93 Administrative Assistants jobs in Oak Forest
Remote Administrative Assistant, Executive Support
60601 Chicago, Illinois
$55000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to manage administrative tasks efficiently from your home office. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, hotels, transportation), and preparing itineraries. This role requires exceptional attention to detail, the ability to anticipate needs, and the capacity to handle sensitive information with discretion and confidentiality. You will screen and direct phone calls, manage email correspondence, and prepare reports, presentations, and other documents. Responsibilities also include maintaining organized digital filing systems, processing expense reports, and assisting with special projects as needed. The ideal candidate will possess outstanding communication and interpersonal skills, enabling effective interaction with internal teams, external partners, and clients. Proficiency in standard office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack), is essential. You should be adept at prioritizing tasks, managing multiple deadlines, and working autonomously in a remote environment. A minimum of 3-5 years of experience as an administrative assistant, executive assistant, or in a similar support role is required. Associate's or Bachelor's degree is preferred.
Responsibilities:
Responsibilities:
- Manage executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements.
- Prepare and distribute meeting agendas, minutes, and follow-up actions.
- Screen and manage incoming communications (emails, phone calls).
- Prepare presentations, reports, and correspondence.
- Maintain organized digital filing systems and databases.
- Process expense reports and manage invoices.
- Assist with special projects and event coordination.
- Provide proactive support to ensure smooth daily operations for executives.
- Handle confidential information with the utmost discretion.
- 3-5 years of experience in an administrative support or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and professionalism in handling confidential information.
- Self-starter with the ability to work independently in a remote setting.
- Associate's or Bachelor's degree is preferred.
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0
Executive Administrative Assistant
60601 Chicago, Illinois
$75000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prominent professional services firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role is based in the heart of **Chicago, Illinois**, and offers a dynamic work environment where you will manage complex calendars, coordinate executive travel arrangements, prepare reports and presentations, and act as a gatekeeper for high-level communications. The ideal candidate will possess exceptional interpersonal skills, a keen ability to anticipate needs, and a commitment to maintaining confidentiality and discretion. You should be proficient in a range of office technologies and adept at managing multiple priorities in a fast-paced setting. This position requires a professional demeanor and the ability to liaise effectively with internal teams, external clients, and stakeholders.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and conference calls with internal and external parties.
- Arrange domestic and international travel, including flights, accommodation, and transportation, ensuring all details are meticulously planned.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding or redirecting as appropriate.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Process expense reports and manage departmental budgets, ensuring timely submission and accuracy.
- Conduct research and gather information on various topics as requested by executives.
- Serve as a primary point of contact for internal and external stakeholders, maintaining professional and courteous communication.
- Assist with event planning and coordination for executive off-sites, team meetings, and client engagements.
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
- Handle confidential and sensitive information with the utmost discretion.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support, preferably within a corporate or professional services environment.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
- Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
- Proactive approach to problem-solving and a high level of initiative.
- Experience with expense reporting systems and travel booking platforms.
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1
Executive Administrative Assistant
60601 Chicago, Illinois
$75000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial for ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence, and handling confidential information with the utmost discretion. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a professional demeanor. Proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace) and virtual collaboration tools is essential. Strong communication and interpersonal skills are required to effectively interact with internal and external stakeholders at all levels. This position involves anticipating needs, prioritizing tasks, and proactively resolving issues to allow executives to focus on strategic initiatives. Experience in a fast-paced corporate environment supporting C-suite executives is highly preferred. This hybrid role offers a blend of remote flexibility and essential in-office presence at our **Chicago, Illinois** location, fostering collaboration and direct support. You will be a key liaison, ensuring seamless communication flow and efficient workflow management. Responsibilities may include preparing reports, conducting research, and managing special projects as assigned. Discretion, reliability, and a commitment to maintaining confidentiality are paramount. This is an excellent opportunity to contribute to the success of our executive team and play an integral role in the daily operations of our organization.
