56 Administrative Assistants jobs in Novi

Job Title: Administrative Support General
Job Description
This role involves providing high-level administrative support to an executive director and their team, ensuring smooth operations and efficient management of time and resources. You will act as a liaison between the executive and various internal and external parties, handling correspondence, preparing reports, and coordinating meetings, appointments, and travel arrangements.
Responsibilities
+ Maintain the highest level of confidentiality regarding corporate and personal information.
+ Partner with the executive to ensure efficient and effective time management.
+ Serve as the executive's liaison to various internal and external parties.
+ Handle correspondence, prepare reports, and assist with creating presentations.
+ Manage calendars for the Executive Director and their direct reports.
+ Coordinate meetings, appointments, and travel arrangements.
+ Ensure the executives' preparedness for meetings and engagements.
+ Assist with events such as staff meetings, all-hands meetings, off-sites, and team gatherings.
+ Maintain and organize Outlook, communications, and folders as appropriate.
+ Participate as an adjunct member of the executive's leadership team.
+ Optimize travel arrangements based on the executive's travel needs and preferences.
+ Manage complex itineraries and complete related expense reports.
+ Coordinate interactions between the executive and employees when appropriate.
+ Assist with special projects for the Business Office.
+ Acknowledge the need for flexibility in scheduling across different time zones.
+ Continuously seek process improvement to increase productivity and efficiency.
+ Support onsite events when required.
+ Anticipate the needs of the executive and team, addressing issues proactively.
Essential Skills
+ Associate's degree or equivalent.
+ 3+ years' experience as an executive assistant supporting executive leader(s).
+ Knowledge of administrative procedures, software applications such as Microsoft Office.
+ Excellent organizational skills, time management skills, and attention to detail.
+ Excellent writing, editing, and proofreading skills.
+ High degree of professionalism to maintain confidentiality.
+ Ability to work collegially within a team environment in an open concept office area.
+ Responsive self-starter who takes initiative in resolving issues or concerns.
+ Proactively assess risk and resolve issues before they become problems.
+ Experience working on multiple projects simultaneously while meeting deadlines.
Additional Skills & Qualifications
+ Experience in event planning and facility management.
+ Proficiency in Microsoft Excel, PowerPoint, SharePoint, Word, Visio.
+ Training coordination and business continuity/disaster recovery knowledge.
Pay and Benefits
The pay range for this position is $22.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Allen Park,MI.
Application Deadline
This position is anticipated to close on Sep 1, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Administrative Support Associate III
Wayne State University is searching for an experiencedAdministrative Support Associate IIIat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Position Purpose:
Perform full secretarial functions as well as delegated administrative duties in support of an assigned academic or administrative unit in a School, College, Division or Center/Institute of the University.
Essential Functions:
Organize, monitor and expedite the workflow of an assigned office. Initiate follow-up procedures regarding pending matters, route correspondence not requiring supervisors attention, identify and resolve day-to-day operational problems and respond to routine inquiries for data and information.
Perform complex typing duties including the processing of documents which may require the use of basic desktop publishing software. Edit correspondence and reports, type papers and manuscripts, etc. which may include formulas as well as technical or scientific terminology.
Compose routine correspondence and memos for supervisors signature. Write newsletters and prepare regular and special reports which require the gathering and summarizing of data.
Perform basic bookkeeping duties which includes the tracking and monitoring of expenditures and the analysis and projection of funds and financial data. May prepare routine monthly reports.
Coordinate and assist in the processing of nonacademic and academic paperwork in accordance with established policies and procedures. Identify and resolve problems associated with the processing of paperwork for nonacademic personnel as well as part-time and temporary faculty.
Provide functional supervision to clerical support staff. Interview prospective clerical personnel and recommend for employment. Distribute work and review for completeness and accuracy. Train in appropriate methods and procedures.
Keep calendar, schedule appointments and make arrangements for meetings and conferences. Make complex travel arrangements including foreign travel.
Perform related work as assigned.
This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
Additional Comments:
This classification requires the incumbent to prioritize and organize the workflow through an office as well as to identify and resolve problems which arise concerning assigned administrative responsibilities. While work is performed within defined procedures, position incumbents are frequently confronted with situations requiring the application of current methods, practices and procedures to new situations. Incumbents must have knowledge of unit policies and procedures as well as knowledge of the operation of related Colleges/Divisions and departments. In addition, this classification is expected to be able to produce a variety of documents using the appropriate software for word processing, graphics, spreadsheets and basic desktop publishing. This classification is located in an academic and administrative office in a School, College, Division or Center/Institute at the University. This classification reports to and receives work direction from a professional or management level position.
