37 Administrative Assistants jobs in New Kensington
Administrative Assistant
15025 Jefferson Hills, Pennsylvania
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to provide essential support in an organized office setting. Based in Jefferson Hills, Pennsylvania, this long-term contract position offers an opportunity to contribute to organizational efficiency and ensure smooth day-to-day operations. The ideal candidate will have a strong command of administrative tasks and be comfortable managing multiple priorities.
Responsibilities:
- Respond to inbound calls in a courteous manner and address inquiries or direct them appropriately.
- Provide exceptional customer service to ensure client satisfaction and positive interactions.
- Perform accurate data entry and maintain organized records.
- Manage email correspondence, including composing, sending, and responding to various communications.
- Handle both inbound and outbound calls to assist with scheduling and general inquiries.
- Create and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.
- Schedule appointments and maintain updated calendars for team members or departments.
- Support team members with administrative tasks and ensure timely completion of assignments.
- Maintain confidentiality and uphold high standards in all communications and documentation. Requirements - Minimum of 1 year of experience in an administrative role.
- Proficiency in answering inbound and outbound calls with professionalism.
- Strong customer service skills with the ability to handle diverse inquiries.
- Competence in data entry with attention to accuracy and detail.
- Familiarity with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent organizational skills and the ability to manage schedules effectively.
- Strong written and verbal communication skills for email correspondence.
- Ability to work independently and as part of a team in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Respond to inbound calls in a courteous manner and address inquiries or direct them appropriately.
- Provide exceptional customer service to ensure client satisfaction and positive interactions.
- Perform accurate data entry and maintain organized records.
- Manage email correspondence, including composing, sending, and responding to various communications.
- Handle both inbound and outbound calls to assist with scheduling and general inquiries.
- Create and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.
- Schedule appointments and maintain updated calendars for team members or departments.
- Support team members with administrative tasks and ensure timely completion of assignments.
- Maintain confidentiality and uphold high standards in all communications and documentation. Requirements - Minimum of 1 year of experience in an administrative role.
- Proficiency in answering inbound and outbound calls with professionalism.
- Strong customer service skills with the ability to handle diverse inquiries.
- Competence in data entry with attention to accuracy and detail.
- Familiarity with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent organizational skills and the ability to manage schedules effectively.
- Strong written and verbal communication skills for email correspondence.
- Ability to work independently and as part of a team in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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0
Administrative Assistant
15222 Pittsburgh, Pennsylvania
Robert Half
Posted 2 days ago
Job Viewed
Job Description
Description
We are seeking a contract Administrative Assistant/Service Dispatcher to provide coverage during a medical leave. This client is located in East Pittsburgh area, free parking. We are wanting the candidate to start on November 3rd. This role will run for approximately 16 weeks to ensure there is room for cross training before this individual goes out on leave. The ideal candidate will be detail-oriented, organized, and comfortable handling clerical and dispatch-related tasks in a fast-paced service environment. Pay: $18-20 depending on experience. Hours: 7:30AM-4:30PM with 1 hour lunch unpaid.
Responsibilities:
Manage service dispatch functions, including scheduling and coordinating service calls.
Enter and maintain accurate information in company software systems.
Prepare and update quotes and other clerical documentation.
Assist with general administrative duties such as filing, data entry, and correspondence.
Ensure all records and reports are completed in a timely and accurate manner.
Communicate effectively with technicians, customers, and internal team members.
Requirements
Qualifications:
Previous administrative, scheduling, or dispatch experience preferred.
Strong organizational skills and attention to detail.
Proficiency with standard office software and comfort learning company-specific systems.
Excellent written and verbal communication skills.
Ability to multitask and adapt to changing priorities
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are seeking a contract Administrative Assistant/Service Dispatcher to provide coverage during a medical leave. This client is located in East Pittsburgh area, free parking. We are wanting the candidate to start on November 3rd. This role will run for approximately 16 weeks to ensure there is room for cross training before this individual goes out on leave. The ideal candidate will be detail-oriented, organized, and comfortable handling clerical and dispatch-related tasks in a fast-paced service environment. Pay: $18-20 depending on experience. Hours: 7:30AM-4:30PM with 1 hour lunch unpaid.
