff) internal and external to DCSA, as required.
• Responsible for maintaining and populating various databases and spreadsheets with data and information in support of assigned Division/Directorates, as required. Required to utilize spreadsheets to track suspense actions and to manage workload, facility assignments, student activities and instructor assignments and other activities as needed; and maintain customer requests, as required.
• Required to collect and collate data for establishment and maintenance of training programs for personnel, while also preparing reports with the collected and collated data, as required.
• Responsible for assisting in the monitoring of agency task management systems spreadsheets, or other means to track internal and external suspense actions and providing assistance to the assigned Action Officers and Division Directors/Assistant Directors in determining active, near overdue or overdue actions for each directorate/division; responsible for advising and sending reminders to management on lead time or addressing upcoming issues. Required to provide advice on effective management of workload and assignments.
• Responsible for maintaining tracking records to ensure assigned Action Officers and Division Directors/Assistant Directors have accurate and current information regarding vulnerability assessment schedules, assessment report status, Letters to Management, security vulnerabilities, and facilities in-process. Responsible for maintaining a variety of office logs and files; complex schedules and office calendars; and updating internal staff directories, as required.
• Creation of a variety of documents: Responsible for creating a wide variety of documents (often complex) to include reports, spreadsheets, presentations, quarterly newsletters, program brochures, and the majority of any outgoing letters, memorandums, and other interoffice/interagency communications and corporate correspondence; responsible for composing the first draft through to the final draft for publishing and/or obtaining the Directorate/Divisions signature, when required.
• Assist Action Officers and Division Assistant Directors /Assigned Division: Responsible for reviewing incoming documents/taskers for appropriate action with specific emphasis on deadlines for respective Directorate/Division. Provide assistance to Action Officers and Division Assistant Directors with staffing packages, documents, and reminders of deadlines to meet suspense's, as needed. Responds to routine and non-technical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions, status of actions, and similar information normally available from DCSA files, as required.
• Intra-office communications: Responsible for correspondence management that includes intra-office communications. These communications are managed by the Action Officers and Director and Assistant Directors, as needed. Management of other incoming correspondence includes forwarding correspondence and actions items (with the required background information) to the appropriate staff, when required. Responsible for reviewing outgoing correspondence for procedural and grammatical accuracy, and conformance with general policy, etc. before the correspondence is sent out. Draft reports should also be made available upon request of the DCSA Senior Management for review prior to being sent outside of DCSA, when required.
• Preparation of packages and classified document maintenance: Required to prepare and revise reports, letters, memoranda, statements, forms, and similar documents from handwritten or rough copy materials. Responsible for proofreading documentation, correcting format, grammar and spelling errors, as required. Other document maintenance duties include maintaining and securing classified and For Official Use Only (FOUO) documents and files, as well as overseeing the destruction of classified and FOUO documents and files. Assists in the preparation of packaging of documents and files which requires interaction with DCSA Mailroom staff with regard to sending and receiving items by maintaining the mail tracking system and the classified accountability log, when required.
• Functions as the POC for the Field Offices (as required) on the Industrial Security Database. Responsible for receiving and processing monthly updates, maintaining the monthly roll-up, and responding to special queries by the DCSA HQ, Regional Director (RD), program manager and/or the local Field Office Chief (FOC). Responsible for assisting the Industrial Security Representatives (ISR) in compiling and editing correspondence to customers and contractors, as required.
• Gather Company Information: Provides support to the ISR by visiting the web sites of contractors to gather company information. Responsible for preparing material and assisting with the logistics for the Industrial Security Advisory Council (ISAC) or National Classification Management Society (NCMS) meetings and training conferences. Coordinates with the FOC and ISRs to maintain a calendar of scheduled work and events for the Industrial Security program, as required.
• Responsible for maintaining and keeping current various local industrial security databases and spreadsheets in support of management and IS Representatives such as Special Access Programs (SAPS), Critical Assets Assurance Program (CAAP), Critical Infrastructure Protection (CIP), Research and Technology Protection (RTP), COMSEC Accounts, Arms Ammunition and Explosives (AA&E) and User Agency POC, as required.
• Responsible for compiling, preparing, maintaining, and updating metrics forms used within the Industrial Security Program for presentation. Responsible for running queries in the Industrial Security Program databases, such as Industrial Security Facilities Database (ISFD), Joint Personnel Adjudication System (JPAS), and Electronic Facility Clearance System (eFCL), and providing lists, metrics, statistical trends and data summaries, and reports from those sources, as required. Responsible for responding to general questions from cleared contractors relating to JPAS and eQip, when required.
• Responsible for coordinating and/or conducting telephonic surveys of new contractors. Coordinates and communicates with the DCSA Facility Clearance Branch (FCB) regarding ongoing survey matters;
• Monitors and coordinates communications for eFCL databases completion;
• Coordinates communication with ISR regarding eFCL FOCI analysis requirements;
• Coordinates and conducts web reviews in relation to surveys and assessments;
• Coordinates data calls for classified contract performance and, as appropriate, coordinates e-FCL with the Action Officer or Directors /Assistant Directors;
• Coordinates FCL termination with RD's or FOCs and the DCSA FCB;
• Assists the RD or FOC, ISR and Information Systems Security Professional (ISSP) in vulnerability case data collection;
• Researches and responds to questions from industry
• Performs telephonic assessments of Excluded Parties; and Maintains facility file folders.
• Maintenance of Facility Records: Maintains the official facility records and ensures that updates to core facility data are reported to the FOC, when required. If changes to the Standard Form (SF) 328 "Certificate Pertaining to Foreign Interest", or the name or address changes for the facility or Facility Security Officer (FSO), etc. are identified, brings these changes to the attention of the assigned ISR, as required. Contacts facilities to arrange or obtain verification of reviews or visits, obtains POC information for reviews/visits and any other data required for the reviews/visits.
• Conference Room Coordination (mandatory for all Tasks) (as applicable): Serves as the POC for conference room reservation requests and conference room-related questions within assigned the Directorate/Division. Responsible for reserving DCSA conference rooms and maintains agency conference room calendars. Responsible for notifying the Technical Support POC about meetings that require audio and/or visual technical support and of all problems with audio, visual, or Video Tele-conferencing equipment. Responsible for verifying that all DCSA conference rooms located within the assigned Directorate/Division remain in a conference-ready state.
• Support Information System Security Professional (ISSP) (As applicable): Assists the ISSP Team Lead and Action Officer in maintaining databases used to track certifications and accreditations of Information Systems Electronic Communications Plans (ECP's) and other National Industrial Security Program (NISP) Authorization Office (NAO) Suspense Tracking Mechanisms.
• Responsible for managing correspondence for assigned DCSA components, when required. This task includes monitoring general mailboxes, assigning emails to action officers for action, or loading tasks into Agency Task Management System as appropriate and ensuring requests and Request for Information (RFIs) receive responses in a timely manner. Responsible for updating shared drives for assigned Directorate/Division.
• Assists in researching information relating to the ordering of office and other basic supplies.
• Maintains office supplies inventory and order supplies as required; assists in yearly inventory assessments, when required; reviews invoices to confirm materials were received as ordered and submits to RM for payment and Government Credit Card (GOVCC) reconciliation.
• Day-to-Day Office Management: Provides day-to-day office management that includes assisting in inventory, obtaining, and stocking supplies as needed (e.g. maintaining paper at printer stations, status of shredder machines); maintains the electronic Automated Data Processing (ADP) inventory and office equipment; and monitors and follows up on office equipment maintenance as appropriate. (Office equipment also includes postage machines.)