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2
Executive Administrative Assistant
60602 Chicago, Illinois
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a highly respected corporate entity, is seeking a meticulous and proactive Executive Administrative Assistant to support their senior leadership team. This role is based in our offices located in the heart of **Chicago, Illinois**, and requires a dedicated professional to manage a wide range of administrative and organizational tasks. You will serve as a key liaison, ensuring the smooth and efficient operation of the executive office. The ideal candidate is highly organized, possesses exceptional communication skills, and exhibits a high level of discretion and professionalism. This position demands an individual who can anticipate needs, prioritize effectively, and handle confidential information with utmost care. You will be instrumental in enabling executives to focus on strategic initiatives.
Key responsibilities include:
A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience providing high-level administrative support to senior executives is required. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Outstanding organizational, time management, and multitasking abilities are critical. Excellent written and verbal communication skills, with strong attention to detail, are a must. Experience with expense management systems and calendar management tools is necessary. Proven ability to handle confidential information with discretion is paramount. The capacity to work independently, anticipate needs, and demonstrate initiative is highly valued. This is an excellent opportunity to join a prestigious organization and play a crucial role in supporting its leadership.
Key responsibilities include:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel, including flights, accommodations, and itineraries.
- Organize and manage logistics for executive meetings, conferences, and events.
- Screen and prioritize incoming communications, including emails and phone calls.
- Maintain executive files and records with a high degree of accuracy and confidentiality.
- Conduct research and gather information as needed for projects and reports.
- Process expense reports and manage departmental budgets.
- Serve as a primary point of contact for internal and external stakeholders.
- Proactively identify and resolve administrative issues before they escalate.
- Assist with onboarding new team members and supporting HR-related administrative tasks.
- Handle confidential information with the utmost discretion and professionalism.
- Prepare meeting agendas, take minutes, and track action items.
- Manage office supplies and vendor relationships.
- Contribute to team projects and initiatives as required.
A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience providing high-level administrative support to senior executives is required. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Outstanding organizational, time management, and multitasking abilities are critical. Excellent written and verbal communication skills, with strong attention to detail, are a must. Experience with expense management systems and calendar management tools is necessary. Proven ability to handle confidential information with discretion is paramount. The capacity to work independently, anticipate needs, and demonstrate initiative is highly valued. This is an excellent opportunity to join a prestigious organization and play a crucial role in supporting its leadership.
Apply Now
3
Executive Administrative Assistant
60601 Chicago, Illinois
$70000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This critical role demands exceptional attention to detail, impeccable communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, making travel arrangements, and preparing meeting materials. The ideal candidate will be adept at handling confidential information with discretion and professionalism. Your duties will include drafting correspondence, managing email inboxes, organizing virtual files, and assisting with special projects as assigned. Strong technical proficiency with standard office software (Microsoft Office Suite, Google Workspace) and a willingness to quickly learn new platforms are essential. You will act as a gatekeeper and a liaison, ensuring seamless communication and efficient operations for the executives you support. This is a fully remote position, requiring a dedicated home office setup and the ability to work independently with minimal supervision. Proactive problem-solving and a keen ability to anticipate needs are highly valued. Excellent interpersonal skills are necessary to interact effectively with internal teams and external partners. A Bachelor's degree or equivalent experience is preferred, along with a minimum of 5 years of experience supporting C-level executives in a corporate setting. This is an outstanding opportunity to contribute to a dynamic organization from a remote location, offering significant impact and professional growth.
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4
Executive Administrative Assistant
60601 Chicago, Illinois
$60000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This critical role, based in our offices in Chicago, Illinois, US , requires an individual with exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Administrative Assistant will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing reports and presentations, and handling confidential correspondence. You will act as a gatekeeper, screening calls and visitors, and facilitating smooth communication between executives and internal/external stakeholders. A key aspect of this role involves anticipating the needs of executives and proactively addressing them to ensure their efficiency and effectiveness. This position demands a polished professional with excellent communication skills, both written and verbal, and a sophisticated understanding of business etiquette. Proficiency in all Microsoft Office Suite applications is essential, and experience with CRM systems is a plus. The ideal candidate will possess a strong work ethic, a high level of integrity, and the ability to maintain confidentiality. If you are a meticulous planner and a resourceful problem-solver looking to support top-tier executives, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Act as a primary point of contact for internal and external stakeholders.