Responsibilities:
Manage service dispatch functions, including scheduling and coordinating service calls.
Enter and maintain accurate information in company software systems.
Prepare and update quotes and other clerical documentation.
Assist with general administrative duties such as filing, data entry, and correspondence.
Ensure all records and reports are completed in a timely and accurate manner.
Communicate effectively with technicians, customers, and internal team members.
Requirements
Qualifications:
Previous administrative, scheduling, or dispatch experience preferred.
Strong organizational skills and attention to detail.
Proficiency with standard office software and comfort learning company-specific systems.
Excellent written and verbal communication skills.
Ability to multitask and adapt to changing priorities
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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1
Administrative Assistant
19010 Oakmont, Pennsylvania
Robert Half
Posted 14 days ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.
Responsibilities:
- Manage inbound and outbound calls with professionalism and efficiency.
- Coordinate schedules and appointments using calendar management tools.
- Perform data entry and maintain accurate records of administrative tasks.
- Handle email correspondence and respond promptly to inquiries.
- Assist with ordering office supplies and maintaining inventory.
- Provide receptionist support by greeting visitors and managing front desk duties.
- Scan and organize documents for easy access and record-keeping.
- Support business development efforts by preparing materials and coordinating meetings.
- Maintain basic office functions, ensuring a well-organized and productive environment.
- Collaborate with team members to streamline administrative processes. Requirements - Bachelor's degree in a related field.
- Proven experience in administrative assistance, preferably in a healthcare setting.
- Proficiency in Microsoft Outlook and other office software applications.
- Strong skills in calendar management and scheduling.
- Excellent communication abilities, both written and verbal.
- Ability to handle multiple tasks with attention to detail and accuracy.
- Self-starter with the ability to work independently and take initiative.
- Familiarity with receptionist duties and office organization.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage inbound and outbound calls with professionalism and efficiency.
- Coordinate schedules and appointments using calendar management tools.
- Perform data entry and maintain accurate records of administrative tasks.
- Handle email correspondence and respond promptly to inquiries.
- Assist with ordering office supplies and maintaining inventory.
- Provide receptionist support by greeting visitors and managing front desk duties.
- Scan and organize documents for easy access and record-keeping.
- Support business development efforts by preparing materials and coordinating meetings.
- Maintain basic office functions, ensuring a well-organized and productive environment.
- Collaborate with team members to streamline administrative processes. Requirements - Bachelor's degree in a related field.
- Proven experience in administrative assistance, preferably in a healthcare setting.
- Proficiency in Microsoft Outlook and other office software applications.
- Strong skills in calendar management and scheduling.
- Excellent communication abilities, both written and verbal.
- Ability to handle multiple tasks with attention to detail and accuracy.
- Self-starter with the ability to work independently and take initiative.
- Familiarity with receptionist duties and office organization.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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2
Administrative Assistant
15222 Pittsburgh, Pennsylvania
System One
Posted 16 days ago
Job Viewed
Job Description
Title: Administrative Assistant
Location: Onsite, Oakland, PA
Schedule: M-F 8:30 am-5 pm
Type: Direct/Permanent
Overview:
A distinguished research university is currently in search of an Administrative Assistant to play a key role in scheduling meetings and managing calendars in coordination with others, provide logistical support during meetings and events; record and distribute meeting notes, and arrange special events. If you are intrigued and would like to learn more, we encourage you to submit your application!
Responsibilities
+ Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
+ Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
+ Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
+ Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
+ Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
+ Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
+ Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Requirements
+ Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
+ At least an Associate degree is highly preferred
+ At least 3 years of applicable and proven Administrative Support experience
#M3
Ref: #558-Scientific
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Location: Onsite, Oakland, PA
Schedule: M-F 8:30 am-5 pm
Type: Direct/Permanent
Overview:
A distinguished research university is currently in search of an Administrative Assistant to play a key role in scheduling meetings and managing calendars in coordination with others, provide logistical support during meetings and events; record and distribute meeting notes, and arrange special events. If you are intrigued and would like to learn more, we encourage you to submit your application!
