32 Administrative Assistants jobs in Moon Township

Description
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Bridgewater, New Jersey. In this role, you will provide essential clerical support to a fast-paced department, ensuring efficient operations and seamless coordination. If you thrive in a dynamic environment and have strong organizational skills, we encourage you to apply.
Responsibilities:
- Perform general administrative tasks such as preparing agendas, handling correspondence, and managing documentation.
- Answer and direct incoming calls professionally, providing a positive experience for callers.
- Schedule and coordinate meetings, appointments, and events using calendar management tools.
- Utilize Microsoft Word, Excel, and Outlook to create, edit, and organize documents and communications.
- Assist in the preparation of reports and presentations as needed.
- Handle data entry tasks with precision and attention to detail.
- Support special projects and ad hoc tasks as assigned to meet departmental goals.
- Maintain organized records and ensure timely retrieval of information.
- Collaborate with team members to streamline workflows and improve efficiency.
- Provide exceptional support to ensure departmental operations run smoothly.
Requirements - A minimum of 1 year of experience in administrative support or a related role.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong organizational and multitasking skills with a keen attention to detail.
- Excellent verbal and written communication abilities.
- Demonstrated ability to manage calendars and schedule meetings effectively.
- Experience handling inbound calls and providing attentive phone support.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- High level of reliability and discretion when managing sensitive information. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Title: Administrative Assistant
Location: Onsite, Oakland, PA
Schedule: M-F 8:30 am-5 pm
Type: Direct/Permanent
Overview:
A distinguished research university is currently in search of an Administrative Assistant to play a key role in scheduling meetings and managing calendars in coordination with others, provide logistical support during meetings and events; record and distribute meeting notes, and arrange special events. If you are intrigued and would like to learn more, we encourage you to submit your application!
Responsibilities
+ Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
+ Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
+ Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
+ Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
+ Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
+ Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
+ Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Requirements
+ Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
+ At least an Associate degree is highly preferred
+ At least 3 years of applicable and proven Administrative Support experience
#M3
Ref: #558-Scientific
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Our client, a leading organization in the commercial operations sector, is seeking an Administrative Assistant to join their team. As an Administrative Assistant, you will be part of the commercial operations team supporting various project initiatives. The ideal candidate will have strong analytical skills, excellent communication abilities, and a proactive approach which will align successfully in the organization.
**Job Title:** Administrative Assistant
**Location:** Warrendale, PA
**Pay Range: $20/hr**
**Shift:** Daylight, Monday through Friday - 8:00 a.m. to 5:00 p.m. (with a lunch break from 12:00 to 1:00 p.m.) The role will be predominantly remote, with the intent to hire after 3-6 months
**What's the Job?**
+ Coordinate project setup in business systems, ensuring accurate entry of project data and billing milestones.
+ Review and validate labor hour submissions for accuracy and collaborate with project managers to resolve discrepancies.
+ Facilitate customer setup and maintenance in business systems, ensuring compliance with company policies.
+ Prepare invoice nominations and compile supporting documentation for timely customer billing.
+ Assist in the preparation of commercial reports and dashboards for internal stakeholders.
**What's Needed?**
+ Business School or Associates degree with a minimum of 3 years of administrative or clerical experience.
+ Ability to work independently and manage multiple projects simultaneously.
+ Intermediate analytical and problem-solving skills.
+ Advanced interpersonal, verbal, and written communication skills.
+ Proficiency in MS Office products, SharePoint, and MRP/ERP systems.
**What's in it for me?**
+ Opportunity to work in a dynamic and supportive team environment.
+ Gain valuable experience in project management and commercial operations.
+ Possibility of transitioning to a permanent position after 3-6 months.
+ Engagement in process improvement initiatives to enhance operational efficiency.
+ Work in a business casual environment that promotes professionalism and comfort.
**Upon completion of waiting period associates are eligible for:**
+ Medical and Prescription Drug Plans
+ Dental Plan
+ Supplemental Life Insurance
+ Short Term Disability Insurance
+ 401(k)
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

