13 Administrative Assistants jobs in Lexington

Our client is currently seeking a reliable and organized Administrative Assistant to support their Human Resources team . This position plays a key role in ensuring the smooth day-to-day operations of the HR department. The ideal candidate will be proactive, detail-oriented, and thrive in a collaborative, team-focused environment.

Key Responsibilities:

• Serve as the first point of contact for the HR department
  
• Answer incoming calls and route to the appropriate HR team member
  
• Maintain and organize personnel files; scan and save employee documentation
  
• Assist with onboarding processes, including scheduling virtual meetings
  
• Conduct background checks and coordinate drug testing appointments
  
• Ensure all new hire paperwork is completed accurately and in a timely manner
  
• Order and manage office supplies; maintain supply storage area
  
• Coordinate shredding services and communicate schedules with HR staff
  
• Manage all incoming and outgoing mail and fax correspondence
  
• Process employment verifications and respond to requests
  
• Complete and submit unemployment documentation to DEW
  
• Provide administrative support to the HR team as needed

• High school diploma or GED required; Associate's or Bachelor's degree preferred
  
• Previous administrative experience preferred
  
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.)
  
• Strong written and verbal communication skills
  
• Ability to maintain confidentiality and manage sensitive information

• Schedule: Monday - Friday | 8:30 AM - 5:00 PM
  
• Pay: $15/hour

JOB PURPOSE:

To assist with administrative functions of the office.

KEY RESPONSIBILITIES:

1. Responsible for reporting daily census changes to billing department and maintaining monthly census log.

2. Facilitate proper and timely billing by maintaining lines of communication with billing department.

3. Responsible for weekly submission of accounts payable information and for maintaining system to ensure invoices are submitted and paid.

4. Clinical record management.

5. Perform receptionist duties for the office.

6. Order supplies as directed by Administrator.

7. Provide secretarial support to the Administrator and office staff as needed.

8. Maintain personnel files and ensure items are updated monthly.

9. Track signed physician orders.

10. Perform other duties as assigned by Administrator.

11. Ability to communicate effective in written and oral form.

12. Ability to establish rapport and work effectively with a variety of people.

13. Must be well organized with ability to clearly set priorities.

14. Ability to handle confidential matters.

15. Ability to work a flexible schedule.

16. Possess knowledge of computer software, including proficiency in word-processing.

KNOWLEDGE, SKILLS, ABILITIES:

1. Participate in center/agency surveys (Licensure/JCAHO) and any subsequently required reports.

2. Attend and participate in continuing education programs to keep abreast of changes in your field as well as to maintain current license/certification as required.

3. Attend and participate in mandatory in-services.

4. Honor patients/residents' rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints.

5. Comply with corporate compliance program.

6. report job-related functions/tasks that involve occupational hazards including exposure to blood and bodily fluids and others as necessary.

7. Follow established safety regulations, to include fire protection and prevention, smoking regulations, infections control, etc.

8. Follow established safety procedures when performing tasks and/or working with equipment.

9. Perform other related duties as necessary and as directed by supervisor.

#CB

MINIMUM EDUCATION REQUIRED:

Two yeas of college or business school and/or equivalent experience and training.

MINIMUM EXPERIENCE REQUIRED:

One year minimum experience.

ADDITIONAL QUALIFICATIONS: (Preferred qualifications)

1. Attendance - must maintain timely, regular attendance

2. Punctuality

3. Professional appearance

4. Communicate well with patients/residents/clients and family members providing warm and friendly greeting and an approachable attitude to families, visitors, patients/residents/clients and responds to expressed concerns while displaying a helpful, caring demeanor. Answers questions when appropriate in a professional manner.

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As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.

Become part of the Parker Poe team that - for more than a century - has represented many of the Southeast's largest companies and local governments. We are a tight-knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services - without losing sight of our calling to give back to our communities - this is the place to be.

TheAdministrative Assistant / Legal Professional Assistant (LPA) will play a pivotal role in providing high-level administrative and legal support to a team of attorneys in a fast-paced environment. This position ensures the team's daily operations run efficiently by providing outstanding administrative support while delivering exceptional service to attorneys, professional staff, clients, and vendors. The Administrative Assistant/ LPA will have the expectation of managing and balancing multiple priorities simultaneously.

The Administrative Assistant / LPA will work a regular, in-office schedule. The typical schedule will consist of 7.5 hours per day equating to 37.5 hours per week. Additional hours (including overtime) will be required on occasion.

Primary Duties and Responsibilities

The Administrative Assistant / LPA will perform the following tasks and functions:

• Manage the calendars for the assigned attorneys including scheduling, rescheduling or sending individual or group meeting invitations and tracking participation and attendance; Coordinate travel arrangements including scheduling flights, ground transportation, overnight accommodations, preparing directions, confirming travel schedules and completing expense reports.
• Perform administrative duties including scheduling appointments, drafting routine correspondence, scanning and converting various documents, and reading and routing incoming mail.

• Schedule and coordinate in-person meetings including arranging catering, reserving conference rooms, and coordinating with attorneys and other administrative support staff when appropriate.
• Prepare, edit, and file correspondence, documents, reports, and presentations, ensuring proper indexing and filing of original documents both paper and in the electronic records management system.
• Prepare and revise legal documents, contracts and correspondence, calendaring deadlines, and filing/recording legal documents and financing statements.
• Manage contact information and new client intake information.
• Serve as back-up support for attorneys, paralegals or other administrative staff, as needed.
• Attend team meetings to ensure client needs are properly met and prioritized.
• Adhering to all firm policies, procedures, standards and guidelines, including maintaining client confidentiality.
• Other duties as assigned by the attorney team.

• High School diploma/GED and a minimum of 3 years of experience as an executive assistant in a professional services industry or the equivalent combination of education and experience. College degree preferred.
• Strong time management and organizational abilities, with a proven capacity to prioritize tasks, manage concurrent projects, and perform effectively under pressure. Must be adaptable to shifting deadlines and responsive to urgent requests.
• Advanced proficiency in Microsoft Office Suite, especially Word, Outlook and PowerPoint. Familiarity with Adobe, databases, electronic document management systems, and electronic billing and expense report systems preferred.
• Excellent written and oral communication skills including grammar, punctuation and proofreading.
• Exceptional interpersonal and customer service skills. Polished and professional image is paramount.
• Skilled in the operation of office equipment such as copy/scanning machine, postage meter, and fax machine.
• Motivated, self-directed individual with ability to anticipate and resolve issues and work with minimal supervision.
• Committed to a collaborative mindset and to actively contribute to team-oriented goals.