Responsibilities
+ Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
+ Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
+ Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
+ Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
+ Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
+ Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
+ Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Requirements
+ Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
+ At least an Associate degree is highly preferred
+ At least 3 years of applicable and proven Administrative Support experience
#M3
Ref: #558-Scientific
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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3
Administrative Assistant
15222 Pittsburgh, Pennsylvania
Robert Half
Posted 16 days ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our team in Pittsburgh, Pennsylvania. This Contract-to-Permanent position will support a large-scale airport project, offering an exciting opportunity to work directly on-site in a dynamic environment. The ideal candidate will bring strong organizational skills, proficiency in administrative tools, and a proactive approach to managing tasks.
Responsibilities:
- Provide administrative support to the team, ensuring smooth daily operations within the on-site field trailer.
- Manage and organize data using tools such as Microsoft Excel and Microsoft Access.
- Create and edit documents and visual content using Adobe Photoshop and Adobe editing tools.
- Collaborate with team members on construction-related tasks, utilizing Bluebeam Revu software when applicable.
- Maintain clear communication and coordination through Microsoft Teams and Outlook.
- Assist in preparing reports, presentations, and other materials as needed.
- Ensure accurate record-keeping and documentation to support project workflows.
- Troubleshoot minor technical issues with software and provide basic support to the team.
- Adapt to evolving project needs and prioritize tasks effectively. Requirements - Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
- Experience with Adobe Photoshop and basic editing tools.
- Familiarity with data management systems such as Microsoft Access.
- Ability to learn and use construction-related software, with knowledge of Bluebeam Revu being a plus.
- Strong organizational and multitasking skills in a fast-paced environment.
- Excellent communication skills, both written and verbal.
- Attention to detail and a proactive attitude towards problem-solving.
- Previous experience in an administrative role is preferred. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Provide administrative support to the team, ensuring smooth daily operations within the on-site field trailer.
- Manage and organize data using tools such as Microsoft Excel and Microsoft Access.
- Create and edit documents and visual content using Adobe Photoshop and Adobe editing tools.
- Collaborate with team members on construction-related tasks, utilizing Bluebeam Revu software when applicable.
- Maintain clear communication and coordination through Microsoft Teams and Outlook.
- Assist in preparing reports, presentations, and other materials as needed.
- Ensure accurate record-keeping and documentation to support project workflows.
- Troubleshoot minor technical issues with software and provide basic support to the team.
- Adapt to evolving project needs and prioritize tasks effectively. Requirements - Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
- Experience with Adobe Photoshop and basic editing tools.
- Familiarity with data management systems such as Microsoft Access.
- Ability to learn and use construction-related software, with knowledge of Bluebeam Revu being a plus.
- Strong organizational and multitasking skills in a fast-paced environment.
- Excellent communication skills, both written and verbal.
- Attention to detail and a proactive attitude towards problem-solving.