Description We are looking for a detail-oriented Administrative Assistant to join our team in Washington, Pennsylvania. This is a long-term contract role within the manufacturing industry, offering an excellent opportunity to provide vital administrative support in a dynamic environment. The ideal candidate will demonstrate exceptional organizational skills and the ability to manage multiple tasks efficiently.
Responsibilities:
- Create, organize, and maintain various documents and files using Microsoft Office applications.
- Handle the purchasing, receiving, and processing of holiday orders.
- Manage outgoing mail and coordinate courier deliveries.
- Process invoices, purchase orders, and related administrative tasks.
- Deliver general administrative support to management and staff members.
- Provide backup assistance to Executive Assistants and Receptionists when needed.
- Maintain confidentiality and handle sensitive information with discretion.
- Perform other duties and assignments as directed by management. Requirements - High school diploma or equivalent qualification is required.
- At least 5 years of experience in administrative roles.
- Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and OneNote.
- Strong communication skills, both verbal and written.
- Excellent customer service abilities and a detail-oriented approach.
- Self-motivated individual capable of working independently.
- Exceptional attention to detail and organizational skills.
- Ability to analyze problems and develop effective solutions. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

University of Pittsburgh Physicians is hiring a Full-Time Administrative Coordinator to help support UPP Neurology.
Hours: Monday-Friday, daylight
Location: 3471 Fifth Avenue
Department Details: The Department of Neurology at UPMC is seeking a highly organized and proactive Administrative Coordinator to support our dynamic clinical and academic operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced healthcare environment and is passionate about contributing to excellence in neurological care and research. This position will have the oversight of department social media accounts and other internal/external communications projects!
Purpose:
Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.
Responsibilities:
+ Plans conferences for department and department head
+ Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
+ Performs all responsibilities of an Administrative Assistant Sr
+ Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
+ Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
+ Assists in recruiting, hiring, training, and evaluating the performance of employees
+ Analyzes complex information requests and determines complex trends
+ Develops reports for executive or department
+ Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
+ High school diploma or equivalent or associates degree.
+ 5 years experience in an increasingly responsible administrative support role required.
+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
+ Ability to use applicable MS Suite products.
+ Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions.
+ Ability to analyze data. Ability to use discretion and independent judgmentLicensure, Certifications, and Clearances:
+ Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran

**Description**
**_The Administrative Specialist is the glue that holds the office together!_** If you're the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar office in Pittsburgh, Pennsylvania is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Pittsburgh, PA and the surrounding areas.
The purpose of the Administrative Specialist is to provide administrative support to the various departments. This position will handle routine office duties and work closely with the Office Manager to ensure that the office functions efficiently and effectively.
**Why Lamar?**
Lamar Advertising has been named as a "Best Company to Work For" in U.S. News & World Report's annual ranking.
+ Learn more about us on our official **YouTube channel ( .**
+ Check reviews and company updates on our **Glassdoor page ( you can expect from us:**
+ **A Monday-Friday 8:00am-5:00pm in office work schedule**
+ **An hourly range of $18 - $20/ hour dependent on relevant experience and qualifications**
+ 120 hours of paid time off (PTO) that increases with tenure
+ 12 paid company holidays, including President's day and Juneteenth
+ A comprehensive 90 day training program
+ Career advancement opportunities
+ Ongoing professional development and internal leadership programs to maximize your career potential
+ Multiple medical plan options and health savings account
+ Hospital and Critical Illness and Accident coverage
+ Short & long-term disability and paid parental leave
+ Employee Stock purchase plan
+ 401k plan with company match
+ Wellness program incentives such as medical plan premium holidays and HSA contributions
**What we are looking for in YOU:**
+ Requires an excellent command of the English language, both written and verbal
+ Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
+ Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
+ Strong work ethic - someone who takes great pride in professionalism, responsibility, and is proactive
+ Must be able to work independently and as a team member
+ Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
+ Ability to use fax machine, copiers, scanners and binding machines
+ Requires the ability to handle different challenges each day and adequately prioritize those demands
**Education and Experience Requirements:**
+ High school diploma or Equivalent required
+ Associates degree, business school certification, and/or some college preferred
+ A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.
+ Or another equivalent combination of education and experience
+ A driver's license is preferred.
**Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test!** **_Not completing this assessment could result in disqualification from consideration for this position._**
**_Candidates with a disability in need of an accommodation to fulfill our application requirements should email_** ** **
**A day in the life:**
+ Perform administrative support tasks; type correspondence, compile data for expense and statistical reports.
+ Operate telephone to answer, screen and route calls; relay messages
+ Greet and answer inquiries from general public, customers and visitors; route and resolve information requests
+ Process outgoing mail and receive deliveries
+ Type correspondence; compile data for expense and statistical reports
+ Coordinate space and office organization; maintaining paper and electronic files
+ Filing duties
+ Assist with AP and AR duties for the office but not ultimately responsible for them
+ Print out blank contracts for staff - Bulletins, Posters, Commercial, and Digital
+ Create excel spreadsheets for clients and Sales Account Executives
**Physical Demands and Work Environment:**
+ The primary work environment for this position is the office.
+ The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking.
+ Nights spent traveling, away from home, are less than 10%.
**Who we are:**
Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.
We provide ad space through:
+ Billboards
+ Interstate logos
+ Handpainted murals
+ Transportation and airports
+ The largest network of digital billboards in the United States
We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.
We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts.
**Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic.**
**Please note:** Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment.
**SMS and Email Communications:** By providing your contact information and submitting this form, you agree to receive email and SMS communications from Lamar Advertising Company regarding job opportunities, hiring events, and career-related updates. Message and data rates may apply. You can opt out at any time by emailing or replying 'STOP' to text messages. Your information will be processed in accordance with our privacy policy ( .
**Disability Self-Identification:** When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch **this video ( for clarification on why we're asking for this information!
**California Residents -** Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.
#Reg56ID #EarlyTalent
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