- Screen and prioritize incoming communications and inquiries.
- Organize and manage logistics for executive meetings and events.
- Conduct research and prepare background materials for meetings.
- Process expense reports and manage departmental invoices.
- Maintain confidential files and information with utmost discretion.
- Assist with special projects as assigned by executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Discretion and a high level of confidentiality.
- Experience in calendar management and travel coordination.
- Professional demeanor and strong interpersonal skills.
- Ability to multitask and work effectively under pressure.
Apply Now
5
Executive Administrative Assistant
60601 Chicago, Illinois
$65000 annum (depe
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a prominent financial services firm located in the heart of **Chicago, Illinois, US**, is seeking a highly organized, proactive, and polished Executive Administrative Assistant. This role provides comprehensive support to senior executives, requiring a high degree of professionalism, discretion, and the ability to manage complex schedules and confidential information. The ideal candidate will be adept at anticipating needs, prioritizing tasks, and maintaining a smooth workflow in a fast-paced environment.
Responsibilities:
Qualifications:
This is an excellent opportunity to contribute to the success of a leading firm while advancing your administrative career. If you are a dedicated professional seeking a challenging and rewarding role, we encourage you to apply.
Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
- Prepare and edit correspondence, reports, presentations, and other documents with meticulous attention to detail.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely and appropriate responses.
- Organize and coordinate logistics for internal and external meetings, conferences, and events, including venue selection, catering, and material preparation.
- Maintain organized electronic and physical filing systems for confidential documents.
- Conduct research and gather information as needed for executive projects and initiatives.
- Handle travel arrangements, including booking flights, hotels, and transportation, and preparing detailed itineraries.
- Serve as a primary point of contact for internal and external stakeholders, demonstrating exceptional interpersonal skills.
- Assist with expense report preparation and submission.
- Anticipate executive needs and proactively address potential issues.
- Maintain a high level of confidentiality and professionalism in all interactions.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support, preferably in the financial services industry.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with strong proofreading abilities.
- High level of discretion and sound judgment in handling sensitive and confidential information.
- Proactive and resourceful, with a keen eye for detail.
- Ability to work independently and collaboratively as part of a team.
- Experience with complex calendar management and international travel arrangements is a strong plus.
This is an excellent opportunity to contribute to the success of a leading firm while advancing your administrative career. If you are a dedicated professional seeking a challenging and rewarding role, we encourage you to apply.
Apply Now
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6
Executive Administrative Assistant
60601 Chicago, Illinois
$70000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Chicago, Illinois, US . This role demands exceptional discretion, meticulous attention to detail, and the ability to anticipate needs and manage complex schedules. The ideal candidate will be adept at multitasking, possess strong communication skills, and maintain a professional demeanor at all times. This position offers a blend of remote and in-office responsibilities, requiring flexibility and self-management.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, ensuring timely responses.
- Organize and manage logistics for meetings, conferences, and events.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and prepare background materials for meetings and projects.
- Act as a liaison between executives, employees, clients, and external partners.
- Process expense reports and manage departmental budgets.
- Maintain organized filing systems, both physical and digital.
- Provide general administrative support as needed to ensure the smooth operation of the executive office.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication abilities.
- Demonstrated ability to handle sensitive information with discretion.
- Experience with travel arrangements and expense reporting.
- Ability to work independently and proactively identify and address needs.
- Professional and polished demeanor.
- Adaptability and willingness to take on new tasks.