Minimum Qualifications:
High school graduate with additional business related courses or an equivalent combination of education and/or experience.
Ability to operate complex office equipment including software necessary for spreadsheet design basic desktop publishing and graphics.
Experience providing functional supervision to clerical support staff.
Good organizational skills, including the ability to prioritize office workload and resolve operational problems.
Ability to communicate effectively with others.
Ability to perform basic bookkeeping duties, including the ability to analyze data and make projections.
May be required to use transcription skills.
Ability to type with speed and accuracy, may include scientific terminology and mathematical equations.
Previous progressive secretarial or general office experience preferably at Wayne State University.
Typically, incumbents may have held lower level clerical and/or secretarial positions.
School/College/Division:
H02 - College of Education
Primary Department:
H0250 - Teacher Education
Employment type:
+ Regular Employee
+ Job type: Full Time
+ Job category: Staff/Administrative
Funding/salary information:
+ Compensation type: Annual Salary
+ Salary minimum: $34,932
+ Salary hire maximum: $41,917
Working Conditions:
Normal office environment.
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.
Job Openings:
+ Number of openings: 1
+ Reposted position: No
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Administrative Support Associate II - Faculty Affairs - College of Nursing
Wayne State University is searching for an experiencedAdministrative Support Associate II - Faculty Affairs - College of Nursingat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):
Perform various general clerical and secretarial duties of a routine nature in support of an assigned academic or administrative unit in a School, College, Division or Center/Institute at the University.
- Perform non-standard bulk typing in support of an assigned academic or administrative unit. Type grant proposals, abstracts, manuscripts, course materials, correspondence and University forms; compose straightforward correspondence from specific instructions.
- Maintain, modify and update records for assigned area; generate reports and spreadsheets with the use of appropriate software. Compile and calculate data concerning unit activities and personnel.
- Schedule appointments and meetings, take messages and reserve rooms for faculty and staff. Make travel arrangements and provide itinerary for clients, guests and visitors.
- Prepare and process nonacademic and selected academic personnel paperwork. Review paperwork and forms for accuracy and completeness using Human Resource System (HRS) for assistance and to provide necessary data.
- Perform basic bookkeeping duties requiring the use of the Financial Accounting System (FAS), internal billing systems and the General Billing System (GBS). Prepare and process billings, track requisitions and receive and post payments.
- Organize and monitor flow of proposals, applications and manuscripts through assigned office. May provide functional supervision to clerical support personnel. Distribute and review work. Train in appropriate office methods and procedures.
- Perform related work as assigned.
Unique duties:
Qualifications:
- High school graduate with some progressive clerical or secretarial experience or an equivalent combination of education and/or experience.
- Ability to operate standard office equipment including wordprocessor, personal computer and software needed for storing, retrieving, formatting and integrating data.
- Experience providing functional supervision or work leadership desired.
- Good organizational skills.
- Ability to communicate effectively with others.
- May be required to use transcription skills.
- Ability to perform basic bookkeeping duties.
- Ability to type with speed and accuracy, including medical, legal or bilingual terminology.
- Typically, incumbents have held lower level clerical and/or secretarial positions.
Preferred qualifications:
School/College/Division:
H15 - College of Nursing
Primary department:
H1503 - Nursing Staff, Students, & Other
Employment type:
+ Regular Employee
+ Job type: Full Time
+ Job category: Staff/Administrative
Funding/salary information:
+ Compensation type: Annual Salary
+ Hourly rate:
+ Salary minimum: 32,007
+ Salary hire maximum: 38,404
Working conditions:
This classification, found throughout the University, performs the full range of basic, routine secretarial duties. While the duties assigned are specific in nature, the incumbent is expected to exercise judgment in selecting the most appropriate method to follow in order to complete an assignment. Work activities necessitate good command of the English language and may involve knowledge of legal or limited medical or bilingual terminology. In addition, work activities also include the modification of reports and spreadsheets by using appropriate software. This classification is located in an academic and administrative office in a School, College, Division or Center/Institute at the University. This classification reports to and receives work direction from a professional or management level position.
Job openings:
+ Number of openings: 1
+ Reposted position: No
+ Reposted reason: None (New Requisition)
+ Prior posting/requisition number:
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Become an integral part of the Commercial and Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Commercial and Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or above
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Boston,MA $36.54 - $48.56 / hour

