133 Administrative Assistants jobs in Maltby
Administrative Support Worker Lead - University of Washington
98194 Seattle, Washington
ARAMARK
Posted 3 days ago
Job Viewed
Job Description
**Job Description**
The Office Support Assistant is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Office Support Assistant will be required to interact with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.
**Long Description**
COMPENSATION: The Hourly rate for this position is $26.00 to $28.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
High School Diploma or equivalent; some college preferred. 2+ years administrative support experience.
Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word.
Ability to optimally connect with employees.
Ability to work quickly and efficiently.
Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
The Office Support Assistant is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Office Support Assistant will be required to interact with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.
**Long Description**
COMPENSATION: The Hourly rate for this position is $26.00 to $28.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
High School Diploma or equivalent; some college preferred. 2+ years administrative support experience.
Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word.
Ability to optimally connect with employees.
Ability to work quickly and efficiently.
Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
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0
Administrative Assistant/ Operations Support
Seattle, Washington
University of Washington
Posted today
Job Viewed
Job Description
The OFFICE OF THE CHIEF POPULATION HEALTH OFFICER UW MEDICINE has an outstanding opportunity for a FULL-TIME (40 hours per week) ADMINISTRATIVE ASSISTANT .
Provide comprehensive program operational support to the Chief Population Health Officer and team in the Office of the Chief Medical Officer/Vice President for Medical Affairs, University of Washington
Provide complex scheduling support and high-level independent management of programs, committees, communications, and general operations of the office
Provide administrative support for the Chief Population Health Officer and key initiatives supported by the CPHO team
Complex scheduling and office operations coordination
Independently organize and manage committees of significant complexity and importance in support of the Office of the CPHO
Proactive planning, independent preparation of materials, skilled day-of-meeting execution, and post-meeting follow-up
High School/ GED AND three years of office or administrative support experience OR equivalent education/ experience.
UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Join our mission to make life healthier for everyone in our community
Shift
First Shift (United States of America)
Temporary or Regular?
FTE (Full-Time Equivalent)
Union/Bargaining Unit
SEIU Local 925 Nonsupervisory
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at or
Provide comprehensive program operational support to the Chief Population Health Officer and team in the Office of the Chief Medical Officer/Vice President for Medical Affairs, University of Washington
Provide complex scheduling support and high-level independent management of programs, committees, communications, and general operations of the office
Provide administrative support for the Chief Population Health Officer and key initiatives supported by the CPHO team
Complex scheduling and office operations coordination
Independently organize and manage committees of significant complexity and importance in support of the Office of the CPHO
Proactive planning, independent preparation of materials, skilled day-of-meeting execution, and post-meeting follow-up
High School/ GED AND three years of office or administrative support experience OR equivalent education/ experience.
UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Join our mission to make life healthier for everyone in our community
Shift
First Shift (United States of America)
Temporary or Regular?
FTE (Full-Time Equivalent)
Union/Bargaining Unit
SEIU Local 925 Nonsupervisory
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at or
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1
Senior Administrative Assistant - Executive Support
98101 Seattle, Washington
$70000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client, a prominent technology firm, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This role is essential for ensuring the smooth and efficient operation of the executive office, managing schedules, coordinating meetings, and handling various administrative tasks. You will be the primary point of contact for internal and external stakeholders, demonstrating professionalism, discretion, and exceptional interpersonal skills. The ideal candidate possesses a keen eye for detail, excellent time management abilities, and a strong command of office technologies. Responsibilities include managing complex calendars, arranging travel, preparing correspondence and reports, organizing events, and supporting ad-hoc projects. This position requires your dedicated presence at our **Seattle, Washington, US** office to effectively manage the daily operations and provide in-person support to executives. We are seeking a highly motivated and detail-oriented individual who thrives in a fast-paced environment and can anticipate the needs of senior leadership. A Bachelor's degree in Business Administration or a related field is preferred, though extensive relevant experience will be strongly considered. Proven experience supporting C-level executives is mandatory. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms are essential. Strong communication, organizational, and problem-solving skills are critical for this role. This is an excellent opportunity for an experienced administrative professional to contribute to a leading organization and grow their career.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex executive calendars and schedules.
