143 Administrative Assistants jobs in Maryland
Administrative Support Worker-Catering
20782 Hyattsville, Maryland
Compass Group, North America
Posted today
Job Viewed
Job Description
Levy Sector
**Position Title: Suites Supervisor Lead**
**Pay Range** : 22.00
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to **75000** and search **requisition ID number .**
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!**
**Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.**
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
**For more information on what we are about as a company, check us out by following the link below:** ** Summary**
Monitors the food service operation to ensure production of top quality products and service.
**Essential Duties and Responsibilities:**
+ Performs inventory management to maintain high valuation and minimal waste.
+ Ensures that staff is on task, quality assurance standards are being met, and the operation is clean and organized.
+ Monitors marketing, confirming that signage is current and appropriate.
+ Upholds policies and procedures to guarantee compliance with company and client expectations.
+ Performs other duties as assigned.
**Qualifications:**
+ Ability to lift and move up to 25 pounds.
**Apply to Levy today!**
_Levy is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Associates of Levy are offered many fantastic benefits.**
+ Instapay (early access to your wages) and high interest savings both through the EVEN app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._
**Position Title: Suites Supervisor Lead**
**Pay Range** : 22.00
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to **75000** and search **requisition ID number .**
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!**
**Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.**
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
**For more information on what we are about as a company, check us out by following the link below:** ** Summary**
Monitors the food service operation to ensure production of top quality products and service.
**Essential Duties and Responsibilities:**
+ Performs inventory management to maintain high valuation and minimal waste.
+ Ensures that staff is on task, quality assurance standards are being met, and the operation is clean and organized.
+ Monitors marketing, confirming that signage is current and appropriate.
+ Upholds policies and procedures to guarantee compliance with company and client expectations.
+ Performs other duties as assigned.
**Qualifications:**
+ Ability to lift and move up to 25 pounds.
**Apply to Levy today!**
_Levy is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Associates of Levy are offered many fantastic benefits.**
+ Instapay (early access to your wages) and high interest savings both through the EVEN app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._
View Now
0
Administrative Assistant, Executive Support
21201 Baltimore, Maryland
$65000 Annually
WhatJobs
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive executive support. This role is fully remote, offering the flexibility to work from home anywhere within the United States. You will be an essential partner to senior leadership, managing complex schedules, coordinating high-level meetings, and handling sensitive information with utmost discretion. The ideal candidate is a master of logistics, possesses exceptional communication skills, and thrives in a fast-paced, virtual environment.
Key responsibilities include managing executive calendars, scheduling and coordinating internal and external meetings, and preparing agendas and supporting materials. You will handle travel arrangements, including flights, accommodations, and detailed itineraries, ensuring seamless logistics. This role requires drafting, reviewing, and editing correspondence, reports, and presentations with accuracy and professionalism. You will also serve as a primary point of contact for executives, fielding inquiries and managing communications effectively. Maintaining confidential files and records, processing expense reports, and assisting with special projects as needed are also core duties.
The successful candidate will demonstrate a strong command of office productivity software, including advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with video conferencing platforms (Zoom, Teams). Excellent time management, prioritization skills, and the ability to anticipate needs and proactively address potential issues are crucial. A high degree of professionalism, discretion, and adaptability is required, along with the ability to build rapport and collaborate effectively with individuals at all organizational levels, despite the remote nature of the role.
Qualifications:
This is a fantastic opportunity to provide critical support to top executives and contribute to the smooth functioning of a leading organization. If you are a seasoned administrative professional with a passion for excellence and thrive in a fully remote capacity, we encourage you to apply. You will be a vital part of the team, supporting leadership from your home office, and contributing to the strategic objectives that impact the operations around Baltimore, Maryland, US .
Key responsibilities include managing executive calendars, scheduling and coordinating internal and external meetings, and preparing agendas and supporting materials. You will handle travel arrangements, including flights, accommodations, and detailed itineraries, ensuring seamless logistics. This role requires drafting, reviewing, and editing correspondence, reports, and presentations with accuracy and professionalism. You will also serve as a primary point of contact for executives, fielding inquiries and managing communications effectively. Maintaining confidential files and records, processing expense reports, and assisting with special projects as needed are also core duties.
The successful candidate will demonstrate a strong command of office productivity software, including advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with video conferencing platforms (Zoom, Teams). Excellent time management, prioritization skills, and the ability to anticipate needs and proactively address potential issues are crucial. A high degree of professionalism, discretion, and adaptability is required, along with the ability to build rapport and collaborate effectively with individuals at all organizational levels, despite the remote nature of the role.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative or executive support, preferably in a remote setting.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with scheduling complex meetings and coordinating virtual events.
- Excellent written and verbal communication skills.
- Strong organizational skills and meticulous attention to detail.
- Proven ability to manage multiple priorities and meet deadlines.
