39 Administrative Assistants jobs in Lockport

**Description**
**Who We Are**
Shambaugh & Son L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc., is a customer-driven, single-source, self-performing construction/engineering firm. We specialize in the Design-Build method of construction resulting in fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors in the U.S. and the only one with all eight M.E.P (Mechanical, Electrical, Process, Automation, Refrigeration, HVAC, Plumbing, and Fire Protection) design and installation capabilities in-house. We perform more than $1 billion of construction projects per year with over 3,000 employees throughout 50 states from our home office in Fort Wayne, Indiana.
Our success has been driven by our ability to attract and retain dedicated, knowledgeable and seasoned professionals to become part of the Shambaugh team, as we continue to build on our 90+ year Shambaugh success story.
At Shambaugh, we recognize people as our most important resource and it is our mission to produce the industry's highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.
**Job Summary**
Shambaugh & Son L.P. is looking for a Service Coordinator. In this role you will be responsible for performing a wide variety of customer service and administrative tasks, including managing customer information, preparing, scheduling, and closing out documents for inspections, work orders, and billings as well as assisting sales, office, and field personnel. Success in this role requires strong organizational and communication skills as well as attention to detail.
**Essential Duties and Responsibilities**
+ Accurately review, save, and file paper and electronic copies of service acknowledgements, work orders, inspection reports, internal agreements, and customer documentation.
+ Maintain confidentiality of customer and employer information
+ Utilize AS400/Trueline accounting system to pull work order numbers, enter agreements, and prepare billings.
+ All completed service requests are to be reviewed and submitted to the Billing Specialist within one week of the service
+ Review and upload inspections to local municipalities to maintain customer compliance.
+ Take customer service requests in a professional manner and obtain needed information to efficiently dispatch appropriate
+ Grow and maintain a personal knowledge base of the industry.
+ Follow the company-endorsed business process and best practices and make recommendations on system/process
+ Other duties as assigned
**Qualifications**
+ Proficiency in computer programs including Smartsheet's, Microsoft Office and Windows; must be tech savvy.
+ Strong and professional verbal and written communication skills to interact effectively with customers and team members.
+ Ability to retain and access training and apply it in an organized manner.
+ Experience in administration and scheduling a
+ Proven ability to multi-task and manage time effectively.
+ Must be organized, self-motivated, and adaptable.
+ Strong attention to detail, ability to problem solve, and work
+ Experience with CRM platform is a plus
+ Familiarity with AS400/Trueline accounting system a plus
+ Regular and reliable attendance, including the ability to work extended hours and weekends as required
**Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies** list open positions here. ( **Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal process -- it is probably fraudulent.**
**As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
#shambaugh
#LI-TS
#Onsite
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

Qualifications:
+ 2+ years of data entry or office experience.
+ Proficiency in Excel, Outlook, and Word.
+ Experience in sales support, admin, data entry, order entry, and processing purchase orders.
+ High School Diploma or GED minimum required.
Work Environment
The position is set in a casual office environment with their own cubicle.
The work schedule is Monday through Friday, 8am to 5pm.
Responsibilities
+ Collect and collate laboratory generated data and assimilate all information into a final report using word processing documents.
+ Create final laboratory reports and send them to internal departments and customers.
+ Respond to customer inquiries via email, addressing issues such as expediting, order status, and complaints.
+ Communicate with operations, engineering, accounting, sales, and management to ensure correct data transfer.
+ Maintain and update information in the customer management system.
+ Accurately interpret request forms, check order status, and provide and update pricing reports.
+ Handle additional administrative tasks as assigned by the manager.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Melrose Park,IL.
Application Deadline
This position is anticipated to close on Oct 15, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Customer Service Administrator
Key Activities/Responsibilities :
+ Interface daily with customers, 3rd party sales representatives and personnel via telephone, email, chat and electronic data interface (EDI).
+ Maintains order entry function through receiving orders, checking model numbers and other data for accuracy, and enters orders in the operating system and/or ecommerce platform.
+ Researches and confirms original order and factory set information, purchase orders, return merchandise authorizations and any other pertinent data needed to resolve customer disputes.
+ Consults with customers regarding product warranties and the correct product mix based upon customer need, desired effect, technology involved and product/ service application.
+ Expedites past due orders and long lead times to satisfy customer needs.
+ Utilizes CRM to record communications from both internal and external customers.
+ Reviews return material authorizations for accuracy and secures necessary approvals.
+ Continually acquires and builds knowledge on products, services and manufacturing systems to provide customer assistance in selection of our product lines.
+ Performs additional duties and special projects as assigned.
Experience:
-1-3 years' customer service experience within a business-to-business
environment.
-Previous manufacturing experience highly preferred.
-Enterprise resource planning (ERP) business process management software
experience such as JD Edwards, SAP highly preferred.
-eCommerce and online chat knowledge highly preferred
-Strong customer service orientation with proven ability to maximize customer
satisfaction and acquisition.
Skills
Required:
-Consistently capable of presenting oneself with the highest degrees of
professionalism, composure, courtesy, and integrity.
-Confident when in adversarial situations, possessing strong dispute management
and resolution skills.
-Excellent, clear and concise communication skills, both in verbal and written
formats.
-Astute listening skills.
-Capable of critically reviewing and analyzing situations and developing
effective plans of action.
-Proficient in Microsoft Excel, Word, & Outlook applications required.
-Attentive to detail.
-Solid organizational and multi-tasking skills.
Job Type & Location
This is a Contract position based out of University Park, Illinois.
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in University Park,IL.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