- Coordinate domestic and international travel arrangements.
- Prepare correspondence, reports, and presentations.
- Organize and manage meetings and conference calls.
- Handle confidential information with discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Manage office supplies and administrative support for the executive team.
Qualifications:
- 5+ years of experience as an Administrative Assistant, with at least 3 years supporting senior executives.
- Proven ability to manage complex schedules and travel.
- Exceptional organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Professional demeanor and high level of discretion.
- Bachelor's degree preferred; equivalent experience considered.
Apply Now
2
Executive Administrative Assistant
98101 Seattle, Washington
$75000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership in **Seattle, Washington, US**. This role requires a meticulous individual with exceptional communication, multitasking, and problem-solving skills. You will manage complex calendars, coordinate domestic and international travel, prepare detailed reports and presentations, and serve as a gatekeeper and liaison for executive communications. The ideal candidate is discreet, possesses a high level of professional judgment, and thrives in a fast-paced, dynamic environment. This position offers a hybrid work arrangement, combining in-office collaboration with remote flexibility.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange and coordinate detailed domestic and international travel logistics, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, responding independently when appropriate and referring urgent matters to the appropriate executive.
- Act as a primary point of contact for internal and external stakeholders, managing inquiries and facilitating effective communication.
- Organize and prepare for executive meetings, including agenda preparation, material distribution, and minute-taking.
- Manage expense reporting and processing for executives.
- Conduct research on various topics as needed and synthesize information for executive review.
- Maintain confidential files and records with utmost discretion.
- Assist with special projects and event coordination as assigned.
- Provide general administrative support, including office supply management and mail handling.
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
- Minimum of 5 years of experience providing high-level administrative support to C-suite executives or senior management.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously.
- Excellent written and verbal communication skills, with strong attention to detail and accuracy.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Strong interpersonal skills and the ability to build rapport with colleagues at all levels.
- Proactive problem-solving abilities and a resourceful approach to tasks.
- Experience working in a hybrid work environment, demonstrating adaptability and effective remote communication.
- A polished and professional demeanor.
Apply Now
3
Executive Administrative Assistant
98101 Seattle, Washington
$65000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership in **Seattle, Washington, US**. This hybrid position offers a dynamic work environment where you will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing executive reports and presentations, and handling confidential information with utmost discretion. You will act as a key liaison between executives, employees, and external stakeholders, ensuring smooth communication and efficient operations.
The ideal candidate will possess exceptional organizational skills, advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and a strong understanding of office management principles. Experience with virtual meeting platforms and a willingness to adapt to evolving technological tools are essential. You should have excellent written and verbal communication skills, the ability to anticipate needs, and a professional demeanor. This role requires a high level of initiative, problem-solving capability, and the ability to multitask effectively in a fast-paced setting. You will play a vital role in supporting the productivity and effectiveness of our client's executive team.
Responsibilities:
Qualifications:
The ideal candidate will possess exceptional organizational skills, advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and a strong understanding of office management principles. Experience with virtual meeting platforms and a willingness to adapt to evolving technological tools are essential. You should have excellent written and verbal communication skills, the ability to anticipate needs, and a professional demeanor. This role requires a high level of initiative, problem-solving capability, and the ability to multitask effectively in a fast-paced setting. You will play a vital role in supporting the productivity and effectiveness of our client's executive team.
Responsibilities:
- Manage and coordinate complex executive calendars and schedules.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare meeting agendas, take minutes, and track action items.
- Draft, edit, and proofread correspondence, reports, and presentations.
- Handle incoming and outgoing communications, including emails and phone calls.
- Manage expense reporting and budget tracking for executives.
- Organize and maintain filing systems, both physical and digital.
- Greet visitors and act as a primary point of contact for the executive office.
- Conduct research and prepare background materials for meetings and projects.
- Provide general administrative support to ensure smooth office operations.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Experience with travel arrangements and expense reporting.
- Discretion and ability to handle confidential information.
- Proactive problem-solving skills and attention to detail.
- Familiarity with virtual meeting platforms (e.g., Zoom, Teams).