- Discretion and confidentiality are paramount.
- Ability to work independently and demonstrate initiative in a remote work environment.
This is a fantastic opportunity to provide critical support to top executives and contribute to the smooth functioning of a leading organization. If you are a seasoned administrative professional with a passion for excellence and thrive in a fully remote capacity, we encourage you to apply. You will be a vital part of the team, supporting leadership from your home office, and contributing to the strategic objectives that impact the operations around Baltimore, Maryland, US .
Apply Now
1
Culinary Administrative Support Specialist - Oriole Park at Camden Yards
21217 Baltimore, Maryland
Compass Group, North America
Posted today
Job Viewed
Job Description
Levy Sector
**Position Title: Culinary Admin**
**Pay Range** : $23.00 to $25.00/hour
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to **75000** and search **requisition ID number** ** ** **.**
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!**
**Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.**
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
**For more information on what we are about as a company, check us out by following the link below:** ** Summary**
Levy Restaurants Group is seeking an organized and detail-oriented Administrative Support Specialist to join our team, providing vital support to operations at premier sports and entertainment venues, including football stadiums, ballparks, and convention centers. In this role, you will assist with administrative tasks, coordination, and communication to ensure smooth event operations and seamless team collaboration.
This position is ideal for a proactive individual who excels at multitasking, thrives in dynamic environments, and enjoys being part of the behind-the-scenes efforts that create unforgettable experiences for guests.
**Key Responsibilities:**
+ Administrative Support
+ Manage and organize event schedules, staff rosters, and operational plans.
+ Coordinate and communicate key updates to staff, vendors, and management teams.
+ Prepare and maintain accurate records, reports, and documentation related to event logistics, payroll, and inventory.
+ Operational Assistance Provide administrative support to the operations team during event setup, execution, and breakdown.
+ Ensure timely and accurate ordering, distribution, and tracking of supplies and materials.
+ Support point-of-sale (POS) systems setup and troubleshoot basic issues during events.
**Communication and Coordination:**
+ Serve as a central point of contact for internal and external communications during events.
+ Collaborate with department leads to ensure smooth operations and resolve administrative challenges.
**Compliance and Standards:**
+ Maintain adherence to company policies, health and safety regulations, and venue-specific requirements.
+ Assist with compliance reporting and audits as needed.
**Apply to Levy today!**
_Levy is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Associates of Levy are offered many fantastic benefits.**
+ Instapay (early access to your wages) and high interest savings both through the EVEN app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._
**Position Title: Culinary Admin**
**Pay Range** : $23.00 to $25.00/hour
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to **75000** and search **requisition ID number** ** ** **.**
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!**
**Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.**
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
**For more information on what we are about as a company, check us out by following the link below:** ** Summary**
Levy Restaurants Group is seeking an organized and detail-oriented Administrative Support Specialist to join our team, providing vital support to operations at premier sports and entertainment venues, including football stadiums, ballparks, and convention centers. In this role, you will assist with administrative tasks, coordination, and communication to ensure smooth event operations and seamless team collaboration.
This position is ideal for a proactive individual who excels at multitasking, thrives in dynamic environments, and enjoys being part of the behind-the-scenes efforts that create unforgettable experiences for guests.
**Key Responsibilities:**
+ Administrative Support
+ Manage and organize event schedules, staff rosters, and operational plans.
+ Coordinate and communicate key updates to staff, vendors, and management teams.
+ Prepare and maintain accurate records, reports, and documentation related to event logistics, payroll, and inventory.
+ Operational Assistance Provide administrative support to the operations team during event setup, execution, and breakdown.
+ Ensure timely and accurate ordering, distribution, and tracking of supplies and materials.
+ Support point-of-sale (POS) systems setup and troubleshoot basic issues during events.
**Communication and Coordination:**
+ Serve as a central point of contact for internal and external communications during events.
+ Collaborate with department leads to ensure smooth operations and resolve administrative challenges.
**Compliance and Standards:**
+ Maintain adherence to company policies, health and safety regulations, and venue-specific requirements.
+ Assist with compliance reporting and audits as needed.
**Apply to Levy today!**
_Levy is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Associates of Levy are offered many fantastic benefits.**
+ Instapay (early access to your wages) and high interest savings both through the EVEN app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._
View Now
2
Remote Senior Administrative Assistant - Executive Support
21201 Baltimore, Maryland
$65000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive executive support on a fully remote basis. This position is ideal for a seasoned professional who excels at managing complex schedules, coordinating travel, preparing essential documentation, and acting as a gatekeeper for senior leadership. The successful candidate will be adept at communication, problem-solving, and maintaining strict confidentiality, all while working from their home office.
Responsibilities:
Responsibilities:
- Manage and optimize complex calendars for multiple executives, including scheduling meetings, appointments, and calls, anticipating potential conflicts and proactively resolving them.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodations, ground transportation, and itinerary preparation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other critical documents with a high degree of accuracy.