Our clients, in Washtenaw County, are looking for dynamic and experienced individuals to join their team as administrative professionals! In these administrative roles, you will be part an administrative support team, contributing to the efficiency and effectiveness of an organization. The ideal candidate will have excellent organizational skills, meticulous attention to detail, and outstanding time management abilities, which will align successfully with available administrative roles.
**Job Title:** Administrative Assistant
**Location:** Ann Arbor, MI/Washtenaw County
**Pay Range:** Varies by company; typically between $19-22.00/hr
**What's the Job?**
+ Provide administrative support to faculty and staff, ensuring smooth daily operations.
+ Manage multiple assignments with competing deadlines while maintaining high-quality standards.
+ Utilize Microsoft Office Suite and Google Suite to create documents, spreadsheets, and presentations.
+ Coordinate schedules, meetings, and communications within the team.
+ Assist with record-keeping and data management using ERM systems and accounting software.
**What's Needed?**
+ High School Diploma/GED, Associate, Bachelor, or higher OR equivalent experience in a related field.
+ At least 3 years in an administrative support, executive assistant, office manager, human resources, or related role.
+ Proficiency in Microsoft Office Suite, Google Suite, ERM systems, and accounting software.
+ Ability to work independently and collaboratively in a team environment.
+ Immunizations for MM/UM positions; valid drug-screen and background check may be required.
**What's in it for me?**
+ Opportunity to develop and enhance your administrative skills in a supportive environment.
+ Gain experience working with a diverse team of professionals.
+ Engage in a role that offers a variety of tasks and responsibilities.
+ Be part of an organization that values initiative and dedication.
+ Potential for career advancement within the company.
**Upon completion of waiting period associates are eligible for:**
+ Medical and Prescription Drug Plans
+ Dental Plan
+ Supplemental Life Insurance
+ Short Term Disability Insurance
+ 401(k)
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

Description We are looking for a motivated and detail-oriented Administrative Assistant to join our team in Keego Harbor, Michigan. This role combines administrative expertise with customer service and sales support, offering a unique opportunity to contribute to operational efficiency and business growth. Ideal candidates will thrive in a fast-paced environment and excel at multitasking while maintaining high attention to detail.
Responsibilities:
- Provide guidance to customers throughout the application process, ensuring all required documents and contracts are completed accurately.
- Respond to customer inquiries, offering clear and helpful information about products and services.
- Enter orders, applications, and customer details into internal systems with precision and efficiency.
- Manage the preparation, packaging, and shipment of supplies and promotional materials.
- Maintain organized records and perform general office duties to support daily operations.
- Assist the sales team in converting leads into new business opportunities by following up and providing necessary support.
- Educate customers on product offerings, helping them identify solutions tailored to their needs.
- Facilitate sales processes from initial lead qualification to finalizing paperwork.
- Monitor and replenish office supplies to ensure smooth day-to-day functioning.
- Handle inbound and outbound communication, including telephone calls and document compilation. Requirements - Proven experience in administrative roles, inside sales, or customer service, preferably within financial services or payment processing industries.
- Strong verbal and written communication skills, with the ability to establish rapport quickly.
- Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks effectively.
- Proficiency in Microsoft Office Suite and adaptability to learn new software systems.
- A proactive problem-solving approach with a focus on delivering excellent customer service.
- Familiarity with handling customer contracts and compiling necessary documentation.
- Ability to manage inbound and outbound telephone calls professionally.
- Experience with shipping processes, including packaging and dispatching materials.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description Seeking an experienced Administrative Assistant in Saline, MI. This is a full-time, 40 hours/week, in-office opportunity; working Monday - Friday 8:00am - 5:00pm. If you are tech savvy, enjoy working with people, multi-tasking and have 2+ years of solid experience in an administrative support role, this might be the role for you. NO remote. Pay up to $23/hr.
Responsibilities:
Answer main telephone lines, route calls or take detailed messages as required.
Tend to Firm's common areas while performing light housekeeping duties daily (wiping tables, loading/unloading dishwasher, stocking printer paper, etc).
Setup tax returns in Workflow (accounting program).
Verification of tax returns in Autoflow (tax program).
Setup meetings for Principals and Managers.
Photocopy documents for internal staff as requested.
Maintain shredding of documents for staff.
Monitor and distribute faxes to firm staff as indicated while tending to urgent documents quickly.
Stamp, deposit, collect, sort and distribute mail in a timely manner daily.
Prepare, proof-read and revise letters and memos according to templates that meet Firm's standards.
Order office and printing supplies.
Maintain list of other items (office snacks, etc) that need to be purchased.
Order staff lunches for Firm meetings, tax season, and other miscellaneous events as directed.
Other tasks as requested of staff (Principals to Administrative).
Requirements to be considered:
2+ years of solid experience in an administrative support role.
Demonstrate a professional and reliable character with complete follow through on all tasks and projects.
Strong attention to detail and following processes in timely manner.
Exceptional verbal and written communication skills.
Friendly conversationalist who can make our visitors and clients feel welcome and is approachable for internal Staff.
Working knowledge of Microsoft Word and Excel (letter formatting, data entry, etc).
Strong desire to learn new programs with an interest in accounting related software.
Strong adherence to MRPR quality standards and core values.
Team player who enjoys working independently while also being part of the team.
Experience in Public Accounting, Professional Services, or accounting software is a plus, yet not required. Requirements Answering Inbound Calls, Customer Service, Data Entry, Email Correspondence, Inbound Outbound Calls, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Schedule Appointments, Data Entry - Numeric TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

