31 Administrative Assistants jobs in Lockport

The Celestar Corporation has an IMMEDIATE need to identify an Administrative and Technical Support Assistant who will be seated in Downers Grove, IL . Please review the position description below. If interested and qualified, we welcome you to apply for this challenging opportunity.

LOCATION : Downers Grove, IL

CLEARANCE REQUIREMENT : Active Secret Level Clearance

Salary: $53,500

About Us :
Celestar, a Veteran Owned Company is Very Competitive with Salaries and Benefits. As an example, we offer Company Paid Benefits that include Employee and Family Dental Insurance, Employ Health Insurance, Life Insurance and Disability Insurance as well. We also offer a 401K retirement company match, paid Holidays and Personal Time off.

DUTIES AND RESPONSIBILITIES

• Records and file management
• Employee in- and out-processing
• Assist in managing DOD, DSS, and local office policies and programs
• Support the field office chief in scheduling
• Correspondence drafting and routing
• Manage Calendars
• Travel planning (Defense Travel System (DTS))
• Conference room coordination
• Office equipment and supply inventory maintenance
• Government timecard program (DAI) management
• Receipt and routing of office mail/correspondence
• Management of task management (CATMS) system
• Assist in execution of office training program
• Responsible for inputting and managing data bases as directed

• Must possess two (2) years of administrative experience
• Proficiency with Microsoft applications paticularly Word, Excel and Outlook including Outlook Calendar
• Need to be proactive and can't be afraid to ask questions.
• Ability to engage with people of all management levels and interact in a professional manner.
• Draft and format policies/memos to agency standards and regulations.
• A willingness to tackle new projects and work with the team to accomplish them.

• High School Graduate

• Familiarity with the Defense Travel System and timekeeping management programs a plus

Administrative Assistant – Property Management

Are you looking for a rewarding career in the property management industry? Join our team and be part of a dynamic company that values professionalism, collaboration, and exceptional service. We are seeking a reliable and enthusiastic Administrative Assistant to support our office team and help maintain smooth daily operations across all aspects of property management.

Key Responsibilities:

• Professionally answer and manage incoming phone calls from prospective tenants, current residents, vendors, and internal team members.
• Process lease applications and assist in applicant screening and verification. Communicate results to prospective tenants.
• Maintain accurate and up-to-date client and property records in accordance with company policies.
• Prepare and update daily operational reports, including notices to vacate, vacancy summaries, and activity logs.

Qualifications:

• Minimum of 1 year of customer service experience (preferably in a fast-paced environment).
• Strong written and verbal communication skills.
• Energetic, organized, and able to multitask efficiently.
• Warm, friendly, and professional demeanor in person and over the phone.
• Proficient in basic computer use, including typing and creating memos, emails, and correspondence.
• Valid driver’s license and reliable transportation.
• High School Diploma or equivalent required.
• Availability to work weekends.

What We Offer:

• Competitive pay
• Bonus opportunities
• Housing discount
• Comprehensive benefits package

We are proud to be an Equal Opportunity Employer and value a diverse and inclusive workplace.

1. Communication : Clear, concise, and professional communication-both written and verbal-is essential. The AA often serves as the liaison between executives and stakeholders, making strong interpersonal skills critical.
2. Emotional Intelligence : The ability to read people, manage emotions, and navigate sensitive situations fosters trust and strengthens workplace relationships.
3. Problem-Solving & Critical Thinking : AAs frequently handle unexpected challenges, requiring quick thinking and resourcefulness to resolve issues independently.
4. Adaptability : The capacity to pivot quickly, reprioritize tasks, and remain composed under pressure is invaluable in Giant Steps' dynamic environment.
5. Discretion & Trustworthiness : Integrity in handling confidential information is non-negotiable.
6. Personal qualities include integrity, credibility, accountability, and commitment to the mission of Giant Steps

1. Time Management & Prioritization : Effectively managing complex calendars, meeting deadlines, and juggling different priorities to ensure smooth operations.
2. Organizational Excellence : Meticulous attention to detail in managing documents, schedules, and logistics to ensure workplace efficiency.
3. Technological Proficiency : Proficiency in tools like Microsoft Office, Google Workspace, Canva, Donor Search, and project management platforms (e.g., Trello).
4. Project Management : Overseeing projects from inception to completion, including coordinating resources and timelines.
5. Social Media Coordination : Expertise in writing (using storyboard process), scheduling, and tracking the impact and statistics of social media posts,