• 2 years' experience in relevant administrative and technical support experience relating to the requirements listed above.

• None

• Secret at time of hiring

• High school diploma or equivalent

• Longeviti, LLC, as the employer, herein notifies each employee candidate and hired employee of the enterprise-wide employee requirement to follow and adhere to all Longeviti Occupational Safety, Health, and Environmental (LOSH)-E controls, policies, procedures, standards, rules, regulations, orders, and guidelines as a condition of employment (herein referred to as safety controls) as directed by Longeviti, LLC supervision, management, and administration.

• Hourly Range: $22.80/hour

• Longeviti offers a comprehensive and generous benefits package. The Longeviti benefits package includes medical, dental, and vision insurance for the employee and/or families . Longeviti also includes basic life insurance plus short- and long-term disability for the employee. Employees may elect to enroll in our company's 401k plan. Employees will also accrue paid time off and holidays. Additional voluntary options include legal coverage, supplemental insurance plans, and commuter benefits.

Job Identification

• Job Title: Administrative Specialist
• Department: Executive Office
• Reports to: Executive Vice President
• Location: Alexandria, VA
• Grade: 17
• FLSA Status: Non-Exempt

Statement of Purpose

To provide support to the executive office and senior leadership for administrative tasks and other projects.

Business Communications

• Employees in Other Divisions Frequently
• Supervisory Personnel Frequently
• Associated Agency Personnel Frequently
• Federal and/or State Government Agencies Frequently
• U.S. AbilityOne Commission staff and members Occasionally
• NIB Board Assistant Secretary Occasionally
• NIB Board Members Occasionally
• NAEPB Board Members Occasionally

Education

Associate of Arts degree or similar from a regionally accredited university, college, or technical school. Bachelor's degree in communications, English, or business from a regionally accredited college or university strongly preferred. An equivalent combination of education and experience may also be acceptable.