Apply Now
4
Executive Administrative Assistant
98101 Seattle, Washington
$75000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a rapidly growing technology firm, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in Seattle, Washington, US . This is a pivotal role requiring meticulous attention to detail, exceptional communication skills, and the ability to manage complex calendars and logistics with utmost efficiency. You will be the central point of contact for internal and external stakeholders, ensuring smooth operations and providing a high level of support to executives.
Responsibilities:
Qualifications:
This is an excellent opportunity for a dedicated and experienced administrative professional to contribute to the success of a leading company. We offer a competitive compensation package and a supportive work environment.
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements with precision.
- Coordinate domestic and international travel logistics, including flights, accommodation, and ground transportation, ensuring all details are handled seamlessly.
- Prepare and edit correspondence, reports, presentations, and other documents as required, ensuring accuracy and professionalism.
- Act as a liaison between executives and internal/external clients, responding to inquiries and resolving issues promptly and effectively.
- Organize and manage executive events, conferences, and off-sites, including venue selection, catering, and agenda preparation.
- Handle confidential information with the utmost discretion and integrity.
- Manage expense reporting and reconciliation for executives.
- Maintain and organize electronic and physical filing systems for efficient record-keeping.
- Proactively anticipate the needs of the executives and identify opportunities to improve workflow and efficiency.
- Provide general administrative support, including answering phones, managing mail, and ordering office supplies.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Strong interpersonal skills and the ability to build rapport with individuals at all levels.
- Proven ability to handle confidential information with discretion and professionalism.
- Experience with travel booking platforms and expense management systems.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently and as part of a team in a fast-paced environment.
This is an excellent opportunity for a dedicated and experienced administrative professional to contribute to the success of a leading company. We offer a competitive compensation package and a supportive work environment.
Apply Now
5
Executive Administrative Assistant
98101 Seattle, Washington
$65000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization based in Seattle, Washington, US , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This pivotal role requires a meticulous individual with exceptional communication and multitasking abilities. The ideal candidate will manage complex calendars, coordinate domestic and international travel arrangements, prepare detailed reports and presentations, and handle confidential information with the utmost discretion.
Key responsibilities include gatekeeping executive schedules, screening and prioritizing communications, and acting as a liaison between executives and internal/external stakeholders. You will be responsible for organizing and managing high-level meetings, including preparing agendas, taking minutes, and following up on action items. Furthermore, you will assist with special projects as assigned, conduct research, and manage office supplies and equipment to ensure smooth operations. The role also involves managing expense reports and processing invoices. We are looking for someone who can anticipate needs, troubleshoot issues proactively, and maintain a high level of professionalism at all times. The ability to work effectively in a fast-paced environment and adapt to changing priorities is crucial. Proficiency in office productivity software, including advanced features of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is essential. Experience with project management tools and CRM systems is a plus. This is an excellent opportunity to join a forward-thinking company and make a significant impact.
Responsibilities:
Key responsibilities include gatekeeping executive schedules, screening and prioritizing communications, and acting as a liaison between executives and internal/external stakeholders. You will be responsible for organizing and managing high-level meetings, including preparing agendas, taking minutes, and following up on action items. Furthermore, you will assist with special projects as assigned, conduct research, and manage office supplies and equipment to ensure smooth operations. The role also involves managing expense reports and processing invoices. We are looking for someone who can anticipate needs, troubleshoot issues proactively, and maintain a high level of professionalism at all times. The ability to work effectively in a fast-paced environment and adapt to changing priorities is crucial. Proficiency in office productivity software, including advanced features of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is essential. Experience with project management tools and CRM systems is a plus. This is an excellent opportunity to join a forward-thinking company and make a significant impact.
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, and coordinating meetings across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Act as a primary point of contact for internal and external inquiries, managing communications effectively.
- Organize and manage executive offsites, team-building events, and company-wide meetings.
- Handle confidential and sensitive information with discretion and integrity.
- Process expense reports and reconcile corporate credit card statements.
- Conduct research and compile data for various projects and initiatives.
- Manage office supplies, equipment, and vendor relationships.