**Employment Type:**
Full time
**Shift:**
Day Shift
**Description:**
Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. With its main campus at Loyola University Medical Center, Loyola Medicine is part of a comprehensive three-hospital system including Loyola University Medical Center ( , Gottlieb Memorial Hospital ( , and MacNeal Hospital ( .
If you're passionate about delivering exceptional care and making a difference in the lives of our communities, join the Loyola team as an Administrative Secretary and become Loyola Strong!
**What you'll do:**
We are seeking a highly organized, detail-oriented, and proactive Administrative Secretary to support the Department of Nursing. The ideal candidate will play a vital role in providing administrative support to faculty, residents, and clinical staff, managing schedules, coordinating meetings, and ensuring smooth departmental operations. This position requires exceptional multitasking abilities, excellent communication skills, and a strong work ethic in a fast-paced healthcare environment.
**Office Management:**
+ Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Teams, and SharePoint) required
+ Serve as the first point of contact, greeting visitors and maintaining a professional environment.
+ Manage office supplies, equipment, and inventory.
+ Keep office space clean and organized.
**Scheduling & Calendar Management:**
+ Coordinate meetings, conferences, and events for faculty and staff.
+ Manage and update calendars for leadership, physicians, and residency programs.
+ Ensure timely reminders and preparation for scheduled events.
**Communication & Correspondence:**
+ Handle phone calls, messages, and inquiries professionally.
+ Draft, proofread, and distribute emails, memos, and meeting minutes.
+ Facilitate communication between faculty, clinical teams, and administration.
**Document Management:**
+ Organize and maintain physical and digital records.
+ Prepare monthly expense reports
+ Ensure confidentiality and data security compliance.
**Customer/Client Support:**
+ Provide excellent service to faculty, residents, staff, and vendors.
+ Address inquiries, resolve issues, and direct individuals appropriately.
**Data Entry & Record Keeping:**
+ Maintain faculty schedules, call rosters, and residency program data.
+ Track credentialing, licensure, and continuing education requirements.
+ Update daily staffing calendar (Qgenda) and generate daily schedule/reports
**What you'll need:**
**Required:**
+ High School Diploma or equivalent with training acquired through work experience or education.
+ 6-10 years of job-related experience in an administrative or secretarial role.
**Preferred:**
+ 2-3 years of college education or equivalent administrative/technical background, ideally in Business.
+ 10+ years of job-related experience is a plus.
**Compensation:** **  **
Pay Range: $17.30 - $26.81 per hour  
_Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles._   
Trinity Health Benefits Summary (   
**Our Commitment**
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran

**Position Description**
Ryder is immediately hiring a Permanent Full Time Warehouse Customer Service Representative in Woodridge, Illinois
Warehouse Positions Pay Weekly
+ Hourly Pay $19.00 per hour
+ Overtime Pay $28.50 per hour
+ Schedule: Day Shift Monday - Friday 8:00 am - 4:30 pm
Apply Here with Ryder Today
Click here to see and hear it from a Ryder Supply Chain Employee:
want the right Warehouse Associate to join us at Ryder and work in the Safest Supply Chain Environment with State of the Art Equipment
+ Products Being Handled: Computers, paperwork, phones
Various warehouse fulfillment specialist roles at Ryder support distribution across the US. Apply here with Ryder today
We have all benefits other Warehouse Distribution Facilities offer WITHOUT the WAIT!
+ On the Job Paid Training
+ Medical, Dental, Vision, 401 K etc. Start at 30 Days
+ Paid Time Off
+ 401 K offers a company match
+ HIGH VALUED Stock at 15 % Employee Discount
+ Employee Discounts that save you money on Tools, Cars, Hotels, Electronics/Appliances, Cell Phones, Travel, and much more
+ Safety Gear PROVIDED
+ Safety is Always the First Priority
+ State of the Art Equipment and Caring Leadership
Your drive. Your career. Start driving your future with Ryder today. Click Here to See All Ryder Careers: want YOU to join our family made up of Proud Women and Men in Supply Chain who work alongside the many Military Reserve and Veterans we hire everyday
EEO/AA/Female/Minority/Disabled/Veteran
**Requirements**
+ High school diploma or equivalent
+ Experience as a clerk in a warehouse/distribution environment performing duties such as transportation coordination, inventory, shipping/receiving, coordinating with various carriers, vendor and customers strongly preferred
+ Has the ability to make quick, reliable decisions that represent both the customer and Ryder
+ Has strong written, organizational, and verbal communication skills
+ Intermediate knowledge of MS Office products (Excel, Word, and PowerPoint)
+ Knowledge of WMS systems preferred
+ Experience operating forklift equipment preferred
+ Equipment certification may be required
**Important Note:** Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.
**Responsibilities**
+ Performs adminstrative tasks for area or shift
+ Maintains filing systems and documents per Standard Operating Procedure (SOP)
+ Interacts with customers and contractors, answering questions regarding shipment times, product cuts, loads not picked up by the carrier, and damage claims
+ Coordinates processing of export orders, filling out export paperwork, generates export labels, maintaining export paperwork
+ Processes returns in Warehouse Management System (WMS) and maintains paperwork
+ Pallet management: orders CHEP and white wood pallets for the site, conducts reconciliation of pallet count, researches large pallet system variances
+ Using the location's WMS system, updates area or shift metrics as needed
+ Additional duties as assigned, overtime as needed
_Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability._
**Posted Date** _3 days ago_ _(10/6/ :48 AM)_
**_Requisition_** _ _
**_Location (Posting Location) : State/Province_** _IL_
**_Location (Posting Location) : City_** _Woodridge_
**_Location (Posting Location) : Postal Code_** _60517_
**_Category_** _Logistics/Distribution/Transportation Management_
**_Employment Type_** _Regular-Full time_
**_Travel Requirements_** _0-10%_
**_Position Code_** _ _