Training and Specialized Knowledge

Must be a self-starter who can work independently while conducting numerous assignments. Excellent oral and written communications skills, including keen sense of grammar, punctuation, and written communication style guidelines. Strong organization, problem-solving and computer skills, including Microsoft Word, Excel, PowerPoint, SharePoint, and internet proficiency required. Excellent judgment and an ability to manage confidential work with tact and discretion.

Core Competencies

• Accountability
• Communication Skills
• Ethics /Integrity
• Customer Care
• Job Knowledge/ Technical Skills
• Process Improvement

Experience

A minimum of three (3) years' professional experience in an executive assistant/support position. Prior experience supporting multiple executives and board members a plus.

Travel

Limited travel outside the DC area.

Primary Responsibilities

Administrative Support:

• Manage and screen incoming calls and correspondence for the Executive Office
• Coordinate travel arrangements for senior leadership as needed.
• Prepare and process expense reports for senior leadership in a timely and accurate manner.
• Manage calendars for senior leadership, including scheduling, coordinating, and confirming meetings and appointments.
• Track and monitor leadership deadlines, ensuring timely follow-ups.
• Maintain organized digital and physical filing systems for executive documentation.
• Schedule meetings, prepare agendas, and coordinate logistics, including AV setup and catering.
• Support NAEPB Board administrative needs as required.
• Adapt quickly to changing priorities and respond professionally to dynamic situations.

Communication Support:

• Draft, edit, and proofread executive correspondence and communications.
• Manage and distribute incoming mail; compose letters and prepare standard responses.
• Assist in the preparation of reports, presentations, and meeting materials.
• Take minutes during meetings and assist in the follow-up on action items.

This job description does not imply that these are the only duties to be performed. The incumbent in this position will perform such other tasks as may be required for the effective operation of the Division/Department upon receipt from his/her supervisor.

NIB IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

NIB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Join to apply for the Administrative Officer. role at Department of Defense Education Activity (DoDEA)

3 days ago Be among the first 25 applicants

Join to apply for the Administrative Officer. role at Department of Defense Education Activity (DoDEA)

This range is provided by Department of Defense Education Activity (DoDEA). Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

$84,601.00/yr - $09,975.00/yr

Duties

• Provides comprehensive administrative support to the Office of General Counsel, including managing daily operations, coordinating logistics, and supporting special projects.
• Tracks and monitors the office budget, prepares financial reports and projections, and analyses, and serves as the Government Purchase Cardholder for procurement of supplies and services.
• Serves as the Contracting Officers Representative (COR) for designated contracts, ensuring vendor compliance and coordination with contracting offices.
• Oversees records and correspondence management, ensuring legal and administrative files are maintained in compliance with federal and agency requirements.
• Prepares reports, presentations, and briefing materials; conducts research and gathers data to support operational planning and process improvement efforts.
• Develop long and/or short-term administrative programs to manage manpower requirements.
• Administer staff reports for administration through an automated system.
  
  

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.
• Proof of U.S. Citizenship required.
• Direct deposit of pay is required.
• One year trial or probationary period may be required.
• Appointment subject to a suitability/fitness determination, as determined by a background investigation.
• This position requires a Tier 3 (T3) investigation
  
  

• Current Competitive Service Department of Defense Education Activity (DoDEA) Civilian Employee
• Current Permanent Department of Defense (DoD) Civilian Employee
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998
  
  

• Administration and Management
• Financial Management
• Planning and Evaluating
• Research
  
  

• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• Salary includes applicable locality pay or Local Market Supplement.
• Multiple positions may be filled from this announcement.
• As a Military Spouse Preference eligible, you must be determined best qualified at the full performance level to receive preference.
• Applicants with a disability who need a reasonable accommodation for any part of the application or hiring process should notify David Walton
• This position is not covered by a bargaining unit.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• All candidates must reside within the local commuting area where the position is located. Local commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community. (5 CFR 575.203)

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries Government Administration and Strategic Management Services

Referrals increase your chances of interviewing at Department of Defense Education Activity (DoDEA) by 2x

Washington, DC 47.16 - 67.50 9 hours ago

District of Columbia, United States
77,001.00
-
109,975.00
1 week ago

Washington, DC
55,000.00
-
60,000.00
1 week ago

Washington DC-Baltimore Area
65,000.00
-
70,000.00
4 weeks ago

Washington, DC
50,000.00
-
55,000.00
2 weeks ago

Washington, DC
85,000.00
-
95,000.00
3 days ago

Arlington, VA
80,000.00
-
120,000.00
1 day ago

Washington, DC
100,000.00
-
120,000.00
2 days ago

Washington, DC 63,200 - 105,250 3 weeks ago

Washington, DC 65,000 - 85,000 5 days ago

Washington, DC 45,000 - 55,000 2 days ago

Washington, DC 50,000 - 60,000 2 weeks ago

Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

About the Position: This position is with the Department Of Defense Education Activity; Headquarters; Office of the Director office of the General Counsel; DoDEA Administrative Support Branch in Alexandria, Virginia. Alexandria, Virginia, is a city on the Potomac River, just south of Washington, DC. This position is not covered by a bargaining unit Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Competitive Service Department of Defense Education Activity (DoDEA) Civilian Employee Current Permanent Department of Defense (DoD) Civilian Employee Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Specialized Experience: One year of specialized experience which includes which includes providing assistance with budget operations; utilizing information systems information systems to gather data; and advising employees on work and administrative matters. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09). OR Education: PhD or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Public Administration or Business Administration. OR Combination of Education and Experience : A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Administration and Management Financial Management Planning and Evaluating Research Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09). #J-18808-Ljbffr