- Provide general administrative support, including filing, data entry, and document management.
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and as part of a team.
- Experience supporting multiple executives is preferred.
- Associate's or Bachelor's degree in a relevant field is a plus.
Apply Now
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6
Executive Administrative Assistant
98101 Seattle, Washington
$70000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Seattle, Washington, US . This hybrid role offers a balanced approach to remote and in-office work, demanding excellent time management and communication skills. The ideal candidate will be a trusted partner, adept at managing complex calendars, coordinating high-level meetings, and handling confidential information with discretion.
Key responsibilities include:
Key responsibilities include:
- Managing and coordinating executive calendars, scheduling appointments, and prioritizing meetings.
- Arranging complex domestic and international travel, including flights, accommodations, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Coordinating internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Acting as a liaison between executives and internal/external stakeholders.
- Managing expense reports and processing invoices.
- Assisting with special projects and event planning as needed.
- Maintaining organized filing systems, both physical and digital.
- Anticipating needs and proactively addressing potential issues to ensure smooth executive operations.
- Maintaining strict confidentiality of sensitive information.
Apply Now
7
Executive Administrative Assistant
98101 Seattle, Washington
$70000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization, is seeking a highly organized and proactive Executive Administrative Assistant to join their team in Seattle, Washington, US . This is an excellent opportunity for a detail-oriented individual to provide comprehensive support to senior leadership and contribute to the smooth operation of the office. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating domestic and international travel arrangements, and preparing travel itineraries. Your duties will include handling confidential information with discretion, preparing expense reports, and managing communication flow between executives and internal/external stakeholders. You will also be tasked with organizing and preparing materials for board meetings, presentations, and other significant events. This role requires exceptional communication skills, both written and verbal, and the ability to anticipate needs and act with initiative. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with virtual meeting platforms. The ideal candidate will possess a strong work ethic, impeccable time management skills, and the ability to multitask effectively in a fast-paced environment. A Bachelor's degree in Business Administration or a related field is preferred, along with a minimum of 5 years of experience supporting C-level executives. We are looking for someone who can maintain a high level of professionalism and confidentiality at all times. This hybrid role offers a blend of in-office collaboration and remote flexibility, allowing for a balanced work-life integration. Key responsibilities include gatekeeping communications, preparing reports and presentations, managing office supplies and vendor relationships, and assisting with special projects as assigned. Attention to detail, a commitment to accuracy, and a positive attitude are paramount. The ability to work independently and as part of a team is crucial for success in this position. We are committed to fostering a supportive and collaborative work environment where your contributions are valued and recognized.
Apply Now
8
Executive Administrative Assistant
98101 Seattle, Washington
$75000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in their **Seattle, Washington, US** office. This role is crucial in ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and a strong ability to anticipate needs and manage priorities in a fast-paced environment.
Responsibilities:
Qualifications:
The ideal candidate will demonstrate initiative, resourcefulness, and a commitment to delivering high-quality support. This is an excellent opportunity to contribute to a dynamic organization and grow your career in a supportive setting. The successful applicant will be instrumental in maintaining the highest standards of administrative excellence.
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
- Act as a gatekeeper and primary point of contact for executives, screening calls and visitors.
- Organize and manage logistics for internal and external meetings, including board meetings and conferences.
- Maintain and organize physical and digital filing systems.
- Conduct research and compile data as needed for various projects.
- Handle confidential information with the utmost discretion.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Coordinate with other departments to ensure seamless workflow and information exchange.
- Proactively identify areas for process improvement within administrative operations.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms.
- Excellent organizational and time-management skills, with the ability to multitask effectively.
- Strong written and verbal communication skills.
- Discretion and confidentiality are paramount.
- Ability to work independently and as part of a team.
- Experience in a demanding corporate environment is preferred.
- Bachelor's degree in Business Administration or a related field is a plus.
The ideal candidate will demonstrate initiative, resourcefulness, and a commitment to delivering high-quality support. This is an excellent opportunity to contribute to a dynamic organization and grow your career in a supportive setting. The successful applicant will be instrumental in maintaining the highest standards of administrative excellence.
Apply Now
9