- Previous experience in an administrative role is preferred. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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4
Administrative Assistant
Greensburg, Pennsylvania
Adelphoi Village Inc
Posted today
Job Viewed
Job Description
Administrative Assistant -Dr. Robert Ketterer Charter School Adelphoi is looking for a dedicated individual with excellent communication and organizational skills to join our team as an Administrative Assistant! This position is responsible for supporting the operations of the Admissions Department in our charter school. This is a school environment. DUTIES AND RESPONSIBILITIES of our Administrative Assistant : Interview new youth by completing intake forms. Request documents from county and/or school such as court orders, social summaries, etc Produce Handbook, County Letter and Medical/Dental Consent packets. Prepare client documentation. Verify Youth Insurance Coverage on EVS system. Enter client intake data into the Electronic Health Records system. Scan external information into the appropriate systems and help to report out missing information. Complete data entry and data reports. Pull, prepare, and send release of information by communicating with internal/external individuals requesting client information. Prepare documentation needed for the educational enrollment of residential, foster care youth. Document required information and complete required reports in a timely manner. REQUIREMENTS of the Administrative Assistant: High School Diploma A minimum of three years of experience in an office setting Proficient with Microsoft Word and Excel pursureexcellence Compensation details: 17-17 Hourly Wage PI68137e79a3ca-
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5
Administrative Assistant
15260 Pittsburgh, Pennsylvania
Professional Service Industries Inc
Posted 1 day ago
Job Viewed
Job Description
Administrative Assistant - Pittsburgh, PA office
Minimum Requirements & Qualifications:
Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking a Administrative Assistant to join our Professional Services Industries, Inc. (Intertek-PSI) team at our Pittsburgh, PA office . This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.
Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.
What are we looking for?
The Administrative Assistant will support the Building & Construction Business by performing dispatching and scheduling of Field Technicians for various projects, as well as a full range of administrative duties.
Salary & Benefits Information
In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.
What you'll do:
- Receive calls from clients and perform dispatching by scheduling Technicians for various projects
- Create various documents, spreadsheets, etc. utilizing Microsoft Office Software.
- Perform various general office duties including faxing, copying, mailing, filing, etc.
- Assisting with end of month billing, Accounts Receivable, Collections, and Invoice payments
- May assist with developing, updating and/or reviewing local operating procedures and/ or work instructions
Minimum Requirements & Qualifications:
- High School Diploma/GED required
- Minimum of 1+ year experience in an Administrative role required
- Experience dispatching and scheduling field personnel is preferred
- Excellent communication skills, both verbal and written
- Excellent prioritization, organization, and time management skills
- Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
- Ability to analyze and solve problems
- Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames
Intertek: Total Quality. Assured.
Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.
Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.
We Value Diversity
Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email or call (option #5) to speak with a member of the HR Department.
#LI-HB1 CA-HB
* Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.
Apply Now
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6
Administrative Coordinator
15222 Pittsburgh, Pennsylvania
Robert Half
Posted 9 days ago
Job Viewed
Job Description
Description
Our client in East Pittsburgh is seeking an Administrative Coordinator role to report to the CEO to represent and support the CEO's duties and responsibilities. The role will contribute to the efficiency of our client's Business Office and Administration by establishing, organizing, and coordinating office procedures and processes. Pay ranges $23-$26 hourly. A background check and clearances will be required.
Job Qualifications:
● High School Diploma/GED required, Associate's or Bachelor's Degree preferred
● Minimum 3 years experience as an executive assistant/office manager
● Work experience in a school or non-profit environment is helpful
● Grant writing experience preferred
Competencies
● Excellent interpersonal skills
● Strong written and verbal communication skills; ability to effectively communicate and coordinate actions with CEO, leadership team, Board of Trustees, and other staff and third party vendors/contractors
● Superior knowledge of punctuation and grammar
● Strict adherence to confidentiality and ability to handle sensitive information
● Attention to detail and accuracy
● Ability to perform multiple assignments without immediate supervision
● Time Management; ability to prioritize tasks to meet deadlines
● Superlative organizational and planning skills
● Able to perform basic arithmetic and use basic numeric concepts to perform job tasks
● Expertise using spreadsheet, word processing, e-mail, database, and presentation software
Responsibilities will include:
● Acting as a representative of the organization's chief executive in interactions with third parties.
● Assuming the role of Secretary to the organization's governing board.
● Conducting and directing specialized research projects for top-level management and board members.
● Assisting with the production and curation of public speaking or panel discussion materials.
● Overseeing the creation, editing, prioritization, and proofreading of sensitive documents.
● Implementing and maintaining organizational administrative and office procedures.
● Coordinating the various needs and schedules of board meetings.
● Supporting the work of a youth-focused initiative.
● New staff onboarding duties.