About the Position: This position is with the Department Of Defense Education Activity; Headquarters; Office of the Director office of the General Counsel; DoDEA Administrative Support Branch in Alexandria, Virginia. Alexandria, Virginia, is a city on the Potomac River, just south of Washington, DC. This position is not covered by a bargaining unit. Duties Provides comprehensive administrative support to the Office of General Counsel, including managing daily operations, coordinating logistics, and supporting special projects. Tracks and monitors the office budget, prepares financial reports and projections, and analyses, and serves as the Government Purchase Cardholder for procurement of supplies and services. Serves as the Contracting Officer’s Representative (COR) for designated contracts, ensuring vendor compliance and coordination with contracting offices. Oversees records and correspondence management, ensuring legal and administrative files are maintained in compliance with federal and agency requirements. Prepares reports, presentations, and briefing materials; conducts research and gathers data to support operational planning and process improvement efforts. Develop long and/or short-term administrative programs to manage manpower requirements. Administer staff reports for administration through an automated system. Requirements Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement. Proof of U.S. Citizenship required. Direct deposit of pay is required. One year trial or probationary period may be required. Appointment subject to a suitability/fitness determination, as determined by a background investigation. This position requires a Tier 3 (T3) investigation Qualifications Who May Apply: U.S. Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Specialized Experience: One year of specialized experience which includes which includes providing assistance with budget operations; utilizing information systems information systems to gather data; and advising employees on work and administrative matters. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09). OR Education: PhD or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Public Administration or Business Administration. OR Combination of Education and Experience : A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Administration and Management Financial Management Planning and Evaluating Research #J-18808-Ljbffr

Jr. Administrative Assistant

Location:  Indian Head, MD Department: Engineering Services

Type:  Full Time Min. Experience: Entry-Level Salary Range : $55,000-$70,000 USD per year

Advanced Technology & Research Corporation ( is seeking to fill the following full-time permanent position. Based in Maryland and incorporated in 1973, ATR is an equal-opportunity engineering company with a solid reputation in various engineering disciplines for the government and Fortune 500 commercial customers.

Salary for the position is competitive according to qualifications. ATR offers an attractive comprehensive benefits package, including Medical/Dental insurances, free basic life/ADD, and long-term and short-term disability insurances, 401(k) plan, educational assistance program, and 5 weeks of paid leave per year for minimum seniority.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability or veteran status.

PRINCIPAL DUTIES & RESPONSIBILITIES:

The successful applicant will join ATR's Engineering Services Division, working as an Administrative Assistant at the client site at the Naval Surface Warfare Center, Indian Head Division, Indian Head, MD. You will have an opportunity to work on world-class military programs that support the US Navy's Warfare technology as part of the Research & Engineering Department. The applicant shall work on site on a weekly basis.

The applicant will provide administrative support to the day-to-day demands and activities in an organized, effective, and efficient manner. Specifically, the applicant duties will include:

• Provide project logistical support

• Preparing a variety of documents, including memorandums, letters, emails, reports, spreadsheets and presentations  

• Develop travel arrangement plans

• Handle security and official visit requests

• Receive telephone calls and visitors, and order office supplies

• Maintaining the Division Directors calendar, schedule appointments, meetings, and venues

• Tracking data calls

• Experience with DoD is desirable

EDUCATION & EXPERIENCE REQUIREMENTS:

• Associate’s Degree (or equivalent experience), plus a minimum of 1 years of relevant experience

SKILLS & ABILITIES REQUIREMENTS:

• Intermediate to advanced computer skills, including a thorough understanding and application of Microsoft Office Suite (Outlook, Power Point, Excel, and Word).

• Ability to Plan, organize and execute the logistical support of meetings, seminars, workshops, conferences or training classes.

• Ability to communicate effectively, both orally and in writing, with all levels of employees and outside contacts.

• A self-starter able to work on tasks individually or as part of a team.

• Performs other related duties as assigned.

OTHER REQUIREMENTS:

Candidate must be a US citizen with the ability to obtain and maintain a security clearance or favorable adjudication of a national security background investigation. Current successful background investigation a plus.

Powered by JazzHR