We are seeking a highly experienced, proactive, and exceptionally organized Executive Assistant to provide comprehensive administrative support to Ford Motor Company's Chief Data, AI, and Analytics Officer (CDAAO) and Chief Technology Officer for Ford Pro & Ford Customer Service Division (CTO). This role is pivotal in ensuring the leaders' effectiveness and efficiency by managing complex schedules, organizing events, and maintaining excellent connections and communications at all working levels, while handling sensitive and confidential information with the utmost discretion. The ideal candidate will be a trusted partner along with the leaders' Chiefs of Staff, anticipating needs and expertly navigating the dynamics of a large, global organization and a rapidly evolving technological field.
Key Responsibilities:
1. Calendar Management: Manage the leader's demanding and complex calendar, including scheduling internal and external meetings across multiple time zones, managing conflicting priorities, coordinating with other executive offices and external partners, and ensuring optimal time utilization.
2. Meeting Support & Events: Schedule, manage attendees, and ensure the agenda and necessary materials are included and cascaded. This also includes ensuring the technology or tech support are scheduled in support of a seamless meeting. Organizing events, from small executive offsites to multi-hundred people internal conferences, should also be anticipated.
3. Communication Management: Act as a primary point of contact, screening and prioritizing incoming calls, emails, and correspondence. Liaise effectively with internal teams, other executives, external partners, and stakeholders.
4. Travel Arrangements & Expense Management: Coordinate intricate domestic and international travel arrangements (flights, hotels, ground transportation, visas), create detailed itineraries, and manage changes and logistics on the fly. Process expense reports accurately and in a timely manner, adhering to company policies.
5. Relationship Building: Cultivate strong working relationships with other Executive Assistants, leaders, Chiefs of Staff, team members, and external contacts to facilitate smooth operations and communications.
6. Project Support: Provide light project coordination or support on initiatives related to the leaders' priorities, in partnership with the leaders' Chiefs of Staff, which may involve tracking action items and coordinating input from various teams.
7. Office Operations & Support: Manage administrative tasks for the leaders' office, including ordering supplies, coordinating with facilities, and generally ensuring the smooth operation of the executive's immediate environment.
8. Event Management: Work with the leaders to build out the logistics required for onsite and offsite meetings and town halls. This includes working with leaders' Chiefs of Staff to organize events and ordering food and taking care of the needs for the events.
9. Confidentiality & Discretion: Handle all matters, materials, and communications with the highest level of confidentiality, integrity, and professionalism. This is paramount in a C-suite support role dealing with strategic technology, data, AI, and analytics initiatives.
Qualifications:
- Education: High School Diploma or GED required. An Associate's or Bachelor's degree in Business Administration, Communications, or a related field is strongly preferred.
- Experience: Minimum of 7+ years of progressive experience providing executive-level administrative support, with a significant portion supporting C-suite executives or Senior Vice Presidents in a large, complex organization (preferably global).
Skills:
- Exceptional organizational, planning, and time management skills.
- Superior written and verbal communication skills.
- Proven ability to handle confidential information with absolute discretion.
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with collaboration tools (e.g., Teams, SharePoint) is a plus.
- Strong ability to work independently, prioritize tasks, and manage multiple projects simultaneously under pressure.
- Excellent problem-solving abilities and resourcefulness.
- Meticulous attention to detail and accuracy.
- Professional demeanor and strong interpersonal skills.
- Ability to adapt quickly to changing priorities and environments.
- Ability to anticipate needs and potential issues, taking initiative to resolve problems.
Desired Attributes (Nice-to-Haves):
- Experience supporting an executive in a technology, data, or analytics-focused field.
- Familiarity with large corporate structures and navigating internal processes.
- A genuine interest in technology, data, or AI trends and how to leverage them to self-organize.
Work Environment: The pace can be fast, and flexibility regarding occasional early mornings, late evenings, or weekend availability to support the leader's schedule or travel may be required
You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!
As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder.or all of the above? No matter what you choose, we offer a work life that works for you, including:
- Immediate medical, dental, and prescription drug coverage
- Flexible family care, parental leave, new parent ramp-up programs, subsidized back-up child care and more
- Vehicle discount program for employees and family members, and management leases
- Tuition assistance
- Established and active employee resource groups
- Paid time off for individual and team community service
- A generous schedule of paid holidays, including the week between Christmas and New Year's Day
- Paid time off and the option to purchase additional vacation time.
For a detailed look at our benefits, click here: Benefit Summary ( role is remote unless you are located within 50 mile radius of a Ford Hub, which you will be required to commute on site 4x a week_**
**_*Visa Sponsorship is NOT provided for this specific role_** ***
**_*Relocation assistance IS NOT provided for this specific role*_**
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.
We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, If you need a reasonable accommodation for the online application process due to a disability, please call 1- .
#LI-Remote
#LI-DS2
**Requisition ID** : 48702