● Overseeing ordering needs for the office and facilities.
● Managing the executive's calendar.
● Coordinating travel and event arrangements for staff.
● Assisting with duties such as filing, tracking, correspondence, reports, and research.
● A valid driver's license may be required for running certain errands.
Requirements
In regards to meetings and events, the individual should also be available for:
● Regular check-ins with the chief executive.
● Regular meetings with the chief executive.
● Smooth coordination of various internal and external events.
● Providing hospitality to all visitors, internal and external stakeholders.
● Assisting in the organization and documentation of board meetings.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Our client in East Pittsburgh is seeking an Administrative Coordinator role to report to the CEO to represent and support the CEO's duties and responsibilities. The role will contribute to the efficiency of our client's Business Office and Administration by establishing, organizing, and coordinating office procedures and processes. Pay ranges $23-$26 hourly. A background check and clearances will be required.
Job Qualifications:
● High School Diploma/GED required, Associate's or Bachelor's Degree preferred
● Minimum 3 years experience as an executive assistant/office manager
● Work experience in a school or non-profit environment is helpful
● Grant writing experience preferred
Competencies
● Excellent interpersonal skills
● Strong written and verbal communication skills; ability to effectively communicate and coordinate actions with CEO, leadership team, Board of Trustees, and other staff and third party vendors/contractors
● Superior knowledge of punctuation and grammar
● Strict adherence to confidentiality and ability to handle sensitive information
● Attention to detail and accuracy
● Ability to perform multiple assignments without immediate supervision
● Time Management; ability to prioritize tasks to meet deadlines
● Superlative organizational and planning skills
● Able to perform basic arithmetic and use basic numeric concepts to perform job tasks
● Expertise using spreadsheet, word processing, e-mail, database, and presentation software
Responsibilities will include:
● Acting as a representative of the organization's chief executive in interactions with third parties.
● Assuming the role of Secretary to the organization's governing board.
● Conducting and directing specialized research projects for top-level management and board members.
● Assisting with the production and curation of public speaking or panel discussion materials.
● Overseeing the creation, editing, prioritization, and proofreading of sensitive documents.
● Implementing and maintaining organizational administrative and office procedures.
● Coordinating the various needs and schedules of board meetings.
● Supporting the work of a youth-focused initiative.
● New staff onboarding duties.
● Overseeing ordering needs for the office and facilities.
● Managing the executive's calendar.
● Coordinating travel and event arrangements for staff.
● Assisting with duties such as filing, tracking, correspondence, reports, and research.
● A valid driver's license may be required for running certain errands.
Requirements
In regards to meetings and events, the individual should also be available for:
● Regular check-ins with the chief executive.
● Regular meetings with the chief executive.
● Smooth coordination of various internal and external events.
● Providing hospitality to all visitors, internal and external stakeholders.
● Assisting in the organization and documentation of board meetings.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
7
Administrative Aide
16066 Cranberry Twp, Pennsylvania
Parsons Corporation
Posted 16 days ago
Job Viewed
Job Description
In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with exceptional people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.
**Job Description:**
Parsons is looking for an amazingly talented **Office Administrator** to join our team!
**What You'll Be Doing:**
+ Manage incoming phone calls to the office and emails, answer basic program-level questions and assist field auditing staff with basic questions
+ Answering customer questions, providing information, and addressing complaints
+ Coordinate activities through the Cranberry Township office to ensure efficiency and compliance with company policies.
+ Creates and updates database records, entering information from paper audit reports into an electronic database.
+ Managing office inventory and working with vendors to ensure the regular supply of office materials
+ Compiling and maintaining records of office business transactions
+ Assist colleagues whenever there is an opportunity to do so
+ Provides office support for all management and general administrative duties such as copying, filing, and generating reports
+ Prepares weekly productivity reports for managers
+ Printing & Mailing inspector badges & certificates.
**What Required Skills You'll Bring:**
+ High school diploma (or equivalent) and typically 1+ years of relevant work experience.