Apply Now
7
Executive Administrative Assistant
60601 Chicago, Illinois
$75000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a prestigious financial services firm, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in Chicago, Illinois, US . This hybrid role offers a dynamic work environment where you can contribute significantly to the smooth operation of the executive office while enjoying a flexible work arrangement. You will be responsible for providing comprehensive administrative support, managing complex calendars, coordinating domestic and international travel arrangements, and preparing detailed reports and presentations. This role requires exceptional attention to detail, strong organizational skills, and the ability to anticipate needs and manage multiple priorities in a fast-paced setting. Key duties include screening and prioritizing incoming communications, handling confidential information with discretion, coordinating meetings and events, and managing office supplies and vendor relationships. The ideal candidate will have a proven track record of success in an executive support role, preferably within the financial industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience using calendar management tools and virtual meeting platforms. Excellent written and verbal communication skills, a professional demeanor, and a proactive, problem-solving approach are paramount. A Bachelor's degree or equivalent experience is preferred. This is an outstanding opportunity to become an integral part of a high-performing executive team and develop your career within a leading financial institution.
Apply Now
8
Executive Administrative Assistant
60601 Chicago, Illinois
$65000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Chicago, Illinois, US . This role is crucial for ensuring the smooth and efficient operation of the executive office, managing complex schedules, and facilitating seamless communication. The ideal candidate will be a master of multitasking, possess impeccable attention to detail, and exhibit a high degree of professionalism and discretion.
Key responsibilities include managing and optimizing complex calendars for multiple executives, scheduling meetings, coordinating travel arrangements (domestic and international), and preparing expense reports. You will be responsible for handling confidential information with the utmost discretion, preparing correspondence, presentations, and reports, and managing incoming communications. This role requires proactive anticipation of needs, problem-solving, and the ability to work independently while maintaining strong collaborative relationships with internal teams and external stakeholders. You will also assist with event planning and other administrative tasks as needed to support the executive team.
The successful candidate will have an Associate's degree or equivalent experience. A minimum of 5 years of experience providing high-level administrative support to senior executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools are essential. Exceptional organizational and time management skills, with the ability to prioritize effectively and meet deadlines, are critical. Strong written and verbal communication skills, coupled with excellent interpersonal skills and a polished professional demeanor, are necessary. Experience in the professional services industry is a plus. Must be adept at handling sensitive information with integrity and confidentiality.
This is an in-office position located in the heart of Chicago, Illinois, US , offering a dynamic and professional work environment. Our client is committed to fostering employee growth and development, offering competitive compensation, comprehensive benefits, and opportunities for career progression. If you are a dedicated, detail-oriented professional ready to provide exceptional support to top executives, we encourage you to apply.
Key responsibilities include managing and optimizing complex calendars for multiple executives, scheduling meetings, coordinating travel arrangements (domestic and international), and preparing expense reports. You will be responsible for handling confidential information with the utmost discretion, preparing correspondence, presentations, and reports, and managing incoming communications. This role requires proactive anticipation of needs, problem-solving, and the ability to work independently while maintaining strong collaborative relationships with internal teams and external stakeholders. You will also assist with event planning and other administrative tasks as needed to support the executive team.
The successful candidate will have an Associate's degree or equivalent experience. A minimum of 5 years of experience providing high-level administrative support to senior executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools are essential. Exceptional organizational and time management skills, with the ability to prioritize effectively and meet deadlines, are critical. Strong written and verbal communication skills, coupled with excellent interpersonal skills and a polished professional demeanor, are necessary. Experience in the professional services industry is a plus. Must be adept at handling sensitive information with integrity and confidentiality.
This is an in-office position located in the heart of Chicago, Illinois, US , offering a dynamic and professional work environment. Our client is committed to fostering employee growth and development, offering competitive compensation, comprehensive benefits, and opportunities for career progression. If you are a dedicated, detail-oriented professional ready to provide exceptional support to top executives, we encourage you to apply.
Apply Now
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