Position Title: Stocktaker

Department: Inventory Control

Supervisor: Inventory Controller

FLSA: Non-exempt

Position Summary:

The Stocktaker is responsible for ensuring all products in the warehouse are properly accounted for. They must count merchandise on the warehouse floor and compare it to information maintained in a database to ensure the amounts on the database are correct.

It is also the employee's responsibility to service any customers that may require assistance selecting and retrieving products from the shelves.

Essential Functions:

1. Perform weekly cycle counts
2. Walk through warehouse to different departments to count product
3. Scan product with LRT Gun and enter quantities counted
4. Move product as needed in order to ensure accurate counts.
5. Enter security cage and count product while lifted as needed
6. Research in proprietary computer system (JSS) discrepancies between physical count and count in the database.
7. Drive Scissor Lift as needed
8. Provide friendly, efficient and professional customer service.
9. Assists customers with product location and detailed information when needed.

Other Responsibilities:

1. Performs other work-related duties as required and assigned.

Education, Experience and Skills Required:

1. Excellent Math skills.
2. Basic Computer skills.
3. Excellent communication skills.
4. Familiarity of products.
5. Flexible work schedule and ability to work overtime as needed.

Physical Requirements:

1. Ability to lift, carry, push, and pull 20 - 25 lbs frequently
2. Ability to lift, carry, push, and pull 50 - 100 lbs occasionally
3. Ability to walk, climb, stoop, and kneel
4. Ability to remain standing, and walking for 4 hours at a time with one 10 to 15 minute break within the 4 hours.
5. Must have the following posture tolerance: reach above shoulder level, twist/turn head, bend over/stoop, and kneel/squat
6. Comfortable with heights
7. Commitment to company values and strong customer orientation.

Work Environment:

1. Temperatures will vary depending on Department where stock is being reviewed. For example, the Deli/Produce Departments are cool, Freezers are cold.
2. There will be industrial vehicles (forklifts, HiLo) moving material throughout the warehouse.