Exciting Opportunity at UPMC Enterprises! Join our team as an Administrative Assistant- Intermediate! This position offers on-site work from 8:30 AM to 4:30 PM, Monday through Friday, with a transition to the US Steel Building in August this year.
In this role, you will provide essential administrative support under general supervision. Your duties will include greeting visitors, managing calendars, requesting ID badges, handling mail, and maintaining the office kitchen.
If you have three years of administrative support experience, seize this opportunity to advance your career. Apply now and take the next step with us!
**Responsibilities:**
+ Under general direction, provides varied administrative support to a department or group of professionals.
+ May make travel arrangements.
+ Maintains various accounting and budgetary records (i.e., completes expense reports).
+ Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Research, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
+ May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member.
+ Reviews administrative procedures and interprets them for employees.
+ Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
+ Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
+ Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
+ High school diploma or equivalent is required.
+ Three years of experience in an administrative support role is required.
+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
+ Ability to use applicable MS Suite products.
+ Working knowledge of business processes and procedures.
+ Knowledge of basic accounting and financial principles and functions.
+ Ability to analyze data and use basic reasoning skills
**Licensure, Certifications, and Clearances:**
+ Act 34 **UPMC is an Equal Opportunity Employer/Disability/Veteran**

**ABOUT HUB:**
In a rapidly changing world, HUB Retirement & Private Wealth (RPW) advises businesses and individuals on how to prepare for their financial future. We are a service-oriented financial consulting firm providing an array of services, ranging from investment management, insurance and retirement consulting services. Our growing team of professionals across North America represents a broad, deep and one-of -a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the wealth management & insurance community.
**POSITION SUMMARY** :
The Administrative Assistant will provide admin and clerical support to Office Management and the Executive Administrative Assistant at HUB International as an integral member of our team. The Administrative Assistant will utilize their organizational, follow-through skills to provides valuable day-to-day support to the office.
**RESPONSIBILITIES:**
+ Maintains calendar and scheduling for Sr. Vice President
+ Manages client review scheduling to ensure meetings are timely and adhere with the stated client service matrix
+ Answer multi-line phone system, determine purpose of callers, and forward calls to appropriate personnel or department in a friendly and professional manner
+ Provide callers with address, directions, and other information as required
+ Opens and distributes the incoming mail / collects and prepares the outgoing and overnight mail
+ Check and mail processing
+ Prepares letters, forms, and spreadsheets to assist with servicing existing and prospective clients
+ Assist with organizing employee events
+ Update client relationship management software
+ Assists financial advisors with marketing efforts
+ File and uploading documents for compliance and internal records
+ Orders, receives, and maintains office supplies and proactively ensures office supplies are available when needed
+ Creates, updates, and prints Excel spreadsheets, Word documents, and PowerPoint presentations as assigned
+ File and uploading documents for compliance and internal records
**FACTORS FOR SUCCESS** :
+ High School diploma or GED; AA and/or college degree preferred, but not required.
+ 2+ years of related office experience, or an equivalent combination of education and experience
+ Proven computer proficiency
+ **MUST** be proficient with Microsoft Office (e.g., Word, Excel, Outlook)
+ Professional appearance and demeanor
+ Demonstrated customer service skills
+ Proven ability to manage multiple tasks with competing priorities
+ Demonstrated oral and written communication skills with the ability to effectively interact with all levels within the organization