- Serve as the primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately while maintaining professionalism and discretion.
- Manage and organize electronic and physical filing systems, ensuring easy retrieval of information.
- Process expense reports and manage invoices and other financial documentation with meticulous attention to detail.
- Conduct research and gather information as needed to support executive projects and initiatives.
- Prepare meeting agendas, take minutes, and track action items from meetings.
- Assist with event planning and coordination for team meetings or company gatherings.
- Maintain a high level of confidentiality and discretion in handling sensitive information.
- Proactively identify areas for process improvement and implement efficient administrative solutions.
- Serve as a trusted liaison between executives and other departments.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to prioritize effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with video conferencing tools (Zoom, Teams).
- Strong written and verbal communication skills.
- Excellent interpersonal skills with the ability to interact professionally with individuals at all levels.
- High level of discretion, integrity, and ability to maintain confidentiality.
- Proactive problem-solving abilities and a resourceful approach to tasks.
- Ability to work independently with minimal supervision and manage workload effectively.
- A dedicated home office setup with reliable high-speed internet access is required.
- Demonstrated ability to adapt to changing priorities and business needs.
Apply Now
3
Executive Administrative Assistant
21201 Baltimore, Maryland
$70000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm, is looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership at their **Baltimore, Maryland, US** office. This role is integral to ensuring the smooth and efficient operation of executive functions. The ideal candidate is detail-oriented, possesses exceptional communication skills, and has a proven ability to manage complex schedules and priorities in a demanding environment.
You will be responsible for a wide range of administrative tasks, including managing calendars, coordinating meetings, arranging travel, preparing correspondence, and handling confidential information with discretion. This position requires a polished professional who can anticipate needs, maintain professionalism under pressure, and act as a key point of contact for internal and external stakeholders. A strong command of office software suites and excellent organizational abilities are essential.
The role involves extensive interaction with executives, board members, clients, and other key personnel, necessitating a high level of professionalism and interpersonal skill. You will play a vital role in preparing reports, presentations, and other critical documents, requiring meticulous attention to detail and accuracy. The ability to multitask effectively and manage competing demands is paramount. This is an excellent opportunity for an experienced administrative professional seeking to contribute to a respected organization and grow their career within a supportive team environment.
Core Responsibilities:
You will be responsible for a wide range of administrative tasks, including managing calendars, coordinating meetings, arranging travel, preparing correspondence, and handling confidential information with discretion. This position requires a polished professional who can anticipate needs, maintain professionalism under pressure, and act as a key point of contact for internal and external stakeholders. A strong command of office software suites and excellent organizational abilities are essential.
The role involves extensive interaction with executives, board members, clients, and other key personnel, necessitating a high level of professionalism and interpersonal skill. You will play a vital role in preparing reports, presentations, and other critical documents, requiring meticulous attention to detail and accuracy. The ability to multitask effectively and manage competing demands is paramount. This is an excellent opportunity for an experienced administrative professional seeking to contribute to a respected organization and grow their career within a supportive team environment.
Core Responsibilities:
- Manage and coordinate complex executive calendars and schedules, resolving conflicts proactively.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread correspondence, reports, and presentations.
- Organize and facilitate executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle incoming and outgoing communications, screening calls and prioritizing inquiries.
- Maintain confidential files and sensitive information with utmost discretion.
- Serve as a liaison between executives and internal/external stakeholders.
- Manage expense reporting and budget tracking for executive-related expenses.
- Assist with event planning and coordination as needed.
- Undertake special projects and ad-hoc administrative tasks as assigned.
- Associate's or Bachelor's degree preferred, or equivalent professional experience.
- Minimum of 5 years of experience providing high-level administrative support to executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Excellent interpersonal skills and the ability to work effectively with diverse individuals.
- Discretion and a high level of professionalism when handling confidential matters.
- Ability to multitask and prioritize effectively in a fast-paced setting.
- Experience with videoconferencing platforms and scheduling tools.
Apply Now
4
Executive Administrative Assistant
21201 Baltimore, Maryland
$65000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is based in Baltimore, Maryland, US , with a fully remote work arrangement, allowing for exceptional work-life balance and the ability to contribute effectively from home. The ideal candidate will possess a keen eye for detail, excellent communication skills, and the ability to manage multiple priorities with discretion and efficiency. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating travel, preparing reports, and facilitating seamless communication within the executive office and across the organization.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for executives, scheduling meetings, appointments, and calls with internal and external stakeholders.
- Coordinate all aspects of domestic and international travel arrangements, including flights, hotels, ground transportation, and visa processing.
- Prepare and edit correspondence, presentations, and reports.
- Organize and execute logistics for executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Screen and prioritize incoming communications, ensuring timely and appropriate responses.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and gather information as needed for various projects and initiatives.