**Position Description**
Ryder is immediately hiring a Permanent Full Time Customer Service Coordinator in Naperville, Illinois
Warehouse Positions Pay Weekly
+ Hourly Pay $19.00 per hour
+ Schedule: Day Shift Monday - Friday 8:00 am - 4:30 pm
Hear from a Ryder Supply Chain Warehouse Employee Here:
want the right Warehouse Associate to join us at Ryder and work in the Safest Supply Chain Environment with State of the Art Equipment
+ Products Being Handled: Food products
+ Equipment: Office Equipment such as computer, phone, etc.
We have all benefits other Warehouse Distribution Facilities offer WITHOUT the WAIT!
+ Warehouse Positions Pay Each Week
+ On the Job Paid Training
+ Medical, Dental, Vision, 401 K etc. Start at 30 Days
+ Paid Time Off
+ 401 K offers a company match
+ HIGH VALUED Stock at 15 % Employee Discount
+ Employee Discounts that save you money on Tools, Cars, Hotels, Electronics/Appliances, Cell Phones, Travel, and much more
+ Safety Gear PROVIDED
+ Safety is Always the First Priority
+ State of the Art Equipment and Caring Leadership
Various warehouse fulfillment specialist roles at Ryder support distribution across the US. Apply here with Ryder today
Your drive. Your career. Start driving your future with Ryder today. Click Here to See All Ryder Careers: want YOU to join our family made up of Proud Women and Men in Supply Chain who work alongside the many Military Reserve and Veterans we hire everyday
EEO/AA/Female/Minority/Disabled/Veteran
**Requirements**
+ High school diploma or equivalent
+ Experience as a clerk in a warehouse/distribution environment performing duties such as transportation coordination, inventory, shipping/receiving, coordinating with various carriers, vendor and customers strongly preferred
+ Has the ability to make quick, reliable decisions that represent both the customer and Ryder
+ Has strong written, organizational, and verbal communication skills
+ Intermediate knowledge of MS Office products (Excel, Word, and PowerPoint)
+ Knowledge of WMS systems preferred
+ Experience operating forklift equipment preferred
+ Equipment certification may be required
**Important Note:** Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.
**Responsibilities**
+ Performs adminstrative tasks for area or shift
+ Maintains filing systems and documents per Standard Operating Procedure (SOP)
+ Interacts with customers and contractors, answering questions regarding shipment times, product cuts, loads not picked up by the carrier, and damage claims
+ Coordinates processing of export orders, filling out export paperwork, generates export labels, maintaining export paperwork
+ Processes returns in Warehouse Management System (WMS) and maintains paperwork
+ Pallet management: orders CHEP and white wood pallets for the site, conducts reconciliation of pallet count, researches large pallet system variances
+ Using the location's WMS system, updates area or shift metrics as needed
+ Additional duties as assigned, overtime as needed
_Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability._
**Posted Date** _1 week ago_ _(10/1/2025 2:02 PM)_
**_Requisition_** _ _
**_Location (Posting Location) : State/Province_** _IL_
**_Location (Posting Location) : City_** _NAPERVILLE_
**_Location (Posting Location) : Postal Code_** _60563_
**_Category_** _Logistics/Distribution/Transportation Management_
**_Employment Type_** _Regular-Full time_
**_Travel Requirements_** _0-10%_
**_Position Code_** _ _