**What Desired Skills You'll Bring:**
+ Previous administrative experience supporting a construction, engineering, or mechanical project or team is preferred, but not required.
**Security Clearance Requirement:**
None
This position is part of our Critical Infrastructure team.
For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions-and to help them see what's next!
Salary Range: $15.38 - $26.15
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!
Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .
About Us
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with exceptional people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.
**Job Description:**
Parsons is looking for an amazingly talented **Office Administrator** to join our team!
**What You'll Be Doing:**
+ Manage incoming phone calls to the office and emails, answer basic program-level questions and assist field auditing staff with basic questions
+ Answering customer questions, providing information, and addressing complaints
+ Coordinate activities through the Cranberry Township office to ensure efficiency and compliance with company policies.
+ Creates and updates database records, entering information from paper audit reports into an electronic database.
+ Managing office inventory and working with vendors to ensure the regular supply of office materials
+ Compiling and maintaining records of office business transactions
+ Assist colleagues whenever there is an opportunity to do so
+ Provides office support for all management and general administrative duties such as copying, filing, and generating reports
+ Prepares weekly productivity reports for managers
+ Printing & Mailing inspector badges & certificates.
**What Required Skills You'll Bring:**
+ High school diploma (or equivalent) and typically 1+ years of relevant work experience.
**What Desired Skills You'll Bring:**
+ Previous administrative experience supporting a construction, engineering, or mechanical project or team is preferred, but not required.
**Security Clearance Requirement:**
None
This position is part of our Critical Infrastructure team.
For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions-and to help them see what's next!
Salary Range: $15.38 - $26.15
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!
Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .
About Us
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.
View Now
8
Administrative Manager
16066 Cranberry Twp, Pennsylvania
Dal-Tile Corporation
Posted 16 days ago
Job Viewed
Job Description
Join the largest manufacturer of tile and natural stone in the United States and watch your career stand out with Dal-Tile, a subsidiary of Mohawk Industries.
Our close-knit team of dedicated professionals has made us the success we are today. In exchange for their hard work, we support our people with a family-friendly work environment, a commitment to promoting from within, unique benefits that go beyond just medical and dental, and a belief that every employee deserves a productive life outside of work. If this sounds outstanding to you, take the first step forward and explore a career with Dal-Tile.
Dal-Tile is currently seeking an exceptional Administrative Manager to join our TEAM! The Administrative Manager is responsible for daily store operations, training and leading associates in customer service, warehouse duties and coordinating truck deliveries.
**Primary Objective**
Ensures daily store operations are performed in accordance with company policies and procedures.
**Major Function and Scope**
+ Trains and leads associates in areas of customer service, order management, purchasing, warehouse duties, office administration, truck management, and system processes.
+ Coordinates delivery truck deliveries and maintenance.
+ May perform a variety of customer service, warehouse, and office administration duties as necessary.
+ Acts as the contact person for various computer systems such as ASI, JDE, PC, etc.
+ Provides feedback to management regarding staff performance evaluations.
+ Responsible for the overall operations with regards to freight, shrink, margins and overtime.
+ Assures customer confidence is achieved on a consistent basis.
+ Ensures associates follow standard safety procedures in order to be in compliance with safety program corporate standards.
+ May assume management responsibilities in the absence of the SSC or Stone Manager.
+ May perform other related duties as required.
**Experience and Knowledge Required**
+ HS diploma or equivalent experience required. Some college or college degree preferred. Computer Software Knowledge (Word, Excel, Lotus Notes), SSC Operating Procedures; Certified Forklift Operator
+ Three or more years customer service and warehouse experience. One plus years of management experience.
**Competencies**
Math skills; Organization Skills, Training, Communication and Multi-tasking abilities; time management; leadership, teamwork, judgement, safety conscious.