**WHY CHOOSE HUB?**
Throughout our network of more than 750+ HUB offices in North America, we offer a competitive exciting and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development. Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.
We are the perfect fit if you:
+ Are seeking a progressive work environment at a rapidly growing organization
+ Have a desire to help others protect their future
+ Have an entrepreneurial spirit and are challenged by the opportunity to grow the business
+ Are focused on learning and development to enhance your industry knowledge and expertise
+ Are a self-starter willing to invest time and energy to learn the technical aspects of our business
+ Believe in integrity and building success by developing relationships with others
Department Office Administration & Clerical
Required Experience: 1-2 years of relevant experience
Required Travel: No Travel Required
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program ( endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

**ABOUT HUB:**
In a rapidly changing world, HUB Retirement & Private Wealth (RPW) advises businesses and individuals on how to prepare for their financial future. We are a service-oriented financial consulting firm providing an array of services, ranging from investment management, insurance and retirement consulting services. Our growing team of professionals across North America represents a broad, deep and one-of -a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the wealth management & insurance community.
**POSITION SUMMARY** :
The Administrative Assistant will provide admin and clerical support to Office Management and the Executive Administrative Assistant at HUB International as an integral member of our team. The Administrative Assistant will utilize their organizational, follow-through skills to provides valuable day-to-day support to the office.
**RESPONSIBILITIES:**
+ Maintains calendar and scheduling for Sr. Vice President
+ Manages client review scheduling to ensure meetings are timely and adhere with the stated client service matrix
+ Answer multi-line phone system, determine purpose of callers, and forward calls to appropriate personnel or department in a friendly and professional manner
+ Provide callers with address, directions, and other information as required
+ Opens and distributes the incoming mail / collects and prepares the outgoing and overnight mail
+ Check and mail processing
+ Prepares letters, forms, and spreadsheets to assist with servicing existing and prospective clients
+ Assist with organizing employee events
+ Update client relationship management software
+ Assists financial advisors with marketing efforts
+ File and uploading documents for compliance and internal records
+ Orders, receives, and maintains office supplies and proactively ensures office supplies are available when needed
+ Creates, updates, and prints Excel spreadsheets, Word documents, and PowerPoint presentations as assigned
+ File and uploading documents for compliance and internal records
**FACTORS FOR SUCCESS** :
+ High School diploma or GED; AA and/or college degree preferred, but not required.
+ 2+ years of related office experience, or an equivalent combination of education and experience
+ Proven computer proficiency
+ **MUST** be proficient with Microsoft Office (e.g., Word, Excel, Outlook)
+ Professional appearance and demeanor
+ Demonstrated customer service skills
+ Proven ability to manage multiple tasks with competing priorities
+ Demonstrated oral and written communication skills with the ability to effectively interact with all levels within the organization
**WHY CHOOSE HUB?**
Throughout our network of more than 750+ HUB offices in North America, we offer a competitive exciting and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development. Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.
We are the perfect fit if you:
+ Are seeking a progressive work environment at a rapidly growing organization
+ Have a desire to help others protect their future
+ Have an entrepreneurial spirit and are challenged by the opportunity to grow the business
+ Are focused on learning and development to enhance your industry knowledge and expertise
+ Are a self-starter willing to invest time and energy to learn the technical aspects of our business
+ Believe in integrity and building success by developing relationships with others
Department Office Administration & Clerical
Required Experience: 1-2 years of relevant experience
Required Travel: No Travel Required
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program ( endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.