1. Anticipation & Proactivity : Foreseeing and addressing needs before they arise.
2. Strategic Thinking : The ability to understand the broader business context allows AAs to align their support with organizational goals.
3. Networking & Relationship Management : Building and maintaining professional relationships can open doors and facilitate smoother relationships.
4. Professionalism & Representation : AAs may occasionally act as the face of Giant Steps, requiring a polished demeanor and the ability to represent the company in a positive light.
5. Interpersonal Skills : The ability to engage new individual, corporate, and foundation donors in the mission of Giant Steps; the ability to strategically move relationships along a continuum of commitment
6. Action Oriented : Enjoys working hard and looks for challenges; able to act and react as necessary, even when limited information is available; not afraid to take charge of a situation; can overcome resistance and take unpopular stances when necessary.
7. Flexible ; can work in an ambiguous, fast-moving environment, while also driving toward clarity and solutions; demonstrates resourcefulness
8. Commitment: Willing to attend meetings and events, including nights and weekends

• Calendar & Schedule Management: Helps coordinate and manage calendars, including scheduling meetings, appointments, and occasionally, travel arrangements.
• Communication Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring timely and effective communication.
• Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
• Document Preparation: Draft, review, and manage correspondence, reports, presentations, and other documents as needed.
• Social Media: Plans, writes, and schedules social media outreach.
• Classroom Support: If needed, the AA will provide coverage in the classroom.
• Confidentiality: Handle sensitive information with care and maintain confidentiality at all times.
• Project Support: Support the CEO in planning and executing special projects and initiatives.
• Attendance: Observe attendance blackout time (the two weeks before and after a major event).

• Education: A bachelor's degree in business administration, communications, or a related field is preferred.
• Experience: Minimum of four years of experience in an AA or similar administrative role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Canva) and familiarity with project management tools, such as Trello.
• Communication Skills: Excellent verbal and written communication abilities.
• Organizational Skills: Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Interpersonal Skills: Demonstrated ability to build relationships and work collaboratively across all levels of the organization.
• Adaptability: Ability to adapt to changing priorities and manage different tasks efficiently.

• Pre-employment physical, drug screening, and criminal background check
• Possesses appropriate professional credentials

• AA is exempt under the Fair Labor Standards Act (FLSA).

• Salary is commensurate with the level of education and experience.

• The AA follows the Central Administration Calendar.

• Work is typically performed indoors within the school facility
• Moderate physical movement is required for the job
• Minimal exposure to physical risk is anticipated

• The AA will schedule his/her formal annual review meeting with the CEO by April 1st of each year.
• The AA will complete a draft personal evaluation by March 15th of each year to be used during the formal review.
• The CEO will conduct the EA performance review by April 15th of each year.

Company Overview:

Brookstone Capital Management, a rapidly growing national Turnkey Asset Management Platform (TAMP) with over $11B in Assets Under Management (AUM), provides personalized and comprehensive wealth management services to over 700 Advisors and 50,000 clients. We have been one of the fastest-growing TAMPs in the country since its inception by providing a comprehensive, and flexible open-architecture platform. Brookstone has found success by providing an all-inclusive support system that will help Advisors start, build, and grow their Advisory businesses.

Job Overview:

The Administrative Associate will play a key role in supporting our internal teams and affiliated Advisors. The ideal candidate will have excellent organizational and communication skills, be proficient in office software, and be able to handle a variety of administrative tasks with precision.

Responsibilities:

• Provide administrative support including handling phone calls and emails
• Provide operations/administrative support to Financial Advisors and Insurance Agents
• Prepare and process account applications, transfers, and other client forms
• Maintain accurate and organized records and documentation
• Respond to Advisor inquiries and follow up on service requests
• Monitor and track account activity to ensure timely processing
• Liaise with custodians, teams, or financial institutions as needed
• Prepare and edit documents, reports, and presentations.
• Manage confidential information with discretion and professionalism

Qualifications:

• Proven experience in an Administrative Associate or similar role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Detail-oriented with a high level of accuracy
• Ability to work independently and collaboratively within a team
• Strong Project Management skills
• Professional and friendly demeanor
• Bachelor's degree in Finance, Business, or a related field preferred

Position: Full-time

Location: Wheaton, IL (100% onsite - not a remote/hybrid/WFH position)

Benefits: Medical, Dental, Vision, 401(k) w/match, Life, Maternity, Paternity, and PTO (paid vacation, sick, and personal time off)

Job Description: Pay Range $15hr - $20hr Duties: Responsible for converting MS Word file formats from an existing legacy MS Word 97 file format to a new MS Word document docx template format. Essential skills for this role are being knowledgeable in MS Word forma.