**Other Pertinent Job Information**
While performing the duties of this job, the associate is regularly required to stand, use hands, and reach with hands and arms. The associate is required to walk, stoop, kneel, crouch, or crawl. The associate may be required to sometimes sit, climb or balance. The associate must lift and/or move up to 80 pounds regularly. Specific vision abilities required by this position includes close vision, peripheral vision, and ability to adjust focus. While performing the duties of this job, the associate is regularly exposed to moving mechanical parts. The associate is occasionally exposed to fumes or airborne particles. The associate may be exposed to a wide range of temperatures. The noise level is usually loud. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
We offer competitive salary and a comprehensive benefits package, career opportunities, and an environment of creativity and growth. Examples include: Company Match on 401k,Employee Purchase Discount, and Tuition Reimbursement.
Dal-Tile is a proud supporter of our U.S. military, veterans and their families - Thank You for Your Service!
Active military, transitioning service members and veterans are strongly encouraged to apply.
Mohawk Industries, Inc. is an Equal Opportunity Employer including disability/veteran committed to an inclusive workplace and a proud Drugs Dont Work participant.
**Job Type**
**Req ID** 87944
Our close-knit team of dedicated professionals has made us the success we are today. In exchange for their hard work, we support our people with a family-friendly work environment, a commitment to promoting from within, unique benefits that go beyond just medical and dental, and a belief that every employee deserves a productive life outside of work. If this sounds outstanding to you, take the first step forward and explore a career with Dal-Tile.
Dal-Tile is currently seeking an exceptional Administrative Manager to join our TEAM! The Administrative Manager is responsible for daily store operations, training and leading associates in customer service, warehouse duties and coordinating truck deliveries.
**Primary Objective**
Ensures daily store operations are performed in accordance with company policies and procedures.
**Major Function and Scope**
+ Trains and leads associates in areas of customer service, order management, purchasing, warehouse duties, office administration, truck management, and system processes.
+ Coordinates delivery truck deliveries and maintenance.
+ May perform a variety of customer service, warehouse, and office administration duties as necessary.
+ Acts as the contact person for various computer systems such as ASI, JDE, PC, etc.
+ Provides feedback to management regarding staff performance evaluations.
+ Responsible for the overall operations with regards to freight, shrink, margins and overtime.
+ Assures customer confidence is achieved on a consistent basis.
+ Ensures associates follow standard safety procedures in order to be in compliance with safety program corporate standards.
+ May assume management responsibilities in the absence of the SSC or Stone Manager.
+ May perform other related duties as required.
**Experience and Knowledge Required**
+ HS diploma or equivalent experience required. Some college or college degree preferred. Computer Software Knowledge (Word, Excel, Lotus Notes), SSC Operating Procedures; Certified Forklift Operator
+ Three or more years customer service and warehouse experience. One plus years of management experience.
**Competencies**
Math skills; Organization Skills, Training, Communication and Multi-tasking abilities; time management; leadership, teamwork, judgement, safety conscious.
**Other Pertinent Job Information**
While performing the duties of this job, the associate is regularly required to stand, use hands, and reach with hands and arms. The associate is required to walk, stoop, kneel, crouch, or crawl. The associate may be required to sometimes sit, climb or balance. The associate must lift and/or move up to 80 pounds regularly. Specific vision abilities required by this position includes close vision, peripheral vision, and ability to adjust focus. While performing the duties of this job, the associate is regularly exposed to moving mechanical parts. The associate is occasionally exposed to fumes or airborne particles. The associate may be exposed to a wide range of temperatures. The noise level is usually loud. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
We offer competitive salary and a comprehensive benefits package, career opportunities, and an environment of creativity and growth. Examples include: Company Match on 401k,Employee Purchase Discount, and Tuition Reimbursement.
Dal-Tile is a proud supporter of our U.S. military, veterans and their families - Thank You for Your Service!
Active military, transitioning service members and veterans are strongly encouraged to apply.
Mohawk Industries, Inc. is an Equal Opportunity Employer including disability/veteran committed to an inclusive workplace and a proud Drugs Dont Work participant.
**Job Type**
**Req ID** 87944
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