- Manage expense reporting and reconcile corporate credit card statements.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Serve as a primary point of contact for the executive office.
- Maintain efficient filing systems and manage office supplies.
- Associate's or Bachelor's degree preferred, or equivalent work experience.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual collaboration tools.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- High level of professionalism, discretion, and adaptability.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with calendar management and travel coordination.
- Proactive and resourceful problem-solving skills.
Apply Now
5
Executive Administrative Assistant
21201 Baltimore, Maryland
$60000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization, is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. This crucial role, based in **Baltimore, Maryland, US**, requires exceptional attention to detail, superior communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings and appointments, making travel arrangements, and preparing correspondence and reports. Key duties include coordinating meeting logistics, preparing agendas and minutes, handling confidential information with discretion, and acting as a liaison between executives and internal/external stakeholders. The ideal candidate will possess a Bachelor's degree or equivalent experience, with a minimum of 5 years of proven experience providing high-level administrative support to executives. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools is essential. Excellent organizational skills, the ability to anticipate needs, and a proactive approach to problem-solving are paramount. Strong interpersonal and communication skills are required to effectively interact with a wide range of individuals. This role demands a high degree of professionalism, reliability, and confidentiality. You will be an integral part of the executive team, ensuring smooth daily operations and contributing to the overall efficiency of the leadership functions within our **Baltimore, Maryland, US** location. This is an excellent opportunity for a seasoned administrative professional looking to make a significant impact.
Apply Now
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6
Executive Administrative Assistant
21201 Baltimore, Maryland
$65000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a dynamic financial services firm located in Baltimore, Maryland, US , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role demands exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings and appointments, making travel arrangements, and preparing meeting materials. Key duties include screening and prioritizing communications, drafting correspondence, and acting as a liaison between executives and internal/external stakeholders. The ideal candidate will possess a strong understanding of office management principles, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with virtual meeting platforms. A professional demeanor, discretion, and the ability to handle confidential information with utmost care are essential. This position offers a hybrid work arrangement, combining the benefits of in-office collaboration with the flexibility of remote work. You will play a crucial role in ensuring the smooth and efficient operation of the executive office. A Bachelor's degree or equivalent work experience is preferred. If you are a self-starter with a keen eye for detail and a commitment to providing top-tier administrative support, we encourage you to apply. This is an excellent opportunity to contribute to a respected organization and grow within a supportive team.
Apply Now
7
Executive Administrative Assistant
21201 Baltimore, Maryland
$65000 Annually
WhatJobs
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role requires a professional who can manage complex schedules, coordinate meetings, prepare reports, and handle confidential information with discretion. You will be the primary point of contact for internal and external stakeholders, ensuring smooth operations and efficient communication.
The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a strong command of office productivity software. Responsibilities include managing calendars, arranging travel, processing expense reports, and preparing meeting materials. You will also be involved in event planning and coordinating office logistics. A professional demeanor, excellent interpersonal skills, and the ability to anticipate needs are paramount.
Key Responsibilities:
The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a strong command of office productivity software. Responsibilities include managing calendars, arranging travel, processing expense reports, and preparing meeting materials. You will also be involved in event planning and coordinating office logistics. A professional demeanor, excellent interpersonal skills, and the ability to anticipate needs are paramount.
Key Responsibilities:
- Manage complex and dynamic calendars for executives, prioritizing appointments and resolving conflicts.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate and manage meetings, including room bookings, catering, and agenda preparation.
- Process expense reports and invoices accurately and in a timely manner.
- Handle incoming and outgoing communications, screening calls and emails.
- Maintain organized filing systems, both physical and digital.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Serve as a liaison between executives and internal/external parties.
- Proven experience as an Executive Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent time management and multitasking abilities.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively.
- Experience with calendar management and travel coordination.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
Apply Now
8
Executive Administrative Assistant
21201 Baltimore, Maryland
$50000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Baltimore, Maryland, US . This pivotal role requires exceptional multitasking abilities, discretion, and a professional demeanor. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting agendas, and taking minutes. Duties also include managing correspondence, screening calls, preparing reports and presentations, and handling confidential information with the utmost care. The ideal candidate will possess strong proficiency in office productivity suites (Microsoft Office, Google Workspace), excellent written and verbal communication skills, and outstanding time management capabilities. Experience in a fast-paced corporate environment is highly preferred. You will act as a primary point of contact for internal and external stakeholders, ensuring smooth day-to-day operations. The ability to anticipate needs, problem-solve efficiently, and maintain a calm and professional attitude under pressure is essential. This is an excellent opportunity to work closely with executives, gain insights into high-level decision-making, and contribute to the efficient functioning of the organization. We are looking for a reliable and dedicated individual who takes pride in providing exceptional support. Your contributions will be vital in enabling our leaders to focus on strategic priorities.
Apply Now
9